cs-27: a simplified electronic document system for compliance reaffirmation
TRANSCRIPT
CS-27: A Simplified Electronic Document System for Compliance
Reaffirmation
Ray MercerDirector, Virtual Learning
Technology Evangelist
706-649-1820
It is Your Choice…
OR
CS-27: A Simplified Electronic Document System for Compliance
Reaffirmation
Ray MercerDirector, Virtual Learning
Technology Evangelist
706-649-1820
How to Weight Your Efforts
Convey the required reaffirmation documentation in a complete, accurate and straightforward format.
Use a high level of technology-based systems and resources.
Agenda
• The Goals
• The Plan
• SACS/COC Requirements• The Tools
• The Product
• Lessons Learned
The Goals
• To produce electronic documentation to support the College’s SACS/COC Reaffirmation process.
• To produce electronic documentation using such tools that are both common and relatively straightforward to use, so that a high level of technical expertise is not required.
The Plan
• Simplistic Design
• Straightforward Implementation
• Clear Communication• Integrated Information
• Quality Document Production
SACS/COC Guidelines
• “Guidelines for Communicating Information Electronically”, SACS/COC, 2005.– www.sacscoc.org/techguidelines.asp
• The Columbus Technical College Template falls in line with these guidelines.
Quality Matters
IE
IE Proof
ReaderIE
LeadershipTeam
The ProcessCollege
Divisions
DocumentPreparation
Implementation
• Create Compliance website.– Password protected from off-campus– http://coc.columbustech.edu
• Develop site organizational structure.
• Publish all documents in HTML or PDF format for universal viewing.
• Copy website to self-booting CD at the last possible moment.
Physical Document Submission
• Technical Preface• CD with website login instructions• Compliance Certification signed by
Liaison and CEO• Summary Form• Executive Summary of Quality
Enhancement Plan• Listing of Requirements and Responsible
Departments• Organization Charts
The Tools
• Hardware
- HP Scanjet 5590 Digital Flatbed Scanner Scanner: 2400 dpi Color, flatbed and sheet-fed
Automatic document feeder: Standard, 50 sheets
MSRP: $300
The Tools
• Software– Adobe Acrobat 8.0 (Standard) ($90)
• www.academicsuperstore.com
– HTMLstarter Premium Edition ($7)• www.graficalicus.com
– MS Office/OpenOffice
Lessons Learned
• Pick the IE/Proof/Document Prep Team wisely.• Be prepared to reformat compliance information.• Proof….proof….proof
• Use short filenames when creating e-docs. • Convert/upload as soon as possible.• Do not be influenced by the pressure of “tech
envy”.
Some Screen Shots
Sample Template and Presentation
http://www.columbustech.edu/virtual/coctemplate
Questions?