cultural facilities committee to be held at the …

Cultural Facilities Committee | 22 February 2016 1

AGENDA

CULTURAL FACILITIES COMMITTEE TO BE HELD AT THE GRIFFITH ART GALLERY ON

MONDAY, 22 FEBRUARY 2016 AT 5:30 PM

1 Apologies

2 Confirmation of Minutes

3 Business Arising

4 Declarations of Interest

5 Items of Business

CL01 p9 Olympic Street Master Plan - Future Planning

CL02 p16 School Holidays at the Library

CL03 p18 Library Statistics

CL04 p21 Adults Colour their World

CL05 p22 Vending Machine

CL06 p25 Builder Appointed to Construct Library Extension

CL07 p26 Library Develops Strategic Plan for 2016/17

CL08 p43 Leisure Services Manager's Report

CL09 p49 Request for Subsidised Entry to GRALC Pool by Various Community Groups

CL10 p51 Griffith Regional Art Gallery

CL11 p54 Report to Committee on National Contemporary Jewellery Collection

CL12 p68 Financial Report to December 2015 Y-T-D

CL13 p70 Application for Committee Membership - Elaine McBride

0 p73 Outstanding Action Report

1 General Business

2 Next Meeting

DISTRIBUTION LIST

Councillor Mike Neville (Chair), Councillor Doug Curran, Councillor Anne Napoli, Alison Balind (Councillor - Alternate), Patricia Clarke (Community Rep), Ester Hookey (Community Rep), Elizabeth (Will) Mead


(Stakeholder), Laurence (Lou) Testoni (Stakeholder), Craig Tilston (Stakeholder), Vacant Position (Community Rep)

Director Business, Cultural and Financial Services, Max Turner; Library Managers, Pam Young and Christine Del Gigante; Leisure Services Manager, Alan Anderson; Acting Manager Theatre and Art Gallery, Margaret Andreazza; Griffith Regional Art Gallery Coordinator, Raymond Wholohan; Stadium Manager, Chris Evans; Minute Secretary, Marisa Martinello

Quorum = 4

If you are unable to attend this meeting please notify the Minute Secretary prior to commencement of the meeting by email or by telephoning Council on 69628100.


MINUTES

CULTURAL FACILITIES COMMITTEE HELD IN GRALC ON

MONDAY, 7 DECEMBER 2015 COMMENCING AT 5:35 PM

PRESENT

Councillor Mike Neville (Chair), Mayor Councillor John Dal Broi, Councillor Doug Curran, Councillor Pat Cox, Patricia Clarke (Community Rep), Elizabeth (Will) Mead (Stakeholder), Laurence (Lou) Testoni (Stakeholder), Craig Tilston (Stakeholder). Quorum = 6

STAFF

Manager Executive Services, Shireen Donaldson, Library Manager, Pam Young, Library Manager, Christine Del Gigante, Leisure Services Manager, Alan Anderson, Manager Theatre and Art Gallery, Sarah Boon, Art Gallery Coordinator, Raymond Wholohan and minute secretary, Laura Tagliapietra.

1 APOLOGIES

RECOMMENDED on the motion of Councillor Curran and Craig Tilston that apologies be received from Councillor Anne Napoli, Ester Hookey and Max Turner.

Absent: Chris Evans

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Councillor Curran and Craig Tilston that the minutes of the previous meeting held on 26 October 2015, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

Nil.

4 DECLARATIONS OF INTEREST

Pecuniary Interests

Members making a pecuniary interest declaration are required to leave the meeting during consideration of the matter and not return until the matter is resolved.

Laurence Testoni CL12 – Leisure Services Manager’s Report

Minutes of Cultural Facilities Committee 07 December 2015


Reason – A member of Mr Testoni’s family works at the Griffith Regional Aquatic Leisure Centre.

Significant Non-Pecuniary Interests

Members making a significant non-pecuniary interest declaration are required to leave the meeting during consideration of the matter and not return until the matter is resolved.

Shireen Donaldson CL12 - on - Leisure Services Manager’s Report Reason – President of the Griffith Swimming Club

Less Than Significant Non-Pecuniary Interests

Members making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Councillor Mike Neville CL04 – Beauty and the Beast Final Report Reason – My wife’s business was a supplier to the Beauty and the Beast production.

Craig Tilston CL12 – Leisure Services Manager’s Report Reason – A member of Mr Tilston’s family works at the Griffith Regional Aquatic Leisure Centre.

5 ITEMS OF BUSINESS

CL01 CULTURAL COMMITTEE MEMBER - RESIGNATION

A resignation letter has been received from Ms Couch who is unable to attend any further Cultural Committee Meetings due to her work commitments.

RECOMMENDED on the motion of Craig Tilston and Will Mead that the Committee:

(a) accept the resignation of Ms Couch with regret

(b) write a letter of thanks to Ms Couch for her support

(c) advertise the vacant position.

CL02 2016 SPONSORSHIP PACK

Mrs Boon advised that Griffith Regional Theatre has been approached by a number of businesses on future opportunities to partner financially with the Theatre and has thus created a 2016 Sponsorship Pack. The Sponsorship Pack outlines investment options ranging from $500 to $20,000. Councillor Cox enquired as to whether a similar proposal had been put forward for the Griffith Regional Art Gallery with Mrs Boon advising that it will be created in future years.

RECOMMENDED on the motion of Craig Tilston and Will Mead that the Committee note the report.



CL03 TICKETING SYSTEM CHANGEOVER

Mrs Boon advised that for a number of years the Griffith Regional Theatre has been researching different ticketing systems as to what would best suit the community. Mrs Boon advised that the Theatre has now switched to SeatAdvisor (SABO) as the benefits outweigh current system, ProVenue. Councillor Curran enquired as to whether there would be any cost implications with the changeover with Mrs Boon advising that the Theatre will be saving money in the changeover. Mrs Boon also advised that she would send the budget breakdown of the changeover to the Committee this week.

RECOMMENDED on the motion of Laurence Testoni and Will Mead that the information be noted.

Councillor Neville left the meeting the time being 5.43pm. Councillor Curran took the Chair. CL04 BEAUTY AND THE BEAST FINAL REPORT

Mrs Boon outlined the success of the Griffith Regional Theatre’s major community production ‘Beauty and the Beast’ highlighting the $12,000 profit made by the Theatre. Councillor Dal Broi enquired as to the amount paid to Mr Don Hillam, Director with Mrs Boon advising that an original amount of $10,000 was to be paid to Mr Hillam however Mr Hillam proposed that his payment be reduce to $7,000 to assist in budgeting for additional costume expenses.

RECOMMENDED on the motion of Councillor Dal Broi and Laurence Testoni that the report be adopted and that the Manager Theatre and Art Gallery be commended on the community production along with the cast and crew.

Councillor Neville returned to the meeting at 5.48pm and resumed as Chair. CL05 STRATEGIC PLAN EOI

Mrs Boon explained that the current Strategic Plan for the Griffith Regional Theatre and Art Gallery expires in 2016 and that an expression of interest (EOI) has been developed for immediate approval and advertising. Mrs Boon advised that there are upcoming grant funding opportunities through Arts NSW that require the Theatre and Art Gallery to have a Strategic Plan in place. Ray Wholohan noted that the Art Gallery have applied for program funding for the past 3 years which has now allowed them to apply for tri-annual funding which will assist in sustaining income. It was noted that development of a Strategic Plan will cost approx. $15,000 and that there is currently no budget allocation in the 2015/16 year. Mrs Boon to approach Mr Turner, Director Business, Cultural and Financial Services in relation to a quarterly adjustment submission.

RECOMMENDED on the motion of Councillor Cox and Councillor Curran that the Manager Theatre and Art Gallery seek three quotations (as per Council’s Procurement Policy) for engagement of consultant to develop the Griffith Regional Theatre and Griffith Regional Art Gallery Strategic Plan.

Patricia Clarke (Community Rep) entered the meeting at 5.53pm. CL06 LIBRARY ACTIVITIES EXPAND TO MEET DEMAND OF THE COMMUNITY

Mrs Del Gigante updated the committee on recent events held at the Griffith City Library including visit by well-known author Judy Nunn and author John Sheahan in November. Mrs Del Gigante also noted success of Remembrance Day Commemorations and senior movie screenings.



RECOMMENDED on the motion of Craig Tilston and Councillor Curran that the Committee note the report.

CL07 STAFF ATTEND KEVIN HENNAH WORKSHOP.

Mrs Del Gigante advised that Library staff recently attended a Kevin Hennah workshop in Albury. Mr Hennah is a guru when it comes to library design and making the best of library space and signage. Library Managers and staff hope to use these newly acquired ideas in our soon to be constructed Youth Space. Mrs Del Gigante advised that staff will compile the new idea into a workable format that will ultimately deliver a state of the art, appealing and user friendly Youth Space for the Youth of Griffith to take ownership of and enjoy. RECOMMENDED on the motion of Craig Tilston and Councillor Curran that the Committee note the report.

CL08 GRIFFITH CITY LIBRARY TURNS 70!

Mrs Del Gigante advised that the Griffith City Library celebrated its 70th birthday that morning with a morning tea. Mrs Del Gigante advised that through the years there have been a number of changes at the Library but the quality of service, passion for books and information has remained the same.


CL09 LIBRARY DEVELOPMENT DAY

Mrs Young advised that the Griffith City Library closed on Tuesday, 1 December 2015 for the annual Staff Development Day. The day allows staff to develop strategies that will be incorporated into the library service during the coming year. Mrs Young said that it was identified that the Library's physical and digital collections are of a very high standard but we need to educate the community. Various strategies have been put in place to include digital marketing in -house via screens, more staff contact with the schools, and increase the gathering of email addresses from clients and review of outdoor signage. Mrs Young also advised that as a result of the planning day, the Library will be helping people to develop skills in resume writing, lodging job applications and using computer applications. The Culturally and Linguistically Diverse CALD communities will also be invited to participate in computer sessions that will be presented in their own language.


CL10 LIBRARY RECEIVES INVITATION TO PARTICIAPTE IN TECH SAVVY SENIORS

CALD PROGRAM

Mrs Young spoke about the fact that NSW Government's 2012 NSW Ageing Strategy highlights the need for tech savvy programs for our seniors. Training in digital literacy is required by those in the community who have limited or no previous computer experience. Mrs Young advised that earlier this year the NSW Government and Telstra launched a partnership to extend the Tech Savvy Seniors Program to members of the CALD community



and Griffith had been invited to participate because of the large multi-cultural community we serve. Mrs Young noted that the Library will be working with the Griffith Multicultural Council to source trainers in Hindi, Dari and Italian as well as English. The program will commence early in 2016. RECOMMENDED on the motion of Craig Tilston and Councillor Curran that the Committee note the report.

CL11 LIBRARY STATISTICS


CL12 LEISURE SERVICES MANAGER'S REPORT

Mr Anderson noted that GRALC and the Stadium are performing well financially with enrolments in learn to swim increasing by 129 in term 4. Mr Anderson noted that the compressed sheeting at the Eastern end of the main pool building has been replaced with corrugated iron which fits in visually with the other iron at the end and will not pose further issues if detached. Mr Anderson also noted that the final shade sail has been installed above the playground.

Overall revenue was up by 17% in October with gym memberships up by 31%, gym multi passes up by 76% and pool entry up by 29%. Mr Anderson noted that year to date income is up by 20.5% with the two biggest revenue areas being, learn to swim and gym memberships.

Mr Anderson noted that there are constraints in relation to pool space and instructor availability now with the increase in learn to swim enrolments. Councillor Cox enquired as to whether the 20 hours practical training had any impact on failure of trained swim instructors following through with Mr Anderson advising that there are no current barriers in place for swim instructors to work on their accreditation requirements. Craig Tilston also enquired as to how many participants in the recent swim instructor training actually applied for swim instructor positions advertised through Council with Mr Anderson advising very little. Mr Anderson advised that he is working with HR staff to change the way Council currently recruits for swim instructors.

RECOMMENDED on the motion of Will Mead and Councillor Curran that the Committee note the report.

CL13 GRIFFITH REGIONAL ART GALLERY

Mr Wholohan provided an update on the recent success of the ‘Flower Power’, ‘Make’ and ‘HSC Graduates’ exhibitions. Mr Wholohan provided updates on the number of attendees of the above-mentioned exhibitions as well as noting that the Art Gallery has received over 9,000 visitors and 2,000 participants in public programs year-to-date.

Mr Wholohan outlined the 2016 exhibition schedule and advised that a gift shop has now been established with a consignment of cards and locally made products being recently received. It was also noted that the courtyard renovation has also been completed.

RECOMMENDED on the motion of Craig Tilston and Will Mead that the Committee note the



report.

CL14 OUTSTANDING ACTION REPORT

RECOMMENDATION

The report be noted.

6 GENERAL BUSINESS

6.1 Mosaics at Theatre

Mrs Clarke questioned whether there had been any progress with the repair of the mosaics at the front of the Regional Theatre. Mrs Boon advised that the matter has been referred to the Communities Committee for review.

6.2 Closure of GRALC for Staff Development Day

Mr Anderson advised that the GRALC will be closed from 8.30am – 1.30pm on Monday 14 December 2015 for staff to participate in a variety of emergency evacuation training, poolside practices and HR training. Mr Anderson advised that the closure has been advertised and that particular day has been chosen as it will be of least impact to customers.

6.3 Replacement of Lights at GRALC

Mr Tilston enquired as to whether the lights over the pool had all been replaced with LED lights. Mr Anderson advised that all lights had been replaced except for two over the program pool. The lights have not been replaced due to the inability to carry out the task in a safe and effective manner. Mr Anderson advised that he is working on a solution.

6.4 Theatre Financial Update

Mrs Boon provided an explanation to the October 2015 financial reports for the Griffith Regional Theatre being over budget. Mrs Boon explained the Theatre being over budget due to redundancies, electricity, fire and emergency feed and water usage charges. Mrs Boon advised that as noted in the 2014/2015 Annual Report the Theatre held 154 events (32 sell out shows) and was patronised by 29,000 along with making a $87,000 profit in the box office.

6.5 Repairs to seating in auditorium – Theatre

Mrs Boon advised that there are wear and tear issues with the newly installed seats in the auditorium with the manufacturers advising that the structure of poly yards is similar to wool pilling the loose fibres. Manufacturers will be carrying out works to the seats for 3 days in January 2016.

7 NEXT MEETING

The next meeting of the Cultural Facilities Committee is to be held on Monday, 22 February 2016 at 5:30 pm.

There being no further business the meeting terminated at 6.36pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council COMMITTEE REPORT CLAUSE CL01 TITLE Olympic Street Master Plan - Future Planning FROM Nathan Farnell, Project Planner TRIM REF 16/6228

SUMMARY

With recent planning over the redevleopment of the Griffith Regional Aquatic and Leisure Centre and the subsequent demolition and relocation of the skate park, Council have considered it prudent to develop a master plan for the Olympic Street precinct.

In keeping with the Griffith CBD Strategy 2015, the northern side of Olympic Street will be developed as a youth precinct in the region.

As a result of the GRALC redevelop requiring the land that accommodates the existing skate park, Council have engaged skate park design consultants (Enclocus) to prepare a design concept.

RECOMMENDATION

For committee consideration.

REPORT

Enclocus (skate park design consultants) have recommended Council consider locating the skate park adjacent the PCYC building, stating from their experience, skate parks and youth spaces work best when having a direct relationship with existing services and built forms.

As viewed in the Olympic Street Master Plan, locating the skate park alongside PCYC will continue to build on the relationship between the facilities. Council have worked closely with PCYC to consider all aspects of the project and PCYC representatives have been very supportive of the master plan and concept design for the skate park, believing it will provide a number of opportunities to open up the PCYC building, maintain existing relationship between PCYC and young people and be better positioned for events and programs.

In future it is planned that the Olympic Street area will incorporate a number of youth-oriented activities stretching along the northern side of the street. While further analysis needs to be done before planning and design future recreational facilities, an outdoor basketball court, volleyball court, table tennis area and youth playground have been ideas that have floated around. It is also noted that the attached master plan supports recommendation in the Griffith CBD Strategy to see Olympic Street be redeveloped as a regional youth precinct.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item L4 - Plan and provide a suitable range of sporting, recreation and cultural facilities.

CL01 Olympic Street Master Plan - Future Planning


ATTACHMENTS

(a) Olympic Street Master Plan 11

(b) Skate Park Concept Plan 12

CL01 Attachment (a) Olympic Street Master Plan


CL01 Attachment (b) Skate Park Concept Plan



Griffith City Council COMMITTEE REPORT CLAUSE CL02 TITLE School Holidays at the Library FROM Christine Del Gigante, Library Manager TRIM REF 16/5182

SUMMARY

School Holiday activities at the Library provide amazing entertainment for Children of all ages.

RECOMMENDATION

(a) For the Information of the Cultural Facilities Committee.

REPORT

Holiday activities at the Library have sent a real buzz through the younger members of our community. Commencing with Christmas story time, Summer Reading Club and concluding today with Australia Day story time and sausage sizzle. The variety of programs on offer have been and absolute credit to staff especially Rina Cannon from People & Programs and Tracey O’Malley- Tuitavake who along with Rina took our activities outside the four walls of the Library to the City Park on Monday January 18.

Children at the Park were mentored by Staff from the Griffith Regional Aquatic Leisure Centre who spoke to the children on water safety and this was followed by stories, craft and naturally food before a tour of the mobile library. A great step in taking our service via the Mobile Library to areas of the Community that may not be aware of the facilities on offer at their Library.

Throughout the holiday break the Library held themed Storytime that included a Craft Mega Bonanza Storytime, Superheroes Vs Princesses and Aussie! Aussie! Aussie! All sessions attracted well in excess of 80+ children plus parents and not only were they entertained but the food on offer was amazing culminating today in a sausage sizzle that saw over 150 sausages cooked up by library staff for children and their parents!!.

Talented staff member Michael Lee conducted a very special Flip Book Animation workshop as well that introduced children to the art of creating their own short stick-figure animations which were digitised after class and displayed in the library.

In conjunction with all of the above activities Lego Club was held from Monday to Friday each week that gave the children access to thousands of Lego blocks and each day a new theme was given as incentive for children to harness their inner building creativity.

The real “jewel in crown” the Summer Reading Program once again attracted 144 children who signed up to read as many books as they possibly could over the holidays enticed along the way by little gifts to keep their drive alive. The wind up party for the Summer Reading program attracted over 50 of the participant to attend the wrap up movie and yummy pizza.

CL02 School Holidays at the Library




ATTACHMENTS

Nil


Griffith City Council INFORMATION REPORT CLAUSE CL03 TITLE Library Statistics FROM Christine Del Gigante, Library Manager TRIM REF 16/8826

SUMMARY

RECOMMENDATION

That the information be received.

ATTACHMENTS

(a) December 2015 Library Statistics 19

(b) January 2016 Library Statistics 20

CL03 Attachment (a) December 2015 Library Statistics


CL03 Attachment (b) January 2016 Library Statistics



Griffith City Council COMMITTEE REPORT CLAUSE CL04 TITLE Adults Colour their World FROM Christine Del Gigante, Library Manager TRIM REF 16/6850

SUMMARY

The age old pastime of colouring-in is making a comeback!!!

RECOMMENDATION

For the Information of the Cultural Facilities Committee.

REPORT

The age old pastime of colouring-in is making a comeback, but not necessarily amongst children with adults picking up colouring-in books and pencils in a trend that’s scribbling the globe and Griffith City Library is getting on board. Every day throughout February the Library Meeting Room was transformed into a relaxed haven dedicated to the art of colouring-in.

The great idea encouraged members of the community to come unwind, destress, unplug and relax!

This was done in their lunch hour, or with a group of friends out for a morning or lunch break. The Program is for ADULTS ONLY with the library supplying pencils and colouring sheets, but naturally people can bring their own supplies if they wish. The library supplied coffee & tea and provided a sign in book that encouraged participants to write their comments, ideas and suggestions.

The catchy idea has really taken off. Although new we plan to make this “Colouring Club” a regular event, on a weekly or monthly basis depending on how the interest of the community is maintained but at present it is proving to be different and attracting a range of participants from all areas of the Community. It is soothing and you don’t need artistic talent. There are no rules and no skills required. Just have fun!!



ATTACHMENTS

Nil


Griffith City Council REPORT CLAUSE CL05 TITLE Vending Machine TRIM REF 16/7329

Mrs Young has received the following information from Mark Seccombe who is concerned with the food and drinks being sold in the vending machines at the various facilities of Council. ----- Forwarded by Pam Young/Griffith City Council on 03/02/2016 05:04 PM ----- From: mark seccombe <[email protected]> To: Pam Young <[email protected]>, Date: 10/12/2015 08:09 PM Subject: RE: Change is inevitable, except from a vending machine

Hi Pam, thank you so much for acting on my concern. I will be interested to hear the outcome. I hope you have a great finish to 2015. Kind regards Mark Seccombe To: [email protected] Subject: Fw: Change is inevitable, except from a vending machine From: [email protected] Date: Thu, 10 Dec 2015 15:40:15 +1100 Hi Mark Thank you so much for your email concerning the vending machine located in the Library. I appreciate your comments and will forward your email for discussion to the next meeting of the Griffith City Council Cultural Facilities Committee in February. As you are aware, Council has permitted private operators to locate vending machines in facilities such as the Library, Airport Terminal and Aquatic Leisure Centre as a service to the public. In the Library’s situation we do sell bottled water from our front enquiries counter as well. We had asked the vending machine operator to provide some more healthy options, and the nut pack, flavoured mineral water and bottled water were the result. The Daily Telegraph article you refer to suggests fresh fruit and yoghurt, however, the shelf life of these products may be an issue for the vendor. We will certainly discuss further healthy options with the vendor. I will be back in touch following the Cultural Facilities meeting. Regards Pam Young

----- Forwarded by Pam Young/Griffith City Council on 10/12/2015 03:38 PM -----

CL05 Vending Machine


From: Library/Griffith City Council To: Library Staff, Date: 09/12/2015 03:13 PM Subject: Fw: Change is inevitable, except from a vending machine Griffith City Library Headquarters of Western Riverina Libraries PO Box 807 GRIFFITH NSW 2680 Ph: 0269 622 515 Fax:0269 641422 Email: [email protected] ----- Forwarded by Library/Griffith City Council on 09/12/2015 03:12 PM ----- From: mark seccombe <[email protected]> To: "[email protected]" <[email protected]>, Date: 09/12/2015 12:15 PM Subject: Change is inevitable, except from a vending machine To Griffith City Library, My name is Mark Seccombe, a 31 year old male, originally from Sydney but living in Griffith for the past 2 years. I have overall been extremely impressed by the kindness of the library staff, their willingness to assist, as well as the fantastic selection of books on offer. I visit the library regularly to study and read in the comfort of the air conditioning during these warmer months. Unfortunately, I am very disappointed and somewhat alarmed that a vending machine still exist at the library stocked with food and drinks high in calories, low in nutrients and fibre and high in salt and sugar. Not to mention the annoying hum the machine creates! As a healthcare professional, a local sport coach and a keen advocate for healthy food choices I urge you to reconsider the current decision to allow a vending machine stocked with grossly unhealthy foods and drinks in this public library. According to the Australian Institute for Health and Wellness (2012) the "Australian population dietary data identify that around one-third of daily energy intake comes from snacks (28% for adults and 35% for children) and so the nutritional quality of snacks is an important consideration in overall diet quality." You don't need statistics, nor a walk far from the library, to see that Griffith and the Murrumbidgee Local Health District (MLHD) in general is suffering from an overweight and obesity crisis. But here they are anyway.

According to the HealthStats NSW Website 65% of residents in the MLHD are overweight or obese.

In 2014 MLHD reported the highest rate of preventable hospitalisations among NSW Local Health Districts in 2012-2013. (Potentially preventable hospitalisations are those which are considered avoidable through prevention or appropriate care).

CL05 Vending Machine


MLHD had one of the lowest reported rates of adequate vegetable consumption (five or more serves per day) among NSW LHDs in 2013 at only 7 per cent of adults and the lowest rate of adequate fruit consumption at 42.5 percent of the adult population.

These concerning statistics are also widespread in mainstream media. Earlier this year the Sydney Morning Herald reported "In NSW, the Riverina region, which includes Griffith and Wagga Wagga, has the dubious distinction of the highest proportion of obese residents. There, a third of residents are obese, and 81 per cent do not complete the two and half hours a week of moderate to vigorous physical activity considered necessary for good health." http://www.smh.com.au/national/health/australias-fattest-and-fittest-areas-revealed-20150503-1myxdf.html So, my question is this. Will Griffith City Library along with Griffith City Council continue to support the unhealthy food and drink choices in Griffith or make a change for the betterment of the community? Furthermore, the token gesture of one nut bar available as a healthy food choice is not going far enough. If you need more convincing please read the attached article. http://www.dailytelegraph.com.au/newslocal/inner-west/aussies-hungry-for-healthy-food-options-in-vending-machines-university-of-sydney-research/story-fngr8h4f-1227451117061 I thank you for taking the time to read my email, the supplied links and the excellent learning environment you provide to the community of Griffith. I look forward to your response. Kind regards Mark Seccombe

http://scanmail.trustwave.com/?c=7101&d=z8Hp1t9KT42gmS9YPVQYBjKsQ9OBo2UablHKfyirqg&u=http%3a%2f%2fwww%2esmh%2ecom%2eau%2fnational%2fhealth%2faustralias-fattest-and-fittest-areas-revealed-20150503-1myxdf%2ehtml

http://scanmail.trustwave.com/?c=7101&d=z8Hp1t9KT42gmS9YPVQYBjKsQ9OBo2UablHKfyirqg&u=http%3a%2f%2fwww%2esmh%2ecom%2eau%2fnational%2fhealth%2faustralias-fattest-and-fittest-areas-revealed-20150503-1myxdf%2ehtml

http://scanmail.trustwave.com/?c=7101&d=z8Hp1t9KT42gmS9YPVQYBjKsQ9OBo2UablXMcH3_ow&u=http%3a%2f%2fwww%2edailytelegraph%2ecom%2eau%2fnewslocal%2finner-west%2faussies-hungry-for-healthy-food-options-in-vending-machines-university-of-sydney-research%2fstory-fngr8h4f-1227451117061

http://scanmail.trustwave.com/?c=7101&d=z8Hp1t9KT42gmS9YPVQYBjKsQ9OBo2UablXMcH3_ow&u=http%3a%2f%2fwww%2edailytelegraph%2ecom%2eau%2fnewslocal%2finner-west%2faussies-hungry-for-healthy-food-options-in-vending-machines-university-of-sydney-research%2fstory-fngr8h4f-1227451117061


Griffith City Council COMMITTEE REPORT CLAUSE CL06 TITLE Builder Appointed to Construct Library Extension FROM Pamela Young, Library Manager TRIM REF 16/7677

SUMMARY

Forlico Builders Pty Ltd has been appointed by Council to construct an extension to Griffith City Library.

RECOMMENDATION

For the information of the Committee.

REPORT

At its meeting of 19 January 2016 Council resolved to accept the tender of Forlico Builders Pty Ltd in the amount of $247,103 excluding GST for the construction of an extension to Griffith City Library.

The extension will provide a dedicated space for young people to read, study and meet with state of the art technology in a quiet, comfortable environment. The Library was fortunate to receive a $200,000 grant from the Library Council of New South Wales, with the balance being funded by Griffith City Council. The Library has also applied for grant funding from the Department of Infrastructure and Regional Development’s Stronger Communities Program. If successful, this will assist to fitout of the space with a large touch screen computer/TV, 3 PCs and wifi connections.

Construction is expected to commence on Monday 14th March and be completed by 7th July. Currently Council’s Water and Sewer department is relocating a water valve from the site in readiness for the project to commence.



ATTACHMENTS

Nil


Griffith City Council COMMITTEE REPORT CLAUSE CL07 TITLE Library Develops Strategic Plan for 2016/17 FROM Pamela Young, Library Manager TRIM REF 16/7683

SUMMARY

The Library has developed a draft strategic plan to help guide its operations throughout 2016 and 2017.

RECOMMENDATION

Recommended that the Committee endorses Griffith City Library’s Draft Strategic Plan 2016/17.

REPORT

In order to remain relevant to the community of Griffith and surrounding areas as well as providing a service which meets industry standards, the Library has developed a Draft Strategic Plan for 2016/17. The plan will also help ensure that the Library is well utilised and in fact excels as a Council Cultural Facility.

On 1 December, 2015 the Library took the opportunity to have a dedicated planning day with the ideas which were adopted becoming the basis of the Strategic Plan. The Plan also references industry standards which indicate that our Library is already excelling in visitation, use of the collections, and newness of the collection. However, it also indicates that we are below the lowest benchmark in staffing for our population size, and this is hindering our development of some aspects of the service.

The Strategic Plan is a document which develops as needs change. We will be seeking more community input to develop the next phase of the plan via an online survey. For the current plan we utilised a comprehensive staff questionnaire as well as evaluation forms from patrons which are collected following each Library event.


This item links to Council’s Strategic Plan item L5 - Utilise facilities and services for optimal participation.

ATTACHMENTS

(a) Griffith City Library Draft Strategic Plan 2016-17 27

CL07 Attachment (a) Griffith City Library Draft Strategic Plan 2016-17



Griffith City Council COMMITTEE REPORT CLAUSE CL08 TITLE Leisure Services Manager's Report FROM Alan Anderson, Leisure Services Manager TRIM REF 16/9429

SUMMARY

GRALC continues to operate well above previous years both in terms of attendances and revenues whilst remaining within expense budgets. As the building ages several pieces of plant are starting to near the end of their useable life and additional capital expense for replacement of these items should be expected over coming years. Memberships have retreated somewhat but a new promotion in March/April should draw some new users into the facility although an advertising budget of less than 1% of sales does restrict the ability of the fitness club to attract new members in a competitive marketplace and an increase is being sort in the 2015/16 budget. Westend Stadium continues to cater to a range of sports and the expenditure of $55,000 on new backboards and infrastructure should please not only basketball users but also other sports players as the backboards can now be placed well up out of the way, away from the playing area.

RECOMMENDATION

That the Committee note the report.

REPORT

Westend Stadium

January is traditionally a quiet month for the stadium but before that some of the events that took place during November and December were;

1 November - Basketball Gala Day. Warm up for coming State League season. Over 100 players, over 300 spectators.

7 November - FUTSAL Soccer season commences. Runs through to February 2016. 35 teams,

7 November - MIA Basketball League home game. Over 200 spectators

22 November Junior Basketball Grand Finals. Over 20 teams equates to more than 200 players

26 November - Basketball domestic senior competition Grand Finals. 30 teams over 250 players.

4 December - Midnight Basketball Final. Over 40 players. Upcoming events for 2016:

NSW Country Schools FUTSAL Soccer Championships - May 2016

CL08 Leisure Services Manager's Report


Country Development Program Basketball Camp. 3 days intensive training - April 2016. Lou Testoni from Griffith Basketball to confirm dates.

Midnight Basketball Season 3 starts Feb 2016

All Junior, senior domestic basketball set to commence March 2016

Junior State League Basketball, training sessions ongoing November 2015 - July 2016.

Two home rounds Western Junior Basketball League set for February & April 2016

Basketball Gala Weekend February 2016

High Schools sport booked for 2016 terms 1,2,3 The new basketball backboards have begun to be installed with the first court completed. However due to a communication problem the second court will need to be completed at some time yet to be confirmed before 30 June 2016. No further funds will need to be sourced to complete the replacement program.

GRALC

Building and equipment maintenance;

Several of the air conditioning units have required repairs in the last three months including those in the aerobics room and in the kiosk. One air conditioner in the aerobics room has failed completely whilst the other is operating only partially. These air conditioners were probably installed at the time of construction 16 years ago and the cost to repair them along with the fact that they contain outdated R22 refrigerant means that replacement is the best option at a cost of $7,000 each. In addition there are two more identical air conditioners in the gym that will likely be coming to the end of their life shortly. The kiosk air conditioner is also at the end of its life and will need replacement shortly. The Leisure Services Manager will attempt to budget for a staged replacement of these air conditioners over the next 3-4 years as funds allow.

Additional Residual Current Devices have been fitted into circuit boards throughout the centre to decrease the risk of electrocution if an electrical device fails.

The bearings in one of the hot air extractors (whirly-birds) above the program pool failed and the repair has recently been completed allowing for better ventilation.

There is a constant leak in one of the females’ showers due to a worn tap/seat and the decision has been made to delay repairing it until after the end of carnivals as the repair will involve removing tiles to access the tap that is set into the wall requiring the female change rooms to be closed while the work is undertaken.

Financials

Overall revenue was up in the three months November-January by $55,977 (17%), this was due to increases in all areas ranging from 6%-50% with the exception of Aerobics income down $3,359 (49%) due to a particularly large month in November 2014. Year-To-Date income (excluding one-offs) is up $121,921 (19%) with only two areas, Aerobics and Aquaerobics underperforming compared to last year. Both these areas may represent the move we saw in June-September towards memberships and away from visit passes and casual entry. The Fitness Club

Memberships



Memberships have continued to decline through this three month period until they are now just above the same time in 2015 with 383 gym members in January 2016 compared to 373 in January 2015. This drop off would normally be expected after any large promotion where less motivated members leave after a short period. There have also been three major competitors with promotions during this three month period.

A promotion is being planned for March/April to attract new members at a traditionally quieter time.

Attendances

November December January

Aerobics attendance

November December January

Gym attendance

Personal training

Attendances remain strong despite a reduction in the number of members as cancelling members are generally not using the facility before they cancel. Aerobics in particular is performing well and should receive another hit in March/April with the introduction of Les Mills GRIT STRENGTH which is a 30 minute High Intensity Interval Training based program which will supplement the 30 and 45 minute HIIT classes we have already introduced to our timetable. We will be filming some additional footage of a GRIT class to add to our television advertising during the class’ introductory period.

Splash Swim School

Intensive lessons:

Our Intensive swimming lesson program run again this year, January 11 to 22 (2 weeks). 294 children swam over the 2 weeks. 54 students attended the Dive, Turns and Finishes classes (carnival preparation 30 minute lessons). We also held Indigenous Swimming Lessons which is a program run through NSW Sport and Rec which funded 20 students to swim during our intensive program. This was a success and we are hoping for more funding next year.

1069

(10.3/class)

+28%

927

(10.3/class)

+51%

810

(9.87/class)

+24%

1908

+10%

Figures not

available

1641

41

-36%

79



New Staff:

Due to staff leaving and going to university we advertised and employed 2 new instructors to start term 1. The successful applicants were Chrissy Apolloni and Sophie Tyson.

Staff meeting and training day:

A swim school staff meeting was held on Friday 29 January. Staff meetings are held prior to the start of each term.

We were fortunate enough to have Ben Cuttriss from Royal Life in Canberra come down and present a 3 hour Freestyle & Backstroke workshop with instructors and coaches. This was a great opportunity for staff to brush up on their teaching skills. While Ben was here he also took our squad kids through a training session with our squad coaches and went through some new drills with them.

Swim Squads

The Bronze and Silver attendance numbers calculated each month. Please note we offer 2 morning sessions, 5 afternoon sessions and 1 Saturday session. We currently have 25 bronze members and 10 Silver members regularly attending squad. November: Bronze: 119 visits by 18 members Silver: 68 visits by 7 members Total: 187 visits Sessions offered: 32 Average per session: 5.8 swimmers December: Bronze: 70 visits by 18 members Silver: 64 visits by 8 members Total: 134 visits Sessions offered: 24 Average per session: 5.5 swimmers January: Bronze: 99 visits by 18 members Silver: 77 visits by 8 members Total: 176 visits Sessions offered: 26 Average per session: 6.7 swimmers Please note that school holidays started from Fri 16 December to 27 January, sessions ran as normal however there is a decrease in attendance during this time. There were no squad sessions held from Friday 16 December to Monday 4 January. Recreational Swimming

Recreational pool swimming attendances have been strong over the last three months up by 1,699 (20%). As recreational attendance is strongly related to air temperature we had a very strong December with Griffith recording above average temperatures that month but we have also seen good attendances during January when temperatures have been slightly below average.





ATTACHMENTS

Nil


Griffith City Council COMMITTEE REPORT CLAUSE CL09 TITLE Request for Subsidised Entry to GRALC Pool by Various Community

Groups FROM Alan Anderson, Leisure Services Manager TRIM REF 16/9476

SUMMARY

The Leisure Services Manager has been approached by Michelle Hutchison, Aboriginal Health Education Officer / Aboriginal Hospital Liaison Officer with Griffith Base Hospital & Community Health Services seeking a price to use the pool for an organised Aboriginal exercise group for a period of 10 weeks. The Leisure Services Manager believes that this may represent a good opportunity to offer a subsidised or free entry to this group to encourage participation and develop a better relationship with Murrumbidgee Local Area Health.

The Leisure Services Manager would also like to formalise an informal arrangement that has allowed a group of Multiple Sclerosis suffers and their carers to access the pool free of charge together once per week for physical therapy. This informal arrangement has been in place for a large number of years.

RECOMMENDATION

(a) That the committee endorse a free entry subsidy to both the Aunty Jean’s and Multiple Sclerosis groups.

REPORT

Aunty Jean’s Program

Michelle Hutchison, Aboriginal Health Education Officer / Aboriginal Hospital Liaison Officer with Griffith Base Hospital & Community Health Services has approached the Leisure Services Manager enquiring after prices for an Aboriginal health group, comprising of 10 people, she supervises to use the GRALC pools and some equipment once per week for the next 10 weeks. Under the Revenue Policy this could normally be charged in one of two ways;

1. Lane hire charge $53/hour (sole use) + normal entry charges $50.70 per week

2. Normal Entry Charge only $50.70 per week.

Therefore expected income from this group could be expected to be either $1037.00 or $507.00. GRALC would experience no additional costs as a result of this group using the facility.

Peta Dummet, Griffith City Council Community Development Coordinator believes that this group may be worthy of support as “they are very proactive and are addressing health and

CL09 Request for Subsidised Entry to GRALC Pool by Various Community Groups


well-being in the Aboriginal community. The program includes practical hands on activities developing skills that can be shared and role modelled to family and friends.”

Although not directly asked for a discounted or free entry the Leisure Facilities Manager believes that supporting this type of group may help GRALC fulfil its community and social obligations as well as foster a stronger relationship with both the Aboriginal community and Murrumbidgee Health.

Multiple Sclerosis Group

An informal group of Multiple Sclerosis sufferers and their careers, organised by Janette Bagatella, currently access the GRALC pools free of charge once per week. This arrangement has been in place for a number of years dating back two Leisure Services Managers to Rodney Harris. It is unknown if this arrangement was ever formalised through Committee or Council meeting. This group normally attract five to six participants and their careers, at normal entry prices the revenue generated would normally be approximately $35.40 per week, based on pensioner entry and a single spectator/carer per participant.

The Leisure Services Manager believes that continuing to support this group with free entry helps GRALC fulfil its community and social obligations as well as show a strong focus on providing access to the facility for those with special needs.

Options

The Committee may decide to allow free entry to both groups, one group or neither group.



ATTACHMENTS

Nil


Griffith City Council COMMITTEE REPORT CLAUSE CL10 TITLE Griffith Regional Art Gallery FROM Raymond Wholohan, Griffith Regional Art Gallery Coordinator TRIM REF 16/9744

SUMMARY

Since the last Cultural Services Facility Committee meeting, the Griffith Regional Art Gallery has completed its 2015 exhibitions calendar with the HSC Graduate Exhibition. The Gallery is currently hosting its first exhibition for 2016, 2006-2016: A Decade of Printmaking from the Charles Sturt University Art Collection. The Art Gallery has also finalised its Public Programs and Artspace (at Griffith Regional Theatre) calendar for 2016.

RECOMMENDATION

(a) For the Committee’s reference

(b) For the Committee’s approval.

REPORT

Previous/Current Exhibitions

1. The HSC Graduates Exhibition is an annual exhibition showcasing the regions finest graduating HSC students from the disciplines of: visual art, textile and design and technology.

Total attendance: 607

Total number of days opened to the public: 18

Average attendance per day: 33.7

2. Currently the Art Gallery has kicked off its 2016 program with 2006-2016: A Decade of Printmaking from the Charles Sturt University (CSU) Art Collection. This exhibition is showcasing the finest printmakers in Australia over the past decade and was loaned to the Art Gallery with no hire fee, so we’re grateful to CSU for this wonderful opportunity.

Current attendance: 212

A complete report on this exhibition will be provided in the next report to the Cultural Facilities Committee.

Art Space (at Griffith Regional Theatre) Program for 2016

The Art Gallery received nine applications from eight artists for this year’s Artspace program. On Wednesday the 12th of February a panel of four (4) members convened to assess the applications. The panel members were as follows:

CL10 Griffith Regional Art Gallery


Ruby Blumer, Griffith Regional Theatre & Art Gallery;

Derek Motion, Western Riverina Arts (external Council representative);

Jo-anne Southorn, Griffith Regional Art Gallery;

Raymond Wholohan, Griffith Regional Art Gallery.

The panel assessed the applications against the following criteria:

Artistic merit (does the artist have an understanding or grounding in the discipline they are engaging with);

Innovation (what is inventive, different or unique about the proposal);

Technique (level of applied or intellectual skill use in execution of works);

Exhibition Proposal & CV.

At the conclusion of the assessments the panel wishes to recommend the following six (6) exhibition proposals to the Cultural Facilities Committee for inclusion in the 2016 Artspace program:

Jessica Frost with: Lego (this proposal explores painting ‘lego’ on canvas in a hyper-real context);

Carmela Kozlowski with: Impression, Expression (paintings and drawings in the style of the French impressionists);

Jason Richardson (on behalf of the Pioneer Park Museum) with: Pioneer Park Now and Then (This exhibition will playfully present images from the history of the Pioneer Park Museum placed in their present day locations);

Karley Sivewright with: Tahoe (photographs and abstract resin paintings based on a recent trip to Lake Tahoe in the USA);

Lisa Taliano with: Cos’ We’re Circles, It’s Circles We See… (collages, paintings and drawings in a pop-art style);

Sue Wegner with: Cross Stich with Love (creative cross stich).

Public Programs for 2016

The Art Gallery’s Public Programs Officer, Jo-anne Southorn has also completed the Public Porgrams calendar for 2016. Please find a copy of this attached to this report.



ATTACHMENTS

(a) Public Programes Flyer 2016 53

CL10 Attachment (a) Public Programes Flyer 2016



Griffith City Council COMMITTEE REPORT CLAUSE CL11 TITLE Report to Committee on National Contemporary Jewellery Collection FROM Max Turner, Director Business, Cultural and Financial Services TRIM REF 16/9612

SUMMARY

The purpose of this report is to determine the future direction for managing and displaying the National Contemporary Jewellery Collection (NCJC) of Council.

RECOMMENDATION

(a) The Cultural Facilities Committee note and endorse the recommendations in the

Preliminary Report provided by Art Guardians.

(b) The Cultural Facilities Committee endorse a budget variation at the March

Quarterly Review for $11,500 (GST inclusive) plus accommodation & travel as per

quotation provided by Art Guardians to provide the following services relating to;

- Collection Management

- Project Management, and

- Records Management

(c) The Cultural Facilities Committee endorse a budget bid in the preparation of the 2016/17 Budget for 6 x Display Cases at a total cost of $28,000 plus GST to allow the future display of the collection at the Griffith Regional Art Gallery.

REPORT

Since 1992 Griffith City Council has held the biennial National Contemporary Jewellery Awards and through that award, have gathered a valuable and significant collection of contemporary jewellery (referred to as the NCJC).

A number have issues have been identified with both managing and storing/displaying the NCJC and it is felt that a more professional and comprehensive system of management needs to be put in place to properly look after this valuable asset of Council.

A review and subsequent report has been commissioned (via Art Guardians) on what and how Council should progress in the future.

One of the main aims of the review was to gain a Significance Assessment for the collection which would then allow for additional grant funding to be sourced to further develop, store and display the collection more appropriately.

CL11 Report to Committee on National Contemporary Jewellery Collection


In addition to the Preliminary Report as attached, staff have requested a quotation from Art Guardians to assist in rectifying a number of barriers to gaining the positive Significance Assessment and this is also attached for the Committee’s review and recommendation on acceptance.

To address the barrier issues will require additional budgetary funds and these are included in the recommendation and will require endorsement if we are to proceed.

The alternative to not pursuing the Significance Assessment and declining to invest in materials to display the NCJC properly will be to effectively continue to “mothball” the collection for a future decision on investment however this is not ideal and would raise the question of why we are holding such an award in the first place.

If a decision to invest in properly cataloguing and displaying the NCJC is made, this will add a further permanent attraction to visiting the Griffith Regional Art Gallery as well as providing the best opportunity to have the Collection considered to be nationally significant.



ATTACHMENTS

(a) NCJC Preliminary Report 56

(b) Art Guardians Quotation 63

(c) Art Guardians Email & Display Case Photo 65

CL11 Attachment (a) NCJC Preliminary Report


CL11 Attachment (b) Art Guardians Quotation


CL11 Attachment (c) Art Guardians Email & Display Case Photo



Griffith City Council COMMITTEE REPORT CLAUSE CL12 TITLE Financial Report to December 2015 Y-T-D FROM Max Turner, Director Business, Cultural and Financial Services TRIM REF 16/8849

SUMMARY

This report is for the information of the Cultural Facilities Management Committee. It relates to the year to date financial performance at 30 September 2015 for each of the Cultural and Sporting Facilities that comprise the Cultural Facilities Committee.

The report is an indication of current performance only at this stage as there could be some late accounting entries that would affect the accounts however these would be relatively minor. This report encompasses all of the facilities under the guidance of the Cultural Facilities Committee and each facilities performance is summarised in the table below:

FACILITY

INCOME

EXPENDITURE

YEAR-TO-DATE RESULTS

Actual Budget Variance Actual Budget Variance Actual Budget

GRALC $688,649 $698,570 ($9,921) $1,146,66 $1,171,579 $24,912 $458,018 $473,009

Theatre $281,403 $170,299 $111,104 $833,676 $644,795 ($188,881) $552,274 $474,496

Art Gallery $10,957 $8,660 $2,297 $140,433 $128,984 ($11,449) $129,477 $120,324

Stadium $40,058 $46,230 ($6,172) $151,952 $154,705 $2,753 $111,895 $108,475

Library $43,548 $40,450 $3,098 $611,249 $622,789 $11,540 $567,700 $582,339

Summary GRALC – The facility is approximately $15K under the revised budget. Very solid performance overall with expenditure under forecast at this point. Learn to swim income up significantly. Theatre – Currently around ($78K) over revised budget. Additional costs and income incurred from major Beauty & The Beast production, mainly with additional wages. Artist royalties are significantly ahead of the y-t-d budget however this is likely to be a timing issue. Staff are striving to improve the wages over run as we progress through the year. The theatre is experiencing more and more sell out shows and with a new structure and team in place there is an expectation of further improvement in our operations in the future. Gallery – Currently around ($9K) over revised budget. A solid start to the year and just over expected budget. The highly acclaimed Archibald exhibition was held in July/August 2015. Stadium – Approximately ($3K) over the revised budget. A reasonably good performance from the Stadium to date.

CL12 Financial Report to December 2015 Y-T-D


Library – Is currently around $15K under the revised budget. A good financial result overall. In closing, these are quite satisfactory results albeit we are looking to bring the Theatre results to an improved result before the end of the financial year.

RECOMMENDATION

That the information be received.

REPORT

Nil


Nil

ATTACHMENTS

Nil


Griffith City Council COMMITTEE REPORT CLAUSE CL13 TITLE Application for Committee Membership - Elaine McBride FROM Max Turner, Director Business, Cultural and Financial Services TRIM REF 16/7086

SUMMARY

An application for Committee membership has been received from Elaine McBride. Mrs McBride has provided supplementary information for the Committee.

RECOMMENDATION

That Mrs McBride be accepted and voted in as a Community Representative of the Cultural Facilities Committee.

REPORT

Information is provided in attachment (a).


This item links to Council’s Strategic Plan item Z1 - Not applicable.

ATTACHMENTS

(a) Application - Committee Membership - Elaine McBride 71

CL13 Attachment (a) Application - Committee Membership - Elaine McBride



Griffith City Council OUTSTANDING ACTION REPORT TITLE Outstanding Action Report TRIM REF 16/7341

RECOMMENDATION

The report be updated and noted.

ATTACHMENTS

(a) Action Report - Cultural Committee - As at 7 December 2016 74

Attachment (a) Action Report - Cultural Committee - As at 7 December 2016


cultural facilities committee to be held at the …

Documents