cse presentation: use of new rs agency contracts
DESCRIPTION
CSE Presentation: Use of New RS Agency Contracts. Overview of New Contracts. Revised substantially to serve students faster and better. New tertiary “tier” added to include firms not able and/or interested in serving and entire district. Expanded coverage: Thanks to your efforts! - PowerPoint PPT PresentationTRANSCRIPT
CSE Presentation:Use of New RS Agency Contracts
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Overview of New Contracts• Revised substantially to serve students faster and better.
• New tertiary “tier” added to include firms not able and/or interested in serving and entire district.
• Expanded coverage:• Thanks to your efforts!• Over 5,000 individual primary, secondary and tertiary awards to
80 firms.• Primary’s in most categories, and extensive coverage in many.
• Improved accountability through Service Level Agreement terms:• Measurable expectations for fulfillment and quality.• Ability to re-assign primary assignments if firms fail to meet
measurable expectations.
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Process Implications of New Contracts• No change in SOPM or associated timing and other
requirements (pg. 128 of SOPM, etc.)
• No change in cascade: RSA’s will continue to be issued where no DOE or agency provider is available.
• Minor changes in SEC to incorporate tertiary agencies and support use in accordance with the cascade of services. (To be previewed today.)
• Changes in process to incorporate process for outreach to secondary and tertiary firms.
• Policy being developed re: requests for exceptions.
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Procedures for Use of New Contracts• SEC will be available for use of new contracts as of
tomorrow, Friday, 8/16.
• Instructions and a searchable list of contracts will be available in a Agency Contract Listings and Procedures folder in the CSE SharePoint directory: http://portal.nycboe.net/sites/EducationPolicy/SpecialEducationInitiatives/default.aspx
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Contract Use Procedure Overview• Confirm no DOE provider is available.
• If not, send transmittal to primary in SEC.
• If primary not able to fill, identify secondary firm(s) on contract listing (Excel.) Send email (template provided) to one or more firms, requiring response by deadline of your choice: must include in ascending rank order. Create SEC transmittal for lowest ranked firm that responds by deadline.
• If secondary agencies not able to fill, repeat procedure with tertiary agencies, and create SEC transmittal for lowest ranked firm that responds by deadline.
• If tertiary agencies not able to fill, issue RSA.
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Sample of Agency Spreadsheet in SharePoint
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School Type
(For School Aged Paras
Use Nursing)
Discipline Borough District(Do Not
Select for Pre-K, D75 and Nursing/
Health Aid)
Language Award Tier
Firm Name TaxID Award Price Order of Use In Tier
(By Ascending
Price)
Contact Email Contact Phone
Contact First Name
Contact Last Name
Contact Title
SchoolAge Occupational Therapy Bronx 7 English Primary RCM Health Care Services (A Division of RCM Technologies, USA)222-06-9427 40.97 1 [email protected] (917) 286-5221 Michael Saks Senior Vice PresidentSchoolAge Occupational Therapy Bronx 7 English Secondary Tuttle Healthcare Agency 272-20-1966 32.00 1 [email protected] (212) 497-9556 Michelle Stux VP of Healthcare StaffingSchoolAge Occupational Therapy Bronx 7 English Secondary Sunbelt Staffing, LLC 593-67-5910 39.00 2 [email protected] (800) 659-1522 Julie Cole Division DirectorSchoolAge Occupational Therapy Bronx 7 English Tertiary MakroHealth d/b/a Makro Technologies Inc 223-46-8554 38.00 1 [email protected] (973) 481-0100 Kiran Ankem Vice PresidentSchoolAge Occupational Therapy Bronx 7 English Tertiary ATC Healthcare Services 581-64-2356 40.47 2 [email protected] (516) 750-1711 Aaron Ziraks Director of Government OperationsSchoolAge Occupational Therapy Bronx 7 English Tertiary AlliedMedix Resources Inc., 200-09-1242 41.00 3 [email protected] (718) 593-4121 ChandramouliMettapalli PresidentSchoolAge Occupational Therapy Bronx 7 English Tertiary NPORT Reg Nursing Phys & Occ Therapy & Speech-Lang Path Services364-72-5679 41.00 3 [email protected] (718) 688-3040 Richard Lacourse VP of OperationsSchoolAge Occupational Therapy Bronx 7 English Tertiary Therapeutic Resources 133-93-1395 41.80 4 [email protected] (212) 589-1215 Ann-MarieToussaint Director, School-Based Placements
Use filters to identify appropriate firms
Detailed Use Instructions in SharePoint
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Email Template in SharePoint
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To Access SEC
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• Go to: https://ats.nycboe.net/SIS/
• Click on SEC RSA. Type in ID and password
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• Enter Student ID [ex.254181290]
• Click on Find Student
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• Select Service to be contracted out
• NOTE mandate corresponds to conference date [last authorized IEP in CAP]
• Click on Agency
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• Review above service to be contracted• Only check “Assigned a portion” box if you are splitting the
mandate between more than one provider and change frequency accordingly. Otherwise, proceed.
• Agency Level [Primary] is pre-selected. See Agency Search Results below. Click on Assign.
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Review above information and Confirm Agency Assignment (or Cancel)
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• Bottom portion provides detailed transaction information.
• If you have to send case to another agency for non-response (or for another reason), click Revoke
“Confirm” button is for Agency use only
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In “Revoke” screen, click Confirm Agency Revoke
Student Transaction screen will show agency assignment revoked.
IMPORTANT!
The PRIMARY AGENCY always has to be
selected first. You should only proceed to
SECONDARY / TERTIARY agencies if
Primary is not available.
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When selecting a SECONDARY agency [ex. Student ID: 205 867 476]
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• If you are proceeding (no primary available), you have to select only one agency if more than one option is displayed. Agencies are listed in ascending order (low-high) according to rates.
• If more than one option is available, send an email to agencies to confirm staff availability prior to making your selection in SEC.
NOTE: A warning message will be displayed when you select secondary out-of-sequence and click on Find Agency.
[Same as above would occur if user is working with bulk assignments]
When a TERTIARY agency is selectedex. Student ID 205 867 476]
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• If you are proceeding (no primary/secondary available), you have to select only one agency if more than one option is displayed. Agencies are listed in ascending order (low-high) according to rates.
• If more than one option is available, send an email to agencies to confirm staff availability prior to making your selection in SEC.
NOTE: A warning message will be displayed when you select tertiary out-of-sequence and click on Find Agency.
[Same as above would occur if user is working with bulk assignments]
If you selected the Create RSA option out-of-sequence…
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A warning message will be displayed.
[Same as above would occur if user is working with bulk assignments]
To Bulk Assign, follow same cascade (Pri/Sec/Tert/RSA)…[ex. D5, M499]
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• Select RS, Language, Status (Awaiting Transmittal),
District, and School. For D75, check “Citywide Only.”• Click on Find Students.
Results for Bulk Assignment
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• Check the box for Select/Deselect All• Click Bulk Agency
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Primary Agency will be pre-selected. Click Save.
Warning Message when Bulk Assigning and Primary or Secondary were skipped…
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• If you are proceeding (no primary/secondary available), you have to select only ONE AGENCY.
Agencies are listed in ascending order (low-high) according to rates. • If more than one option is
available, send an email to agencies to confirm staff availability prior to making your selection in SEC.
• Repeat same steps as before (Save/Cancel).
Q & A
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