Non-Monetary

Remuneration

for Overtime

Services

Rendered

CSC DBM JC No. 2, s. 2004

Purpose

To provide a uniform policy

on the availment of

compensatory time-off, in

lieu of overtime pay

Coverage

Incumbents of positions of chief of division and below

Under permanent, temporary or casual status

Contractual personnel whose employment is in the nature of a regular employee

Exemption

Ranks are higher than chiefs of division

Appointed to CES

Elective officials

Military and uniformed personnel

GuidelinesRequired to render 40 hours of work/week (subject to the work schedule adopted by the agency)

In the exigency of the service, employees may be required to render services beyond regular working hours

The HO shall determine the need for OT services thru an Office Order specifying the date and time for rendition of OT and its purpose

GuidelinesOT services may be authorized for

the following activities:

• Completion of infrastructure and other

projects with set deadlines when due to

unforeseen events the deadline cannot be

met without resorting to OT work

• Relieve, rehabilitation, reconstruction and

other related work or services during

calamities and disasters

• Work related to school

graduation/registration where the

additional work cannot be handled by

existing personnel during regular working

hours

Guidelines• Work involving the preparation for and

administration of government examinations,

including the prompt correction of release of

results thereof where existing personnel are

not adequate to handle such work during

regular working hours

• Seasonal work such as budget preparation

and rendition of annual reports to meet

scheduled deadlines

• Preparation of special/financial/ accountability

reports required occasionally by central

monitoring agencies like Congress of the

Philippines, OP, COA, DBM, and NEDA

Guidelines

• The provision of essential public services during emergency situations, such as

power and energy, water, distribution and control of basic staples,

communication and transportation, medical and health services, peace and

order, and security

• Implementation of special programs/projects embodied in Presidential

directives and authorizations and with specific dates to complete, which are in

addition to the regular duties of the employees

• Legal services to facilitate the dissolution of cases/resolutions/decisions

• Services rendered by drivers and other immediate staff of officials when

required to keep the same working hours as their superiors and

• Such other activities as may be determined by the head of agency

Computation

OT on weekdays or scheduled work day

COC = no. of hours of OT services x 1.0

OT on weekends, holidays or scheduled days off

COC = no. of hours of OT x 1.5

Accrual and Use

Not more than 40 hours/month

Unexpended balance shall not exceed 120 hours

Used as time-off within the year earned until immediately succeeding year*

Any unutilized COCs are deemed forfeited*

*CSC DBM JC No. 2-A, s. 2005

Accrual and Use

COCs shall be considered as official time for the following purposes

entitlement of PERA, Additional Compensation, year-end

benefits, and other benefits received on a regular basis

entitlement of SL and VL, and SI due to length of service

Limitations

Cannot be used to offset UT/T

Cannot be converted to cash

Will not be added to the regular leave credits

Effects on Personnel Movement

Resignation, retirement, or separation from the service: unutilized COCs are deemed forefeited

Detail, secondment or transfer to another agency: cannot be transferred nor could the employee receive the monetary equivalent

Promotion (except to exempted position): retain accrued COC

Issuance of Certificate of COC

Earned

Duly approved and signed by the Head of Office

No. of hours earned in a month

Issued at the end of each month

Availment

Availed in blocks of 4 or 8 hours

May use CTO continuously up to a maximum of 5

consecutive days per single availment

May use on staggered basis within the year

Obtain first approval from the head of agency/

authorized official

May be recalled and subsequently rescheduled within

the year in the exigency of the service

Procedures

Issuance of Office

Order

Head of Office

Rendition of OT

Service

Employee

Preparation of

monthly summary of

actual OT services and

COCs earned

Employee

ProceduresIssuance of Certificate

of COC

Head of Office

Request for Approval

of the schedule CTO

Employee

Availment of CTO

Employee

Certificate

of COC

Earned