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CTU 1 and 2 Orientation Manual For Residents and Clinical Clerks 20152016 Editor: Dr. Moyez Ladhani

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CTU  1  and  2  Orientation  Manual    

For  Residents  and  Clinical  Clerks  2015-­‐2016  

Editor:  Dr.  Moyez  Ladhani  

 

 

   

Table  of  Contents  Welcome  Letter  ..................................................................................................................................  3  Introduction  to  the  Division  of  General  Pediatrics  ................................................................  4  Clinical  Issues:  ...................................................................................................................................................  7  Calling  in  Sick  .................................................................................................................................................  10  Evaluations  ......................................................................................................................................................  10  Contacts  ............................................................................................................................................................  10  

Allied  Health:  Contacts  .................................................................................................................  11  Division  of  General  Pediatrics  CTU  1,  CTU  2,  Expectations  ..............................................  13  Division  of  General  Pediatrics:  CTU  1  and  2  Weekly  Schedule  .......................................  16  CTU  1  &  2  Faculty  Expectations  .................................................................................................  17  Orientation  Checklist  for  Teams    1  and  2  ...............................................................................  20  Patient  Care/Charting  ...................................................................................................................  22  Role  of  the  Clinical  Clerk  ..............................................................................................................  24  Role  of  the  Family  Practice  Resident/BCT  .............................................................................  25  Role  of  the  Junior  Pediatric  Resident  ......................................................................................  27  Role  of  the  Junior  Pediatric  Resident  ......................................................................................  29  Roles  and  Responsibilities  of  the  Senior  Pediatrics  Resident  on  CTU  .........................  31  Role  of  the  General  Pediatric  Fellow  .......................................................................................  35  Some  Practical  Tips  on  Being  a  Senior  Pediatric  Resident  at  McMaster  .....................  36  SPR  Role  for  Consults  ....................................................................................................................  40  Junior  Float  Objectives  .................................................................................................................  44  McMaster  Pediatrics  CTU  Weekend  and  Holiday  Call  Guidelines  ..................................  47  Day  Float  Objectives  ......................................................................................................................  51  

 

   

Welcome  Letter   Dear Residents Rotating on Pediatrics, Welcome to your pediatrics CTU (teams 1 and 2) rotation. I hope that you have a good learning experience with us. Don’t hesitate to contact the pediatric chief residents, at [email protected] if you have any questions or concerns. The CTU Director is Dr. Ladhani [email protected]. The CTU administrative support is Skye Levely [email protected]. With respect to your first day, at MUMC please show up for handover at 7:15am sharp in 3N26. Weekend handover is at 8:30am. Your attending will meet you for orientation, to discuss objectives and sign your learning contract on 3C as follows. The PERC clinic is a component of the Pediatrics rotation for Family Medicine residents. You will be sent a schedule of which week during your rotation you are to attend the PERC clinic. The clinic starts at 8:45am in the Peds ER - ask at the registration desk & they will direct you to the PERC office. Please come as soon as your morning teaching is finished. You will be asked to get an Encounter Card filled for each day you attend clinic. Please keep these Encounter Cards & give them to the Pediatric Attending who will be completing your final evaluation. If no clinic is scheduled for a given day or your clinics finish early, please head back to the ward to help with inpatient duties and consults. Call will be in a float model, information about this will be sent to you by our chief residents. You should have received the “Green Book” (the pediatric survival guide) from your department. If you have not received one please contact your department coordinator. If you have lost it or need to buy one, please see Skye Levely ext. 75639, who can sell you one for $10.00. This can also be found at: http://www.macpeds.com/resources_for_residents.html Objectives, expectations and resources for the rotation can be found at: http://www.macpeds.com/general_pediatrics.html The green book and resources provided above should be reviewed prior to the start of the rotation as they contain information about the day-to-day running of the wards. Sincerely, Moyez Ladhani

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Introduction  to  the  Division  of  General  Pediatrics      

The Division of General Pediatrics is the largest division within the Department of Pediatrics. The division consists of 20 pediatricians. The pediatricians provide consulting services at McMaster Children's Hospital and St. Joseph's Healthcare Hamilton. All pediatricians are affiliated with McMaster University.

General pediatricians work in four teams - teams 1, 2 and 3 at McMaster and team 4 at St. Joseph's Hospital. Team 1 and 2 have up to forty general pediatric ward patients. Team 3 covers twelve Level II neonatal patients and up to six chronic complex pediatric patients. As well, pediatricians on team 1, 2 and 3 provide consults to the Emergency Department, new born nursery, surgical teams, as well as consult requests from the regional hospitals and regional community physicians.

At St. Joseph's Healthcare, we are responsible for up to 18 Level II neonatal patients. In addition we attend deliveries, see consult requests from the newborn nursery and rarely from the emergency room.

The Division of General Pediatrics provides 24/7 on-call coverage at both hospitals. In addition to on-service and on-call work in these hospitals, our group has a commitment to the medical needs of the community. All the General Pediatricians provide follow up and consulting services to children within Hamilton and the surrounding regions. Care provided is based on the best available evidence in a family-centred environment.

CTU 1 and 2 is covered by a core group of pediatricians in addition to pediatricians from our community and St Joes stream. The attending paediatricians rotate through CTU every two weeks starting on Mondays.

The core group:

Dr. Kristen Hallett:

Dr. Hallett joined our Division in 2006. Dr. Hallett practised as a pharmacist prior to becoming a pediatrician. Following her training at McMaster, Dr. Hallett relocated to Owen Sound for seven years. There, she was recognized for detecting the first pediatric cases of E.coli 0157 in the Walkerton Water Crisis. She recently completed her Masters in Health Law at York University Osgoode Hall Law School. Dr. Hallett was the program director for the general pediatric fellowship since its inception in 2009 to 2011.

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Dr. Andrea Hunter

Dr. Hunter completed both medical school and pediatric residency training at McMaster University. She joined our Division in 2008. Dr. Hunter is a recognized teacher, with significant involvement in medical education at both the undergraduate and postgraduate levels. Her clinical interests include pediatric refugee & immigrant health and global child health. She has recently completed a Diploma in Tropical Medicine and Hygiene in London, UK. Dr. Hunter has been involved in coordinating community-based pediatric refugee/immigrant health clinics in Hamilton since 2004. She is involved in ongoing pediatric education programs in Uganda and Guyana.

Dr. Moyez B. Ladhani

Dr.Ladhani is the Deputy Chief for the Division of General Pediatrics, as well as the Program Director for the Pediatric Residency Program. He also is the chair of the student advisor program for the undergraduate MD program. Dr. Ladhani has been involved in many program development activities and search committees. Currently he chairs numerous committees, his main focus being on medical education and CME activities. He organized and chaired the Practical Pediatrics conference from 2000 to 2011. He has won numerous teaching wards for his excellence in medical education.

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Dr. Gita Wahi

Dr. Gita Wahi joined our division in 2010 after completing medical school at the University of Western Ontario, Pediatrics Residency at the University of British Columbia, and an Academic General Pediatrics fellowship at the Hospital for Sick Children in Toronto. Dr. Wahi has a clinical and academic interest in the determinants and prevention of childhood obesity. She recently completed a Masters degree in Health Research Methodology from McMaster University. Her educational interests are continuing medical education and she organizes the Divisions weekly rounds and since 2012 co-chairs the annual Practical Pediatrics conference.

Dr. Giuliana Federici

Dr. Federici is a Hamilton “lifer”, born at St Joseph’s Hospital and completing all of her post secondary education and medical training at McMaster University. Prior to pursuing medicine she was a pediatric nurse. She has worked within the Division of General Pediatrics in the city hospitals since 1991 and contributes to under grad and postgraduate education as well as managing a community-based practice. She has been an advisor for many pediatric residents and since 2003 has been Finance Lead for the Division of General Pediatrics. She is a member of the Finance Management Committee in the Department of Pediatrics.

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Dr. Iman Shbash

Dr Shbash is an assistant clinical professor at McMaster University. She completed her medical school in Tripoli University, Tripoli, Libya. She did her pediatrics training at McMaster University followed by one-year academic pediatric fellowship. Dr. Shbash interest is in medical education and quality assurance.

Others that cover the service:

Dr. Lucy Giglia

Dr. Andrew Latchman

Dr. Kelly Fitzpatrick

Dr. Bojana Babic

Dr. Natalie Orovec

Dr. Kathy Gambarotto

Dr. Sandi Seigel

Clinical  Issues:  

a) Inpatients

The pediatric inpatient wards at McMaster Children’s Hospital include wards 3B, 3C and 3Y. General Pediatrics is typically the most-responsible physician (MRP) for most admitted pediatric medical patients. There are exceptions and these are evolving. Neurology is MRP for elective overnight video EEG patients and

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patients initiating ketogenic diet. Endocrinology is MRP for newly diagnosed Type 1 Diabetes and DKA once acidosis is corrected. Cardiology may be MRP for specific cases.

Pediatric subspecialty services include general surgery, neurology, neurosurgery, gastroenterology, allergy and immunology, infectious disease, cardiology, endocrinology, hematology / oncology, genetics, metabolics and urology.

Subspecialists may only recommend treatments and interventions on general pediatric patients. A Most Responsible Team member must agree to and sign any subspecialty recommendation or order.

b) Rounds

Inpatients are admitted to Team 1 and Team 2. A Most Responsible Team member must round and write a progress note on each patient daily. A team member is responsible for keeping patient issues current on the patient list. Lab results may be accessed on the computers equipped via “Meditech” or through any computer using “Citrix”.

Residents and clerks must properly document in the chart. This includes daily notes, completing the details of the facesheet and timely completion of consultations and discharges. Physicians responsible for follow-up of more acute concerns should be contacted by phone, as dictated notes may not be available to the receiving physician in sufficient time.

If a discharge is anticipated over the weekend, the learners should ensure that the facesheet is completed and discharge dictated in advance as a courtesy to the on call person who may not be as familiar with the patient.

c) Call Handover occurs at 4:30. The call team consists of a senior resident, two junior resident and a clinical clerk. The senior resident will assign you patients to see as consults come in. All patients must be reviewed with the senior resident. If the senior resident is busy the cases will be reviewed with the attending. When the senior resident gets a consult they will “eyeball” the patient and write bridging orders. You should make an attempt to be with the senior during this time, as it is a good learning experience. Patient lists must be updated with new patients for the day team before morning handover. Post-call you are required to stay for teaching and are free to go home after the sessions end at 9 am.

d) Documentation/Admission Notes/Progress Notes/Orders

Please see the “green book” for guidelines on this topic.

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e) Patient Lists

All team inpatients should be added to the daily Patient List. Ongoing or outstanding patient care issues should be added to the list AND relayed verbally during transfer of care, as required.

Information contained on these lists is confidential and therefore must be properly stored and carried. If the list is found off site or in non-confidential areas, you will not be permitted to carry a list.

f) Consultation Requests

General Pediatrics provides consultations to ER, PCCU (Pediatric Critical Care Unit), PACU (Post-Anesthetic Care Unit) and subspecialists as requested. Consultations are prioritized by illness severity. Consults after 1700h are handled by the on-call Senior Pediatric Resident (SPR) who will delegate learners to patients. Any pending consultations and/or admissions not completed at the time of handover must be handed over to the SPR.

Each consult must contain:

- Patient’s name (stamp or sticker) - Date and time (in 2400h clock) on each page - LEGIBLE printed name, signature, training level and pager # - Name of staff with whom case discussed

All resident consultations must be reviewed with a staff or fellow.

g) PACE: Pediatric Assessment of Critical Events

• PACE is the McMaster Children’s Hospital Medical Emergency Consultative Team whose goal is to detect patient’s clinical deterioration before leading to a Code Blue, cardiac arrest or unplanned PCCU admission

• PACE can be activated in several ways:

• Vital sign triggers

• Healthcare provider (HCP) concern about the patient’s status

• Patient or family concern if RN or other HCP cannot be located

• Team should consider PACE consultation for children who have worsening medical status who may require transfer to the ICU

• PACE team consists of the PCCU Resident (Peds 1000 pager), PACE MD, (generally one of the pediatric intensivists or PCCU Fellow); PCCU RN with additional training and pediatric RT.

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• Activate PACE by calling paging (ext. 76443). Provide patient’s ward and room location. Paging will activate the team members.

• All non-emergent PACE therapies and recommendations should be discussed with the patient’s most responsible team. A member of the patient’s most responsible team (staff, resident, fellow) should be present during the PACE activation. If they are not, then the most responsible house staff should be paged immediately after the PACE team arrives.

Calling  in  Sick  

Please contact your staff supervisor if you cannot come into work by paging them directly, email communication is not acceptable. Please inform the CTU Director of absences > 48 hours.

Evaluations    

The staff are encouraged to give midway evaluations. If they have not please ask the staff for feedback midway through your rotation. You should arrange a time to meet your staff for a final face-to-face evaluation. It is preferred that during orientation you make set a time near the end of the rotation to meet to discuss the final evaluation. The staff will fill out an evaluation on One 45 every two weeks. For pediatric residents the staff will also do one Mini-MAS/week, it is your responsibility that these are completed. The staff will also do a hand-over cex every two weeks.

Contacts    

Dr. Moyez Ladhani CTU 1 and 2 Director,

[email protected]

Ms. Skye Levely CTU Administrative Assistant, 3N11H [email protected]

Chief Residents [email protected]

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Allied  Health:  Contacts    

SPECIALTY NAME PAGER Phone

RT Ward General Pager 1607

OT Deb Gjertsen 1177 73565

OT Kate Dobson-Brown 1240 73394

OT Trish Case 1885 73733

SLP Sara Webster 5082 73726

PT Weekend 1148

PT Sarah Fairfield 1148 76549

PT Jillian McJannet 1029 76549

PT Barb Pollock 4317 76549

CCAC Nicole Biba 4312 76599

CCAC Ann Rush 1092 72840

Child Life After hours/Weekends 1225

Child Life Margaret Karek 1225 76129

Child Life Laura Vos 4086 76129

Child Life Maria Restivo 4087 76129

Child Life Lora Zimmerman 4092 76129

Dietitian Helena Pelletier 1279 73562

Dietitian Lisa Talone 1513 73562

Dietetic Assistant Allison Pottinger 1074 73159

Pharmacist Nicole Clarke 1423 76356

Pharmacy Technician Carrie Morrell 1099 76356

IV Nurse 1007

Lactation Nurse 5062

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Pediatric Thrombosis

Nurse Rebecca Goldsmith 4445 75970

Pediatric Thrombosis

Nurse Kay Decker 4444 75978

Social Work Carol Ann O’Toole 1193 73714

Social Work Bill Ratz 1039 76339

Acute Nurse Care Practitioner

Rose-Frances Clause

1934

73035

Clinical Nurse Specialist

Joanne Dix

1409

76548

Team 1 Pager 5301

Team 2 Pager 5302

Team 3 Pager 5303

Senior Pediatric Resident 1645

Pediatric ICU Resident/

Subspecialty Night Coverage

1000

 

   

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Division  of  General  Pediatrics  CTU  1,  CTU  2,  Expectations    

Handover:      

Handover   is   to   take   place   from   0715-­‐0745   hrs.       It   is   therefore   important   to  complete   a   succinct   handover   within   the   allotted   30   minutes.   The   senior  residents  will  meet  with   the   charge   nurses   from  3B/3C/3Yto   review  potential  discharges  at  9:15am.  

 Discharge  Rounds:      

Discharge   rounds  will  be  a  brief  meeting  with   the  attending  paediatrician,   and  Senior  Pediatric  Residents.    Patients   that  can  go  home  will  be   identified  at   this  time   and   discharges   for   these   patients   should   occur   promptly.     Discharge  planning  should  always  be  occurring  and  the  team  should  discuss  patients  that  could   potentially   go   home   the   night   before.     This   would   then   be   the   time   to  ensure  that  if  those  patients  are  ready  that  the  patients  are  discharged.      

See  Patients:  

During  this  time  the  team  will  see  their  assigned  patients.    The  chart  and  nursing  notes  should  be  reviewed  to  identify  any  issues  that  have  arisen  over  night.    The  patient  should  be  seen  and  examined.    All  lab  work  and  radiological  procedures  that  are  pending  should  be  reviewed.    The  house  staff  should  then  come  up  with  a  plan  for  the  day  and  be  ready  to  present  that  patient  during  ward  rounds.    It  is  not  necessary  that  full  notes  be  written  at  this  time,  as  there  will  be  time  allotted  for  that  later  in  the  day.  

Ward  Rounds:  

During  ward  rounds  the  attending  paediatrician,  with/without  Senior  Resident,  and  house  staff  will   round  on  patients   for   their   team.    These  are  work  rounds.    All  efforts  should  be  made  to  go  bedside  to  bedside  to  ensure  that  all  patients  are  rounded  on.    Some  spontaneous  teaching  during  rounds  and  at  the  bedside  can  occur  during  this  time,  however  there  is  allotted  time  for  that  later  in  the  day.  

Case  Based  Learning  

There  will  be  10  modules  that  the  learners  should  complete  during  their  stay  on  the   CTU   over   a   one-­‐month   period.   The   senior   resident   will   be   responsible   to  assign  the  cases  to  be  discussed.  The  team  should  read  the  articles  provided  and  work  on  the  objectives  prior  to  the  discussion  with  the  senior  and  other  learners.  The  attending  is  encouraged  to  play  a  supervisory  role  during  the  discussions.  

 

 

 

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Patient  Care:  

During  this  time  residents  will  follow  through  with  decisions  made  during  ward  rounds.    They  will  finish  charting  on  patients.    This  is  also  the  time  for  them  to  get  dictations  done  and  to  complete  face  sheets.      

Teaching  Sessions:  

There   are   various   teaching   sessions   throughout  most   days   on   the   CTU.   Please  refer   to   the  CTU  teaching  schedule   for   locations  –   this  will  be  posted  online  as  well  as  on  the  wards.  

• Monday  morning  from  08:00-­‐09:00  will  be  Division  of  General  Paediatric  Rounds.  

• Mondays  from  15:00  to  16:00  –  there  will  be  Specialty  teaching  session.    It   is   the   goal   during   this   time   to   get   various   specialties   to   come   in   and  teach  around  patients  that  are  on  the  ward.  

• Bedside  case  teaching.  The  individual  teams  will  do  these  as  time  permits.  • Tuesdays   from   08:00   to   09:00   –   Teaching   for   all   learners,   except   third  

Tuesday,  which  is  for  Pediatric  residents  only.  • Wednesdays   4th   Wednesday   of   the   month   will   be   Peds   Cardiology  

teaching  –  “Heart  to  Heart”  which  is  from  08:00-­‐09:00  • Wednesday  is  Academic  Half  Day  for  pediatric  residents.  • Thursdays  from  08:00  to  09:00  –  Pediatric  Grand  Rounds  • Thursdays  from  15:00  to  16:00:  There  will  be  radiology  teaching  once  a  

month  and  possibly  other  teaching  session  booked.  • Friday  08:00-­‐09:00,  can  be  used  for  the  Case  Based  Learning  modules.  • Nurses  and  other  health  care  professionals  are  welcome  to  attend  these  

rounds.    

Evaluations:  

Time   is   left   in   the  schedule   for  evaluations.    This  would  be  the  time  to  give  residents  mid-­‐way  evaluations,  as  well  as  end  of  rotation  evaluations.  

Handover  1630  hrs:  

Handover  will  occur  to  the  on-­‐call  team.  Refer  to  the  handover  document  for  further  details.  

 

 

 

 

 

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Orientation:  

At   the  beginning  of   each  month   the  attending   should  meet  with   their   team  members  to  review  the  objectives,  expectation  and  schedule  of  the  rotation.  The  senior  resident  may  have  valuable  input  during  this  time.    

Multi-­‐Disciplinary  Rounds:  

Team  1  and  2  will  occur  on  Tuesdays.  Team  1  will  be  from  1300-­‐1330;  Team  2  will  be  from  1330-­‐1400.  

 

 

 

 

 

 

 

 

 

 

 

 

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Division  of  General  Pediatrics:  CTU  1  and  2  Weekly  Schedule  

  Monday             Tuesday   Wednesday   Thursday   Friday  

7:15-­‐7:45   Handover   Handover   Handover   Handover   Handover  

8:00-­‐9:00  

Division  of  General  Pediatrics  Rounds  4E20  

Teaching  *  except  third  

Tuesday  LCC  for  Peds  

residents  only  

Week  4:  Heart  to  Heart  (08:00-­‐09:00)    

Grand  Rounds  

MDCL  3020  

Case  Based  Learning  

4th  week  M  and  M  

9:00-­‐10:30   See  Patients  

See  Patients  

See  Patients   See  Patients   See  

Patients  

10:30-­‐12:00  

Ward  Rounds  

Ward  Rounds  

Ward  Rounds  

Ward  Rounds  

Ward  Rounds  

12:00-­‐13:00   Lunch   Lunch   Lunch   Lunch   Lunch  

13:00-­‐15:00  

 Patient  Care  

*MDR  1&  2    Patient  Care/AHD  

*MDR  3    Patient  Care  Patient  

Care   Patient  Care  

15:00-­‐16:00  

Specialty  Teaching     AHD   Teaching  

Sessions    

16:00-­‐16:30   Evaluations   Evaluations   AHD   Evaluations   Evaluation

s  

16:30-­‐17:00   Handover   Handover   Handover   Handover   Handover  

*MDR  =  Multidisciplinary  Rounds.  The  detailed  monthly  schedule  for  this  can  be  found  at  www.macpeds.com  

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CTU  1  &  2  Faculty  Expectations    

Staff  Handover  Weekdays:    Staff   for  Team  1  and  2  will  do  handover  before  8  am  or  after  9  pm  by  a  previously  agreed  method.  

Staff  Handover  Weekends:    Staff  to  arrive  at  0800  hrs.  and  handover  will  occur  on  3C  either  in  person  or  by  phone.  

Service   Handover:     Will   occur   on   Monday   morning   in   person   after   Division   of  General  Pediatric  Rounds.  

Daily  Schedule  for  Weekdays:      

• Staff   for  Team  1  &  Team  2  are  expected  to  be  present  within  the  hospital   from  0800-­‐1700  hrs.      

• At  0900  hrs.  the  staff  and  senior  resident  will  meet  to  decide  on  discharges.  • At   0915   hrs.   the   staff   or   senior   resident   will   attend   the   huddle   to   discuss  

discharges  with  the  charge  nurses  • Admissions   to   the   teams   will   occur   as   follows;   from   0800   to   1700   hrs.  

admissions  on  even  days  will  go   to  Team  2  and  on  odd  days  will  go   to  Team1.    After  1700  hrs.  admissions  throughout  the  night  would  alternate  between  Team  1  and  Team  2.     It  will  be  easiest   to  admit   to  the  team  of   the  admitting  clerk  or  resident.     The   senior   resident  will   need   to  balance   the   admissions   to   keep   the  numbers  even  on  both  teams.  

 

Orientation:      

• All   learners   will   receive   a   welcome   email   from   the   General   Pediatric  Administrative  staff  one  week  prior  to  their  rotation  starting.      

• Learners  will  be  expected  to  arrive  for  handover  at  0715  hrs.  at  the  start  of  their  rotation.  

• The  attending  will  meet  the  senior  resident  at  0900  hrs.  to  review  objectives  and  sign  the  learning  contract.  

• The  attending  will  meet   the   junior   resident   and  other   learners   at   0930  hrs.   to  review  objectives  and  sign  the  learning  contract.  

• Orientation   will   be   a   shared   responsibility   of   the   faculty   and   SPR.   Use   the  orientation  checklist  as  a  guide.  

 

This  would  also  be  an  opportune  time  to  discuss  the  residents’  vacations,  half  day,  make  arrangements  for  mini  MAS,  and  set  time  to  discuss  the  mid-­‐rotation  and  end-­‐rotation  evaluations.  

 

 

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Evaluations:      

 

• CTU  staff  are  expected  to  do  mid-­‐rotation  feedback  with  each  learner  informally  after   each   week   of   service.     If   there   are   concerns   with   any   of   the   residents’  performance,   the   evaluation  must   be   in  writing.     An   evaluation   is   available   on  WebEval  or  contact  Dr.  Ladhani/Shirley  Ferguson,  who  can  send  you  a  form.  

• After   each   2-­‐week   block,   the   staff   is   to   give   formal   feedback   in   writing   to   all  learners  and  face-­‐to-­‐face  feedback.      

• A  mini-­‐MAS   for   every   pediatric   resident   must   occur   once   per   week   (it   is   the  resident’s  responsibility  to  plan  ahead  to  ensure  that  this  is  completed).      

• The  Clerks  need  1  mini-­‐CEX  during  their  ward  rotation  from  the  attending.      • All  mini-­‐MASs  should  be  an  observed  clinical  encounter.  • Each  attending  will  do  one  handover  mini-­‐CEX  during  a  2-­‐week  block.  • The  handover  mini  CEX  is  an  observation  of  the  evening  handover  by  the  Senior  

and  Junior  Residents.  • There  is  a  provider  and  recipient  form.  • http://www.macpeds.com/documents/HandoffEducationprovider.pdf  • http://www.macpeds.com/documents/Handoffcexrecepient.pdf    

Teaching:  

• CBL  cases  have  been  developed  for  the  CTU  1  and  2  rotation  • These  will  comprise  of  a  case,  objectives  and  articles  that  will  be  available  to  all  

learners  ahead  of  time.      • The  faculty/SPR  will  facilitate  when  these  cases  will  be  discussed.  • A  minimum  of  5   cases  need   to  be  worked   through  by   all   learners   in   a  2-­‐week  

period.  • There  will  be  teaching  on  Monday  and  Thursdays  1500-­‐1600  hrs.  • All   residents  will  have  morning   teaching  on  Monday,  Tuesday,  Wednesday  and  

Thursday  0800-­‐0900  hrs.  • Friday  morning  0800-­‐0900  will  be  used  for  the    case  based  teaching  modules.    

Rounding:  

• It  is  highly  recommended  that  rounds  be  conducted  in  a  walk  around  fashion.      • The  Senior  Resident  is  to  act  as  a  Junior  Attending  with  appropriate  supervision.  • At  minimum  each  patient  should  be  seen  by  all  learners  at  least  once  per  week.  

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Orientation  Checklist  for  Teams    1  and  2  (What to review with new learners)

q Welcome to Pediatrics! q Roles of Peds Sr., Residents, Clerks on ward – see outlined expectations on website q Review Goals and Objectives q Responsibilities: 3B, 3C, 3Y, ER q Team 1, Team 2 Attending, Sr. Resident, Peds Resident, Residents, Clerks q Review website and reading list with learners q Make a list of contact information (pagers) and post on all wards each week! q Discuss the issue of confidentiality, talking about patients in public areas, leaving

sheets lying around…

q Daily schedule: refer to green book/website q 07:15 Handover q 08:00 Teaching – Review Teaching schedule for topic and location q 09:00 “Pre Round” – see patients, check progress overnight, review labs, etc. q 10:30 Team rounds with Sr. Resident and/or Staff q 13:00-15:00 Patient care - Write notes, orders, arrange investigations, follow-up labs,

multidisciplinary rounds, etc. q 15:00-16:00 Teaching - see Teaching schedule for topic and location q 16:00pm Update Team Lists for evening handover, check labs etc. q 16:30pm Handover

q ER consult responsibilities q Senior will “Eye-ball” patient before allowing clerk/ resident to take history/examine

patient, clerk/resident should be present q Write full admission note, orders for labs/investigations q Dictate a full note for all consults q Write admission orders, and notify ward resident of any children admitted q Patient is still your responsibility while in ER – ensure orders have been carried out,

and reassess frequently… q Add patients to Team List

q Daily progress notes q Outline chronic + active issues q Full ‘summary note’ on Thursdays, anticipating weekend coverage q Arrange investigations as early as possible in morning, and follow results closely q Keep ‘Patient Problem List’ updated q Update Team List of patients with active issues, management plans

q Consult requests q Fill out green sheet for each consult, request, once approved by general peds

attending q You must notify physician directly for all subspecialty consultations (including

anaesthesia consults for sedated procedures) q Do not consult a service unless approved by you staff person

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q Discharge procedures q Complete all discharges in the morning prior to rounds if possible. q Check with staff before discharging any pediatric patient q Write discharge orders, scripts, follow-up appointment arrangements q Fill out ‘face sheet’ with all possible diagnoses, etc, give a copy to parents q Dictate discharge summary, write ID# on facesheet

q On call q Responsibilities on-call (team 1,2,3 Subspec, PICU etc), review 5301, 5302, 5303 q Location of call rooms, greens, lounge q Call switches q Hand over patients before leaving post-call, expected to stay until teaching done in

morning when post-call,

q Other q Arrange investigations as early as possible in morning, and follow results closely q Computer passwords etc.-– Email Skye with Citrix username to get access to patient

lists q Brief orientation to Meditech, PACS, etc q Show them where Team Lists are on each computer  Review  www.macpeds.com,  

and  also  let  house  staff  know  about  the  general  pediatric  articles  on  line.  

q TOUR q Show each of the wards (3B, 3C, 3Y)

q White boards of patient lists q Charts q New forms: progress notes, orders, radiology reqs, etc etc q Discharged charts (in drawers behind desk clerk)

q ER q Call room area: lounge, call rooms, greens, q Other (if you have time)

q Radiology q PICU

q Please emphasize: q Put contact person beside each patient with pager number – each day! q Hand over all your patients before leaving for half-day, post call etc q Please arrive for handover on time and prepared with an updated patient list… finish

notes, dictations as necessary after handing over at 4:30pm q Dictate discharge summaries promptly – charts disappear in <48hrs! q Split up patients for optimal learning among the team members – assign a resident to

supervise clerk patients too.

q We are all here to learn and have fun!

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Patient  Care/Charting    

Admissions

• Write full admission orders (include MRP on-call, transfer care to ‘Team 1/Team 2’ in a.m.)

• Ensure history & physical is documented on chart

Charting

• Admission note should include complete history & physical, assessment & plan

• Progress notes should be written daily on every patient • All complex patients admitted to the hospital and residing in

the hospital for over a week should have a summary of interval progress documented every Thursday by the resident or assigned learner. This should consist of a brief update of events of the week, significant physical findings, investigation results, and care provided during the preceding week. This will facilitate the provision of care over the weekend as well as help keep the numerous sub-specialists involved with each such patient updated. Further this weekly summary will be a great help in dictating the final discharge summary.

• Off-service notes (at the end of a month/rotation) are also helpful and expected.

• All patient care meetings such as those conducted with parents or multispecialty meetings should be documented in the chart by the learner assigned to the case, with a summary of the discussion.

Patient Referrals

• All referrals to sub-specialists will take place with the explicit consent and request of the attending rather than a direct referral from the resident to the sub-specialists. The referral request will specify the question for which subspecialty input is required. Parents need to be aware of the request for subspecialty consult, especially involving Mental Health / Adolescent Medicine. The urgency of the consult should be relayed to the sub-specialist being called. The MRP should be fully aware of the patient’s details, as should the Resident / Learner calling the sub-specialist.

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Transferring patients

• When transferring patients, please verbally notify the resident on the new service (staff to staff handover should also take place independently).

• Transfer orders to general pediatrics, Level 2 Nursery are expected.

• Dictate transfer summary and write brief transfer summary in chart.

Discharging patients

• Dictate a discharge summary for every pediatric patient. This should include dates of admission/discharge, admission/discharge diagnosis, discharge medications, follow-up plans, brief history & physical, pertinent investigation results and summary of course in hospital. See templates for general peds, Level II nursery, NICU, etc.

• Complete face sheet prior to patient leaving hospital – this will be faxed to family physician’s office at the time of discharge. Face sheet completion prior to discharge is the responsibility of the learner. The face-sheet will be completed in detail, at the time of discharge. Information on this will include salient course in hospital, diagnosis at discharge, and follow up plan.  

• Complete any prescriptions, CCAC requests, and other forms prior to discharge.  

 

 

 

 

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Role  of  the  Clinical  Clerk  Responsibilities  

• Primarily  responsible  for  caring  for  their  assigned  patients  on  the  ward.  • Acts  as  primary  contact  person  for  their  assigned  patients.  • Completes  discharge  summaries  and  arranges  follow  up  for  assigned  patients.  • Brings  concerns/questions  to  the  Junior/  Senior  Pediatric  Resident/Ward  

Attending.  • Sees  patients  in  the  ER  with  the  Senior  Pediatric  Resident  or  Attending.  

Daily  Schedule  

07:15 Handover

08:00 Teaching – Review Teaching schedule for topic and location

09:00 “Pre Round” – Examine patients, check progress overnight, review labs, etc.

10:30-12:00 Team rounds with Sr. Resident and/or Staff

12:00-13:00 Lunch

13:00-15:00 Patient care

• Wrap up discussion of new and outstanding issues with attending/SPR. • Write progress notes; arrange investigations and consults, follow-up labs,

multidisciplinary rounds, etc. • Complete daily progress notes and discharge summaries. • Resident-led teaching sessions and bedside teaching. • Discharges for the next day planned and arranged with specific criteria.  

15:00-16:00 Teaching - see Teaching schedule for topic and location

16:00pm Update Team Lists for evening handover, check labs etc.

16:30pm Handover

Call  and  Post  Call  

• Will  do  call  at  McMaster  • Will  see  consults  from  ER,  in-­‐patient  services  or  transfers  to  Level  2  Nursery  • Will  update  patient  lists  before  morning  handover.    • Will  attend  morning  handover  and  teaching  post-­‐call  (will  leave  at  

approximately  09:00  on  post  call  days.)  • Will  hand  their  patients  over  to  a  team  member  (Clinical  Clerk,  Junior  

resident  or  Senior  Pediatric  Resident)  prior  to  going  home  post  call.  • Will  cover  the  patients  of  fellow  Clinical  Clerks  when  they  are  post  call.  

Discharge  Planning  

• Each  morning,  the  team  will  discharge  patients  ready  for  discharge  early  if  discharge  criteria  are  met.  

• Discharge  planning  begins  at  the  time  of  admission  and  is  an  ongoing  process.    

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Role  of  the  Family  Practice  Resident/BCT  Responsibilities  

• Primarily  responsible  for  running  the  ward  with  other  Residents  and  to  learn  ward  management  skills.  

• Helps  to  delegate  patients  to  and  supervise  Clinical  Clerks.  • Helps  co-­‐ordinate  activities  of  the  ward  (test  results,  examining  patients,  

discharge  planning  etc)  • Brings  concerns/questions  to  the  Senior  Pediatric  Resident/Ward  Attending.  

 

Daily  Schedule  

07:15 Handover

08:00 Teaching – Review Teaching schedule for topic and location

09:00 “Pre Round” – Examine patients, check progress overnight, review labs, etc.

10:30-12:00 Team rounds with Sr. Resident and/or Staff

12:00-13:00 Lunch

13:00-15:00 Patient care

• Wrap up discussion of new and outstanding issues with attending/SPR. • Write progress notes; arrange investigations and consults, follow-up labs,

multidisciplinary rounds, etc. • Complete daily progress notes and discharge summaries. • Resident-led teaching sessions and bedside teaching. • Discharges for the next day planned and arranged with specific criteria.  

15:00-16:00 Teaching - see Teaching schedule for topic and location

16:00pm Update Team Lists for evening handover, check labs etc.

16:30pm Handover

Call  and  Post  Call  

• Will  do  call  at  McMaster  in  a  float  model,  junior  float  will  be  scheduled  in  the  master  rotational  schedule,  residents  will  have  an  opportunity  to  review  and  request  changes  to  the  rotational  schedule  before  it  is  finalized.  After  the  schedule  is  locked  in  if  the  resident  chooses  to  take  a  vacation,  they  must  find  a  qualified  replacement.  

• Will  see  consults  from  ER,  in-­‐patient  services  or  transfers  to  Level  2  Nursery  • Will  update  patient  lists  before  morning  handover.    • Will  have  encounter  card  completed  by  senior  resident  for  every  call.  • Will  attend  morning  handover  and  teaching  post-­‐call  (will  leave  at  approx.  

09:00  on  post  call  days.)  • Will  hand  their  patients  over  to  a  team  member  (Junior  resident  or  Senior  

Pediatric  Resident)  prior  to  going  home  post  call.  

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• Will  cover  the  patients  of  fellow  residents  when  they  are  post  call.    

Vacation  

• Residents  may  take  1  week  of  vacation  (5  days)  per  4-­‐week  rotation  on  the  inpatient  CTU.  

• More  than  one  Family  Practice  Resident/BCT  on  the  same  team  may  not  take  vacation  at  the  same  time.  

• All  requests  need  to  be  approved  by  the  CTU  administrator  and  chief  residents  on  Medportal  prior  to  staring  the  rotation.  

 

Discharge  Planning  

• Each  morning  patients  ready  for  discharge  will  be  discharged  early  by  the  resident  if  discharge  criteria  are  met.  

• Discharge  planning  begins  at  the  time  of  admission  and  is  an  ongoing  process.    

   

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Role  of  the  Junior  Pediatric  Resident  Responsibilities  

• Primarily  responsible  for  running  the  ward  with  other  Residents  and  to  learn  ward  management  skills.  

• Delegates  patients  to  BCT’s,  Family  Practice  Residents  and  Clinical  Clerks.  • Co-­‐ordinates  activities  of  the  ward  (test  results,  examining  patients,  

discharge  planning  etc)  • Brings  concerns/questions  to  the  Senior  Pediatric  Resident/Ward  Attending.  

 

Daily  Schedule  

07:15 Handover

08:00 Teaching – Review Teaching schedule for topic and location

09:00 “Pre Round” – Examine patients, check progress overnight, review labs, etc.

10:30-12:00 Team rounds with Sr. Resident and/or Staff

12:00-13:00 Lunch

13:00-15:00 Patient care

• Wrap up discussion of new and outstanding issues with attending/SPR. • Write progress notes; arrange investigations and consults, follow-up labs,

multidisciplinary rounds, etc. • Complete daily progress notes and discharge summaries. • Resident-led teaching sessions and bedside teaching. • Discharges for the next day planned and arranged with specific criteria.  

15:00-16:00 Teaching - see Teaching schedule for topic and location

16:00pm Update Team Lists for evening handover, check labs etc.

16:30pm Handover

Call  and  Post  Call  

• Will  do  call  at  McMaster  in  a  float  model.  Junior  float  will  be  scheduled  in  the  master  rotational  schedule,  residents  will  have  an  opportunity  to  review  and  request  changes  to  the  rotational  schedule  before  it  is  finalized.  After  the  schedule  is  locked  in  if  the  resident  chooses  to  take  a  vacation,  they  must  find  a  qualified  replacement.  

• Will  see  consults  from  ER,  in-­‐patient  services  or  transfers  to  Level  2  Nursery  • Will  update  patient  lists  before  morning  handover.    • Will  attend  morning  handover  and  teaching  post-­‐call  (will  leave  at  approx.  

09:00  on  post  call  days.)  • Will  hand  their  patients  over  to  a  team  member  (Junior  resident  or  Senior  

Pediatric  Resident)  prior  to  going  home  post  call.  • Will  cover  the  patients  of  fellow  residents  when  they  are  post  call.  

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Vacation  

• Residents  may  take  1  week  of  vacation  (5  days)  per  4-­‐week  rotation  on  the  inpatient  CTU.  

• Senior  Pediatric  Resident  and  Junior  Pediatric  Resident  may  not  take  vacation  at  the  same  time  

• All  requests  need  to  be  approved  by  the  CTU  administrator  and  chief  residents  on  Medportal  prior  to  staring  the  rotation.  

 

Discharge  Planning  

• Each  morning  patients  ready  for  discharge  will  be  discharged  early  by  the  resident  if  discharge  criteria  are  met.  

• Discharge  planning  begins  at  the  time  of  admission  and  is  an  ongoing  process.      

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Role  of  the  Junior  Pediatric  Resident  Responsibilities  

• Primarily  responsible  for  running  the  ward  with  other  Residents  and  to  learn  ward  management  skills.  

• Delegates  patients  to  BCT’s,  Family  Practice  Residents  and  Clinical  Clerks.  • Co-­‐ordinates  activities  of  the  ward  (test  results,  examining  patients,  

discharge  planning  etc)  • Brings  concerns/questions  to  the  Senior  Pediatric  Resident/Ward  Attending.  

 

Daily  Schedule  

07:15 Handover

08:00 Teaching – Review Teaching schedule for topic and location

09:00 “Pre Round” – Examine patients, check progress overnight, review labs, etc.

10:30-12:00 Team rounds with Sr. Resident and/or Staff

12:00-13:00 Lunch

13:00-15:00 Patient care

• Wrap up discussion of new and outstanding issues with attending/SPR. • Write progress notes; arrange investigations and consults, follow-up labs,

multidisciplinary rounds, etc. • Complete daily progress notes and discharge summaries. • Resident-led teaching sessions and bedside teaching. • Discharges for the next day planned and arranged with specific criteria.  

15:00-16:00 Teaching - see Teaching schedule for topic and location

16:00pm Update Team Lists for evening handover, check labs etc.

16:30pm Handover

Call  and  Post  Call  

• Will  do  call  at  McMaster  in  a  float  model.  Junior  float  will  be  scheduled  in  the  master  rotational  schedule,  residents  will  have  an  opportunity  to  review  and  request  changes  to  the  rotational  schedule  before  it  is  finalized.  After  the  schedule  is  locked  in  if  the  resident  chooses  to  take  a  vacation,  they  must  find  a  qualified  replacement.  

• Will  see  consults  from  ER,  in-­‐patient  services  or  transfers  to  Level  2  Nursery  • Will  update  patient  lists  before  morning  handover.    • Will  attend  morning  handover  and  teaching  post-­‐call  (will  leave  at  approx.  

09:00  on  post  call  days.)  • Will  hand  their  patients  over  to  a  team  member  (Junior  resident  or  Senior  

Pediatric  Resident)  prior  to  going  home  post  call.  • Will  cover  the  patients  of  fellow  residents  when  they  are  post  call.  

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Vacation  

• Residents  may  take  1  week  of  vacation  (5  days)  per  4-­‐week  rotation  on  the  inpatient  CTU.  

• Senior  Pediatric  Resident  and  Junior  Pediatric  Resident  may  not  take  vacation  at  the  same  time  

• All  requests  need  to  be  approved  by  the  CTU  administrator  and  chief  residents  on  Medportal  prior  to  staring  the  rotation.  

 

Discharge  Planning  

• Each  morning  patients  ready  for  discharge  will  be  discharged  early  by  the  resident  if  discharge  criteria  are  met.  

• Discharge  planning  begins  at  the  time  of  admission  and  is  an  ongoing  process.      

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Roles  and  Responsibilities  of  the  Senior  Pediatrics  Resident  on  CTU    

CanMEDS  Roles:  Medical  Expert,  Scholar,  Manager,  Communicator,  Collaborator,  Advocate  and  Professional  

Responsibilities  

 

Will  be  assigned  to  ONE  Team  at  the  start  of  their  rotation  for  the  duration  of  their  rotation,  for  which  they  are  subsequently  responsible  for  the  following:  

• Helps  to  co-­‐ordinate  prompt  discharge  of  patients  in  the  morning.  • Assigns  patients  to  the  learners  on  the  team.  • Ensures  all  patients  are  seen  and  proper  documentation  done  by  

learners  on  all  charts.  • Ensures  all  labs  and  referrals  have  been  followed  up  by  learners  on  all  

patients.  • Junior  Consultant  role  on  morning  rounds  on  assigned  team,  will  do  

walk  around  rounds  on  all  patients  with  the  team.  • Reports  to  attending  after  rounds  on  all  patients  (this  needs  to  be  

decided  on  at  the  start  of  the  rotation  -­‐  the  attending  is  encouraged  to  be  available  and  in  the  building,  but  does  not  necessarily  need  to  be  present  on  morning  rounds;  however  some  attendings  may  prefer  to  be  physically  present  during  rounds  in  which  case  they  should  play  a  supervisory  role).  

• Acts  as  first  contact  for  Junior  Residents  and  other  learners.  • Brings  concerns/questions  about  the  rotation  and  learners  to  the  

ward  Attending.  • Provides  teaching  at  the  bedside  and  sit-­‐down  teaching  to  learners  on  

the  team.  • Ensures  the  team  is  present  at  all  scheduled  ward  teaching  sessions,  

unless  a  team  member  is  required  to  assess  a  consult/transfer  in  a  timely  manner.  

• Ensures  brief  afternoon  rounds  are  done  to  follow  up  on  “to  do  “list  and  also  to  re-­‐assess  patients  for  possible  discharge.  

• Attends  and  lead  the  discussions  at  Multi-­‐Disciplinary  rounds.  • From  10:00  am  to  12:00pm,  the  attending  will  take  calls  from  the  ER  

to  allow  the  senior  to  conduct  rounds.  If  the  senior  receives  an  ER  call  during  that  time,  this  should  be  directed  to  the  attending.  

• When  there  is  a  Day  Float  resident,  works  collaboratively  with  the  resident.  Please  refer  to  Day  Float  guide.    

• Responsible  for  referrals  from  the  ER    • From  08:00  to  16:30,  patients  will  be  admitted  as  follows:  Odd  

days:  Team  1,  Even  Days:  Team  2,  corresponding  SPR  to  carry  pager.  

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• From  16:30  to  08:00,  the  admission  should  alter  between  teams,  try  and  admit  under  the  team  of  the  junior  learner.  The  SPR  will  manage  the  admissions  to  ensure  the  teams  remain  relatively  balanced.  Further  balancing  of  numbers  can  also  occur  at  handover.  

• The  order  should  be  written  as:  Admit  to  Team___,  under  Dr.  (on  call  pediatrician),  transfer  care  to  Dr.  (attending  pediatrician  of  the  team  admitted  to)  in  morning.  

 

Orientation  

1. Introduce  yourself  and  your  role  as  Team  Senior  to  the  charge  nurse,  house-­‐staff  &  team  attendings  and  ensure  their  name,  pager  number  and  the  team  that  they  are  responsible  for  is  posted  on  White  boards  on  3B,  3Y  &  3C.  

2. Orient  new  residents  when  starting  at  MUMC,  review  the  teaching  and  daily  ward  schedule,  review  team  expectations  (use  the  orientation  checklist.)  

3. Assign  clinical  clerks  to  their  teams  if  not  already  done.  4. Review  www.macpeds.com,  and  also  let  house  staff  know  about  the  general  

pediatric  articles  on  line.  5. Ensure  the  pager  system  is  reviewed  with  the  team:  5301  and  5302  should  

be  carried  by  the  CTU  Junior.  6.  Please  emphasize  that  the  Junior  and  off-­‐service  residents  are  also  

responsible  for:    a. Supervising  the  clerks.  b. Following  up  on  any  patients  they  admitted  from  the  ER.  c. Writing  daily  progress  notes.  d. Writing  a  weekly  summary  note  every  Thursday  clearly  outlining  

treatment  plans  for  each  patient.  e. Writing  a  detailed  off-­‐service  note  for  all  patients  prior  to  completion  

of  the  rotation.  f. Dictating  BOTH  admission  and  discharge  summaries.  g. Ensuring  the  front  page  in  the  chart  is  filled  out  at  discharge.  h. Handing  over  patients  to  another  resident  or  clerk  when  post-­‐call  or  

leaving  for  half-­‐day.      

Morning  Handover  

1. Ensure  on  time  attendance  of  all  learners.    2. Ensure  handover  begins  on  time  (7:15  am)  with  brief  discussion  of  overnight  

admissions  and  pertinent  issues  that  arose  overnight.  3. Meet  with  the  charge  nurses  from  3B,  3Y  and  3C  after  rounds  at  9:15  

(huddle)  to  discuss  any  possible  discharges.  4. Ensure  learners  are  at  their  teaching  session  on  time  at  8  am.  5. Ensure  each  team  re-­‐types  their  team  list  by  an  appropriate  time  with  the  

name  of  the  responsible  resident  or  clerk  beside  each  patient.    6. Ensure  the  team  communication  tasks  are  completed.  

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7. Ensure  5301/5302  pager  system  is  explained  to  the  team.  8. Ensure  complex  and  chronic  patients  are  cared  for  by  residents  instead  of  

clerks,  to  improve  continuity  of  care.    

Education  

1. Ensure  learners  attend  all  ward-­‐teaching  sessions  on  time.    2. Ensure  teaching  sessions  have  been  assigned  to  the  house  staff  for  the  case  

based  learning.  3. Please  refer  to  the  ward-­‐teaching  schedule  for  details.  4. Provide  bedside  and  case  based  teaching  to  learners  based  on  the  cases  on  

teams.  5. Provide  feedback  to  learners  regularly  on  their  progress.  6. Provide  a  list  of  radiology  cases  to  the  radiologist  a  few  days  in  advance  of  

the  scheduled  radiology  teaching  sessions.    

Call  and  Post  Call  

• SPR  float  will  be  scheduled  in  the  master  rotational  schedule,  residents  will  have  an  opportunity  to  review  and  request  changes  to  the  rotational  schedule  before  it  is  finalized.  After  the  schedule  is  locked  in  if  the  resident  chooses  to  take  a  vacation,  they  must  find  a  qualified  replacement.  

Vacation  

• Residents  may  take  1  week  of  vacation  (5  days)  per  4-­‐week  rotation  on  the  inpatient  CTU.  

• Junior  &  Senior  pediatrics  residents  should  avoid  taking  vacation  leave  at  the  same  time  if  possible.  

• If  a  Senior  resident  takes  vacation/professional  leave,  it  is  the  responsibility  of  the  staff-­‐attending  for  their  team  to  assume  the  SPR  CTU  role  during  their  absence,  including  running  rounds,  being  available  to  house-­‐staff  for  questions,  following-­‐up  on  investigations  in  the  afternoon,  ensuring  documentation,  etc.    

• All  requests  need  to  be  approved  by  Division  of  General  Pediatrics  Office  prior  to  starting  the  rotation  as  per  PARO.  

 

Discharge  Planning  

• Each  morning,  patients  ready  for  discharge  will  be  discharged  early  by  the  Residents  if  discharge  criteria  are  met    

• Discharges  for  the  next  day  will  be  decided  upon  the  afternoon  before  and  all  arrangements  made  (e.g.  follow  up  appointments  and  outpatient  investigations).  

• Patients  should  be  re-­‐assessed  in  the  afternoon  for  possible  discharge.  

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Administrative  

The  senior  resident  should  ensure  efficient  workings  of  the  teams.  They  should  provide  back  up  and  support  to  the  junior  learners.  They  should  demonstrate  and  teach  time  management  to  the  junior  learners.  They  should  be  at  handover  at  7:15  sharp  to  ensure  these  rounds  are  efficiently  run.  They  need  to  attend  and  be  prepared  to  run  multi-­‐disciplinary  rounds  weekly.  

1645  

If  both  residents  are  present  on  CTU,  the  senior  resident  on  the  admitting  team  will  carry  1645  for  the  day.    From  10am  until  noon,  the  ER  staff  will  page  the  CTU  staff  on  service  directly  for  consults.    If  the  ER  pages  1645  during  that  time,  the  senior  can  make  their  staff  aware,  who  can  return  the  call  to  the  ER.  

If  there  is  only  1  senior  resident  on  CTU  (Due  to  either  vacation,  sick  day,  or  post  call  days)  1645  will  be  held  as  follows:  

If  the  senior  on  CTU  is  on  the  accepting  team,  they  will  carry  1645  as  above.      

If  the  senior  on  CTU  is  not  on  the  accepting  team,  the  senior  resident  present  will  carry  1645  for  the  day.    The  staff  on  the  team  on  intake  will  accept  ER  consults  on  their  personal  pager  from  10am  until  noon  and  will  triage  consults  as  needed.    If  during  rounds  the  senior  gets  pages  from  ER,  they  can  let  the  staff  on  intake  know,  and  they  can  call  the  ER  back.    The  senior  resident  present  will  cover  1645  for  the  afternoon.    The  full  consult  will  be  given  to  a  junior  resident  to  see.    The  senior  will  review  the  completed  consult  with  the  accepting  staff  physician.  

The  senior  resident  who  was  absent  will  not  need  to  repay  the  covering  senior  resident.      

Please  refer  to  Day  Float  guide,  when  there  is  a  Day  Float  resident  scheduled.  

The  Day  Float  resident  will  not  be  responsible  to  cover  teams  if  the  CTU  senior  takes  vacation.  

 

   

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Role  of  the  General  Pediatric  Fellow    

General Pediatric Fellow is expected to function as a junior consultant. This position of supervision and leadership is learned and earned. Triaging, time-management and communication are essential skills to be developed over the course of the fellowship. The staff pediatrician expects and relies on the fellow to have accurate and current information on patients under their care.

The McMaster Pediatric Residency Program provides a gradual approach to supervision. Clinical Clerks and Junior Pediatric Residents review patients directly with the Senior Pediatric Resident. The Senior Pediatric Resident (SPR) is then expected to present a concise summary of the patient to the General Pediatric Fellow or Supervising Staff. Depending on patient volume and/or acuity, the fellow may be required to review patients directly with junior house staff and/or see the patient directly. The fellow must have an overview of all patient issues on the clinical teaching unit (CTU). The fellow is expected to assume and/or assist with the care of sicker children admitted to their team.

On nights and weekends with less available house staff, the fellow is expected to take on the additional responsibility of ensuring that more junior team members provide optimal patient care. Patient transfers between subspecialists, NICU or PCCU require staff/fellow to staff/fellow handover. Residents will handover to residents. Residents review and confirm the need for subspecialist consultation with the fellow and/or staff.

General Pediatric Fellow will be expected to directly examine patients. Fellow will need to write and/or sign progress notes at sufficient intervals to ensure oversight of care provided by others, to summarize pertinent patient issues, and to be able to evaluate resident notes and professionalism. These skills remain integral to professionalism and the practice of medicine.

Academically, General Pediatric Fellows are expected to attend and contribute to the ward teaching and education, including: Practice Parameter Rounds, Morbidity and Mortality Rounds, PICU (Mock Code) Rounds and ward teaching, when on service.

   

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Some  Practical  Tips  on  Being  a  Senior  Pediatric  Resident  at  McMaster  

This document is meant to provide practical information to help junior pediatric residents’ transition to the Senior pediatric resident role. Challenges special to the SPR role include supervising junior residents and clinical clerks and delegating duties appropriately. As a manager and collaborating with ER and PICU staff, the SPR facilitates getting patients where they need to go. Being a medical expert is an important role as an SPR, but specific patient management is not the focus of this discussion. Experience will afford you your own style as an SPR, but there are some guidelines that every SPR should abide by, for patient safety. No rules apply for every scenario, but some general trends arise that are described here.

Consults to ER

What information do I need to get from the referring emergency physician?

Get the patient’s name and location (locating your patient is often more difficult than you would imagine) as well as the name of the ER physician. Ask for vitals, general appearance, investigation and treatment done by the ER physician (e.g. back to back to back ventolins). You can also ask the emergency physician: “What are you most concerned about?” If the patient is unstable and you cannot go to the ER immediately, you can ask ER physician if they can watch the patient for 20 minutes and/or order some labs.

Should this consult really go to Peds? What if a consult seems inappropriate?

You should not refuse any consult, no matter how simplistic it seems. If you think a consult is inappropriate or can be seen on an outpatient basis, run the referral by your staff person. Some consults however require urgent management by another service (e.g. testis torsion) and needs to be redirected appropriately.

Note that we admit some complex patients under a different service (e.g. surgery) for whom pediatrics will be the primary care service (e.g. the “quarterback”). G tubes go to surgery; G-J tubes go to general pediatrics (interventional radiology is required).

If you are asked to see a patient without an official consult, please ask for an official consult. Every patient we see is on a consultation basis.

If you are ever unsure about any aspect of a consult (referral, assessment, management) then please ask your staff.

The SPR should redirect all outside calls (parent or physician), to the staff.

How do I deal with ER consults?

You must at least “eyeball” every patient. (Try and take a learner down when assessing the patient). This entails assessing general appearance, vitals and treatment to date. If there is any uncertainty regarding the patient’s stability, take whatever action is necessary immediately and ask for assistant ER doc or call PACE (call your on call staff to keep them in the loop and also for assistance. If the patient is clearly stable, write bridging orders (preferably with the learner present), delegate the consult to a clerk or resident and advise him or her of how long it should take (e.g. 1 hour is reasonable for most consults).

You may advise your learner on how to approach the history/ physical and what to look for on their assessment. It is helpful to ask a clerk or junior something like, “Have you seen many kids

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with bronchiolitis?” to get an idea of how much direction they need before sending them into action. It also helps learners know that you are in touch with their learning needs. Triage patients appropriately, it is not a good learning experience to have the clinic clerk see the complex chronic patient.

Here is one of our Senior resident’s take on ER consults:

“Take the info from the consult, check the vitals and see the child for yourself. ALWAYS check vitals and then recheck HR and RR yourself. If the child is in any distress - you must stabilize them yourself (i.e. get the insulin, fluids and labs ordered in DKA, check neuro status and- if you’re happy- get someone to do the whole consult while you keep an eye on them intermittently). If the child is not clearly well (nor acutely sick), ask some pointed questions to determine the acuity of the situation.

Then decide who is most appropriate to see the consult (i.e. Peds Jr for more acute stuff and clerk for consults that can take an hour and it doesn't matter). Do all the consults you get. It's not our role to filter them (unless it’s a life threatening mistake i.e. bowel perforation and surgery hasn't been called, then consider calling surgery yourself and offer to do the consult anyway). If there are recurrent inappropriate consults from the same person, mention it to staff - it's their role to discuss staff-staff. It is our role to keep the patients safe. We shouldn't get mixed up in consult politics.

If a patient is crashing (or might), call PACE without delay. If they are stable, but have a bad story that makes you worry they might crash, call your senior/staff or ER doc for help. This is not the time to prove yourself or be a hero. What is best for the patient always comes first. While you wait for help, Stay calm and remember your A, B, C's, fluid boluses are good (unless they're obviously cardiac or fluid overloaded), think about STAT labs (CBC, cx, lytes, urea, Cr, glu, gas, lactate +/- more) and whether they need STAT meds (lorazepam, antibiotics, steroid, ventolin, epi). Remember that help is on the way and you are not alone.

Consider asking nursing to call PACE while you stabilize. Delegate tasks to others, so you can concentrate on decision-making.

When do I call a code (5555)?

If a patient is crashing (i.e. desaturating, apneic, symptomatic tachy/bradycardia, etc.) call a code (i.e. shout “call a code blue” or pick up the phone and dial 5555).

When do I consider paging PICU (1000)?

If you think a patient needs to go to the ICU, Call PACE.

An unofficial, non evidence based, SPR opinion of when a patient needs ICU:

- FiO2 greater than 40%

- two doses of lorazepam and still possible seizing

- more than 2 boluses of 20cc/kg crystalloid with no obvious improvement

Remember the other people in house: PICU resident (+/- fellow, staff), PACE, ER physician, anesthesia…

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When I’m in the ER seeing patients, when do I call the staff?

• The on-call attending is expected to review all the patients seen from 1700-2300 hrs. in person, after each consult not clustered. You must contact the attending after each consult.

• All consults after 2300 hrs will be discussed in person in clusters of no more than three. The residents should call the attending after a cohort of three consults; the attending shall review the consults over the phone or in person.

• The attending will determine the detail of review depending on the level of training of the SPR.

• The SPR will be reminded that if at any time they have concerns they should not hesitate to call the on-call pediatrician.

What if the patient does not need to be admitted but needs outpatient follow up?

You can refer the patient to the PERC clinic or senior resident clinic as follow up. Alternatively, the pediatrician you are working with at that moment may arrange to see the patient either in their outpatient office or in the hospital if they’re on service.

What do I do in a trauma fan out (what is a trauma fan out)?

A “trauma fan out” is called by the ER physician in the case of trauma of sufficient severity to require the trauma team. The PICU resident, the trauma team leader (a staff, not necessarily PICU staff), the general surgery resident, and the anesthesia resident get paged. The SPR does not get paged for a trauma. Usually the role of trauma team leader (TTL) is assigned to the ER physician/ surgeon/ PCCU physician. The ER physician always assumes the role of TTL until the assigned TTL arrives on scene.

Teaching, Providing Feedback, and Debriefing Encounters with Juniors and Clerks

How should I provide positive feedback to clerks and juniors?

Try to give some specific positive feedback, such as, “It was great that you took a good social history because it will impact whether or not we can send this kid home,” or “I liked that you included a broad differential and I agree that this kid needs antibiotics.” Being a clerk or junior resident is psychologically tough and positive feedback is not only appreciated but is arguably essential.

How should I provide negative feedback to clerks and juniors?

Criticism is always difficult to bear so it should at least be constructive. Acknowledge that many situations are new for clerks and residents and it’s OK not to know everything. Try to fill in the gaps in the history, physical and encourage any attempts to formulate a differential and plan. Try to be specific in your criticism and provide some suggestions on how to improve. For example… ‘you take a long time to complete a consult. Before seeing the patient, spend 1-2 minutes considering what details would be pertinent on history/physical as this will save you time when assessing your patient’.

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How do I approach teaching clerks/juniors/FM/BCT?

A useful teaching session can take place in 5 minutes and you don’t need to be an expert to execute one. It can be helpful to ask a clerk or junior a question like, “Do you know the risk factors for sepsis in a neonate?” especially when it relates to a case in front of you. If they already knew the answer, it helps their morale, and if they didn’t, it’s a digestible learning point. It’s also good for the senior to review, and you often learn something new, or identify gaps in your knowledge when the junior turns the tables on you…

How should I debrief encounters with clerks and juniors?

After finishing a case, it is useful for learners when the senior asks, “Did you have any questions about that case?” If the learner asks a question you don’t know the answer to (that’s OK) you might say something like, “I don’t know, I’ll have to look that up or ask the staff,” not a bad way demonstrate to clerks and juniors how you (as the senior) use cases to learn.

For emotionally draining cases (eg: non-accidental injuries), acknowledge the toll it might have on care providers. This will provide a safe forum.

Handover    

What do I need to do during handover?

- Identify your team (juniors, clerks), write down their names and pager numbers.

- Get an updated patient list. Ask the juniors (and the outgoing senior), “Who is sick? Who needs to be seen?

- Have a fresh sheet of paper (or the back of the team lists) ready for the ER consults (that may be in various stages of waiting to be seen, being seen by a junior/clerk, or waiting for a bed).

- Get Heme/Onc handover from resident or staff on Heme/Onc (this may occur later- you can always call the staff on call for handover).

- Subspecialty handover (GI, endocrine, etc.): these services may or may not have inpatients, so the staff may give you handover. If you haven’t received handover on weekends, and the nurse calls you about a patient, you can tell the nurse to call the subspecialty staff or fellow.

What should I do before handing over in the morning?

- Briefly reassess the status of the sickest patients, especially new admissions who are still in the ER.

- Check the list to see if it has been updated and remind juniors and clerks to update the list.

- Be prepared and on time or early for handover to set the tone for juniors and clerks.

- Review what patients you are going to identify to the new SPR as the sickest and requiring attention, as well as any consults waiting to be seen.

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SPR  Role  for  Consults    

CanMEDS:  Manager,  Scholar  

The  SPR  will  take  call  first  call  from  the  Emergency  Department  and  also  any  internal  consults.  Outlined  are  guidelines  for  the  SPR:  

1. The  residents  are  informed  that  if  they  do  receive  calls  from  anywhere  else  i.e.  outside  hospitals,  outside  physicians,  outside  consultants,  healthcare  workers,  or  parents,  that  those  calls  should  not  be  accepted  and  should  be  directed  to  the  on-­‐call  pediatrician  or  back  to  paging.    

 

2. After  receiving  the  call  from  the  Emergency  Department,  it  is  the  SPRs  responsibility  to  go  down  to  the  ED  in  a  timely  manner  as  outlined  in  the  attached  flow  chart.    If  the  child  is  ill,  the  SPR  should  deal  with  the  situation  right  away  and  should  inform  their  attending  that  there  is  sick  child  in  the  ED  and  the  steps  being  taken.  The  SPR  should  also  be  aware  that  the  pediatric  Emergency  physicians  could  also  be  called  upon  to  help  in  such  a  circumstance.  Some  tips  when  receiving  calls  from  the  ER:  

 

a) The  SPR  is  to  return  the  page  to  ER  physician  within  5  minutes.  When  discussing  the  consult,  the  SPR  should  gather  at  least  the  following  information:  

 

a. Consult  question/reason.  (Reason  could  be  “I  think  he  needs  admission.”)  

b. Patient  name,  age,  location,  Short  HPI,  Stable  or  not,  vitals,  any  significant  PE  or  lab  findings.  

c. If  the  SPR  is  not  given  all  this  information,  they  are  to  ask  the  ER  MD  for  this  information,  prior  to  starting  the  consult.    

 

3. If  the  child  is  stable  then  it  is  the  SPRs  responsibility  to  ensure  that  the  child  is  seen  in  a  timely  manner  as  outlined  in  the  attached  flow  sheet.  Please  call  the  learner  to  come  to  the  ER  with  you.  

 

i. If  the  child  needs  admission,  disposition  plan  and  bridging  orders  should  be  written  for  the  patient  within  30  minutes.  Bridging  orders  should  include  all  anticipated  monitoring  and  treatment  required  for  the  consulted  patient  over  the  next  two  hours.  The  full  assessment  can  then  be  completed.  This  can  start  in  the  emergency  room  but  should  not  delay  the  transfer  

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of  the  child  to  the  ward.  Assessments  should  then  be  completed  on  the  ward.  

ii. If  the  SPR  feels  the  child  does  not  need  admission  they  should  contact  their  staff  right  away,  who  will  assist  them  in  discharge  planning  and  collaboration  with  the  ER  staff  on  this.  

iii. In  instances  where  urgent  patient  care  prevents  the  SPR  from  being  able  to  present  to  the  ER  in  the  timeline  described  above,  the  SPR  should  tell  the  ER  physician  that  they  will  be  able  to  come  down  within  x  minutes  of  time,  but  will  be  sending  the  JPR.  If  both  the  JPR  and  SPR  are  busy,  inform  the  ER  physician  that  one  or  both  residents  will  be  down  as  soon  as  possible.  The  attending  physician  should  also  be  informed.  

 4. If  at  any  time  there  is  a  backlog  in  the  ED,  in  that  many  consultations  are  

building  up,  or  the  SPR  is  busy  in  another  area,  there  should  be  no  hesitation  in  contacting  the  attending  pediatrician  to  ensure  that  our  patients  are  receiving  prompt  and  quality  care  in  the  ED.    

 

5. If  the  SPR  feels  that  a  referral  made  from  the  ED  is  inappropriate,  they  should  contact  their  attending  physician  and  discuss  this  with  them.    

 

Eyeballing  patients  

Upon  arrival  in  the  ER,  the  SPR  should:  

1) Assess  if  the  patient  is  stable  or  not  (reviewing  the  patient’s  vitals,  brief  history/examination).  

2) Review  the  working  differential  diagnosis  and  treatment  plan  thus  far.  3) Review  bridging  orders.    

a. Remember  that  the  bridging  orders  are  brief  orders,  not  full  admission  orders.  

b. The  SPR  should  also  write  “Admit-­‐To”  orders  and  any  additional  orders  that  are  felt  to  be  necessary.  These  should  include  an  order  that  “SPR  is  to  be  paged  when  the  patient  arrives  on  the  ward.”  

 

If  possible  the  above  three  steps  should  be  done  with  the  junior  learner  present.  

4) Determine  the  proper  location  for  the  patient  (Step  down  vs.  ward).  5) Check-­‐in  with  bedside  nurse  and  review  orders.  6) The  patient  should  not  be  moved  from  the  ER  during  this  process.  

 

NOTE:  Please  remember  that  the  time  the  SPR  arrives  on  the  ER  is  logged.  Once  the  SPR  arrives  in  the  ER,  the  SPR  must  identify  themselves  to  the  bedside  nurse  and/or  the  PEM.  The  patient  is  taken  off  the  ER  MD  tracker,  and  as  such  they  are  no  longer  following  the  patient.  

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NOTE:  If  there  is  concern  regarding  the  patient’s  condition,  please  engage  the  ER  physician.  The  patient  is  not  to  be  moved  from  the  ER  while  this  discussion  is  going  on.  If  necessary,  please  contact  the  appropriate  consultant  attending  for  assistance.    

 

Reviewing  Consults  with  the  On  Call  Attending:  

CanMEDS:  Communication,  Collaboration,  Professional  Manager  and  Medical  Expert  

• The  SPR  and  On  Call  attending/fellow  should  collaborate  at  the  start  of  the  on  call  period  to  review  how  the  team  will  function  through  the  night.  

• The  SPR  will  be  first  call  and  will  do  a  brief  assessment  of  the  referred  patient.      

• If  the  SPR  feels  a  patient  does  not  need  an  admission  they  will  contact  the  on-­‐call  attending/fellow,  who  will  then  come  in  to  see  the  patient  and  collaborate  with  the  ED  physician  if  they  do  not  feel  an  admission  is  warranted.  

• If  the  patient  needs  admission,  the  SPR  will  write  brief  admitting  orders.    At  which  point  if  there  is  a  bed  the  patient  will  go  up  to  the  ward  where  the  full  assessment  and  orders  will  be  done.  

• The  on-­‐call  attending/fellow  is  expected  to  review  all  the  patients  seen  from  1700-­‐2300  hrs.  in  person,  after  each  consult  not  clustered.    You  must  contact  the  attending/fellow  after  each  consult.  

• All  consults  after  2300  hrs  will  be  discussed  in  clusters  of  no  more  than  three.  The  residents  should  call  the  attending/fellow  after  a  cohort  of  three  consults;  the  attending/fellow  shall  review  the  consults  with  the  resident  over  the  phone  or  in  person.    

• The  attending/fellow  will  determine  the  detail  of  review  depending  on  the  level  of  training  of  the  SPR.  

• The  SPR  will  be  reminded  that  if  at  any  time  they  have  concerns  they  should  not  hesitate  to  call  the  on-­‐call  pediatrician.    

Admitting  Team:  

• From  08:00  to  16:30,  patients  will  be  admitted  as  follows:  odd  days:  Team  1,  Even  Days:  Team  2  

• From  16:30  to  08:00,  the  admission  should  alter  between  teams,  try  and  admit  under  the  team  of  the  junior  learner.  The  SPR  will  manage  the  admissions  to  ensure  the  teams  remain  

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relatively  balanced.  Further  balancing  of  numbers  can  also  occur  at  handover.  

• The  order  should  be  written  as:  Admit  to  Team___,  under  Dr.  (attending  pediatrician  of  the  team  admitted  to),  Dr.  (on  call)  to  cover  until  8  am.  

 

Teaching:  

• Please  refer  to  tip  on  being  a  senior  guide  • The  senior  resident  will  be  responsible  to  teach  the  Junior  

resident  the  Mac  at  Night  curriculum  time  permitting    

Evaluations:    

Every  SPR  call  should  be  evaluated  with  an  encounter  card.  They  should  also  seek  verbal  feedback  from  their  attending  staff.    The  Junior  Pediatric  Resident  at  the  end  of  their  float  block  will  also  evaluate  the  senior  resident.  They  will  be  responsible  for  evaluating  the  off  service  junior  resident  nightly  by  filling  in  an  encounter  card.  They  will  be  responsible  for  evaluating  the  Junior  Pediatric  resident  at  the  end  of  the  two-­‐week  float  block.  Senior  residents  should  attempt  to  have  an  encounter  observed  and  a  Mini-­‐MAS  completed.  

 

 

   

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Junior  Float  Objectives  

The Royal College of Physicians and Surgeons of Canada has outlined the expectations for pediatric trainees (http://rcpsc.medical.org/residency/certification objectives/pediat_e.pdf). This rotation will enable residents to integrate many of the specific objectives achieved in previous ward and subspecialty rotations. The junior-float resident will have a unique opportunity to build medical expert, communication, collaboration and management skills while providing efficient and quality care to patients.

General Objectives:

1. The objectives for the junior float block are listed in the competency based medical education (CBME) booklet.

At the beginning of the rotation, each resident must develop personal learning objectives for the two-week block. These should be recorded by the resident on their learning contract. This should be kept as part of their portfolio. Your program director can help you with the objectives. Some of the over-arching Royal College objectives of pediatric training can be specifically addressed during this rotation. Residents will be evaluated on their ability to:

- perform a complete and appropriate assessment of a patient - perform a focused, efficient, orderly physical examination, and record this information - accurately elicit and synthesize relevant information and perspectives of patients and

families, colleagues, and other professionals - convey relevant information and explanations accurately to patients and families,

colleagues and other professionals - participate effectively and appropriately in an interprofessional healthcare team - work effectively with other health professionals to prevent, negotiate, and resolve

interprofessional conflict - facilitate the learning of patients, families, students, residents, and other health

professionals, as appropriate. We hope that this rotation will be a relevant experience that consolidates previous learning and challenges residents to see their potential as consultant pediatricians.

JUNIOR FLOAT ROTATION GUIDELINES

General Responsibilities:

I. Pager: Carry the junior pager between 16:30 to 07:15 a. The  JPR  on  call  will  carry  the  following  pagers  overnight:  

• Pager  5301  (Team  1)  OR  Pager  5302  (Team  2)  as  pre-­‐determined  on  the  call  schedule              

• Pager  5303  (Team  3  –  Level  2  nursery  and  complex  care  team)  

• Pager  5304  (Heme-­‐Onc)         **If  2  JPRs  are  on  call  at  night,  then  pager  5303  will  be  assigned  to  one    

           resident  and  5304  to  the  other  (it  is  the  JPR’s  responsibility  to  receive  handover  from  the  appropriate  team).    Off-­‐service  residents  will  NOT  carry  5303  or  5304  

   

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II. Be available to the senior resident for consults. III. Be available to “eye ball“ consults with the senior resident. IV. Be able to complete a history & physical, admission/transfer note & dictation. V. Review all consults with the senior residents in a timely manner if the senior resident is

busy should review with the faculty on call. VI. Be responsible for calls form the wards and respond to them in a timely manner. If

concerned about a patient, inform the senior resident or faculty on call promptly. VII. Provide support to the off service resident and clinical clerks if required.

VIII. For issues on the hematology/oncology (H/O) ward, the H/O faculty or fellows are available for support and the resident should not hesitate to contact them if there are any concerns. If you need to contact the HO staff or fellow:

1. Page the staff on-call through Hospital Locating (x76443)

2. If no response after 15 minutes, then page the staff on-call again via locating

3. If no response after 5 minutes, then call the staff on-call via home or cell number (locating has access to these numbers). All admissions must be reviewed with the H/O staff on call. The SPR is available for back up at any time.

Handover

1. Ensures adequate handover to the appropriate resident. 2. Updates the team lists in a timely manner such that the new admissions and consults are

available at handover. Education

7. The resident will get teaching informally by the senior resident. 8. The senior resident will also provide the Mac at Night curriculum throughout the float

block. 9. The junior resident should provide teaching to the off-service residents and clerks on call. 10. The junior resident will also provide the Mac at Night curriculum to the off-service

residents and clerks if the senior resident is unable to do so..

Call

The junior float resident will be on call 16:30-07:15 plus handover.

Vacation

Junior float will be scheduled in the master rotational schedule. Residents will have an opportunity to review and request changes to the rotational schedule before it is finalized. After the schedule is locked in it is the resident’s responsibility to find a qualified replacement if they choose to take vacation during their scheduled float.

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EVALUATION AND FEEDBACK

Regular feedback for Junior Float resident should be sought from the senior who has dealt directly with that resident during the rotation.

- The junior resident should be encouraged to ask for feedback (history, physical, assessment, differential, plan and management) regarding specific patients at the time of handover to the team.

- The senior must complete an encounter card evaluation for the two weeks. - The junior resident will also be required to complete an encounter card evaluation for the

senior resident. - The junior resident should seek out opportunities to complete Mini-MAS evaluations.

 

 

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McMaster  Pediatrics  CTU  Weekend  and  Holiday  Call  Guidelines        

A.  WHAT  TIME  DOES  CALL  START  

 Senior  residents,  junior  residents  and  clerks  will  start  at  08:30  on  weekends  and  holiday  when  covering  McMaster  CTU1/2,  and  CTU3  (Level  2  Nursery).  

B.  WHERE  IS  WEEKEND  HANDOVER  

 Anyone  on  call  for  McMaster  CTU  should  be  in  room  3C-­‐10  ready  to  start  handover  by  8:30am.  This  includes  the  Team  3  resident,  who  should  introduce  themselves  to  the  SPR  before  handover  starts  and  then  immediately  head  up  to  the  Level  2  Nursery  (on  4th  floor  in  the  red  section)  where  they  will  meet  the  staff  they  are  working  with.  

 C.  WHO  IS  ON  CALL  

 1.  There  will  be  one  Senior  Pediatric  resident  on  during  the  day  (8:30-­‐16:30),  and  another  on  during  the  night  (16:30-­‐8:30).    

2.  There  will  either  be  one  24hr  staff,  or  two  staff  (one  8hr  and  one  24hr),  In  the  case  that  there  are  two  staff  on  the  24hr  staff  often  covers  CTU1/2,  and  the  8hr  staff  covers  L2N/4C,  but  this  can  be  decided  between  the  staff.  

3.  There  will  be  three  junior  residents  for  day  and  two  for  night  

5.  There  will  usually  be  one  junior  resident  on  CTU3  for  days  (8:30-­‐16:30).  Note  that  in  exceptional  situations,  there  may  not  be  someone  assigned  to  this  position  depending  on  numbers.  

6.  There  will  be  one  or  two  clerk  on-­‐call  for  CTU1/2  

The  following  schematics  summarize  weekend  day  and  night  coverage  at  McMaster:  

 

(i) Call  Coverage  for  Weekend  Day  Shift:  

   

 

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(ii) Call  Coverage  for  Weekend  Night  shift:    

 

 

 

D.  ROLES  AND  RESPONSIBILITIES  

 CTU  1/2  Residents  

1.  All  new  residents  starting  their  call  should  print  their  own  lists  prior  to  handover  to  avoid  mass-­‐printing  of  lists  

2.  Handover  will  be  given  by  the  JPR  residents  on  call  the  night  previous  under  the  supervision  of  the  SPR  residents  who  may  provide  feedback  or  additional  details  regarding  the  content  of  the  handover.  

3.  CTU1/2  residents  and  clerks  will  be  assigned  patients  to  see.  The  top  priority  should  be  the  assessment  of  acutely  unwell  patients;  please  alert  your  SPR  to  these  situations.  Another  priority  should  be  assessing  patients  who  can  potentially  be  discharged;  again  the  SPR  should  be  contacted  as  soon  as  they  have  been  assessed  to  review  discharge  as  this  can  often  be  done  before  morning  rounds.  

4.  The  timing  of  rounds  should  be  decided  by  the  SPR  in  conjunction  with  the  staff.  All  residents  are  expected  to  return  to  room  3C10  promptly  at  the  decided  time.  

5.  Rounds  may  either  be  "table-­‐rounds"  or  "walk-­‐around",  depending  on  the  decisions  of  the  staff  and  SPR  

6.  If  there  are  multiple  consults  from  ER  at  once  the  CTU  1/2  junior  residents  may  be  asked  to  do  consults  from  the  ER  

   

 

 

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CTU  3  Resident  

1.  Discuss  with  staff  in  L2N  how  to  approach  assessing  and  rounding  on  patients  in  the  L2N.  

2.  Round  on  any  Team  3  (complex  care  patients  on  the  ward)  

2.  See  any  4C  consults  and  follow  ups.  

3.  Will  be  the  first  junior  resident  in  line  to  see  any  new  consults  from  the  ER.    In  the  case  that  L2N/  4C  is  busy,  resulting  in  the  team  3  resident  being  busy/unavailable,  the  staff  and  SPR  should  come  to  an  agreement  about  which  junior  resident  is  in  the  best  position  to  attend  to  the  ER  consultation.  

4.  If  there  is  not  an8  hour  staff  available,  the  CTU  1  and  2  residents  may  be  called  upon  to  help  with  CTU  3.  

 

E.  CONSULTS  FROM  MCMASTER  EMERGENCY  DEPARTMENT  

Consults will go to pager 1645 the senior resident.  

In  the  case  that  there  is  only  one  staff  on-­‐call:  

The  staff  and  SPR  should  decide  which  of  them  should  go  assess  the  patient  and  write  bridging  orders.  The  team  3  resident  should  be  given  first  priority  to  see  the  consult,  followed  by  the  CTU1/2  residents  or  clerks.  Once  the  junior  is  finished  with  the  consult,  one  of  the  staff  or  SPR  will  review  the  consult.    When  the  team  is  finished  rounding  the  SPR  will  assess  all  new  consults  in  the  ER  and  then  assign  a  junior  resident  to  do  the  full  consult.  The  SPR  should  also  review  this  consult  with  the  junior,  and  then  review  with  the  staff.  The  junior  resident  chosen  will  depend  on  the  service  load  of  the  various  CTU  teams.    

 In  the  case  that  there  are  two  staff  on-­‐call:  

1.  The  SPR  should  assess  and  write  bridging  orders  for  the  patient.  A  junior  resident  should  then  review  the  case  directly  with  the  SPR  who  will  discuss  with  the  staff.  The  Junior  resident  chosen  will  depend  on  the  service  load  of  the  services.  

2.  In  the  case  that  the  SPR  feels  they  are  still  very  busy  caring  for  acutely  unwell  patients  even  after  rounds  are  over  they  should  discuss  their  situation  with  their  staff,  and  whether  or  not  it  is  a  reasonable  situation  to  ask  the  8-­‐hour  staff  to  help  with  ER  consults.  

   

 

 

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F.  EVENING  HANDOVER  

 1.  All  of  the  team  lists  should  be  updated  with  the  day’s  events  prior  to  evening  handover.  

2.  The  residents  covering  the  night  shift  should  print  their  own  up-­‐to-­‐date  list.  

3.  The  team  3  resident  should  handover  the  list  to  the  resident  carrying  the  Team  3  pager  that  night    

4.  All  of  the  residents  and  clerks  on  CTU1/2  should  be  in  3C-­‐10  to  handover  at  16:30.  In  the  event  that  they  are  delayed  for  any  reason  it  is  expected  that  this  should  be  communicated.  

5.  Each  team  list  must  be  handed  over  in  an  orderly  fashion.  All  patients  must  be  reviewed  for  the  benefit  of  the  SPR  starting  their  night  shift  

 

   

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Day  Float  Objectives    

The Royal College of Physicians and Surgeons of Canada has outlined the expectations for pediatric trainees (http://rcpsc.medical.org/residency/certification objectives/pediat_e.pdf). This rotation will enable residents to integrate many of the specific objectives achieved in previous ward and subspecialty rotations. The day-float Senior will have a unique opportunity to build communication, collaboration and management skills while providing efficient and quality care to patients.

A focus on the CanMEDS competencies will guide the resident’s personal objectives and the evaluations they will receive from attending physicians. The Day Float Senior should aim to excel as a medical expert by applying medical knowledge, clinical skills, and a professional approach in their provision of family-centered care. As part of the ‘key and enabling competencies’ of a medical expert, residents will:

General Objectives:

1. Function effectively as consultants, integrating all of the CanMEDS Roles to provide optimal, ethical and patient-centered medical care

2. Demonstrate the ability to effectively and appropriately prioritize professional duties when faced with multiple patients

3. Demonstrate compassionate and patient-centered care 4. Demonstrate effective use of all CanMEDS competencies relevant to Pediatrics

CanMEDS Roles CanMEDS Competencies Medical Expert Elicits relevant, concise and accurate history

Conducts thorough physical examination Undertakes relevant investigations and consultations Generates differential diagnosis Proposes initial investigative and management plans

Communicator Gathers history from the patient or family in an efficient and compassionate manner Provides clear information to the patient and family regarding the plan Communicates with members of the medical team in a timely way

Collaborator Consults appropriately with other physicians and health care professionals Coordinates the care of patient with other members of team Deals with conflict appropriately

Manager Works effectively by utilizing time appropriately and prioritizing patient problems Health Advocate Identifies the important determinants of health affecting patients Scholar Develops a personal education strategy

Solicits and critically appraises sources of medical information to guide treatment Participates in learning of patients and house staff Seeks and incorporates feedback

Professional Exhibits appropriate personal and interpersonal professional behaviours Understands medico-legal and ethical issues in the care of patients Delivers quality patient-centred care with integrity and compassion Seeks help when needed Provides end-evaluation of rotation

At the beginning of the rotation, each resident must develop personal learning objectives for the two-week block. These should be recorded by the resident on their learning contract and discussed with the two attendings on CTU.

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Some of the over-arching Royal College objectives of pediatric training can be specifically addressed during this rotation. Residents will be evaluated on their ability to:

- perform a complete and appropriate assessment of a patient - perform a focused, efficient, orderly physical examination, and record this information - accurately elicit and synthesize relevant information and perspectives of patients and

families, colleagues, and other professionals - convey relevant information and explanations accurately to patients and families,

colleagues and other professionals - participate effectively and appropriately in an interprofessional healthcare team - work effectively with other health professionals to prevent, negotiate, and resolve

interprofessional conflict - facilitate the learning of patients, families, students, residents, and other health

professionals, as appropriate. We hope that this rotation will be a relevant experience that consolidates previous learning and challenges residents to see their potential as consultant pediatricians.

DAY FLOAT ROTATION GUIDELINES

General Responsibilities:

II. Carry pager (#1645) between 9:15 to 17:15 III. Be available to all residents and clinical clerks to answer questions and provide

assistance. IV. During the hours of approximately 09:15-1230h, try to manage all ER/4C/L2N/PICU

transfers or consults independently (i.e. history & physical, admission/transfer note & dictation, review with staff) to allow the CTU teams to finish inpatient rounds. However, house-staff may be asked/required to see these consults/transfers during these hours if there are either a) several consults that need to be seen in a timely manner or b) the house staff-to-inpatient ratio allows for house staff to be excused without compromising inpatient rounds.

V. After CTU rounds are complete, the resident will: a. Triage ER consults first to the admitting team house-staff, then as the next option

to the non-admitting team house-staff. b. The residents will triage ward consults and transfers first to the admitting team

house-staff, then as the next option to the non-admitting team house staff. c. The resident will triage L2N transfers and 4C consults to Team 3 house-staff.

VI. The day float resident will review all cases with the house-staff in a timely manner. VII. The day float resident will review the cases with the appropriate attending +/- the

appropriate team’s senior resident if available. VIII. The day float resident will call the appropriate attending if multiple patients have been

referred to ensure optimum patient care and flow. Please see outline of priorities in the “role” section below to help guide how to triage multiple consults are referred at the same time.

IX. The day float resident will collaborate with the admitting team senior when patients are admitted to the CTU. If not busy the day float resident should continue to manage that patient until evening handover. Patients admitted by the day float resident that have not been transferred to the ward will remain the responsibility of the day float resident.

X. The resident may assist with the care of the patients admitted overnight to “no bed” in the ER upon collaboration with the appropriate CTU senior.

XI. When not busy, the day float will collaborate with the team senior to assist with discharges or procedures.

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Handover

1. Ensures adequate handover to the appropriate CTU senior resident of all patients admitted to teams through the day.

2. Updates the team lists in a timely manner such that the new admissions and consults are available at handover.

Education

1. Should attend all ward teaching if not busy in the ER. 2. Should attend AHD on Wednesday afternoon, as this is a protected teaching time for the

day float resident. The resident is expected to return to the ward after AHD for handover and completion of the shift.

3. Provides bedside and case based teaching to learners. If there is a teaching resident available, the day float resident will collaborate with the teaching resident.

Call

The day float resident will be on call 09:15-17:15.

Vacation

Day float will be scheduled in the master rotational schedule, residents will have an opportunity to review and request changes to the rotational schedule before it is finalized. After the schedule is locked in if the resident chooses to take a vacation, they must find a qualified replacement.

Administrative

The day float senior resident should ensure efficient workings of the consult service. They should provide back up and support to the junior learners. They should demonstrate and teach time management to the junior learners. They need to provide support and back up to the CTU seniors when not busy.

ROLE The Day Float Senior role is challenging in that multiple demands must be managed at one time, as residents facilitate patient flow throughout the hospital. Guidelines have been developed to assist residents in determining the order in which tasks should be completed. In order of priority, the Admitting Senior will attend to the following:

1. Consultations and admissions of patients from the ED 2. Direct admissions from outlying hospitals. 3. Transfer from PCCU. 4. 4C consults 5. Level 2 admissions

Other roles might include:

6. Inpatient Pediatric Consults 7. Help with procedures when the CTU senior is busy

- This should be in a supervisory role as much as possible, to ensure junior learners have the opportunity to do procedures.

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8. Bedside teaching around cases and observation of learners - If teams are not busy, medical students or junior learners should be assigned to

the consult and the day-float Senior can supervise and review the case 9. Help with discharges 10. Help with subspecialty admissions.

The Day Float Senior role does NOT involve the following:

- Assuming care for inpatients on the teams. If the CTU senior is away, the Day Float resident does not assume the role of CTU senior.

COMMUNICATION

The Day Float Senior will be expected to hand over each patient admitted or transferred to the appropriate ward Senior and/or staff immediately after the admission/transfer is complete.

- The Day Float Senior is to communicate with the staff member for each team at the beginning of the week to determine logistics and expectations of handover for each admitted/transferred patient.

- When time allows, all handover of admissions/transfers will be done in person with the Ward Senior/staff at the bedside to optimize senior learning opportunity. When it is busy, case presentation may be done over the phone with the senior and/or staff.

- The Day Float Senior will add the admitted/transferred patient to the respective ward team list ASAP unless communication with the ward team dictates otherwise. This is NOT to be done at the end of the day, as admitted patients need to be on the list for evening handover.

- After the Day Float Senior has handed over the patient to the team (i.e. Ward Senior or staff) and the patient is on the ward, the responsibility of that patient’s care transfers to the team.

On Wednesday afternoons (resident academic half-day), the Day Float Senior should communicate any pending admissions to the appropriate team staff. These admissions should be done in a timely fashion, as would be expected from an admitting or ward senior resident. These admissions are not meant to wait in the Emergency Department until the Night Float Senior is available to see the patients.

EVALUATION AND FEEDBACK

Regular feedback for Day Float Seniors should be sought from attending MDs who have dealt directly with that resident during the rotation.

- The senior should be encouraged to ask for feedback (history, physical, assessment, differential, plan and management) regarding specific patients at the time of handover to the team.

- At least 7 encounter cards must be completed during the two weeks and 2 Mini-MAS assessments

- ED and subspecialty staff should also provide feedback to the Admitting senior, and should communicate with the ward staff if they have any contributions to the final evaluation.

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* PEM decision to admit may be made before all test results have returned. ** Decision to not admit must be made and communicated by Gen Paeds Staff who has seen patient and/or discussed case with PEM. # Request may be made by nursing staff or housestaff. PED Flow Chart_July2010

Patient evaluated by Paediatric Emergency Medicine (PEM) physician

PEM orders tests and interventions and stabilizes patient.*

PEM consults Senior Paediatric Resident (SPR)/Gen Paeds Staff for

admission.*

SPR/Gen Paeds Staff must respond within 5 min of page.

SPR/Gen Paeds Staff completes patient assessment and communicates disposition plan within 30 min.

Patient boards in ED.

Gen Paeds Staff is MRP. PEM must be informed of the status of any child in

the ED.

Gen Paeds Staff is the MRP on arrival of SPR or member of admission team

Patient deteriorates while in the ED, call PEM physician STAT to bedside to

manage acutely. #

Patient not admitted** Alternate disposition must occur within1-2 hrs of consult request.

Patient Admitted. Holding/Bridging Orders written by SPR/GP Staff

Charge nurse notified to work on in-patient bed

for probable admit under Gen Paeds Staff

No beds. Bed available

Patient transferred to ward. Ward to notify SPR on receipt of

patient from ED.

Patient deteriorates activate PACE.

In-patient team must re-assess patient within 15 min of being notified of

arrival on ward.

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