csr committee response to questions from april 24 meeting

CSR Committee

Response to questions from April 24 meeting

Types of Supplier Contracts with Supplier Employee on Campus at Time of Service

• Delivery of Goods – Gases/Package delivery/misc supplies

• Installations – Furniture/Carpet/Windows/Access Systems

• Maintenance – Equipment and Systems

• Services – Temps/Inspections/ HVAC Systems and Controls

• Vending– Canteen

Snapshot of services performed on campus, number of supplier employees & time on campus

– Bank & Office (furniture design/assembly) – detail:• Product: $3,066,049 (Approx. $300K of this had bundled install and install +design)• Design: $119,037 (this equates to 2380 hours or 1.5 designers per week)• Install: $478,765 (equals 11,399 hours or 5.4 installers per week) I’ve included delivery,

installation, reconfiguration, and moves in this figure

– Kone (elevator maintenance) – 1 dedicated technician for the Tower – other locations as needed – weekly presence

– Canteen (vending) – 2 drivers weekly – 2 techs (twice a months for 3 days/week/4 hrs)

– Eden (pest control) – 1 full time employee on campus weekly (additional resources added for baiting, special projects

– Xerox (copiers) – info pending– Emerald (hood cleaning) – varies – quarterly 1 – 2 on-site weekly– RFI (access control) – depending on projects – 2-5 on site weekly

$75,330.67

$252,599.09$273,996.48

$8267.25

Examples of Facilities Related Service and Maintenance Purchases

Total: $610,193 - 36 suppliers – 12 month pe-riod ending 4/30/12

annual

daily

one time

quarterly

31 suppliers

1 supplier : Siemens

2 suppliers Assetworks Inc * InControl

2 suppliers – NC Machinery * Automatic Entries Inc

On Campus Presence and Frequency


36 SuppliersSupplier Nature of Work Approximate Cost Time on campus

SIEMENS INDUSTRY INC

Preventative Maiintenance $252,599

dailyN C MACHINERY CO

Test/ generator load at Foege $6,625

quarterlyAUTOMATIC ENTRIES INC

Preventative maintenance for automated doors

$1,643

quarterlyASSETWORKS INC

Maintenance Agreement $68,213

annualINCONTROL

Inspection and calibration of refrigeration alarms

$7,118

annualEDEN ADVANCED PEST TECHNOLOGIES

Bird Abatement Foege Bldg $31,610

one timeSIEMENS

Labor and materials for programming upgrade

$19,929

one timeSIEMENS INDUSTRY INC

Labor and materials for software and programming

$16,232

one timeROSE MEDIA INC

Install low voltage wiring $15,330

one timeRICHARD SCHOENROCK

Labor and Material to sandblast and clean concrete patio

$13,549

one timeNATL RESPONSE CORP

Biohazard waste clean up $12,484

one time


Supplier Nature of Work Approximate Cost Time on CampusSIEMENS INDUSTRY INC

Materials and labor to install system

$11,306one time

WELCOME RAMP SYSTEMS INC

Labor and materials to install ADA ramp

$10,567one time

ELITE HARDWOOD FLOORS CO

Labor and materials to refinish hardwood floor

$10,129one time

RFI ENTERPRISES INC

Labor and materials to install CAAMS Access System

$8,736one time

SIMPLEX INC

Labor and materials to install fuel port system with controller

$6,822

one timeRFI ENTERPRISES INC

Labor and maerials to install CAAMS system

$6,787one time

NATL RESPONSE CORP

Labor to pump out sewer sump

$6,115one time

HERZOG GLASS INC

Labor and materials to install glass

$5,634one time

CRESSY DOOR CO INC

Labor and materials to install roll-up door

$5,460one time

JOHNSON CONTROLS INC

Labor and materials to install and program monitoring equipment for chilled water and condenser water system.

$5,295

one timeCRESSY DOOR CO INC

Labor and materials to repair door assembly

$5,278one time

RFI ENTERPRISES INC

Labor and material to install door controller and access control devices

$5,033

one time


Supplier Nature of Work Approximate Cost Time on CampusNATL RESPONSE CORP

Labor for waste sewage clean up

$4,955

one timeUS DEPT OF AGRICULTURE

Wildlife control - nutria $4,951

one timeHARDIN & SONS INC

Labor and material for test and balance services

$4,869


Labor and material to install door controller and access control devices

$4,550

one timeALL CITY FENCE CO INC

Labor and material to install chain link fence

$4,371

one timeUNIQUE TOUCHUP & FINISHES INC

Labor and material to provide wood refinishing service

$4,353

one timeNW HANDLING SYS INC

Labor and material to install lift

$4,090

one timeALL CITY FENCE CO INC

Labor and material to repair fencing

$3,632


Labor and materials to install CAAMS to bike storage

$3,298

one timeNORTON CORROSION LTD LLC

Labor and materials to repair Drumheller fountain

$3,290

one timeBUSH ROED & HUTCHINGS INC

Site Surveying and mapping $3,285


Labor to cleanup bird waste $1,987

one time

Examples of Facilities Related Service/Maintenance Purchases

Supplier Nature of Work Approximate Cost Time on CampusHERZOG GLASS INC

Labor and materials to install skylite glass

$1,974

one timeEMERALD INC

Labor to clean boilder exhaust stack vent

$1,971

one timeWILSON JONES COMMISSIONING LLC

Commissioning Service for humidty control system

$1,862

one timeEDEN ADVANCED PEST TECHNOLOGIES

Labor for bird abatement $1,643

one timePAC NORTHWEST THEATRE ASSOC ACQUISITION

Labor and materials to repair automated lighting system

$1,643

one timeWESTERN ELECTRIC SVCS INC

Labor for service call to test breaker

$1,533

one timeHERZOG GLASS INC

Labor and materials to install elevator glass

$1,321

one timeCOLE INDUSTRIAL INC

Labor and materials to troubleshoot and repair boiler

$1,314


Labor and materials to repair roll-up door

$1,095


Labor and materials to troubleshoot and repair garage door

$1,095

one timeMC QUAY INTL

Labor to reset service alarm on chiller

$1,095


Labor to decontaminate/clean heat reclaim coils

$1,073

one time

Facilities Related Service/Maintenance Purchases

Supplier Nature of Work Approximate Cost Time on CampusEMERALD CITY FENCE RENTALS INC

Labor and materials to install temporary fence

$1,038one time

ARNOLD KIRBYSON

Labor and materials to clean ceiling

$821one time

SUPRESSION SYSTEMS INC

Labor to disarm and rearm fire protection system

$712one time

NORTON CORROSION LTD LLC

Labor and materials to repair drumheller fountain

$690one time

EMERALD INC

labor to clean range hood vent

$570one time

AUTOMATIC ENTRIES INC

Labor to repair entry door $548one time

HUDSON TECHNOLOGIES CO

Labor to provide hydrostatic testing of regrigeration cylinders

$420

one timePOPPLETON ELECTRIC & MACHINERY CO INC

Labor and materials to repair Ridgid Tool

$329one time

MARVIN JOHNSON

Labor to remove bees $115one time

NORTHWEST DOOR INC

Labor and material to install roll up steel door

$7,212 one time

Travel Agencies – Top Suppliers12 Month Spend ending 4/30/12

All Suppliers: $11,345,613.23No employees on campus

• Travizon $1,626,871.32 • Classic Connections Travel $1,546,431.19 • Carlson Wagonlite $ 914,411.64• Tangerine Travel Ltd $ 825,247.97 • Lake Union Travel $ 776,844.71 • Turkish Airlines $ 761,384.49 • Sta Travel $ 601,307.31 • Travel Meetings $ 555,534.02 • Passport Tvl And Tours Inc $ 497,645.75• Lake City Travel - Cruises $ 481,748.75 • Travel Leaders $ 379,614.99 • Azumano Travel $ 318,776.18 • AAA Travel Agency $ 304,176.85 • US Travel $ 171,226.20• United Connection $ 161,133.72• Compass Travel $ 126,106.56• Scan East West Travel $ 119,961.64• Los Angeles (Delta.com) $ 107,632.90 • Royalty Travel $ 98,218.71 • C&H International $ 84,916.61

Temporary Service ContractsOutside Temp Agencies 12 Month Spend ending 4/30/12

• Clerical/UW Temp Services Manages- Spend: $125,159.12- Employees on campus: 47

• Nurses- Spend: $10,876,597.07- Employees on campus: 125

• Interpreters- Spend: $278,525.15- Employees on campus: 52

• Subway and Pagliacci are UW franchise suppliers- Employees on campus: No dedicated franchise employees are on site

other than for routine training/site visits. Staffed by UW employees- UW pays a franchise fee

SPONSORSHIPS (see appendix for additonal information)

Contributions in the form of money and/or in-kind products or services, by an organization to support an event, program, or department. The sponsor may be recognized for its contributions, as allowable under federal tax rules, such as appropriate signage thanking the sponsor in the supported facilities and/or written materials. Sponsorship may be exclusive for the category of goods or services involved, or multiple sponsors may be engaged in support of the event, program, or department.

Sponsor Sponsorship Annual Value

Term

IMG (formerly ISP)• Coordinates sponsorships for ICA

$4,500,000.00 Nike $ 955,000.00 7/1/09 – 6/30/19

Coke - HFS $ 535,000.00 Coke - ICA $ 265,000.00 T- Mobile $ 150,000.00 Microsoft $ 150,000.00 Seattle MINI $ 7,500.00 BECU $ 4,500.00 WSECU $ 4,500.00

Appendix

. DEPARTMENT OF ADVANCEMENT- SPONSORSHIPS

Number of employees on UW campus: T-Mobile

-Here for meetings regularly 2-4 days of activities during Dawg Daze 10-Worked their Dawg Dash booth 4-Worked their W Day booth 6-3 days of huskyfest 10-Attended the Gala 4-Will attend the Timeless Awards 4

Total 40

Microsoft -Here for meetings regularly 2-4 days of activities during Dawg Daze 30 (some were UW students hired by MSFTto work in their booth)-Worked their Dawg Dash booth 6-Worked their W Day booth 1-3 days of HuskyFest 25

(some were UW students hired by MSFT to work in their booth)-Attended the Gala 4-Will attend the timeless awards 4

Total 72

• •

Appendix

DEPARTMENT OF ADVANCEMENT- SPONSORSHIPS

Number off employees on campus

Seattle MINI 3 days of Husky Fest 8

WSECU 11 day of Husky Fest 10

BECU 2 days of Husky Fest 6

ARAMARK No data. Contract not final.

ICA CONTRACTS DATA (Sodexo,Coke,ISP)

SODEXO CONTRACTHow does the sponsorship payment work?It is not a sponsorship agreement. ICA receives a percentage of products soldSponsorship Amount: Guaranteed commissions have averaged $680,000 yearTotal Contract Dollar Value: $3.4 million guarantee over the past five years

Number of SODEXO employees on UW campus? Daily: 2 Monthly: 2

Annually: 2 Other: Additional employees hired for events. Concession booths are staffed by volunteers and Sodexo pays the organization or group

AppendixATHLETIC/COKE with Sponsorship How does the sponsorship payment work? Coca Cola pays our multimedia rights partnerSponsorship Amount: $265,000 yearTotal Contract Value: $1,325,000

Number of COKE employees on UW campus: None

HFS COKE CONTRACT W/SPONSORSHIP

Sponsorship Amount: $535K yrTotal Contract Value: $1,920,662 yrCoke employees on UW campus daily: 4

ISP CONTRACT w/SPONSORSHIPHow does the sponsorship payment work? The contract is with IMG which purchased ISP. IMG pays ICA a percentage of the net revenue from sponsorship agreements.Sponsorship Amount: $ 75% to ICA up to net revenue thresholds that vary with each year. ICA’s estimated share averages $4.5 million year.Total Contract Value: $ Estimated to be $13.5 million over three years Number of ISP employees on UW campus: Daily: 5

Monthly: 5 Annually: 5

NIKE CONTRACT w/SPONSORSHIPEffective July 1, 2009 – June 30, 2019Sponsorship ($500K base compensation, appearances, royalty and other activities: $955,000

Total Contract Value: $3,455,000 year• Unisys Spend:

– 12 orders – 30 invoices – Total $6,299,486.90– (Includes Multi-year Maintenance)

csr committee response to questions from april 24 meeting

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