Enforce Data Governance and Compliance Policies

Ensure your organization complies with regulatory

requirements for your industry, such as the Privacy

Acts, HIPAA, FISMA, PCI DSS, OMB, and SEC. Security

policies are enforced using Active Directory (AD)

authentication and SharePoint groups to access,

decrypt or perform other user actions. Content is only

available to users who meet the classification-driven

policies – and business rules to control how authorized

users can consume and distribute content are

automatically enforced.

Reduce the Cost and Effort of Managing Collaboration

Break through the confines of provisioning individual

sites for each collaborative group. By classifying

documents, access is automatically restricted, or

rights are granted, regardless of the location of the

document. This eliminates the need for administrators

to create special sites to manage new groups and their

content, significantly reducing the cost and complexity

of managing SharePoint and Office 365 and simplifies

document permission management.

Harness the Power of SharePoint and Office 365 — Without the Risks

Cryptzone provides content compliance and security

solutions that monitor, enforce and remediate the

integrity of unstructured information in content

management systems, file shares, social collaboration

and public facing websites; with a focus on SharePoint,

Office 365 and hybrid environments.

Fully integrated with SharePoint 2010, 2013 and

Office 365 (SharePoint® Online and OneDrive™),

the HiSoftware Security Sheriff suite of solutions

ensure data compliance and security by continuously

monitoring and auditing SharePoint data and

documents against regulatory and corporate policies

to protect against data breaches, unauthorized access

and misuse. The solutions help enforce compliance and

data security policies for privacy and confidentiality,

intellectual property and trade secret protection, data

loss prevention, enterprise social communications,

PII and PCI compliance, HIPAA requirements, and

accessibility guidelines.

Keep Mission Critical Documents in SharePoint and Office 365

Confidently store highly confidential information in

SharePoint, Office 365—and keep it there. According

to AIIM, 57% of organizations are worried about

SharePoint not meeting their security/compliance

requirements1. Security Sheriff protected sites offer

a range of features to control access to content and

distribution actions. Prevent users from downloading

content to view or edit it, and set restrictions so users

with read only permissions can only access documents

through Sheriff ’s secure viewer. Automatically encrypt

confidential documents to prohibit unauthorized

viewing at the file level. Additional controls allow you to

apply fine grain security, making it safe to store even the

most confidential information, consolidate file storage

systems and maximize ROI.

Control the Distribution of Confidential Documents

Stop accidental and intentional data leakage. Prevent

users from distributing sensitive information by

restricting the actions they can take when editing

Office documents including download, save as, copy/

paste, print and email, in accordance with company

policies. Set controls so confidential attachments can

only be emailed by authorized personnel based on the

classification of the document, to automatically convert

SharePoint attachments to links, and restrict forwarded

documents from being read by secondary recipients.

Security Sheriff extends control of your documents

beyond SharePoint, Office 365 and your domain.

HiSoftware Security Sheriff ® Content Security & Compliance Solutions for SharePoint® and Office 365™

HiSoftware Security Sheriff ® Key Features

Enforce Policies

Monitor and audit content against regulatory policies with hundreds of out-of-the-box checkpoints to validate compliance with US and international privacy policies (GLBA, COPPA, Privacy Acts), and other regulatory mandates including HIPAA, FISMA, PCI DSS, WCAG and more. Easily

define checkpoints for organizational policies.

Secure Classification

Administrators can easily configure s ecure metadata and choose values to suit any business requirement. Authorized users can classify or declassify documents at the value level. Once classified, documents will be automatically controlled according to defined policies.

Encrypt Documents

Documents can be automatically encrypted based on their classification, or on the presence of sensitive data. Only authorized users will be able to read the content, site administrators will be excluded, making it safe to store confidential documents such as Board discussions, HR documents and commercially sensitive information.

Control Emailing

Based on the classification of the document and the authority of the user, documents can be prevented from being emailed to the wrong audience.

Quarantine Uploads

Enforce policies and rules about what can be uploaded and stored in SharePoint and Office 365. Automated scans detect documents that are added to libraries against policies. Automatically restrict, encrypt, alert administrators or delete files.

Stop Downloads

Prevent downloads to the desktop based on the classification of the document and the authority of the user. A secure document reader helps restrict actions (edit, print, save as, email) that can be performed when viewing a document, based on the user’s permissions.

Permission Management

Automatically apply SharePoint permissions based on the classification of the document. File level permissions allow administrators to reduce the number of sites and libraries needed for effective collaboration, as well as minimize the use of folders.

Automatically Scan & Classify

Documents can be scanned and classified at rest or as they are uploaded or updated. In this way classification immediately drives document access, encryption and distribution, without the need for user intervention.

Key Benefits

1. Keep mission critical documents in SharePoint and Office 365

2. Enforce governance and compliance policies

3. Secure document viewing and distribution control

4. Dynamic metadata and claims-driven permission management

5. Built on SharePoint

• Leverages the Full Business Value

• Simplifies Governance and Increases ROI

• Ease of Use / Rapid Deployment

www.cryptzone.com

sales@cryptzone.com

Twitter: @cryptzone

Americas:

+1 888 272 2484 (US & Canada)

+1 603 578 1870

Europe, Middle East and Africa:

00 800 9111 3358 (UK, SE, DACH only)

+44 208 899 6189 (For all other countries)

Copyright © 2015 Cryptzone North America Inc. All rights reserved. Cryptzone, the Cryptzone Logo and HiSfoftware Security Sheriff are trademarks of Cryptzone, or its affiliates.

Workflow Supports Business Processes

Use business rules to trigger workflows, alerts and other processes when users perform actions on confidential documents such as add, edit, classify and delete.

Track and Audit Data

Track and alert administrators to certain user actions. Examine the complete chain of custody of a document, including who views, prints and emails it, providing a complete audit trail in the event of a breach.

1 AIIM Survey: SharePoint Security – A Survey on Compliance with Recommendations for Improvement © AIIM 2012 www.aiim.org © HiSoftware 2012