crisis management planning for schools
DESCRIPTION
Crisis Management Planning for Schools. Maine Department of Education Department of Health and Human Services Maine Emergency Management Agency June 2006. Overview of Presentation and Objective AWARENESS LEVEL Requirements and logic Concepts Methods/process Resources available. TODAY - PowerPoint PPT PresentationTRANSCRIPT
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Crisis Management
Planning for Schools
Maine Department of Education
Department of Health and Human Services
Maine Emergency Management Agency
June 2006
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Overview of Presentation and Objective
AWARENESS LEVEL
•Requirements and logic•Concepts•Methods/process•Resources available
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TODAY• Overview of Presentation and Objective • Pandemic Flu: A Scenario for Schools• Why Schools Need to Plan: Logic and Law• Completed Emergency Plan: Components
and Quality• Five Steps of Effective Planning Process• Tell us - What Resources do you need to
Develop Your Plan• Questions and Answers
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Pandemic Flu: A Scenario for Schools
Andrew Pelletier, MD, MPHMaine Department of Health
and Human Services
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Why Schools Need to Plan: The Law and Logic Behind the Community
Expectation
• Law – Title 20A Section 1001 (16)– DOE Rule Chapter 125 section 10.02– Public Law 634: Construction, Plans and
Curriculum
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Title 20A section 1001 (16)Crisis response plan. They shall annually
approve a plan developed by the school unit administration working with local public safety, mental health and law enforcement officials to deal with crisis and potential crisis situations involving violent acts by or against students in each school in the school administrative unit.
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DOE rule chapter 125 section 10.0216. Emergency Procedures
To protect the safety of students and personnel, each school administrative unit shall develop a Crisis Response Plan to deal with crises and potential crisis situations including violent acts by or against students or other persons in each school. The Plan shall include the designation of an adult responsible on site during an emergency. The unit will work with local public safety, mental health, and law enforcement officials in developing this plan, which will be included in the unit’s Comprehensive Education Plan.
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Public Law Chapter 634:
Requires Generators in New School Construction
Requires Incorporation of Crisis Planning in Public School Curriculum
Requires DOE and MEMA Audit of School Crisis Plans
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122nd legislature directions to MEMA = task force to study Maine’s Homeland Security needs– Direct MEMA to evaluate the emergency
preparedness or our public school and provide recommendations on how these systems should improve
– Incorporate emergency planning into the public curriculum
The real world- its happening in communities like yours right now
Why Schools Need to Plan: Law and Logic
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• Emergencies Rarely Happen
• They Don’t Happen in Rural Towns
• Nothing Major has Happened at My School So I Don’t Need To Plan
SCHOOL DISASTER MYTHS
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• School Administrators Will Know What To Do
• Community Resources Will Respond In A Coordinated And Effective Manner
• Disasters Develop Slowly So There Will Be Time To Prepare
SCHOOL DISASTER MYTHS
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2005-06 Maine IED INCIDENT RATE 11 of 16 Counties
Androscoggin Aroostook Cumberland Franklin Hancock Kennebec Penobscot Piscataquis Somerset Washington York
One Every Three Days in Maine
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Completed Emergency Plan:Components and Quality
“WHAT IF”
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School Disaster Planning
Is a Community Effort
Is a Problem Identification and Solving Process
Is a Process Without an End
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School Disaster Planning Principles
School Disaster Planning
Recognizes vulnerability to many hazards
Involves everyone- fire, police, parents, students, school staff, public works, mental health resources, etc.
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School Disaster Planning Principles
School Disaster Planning Strives To Reduce Risk Through:
Changing the physical plant
Changing attitudes of staff and students
Building practical response procedures
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School Disaster Planning Principles
School Disaster Planning Strives To Reduce Risk Through:
Community coordination
Training
Practice
Finding new resources in the community
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School Violence
Planning only for school violence leaves a lot of holes in school
preparedness..
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Components• Plan
– Diversified community team
– Multi hazard analysis
– Risk Mitigation
• Action steps
• Schedule
• Commitment of resources and budget
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Components• Preparedness
– Resource needs and commitments– Capability development
• Needs analysis + identification• Action steps and schedule
– Cycle and schedule for testing, revision and practice
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• Most schools do not have the skills or resource to create good emergency plans by themselves
• State, county, community emergency Managers regularly plan for emergencies
EMERGENCY MANAGERS CAN HELP YOU
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Five Steps of Effective Planning
1.Risk Analysis
2.Mitigation planning
3.Preparation
4.Response/Recovery
5.Evaluation
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Five Steps of Effective Planning
Step 1: Risk Analysis
Risk Analysis
Do a walk through identify the Risk and Vulnerabilities
Risks recorded on walk though
Prioritize risks and eliminate
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Done with Town & County EMA Directors and Fire and Police
All serious risks are evaluated
Do a Risk Analysis
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Process step 1 Risk Analysis
Hazard Identification Vulnerability Planning conclusion
Name and source?
Impact school?
Likelihood of an event occurring?
Property impact?
People impact?
Addressed in plan?
Observation – Survey – Research - Discussion
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Five Steps of Effective Planning
Step 2: Mitigation Planning
What do we need to change or implement to:
• Reduce the probability
• Reduce the severity of the impact
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Five Steps of Effective Planning
Step 2: Mitigation Planning(continued)
Action Steps:
• Capability and Training
• Facility Modification
• System Additions and Modifications
• Cost and resource requests
• Approvals
• Completion schedule timeline
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Five Steps of Effective Planning Step 3 Preparation and Readiness
Planning
Resources
Training and Drills
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Five Steps of Effective Planning Step 4 Response/Recovery
Alert and NotifyDirection and ControlEmergency ServicesEmergency Public InformationEvacuate
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Five Steps of Effective Planning Step 4 Response/Recovery
(continued)
Shelter Resource Management Damage Assessment Recovery Plans and Actions
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Five Steps of Effective Planning
Step 5: Evaluation
Test the Plan
Review and Revise Yearly
Assessment and Upgrade
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Team Review After Each Test or Event√ What did we experience and learn?√ What worked well/ not so well?√ What was missed?√ Identify & list upgrades√ New plan review
Plan> Do > Check > Act
Then Reloop
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1. Use regular comprehensive planning, hazard proofing of buildings, and disaster drills and exercises to reduce risk.
2. Do nothing to eliminate risk or regularly plan for consequences.
3. Do some planning on an irregular basis with minor involvement of other community resources.
4. Assume that nothing will happen and that if it does everything will turn out okay.
Which method does your school use?
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Be proactive
Guard against apathy
Secure support of top officials
Plan as a community
CHALLENGES
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EFFECTIVE PLANNING
Takes time and time again
Takes resources
Reduces the impact of risk through mitigation
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RESOURCES
• DOE
• www.maine.gov/education/sos
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RESOURCES
• Maine Emergency Management Agency
• MEMA Training opportunities• Planning assistance
• 624-4400• www.maine.gov/mema