curriculum and instruction division guidance services ... · curriculum and instruction division...
TRANSCRIPT
Curriculum and Instruction Division
Guidance Services Department
6531 Boeing Drive
El Paso, Texas 79925
BOLETASImproving Accuracy, Auditing, and
Accountability of Mexican Student Records
Presenters:
Manuel Castruita, M. Ed.
Director
Guidance Services Department
915-230-2384
Gina Oaxaca, M.Ed.
Director
Department of English Language Acquisition
915-230-3036
Norma Venegas, M.Ed.
Lead Counselor
Guidance Services Department
915-230-2393
Objectives
• Historical Perspective
• Policy and Grade Level Placement
• District Course Cross Walk
• Internal Checklists
• Professional Development
• Internal Quality Control
Historical Perspective
• Program owners play a CRITICAL role in development of
Policies and Regulations
• Engage all program stakeholders vested in curriculum
decisions
• Department of English Language Acquisition
• Guidance Services (DELA)
• Curriculum and Instruction Program Owners
• Policy Office
• Office of the Superintendent or designee
• Review process for placement of students District-wide
Policy and Regulations
• Review and alignment of District Regulation –• DELA Administrative Regulation 7
• Review/Revision and alignment of FD LOCAL
• Adhere to District protocols and deadlines for approval process for policy and regulation redactions
• Dissemination of information to all stakeholders*• Principals
• Assistant Principals
• Counselors
• Registrars
• Procedural Documentation
• Time Stamps
Grade Level Placement
• 20 Days Deadline
• Change from “temporary placement in 9th grade” to:
• “Upon admission, the student should be placed initially at
the grade level reached in home country pending final
transcript analysis by Guidance Services. At this time the
student’s final grade placement shall be adjusted to reflect
the completed transcript analysis.”
District Cross Walk
• Engagement of all program stakeholders to review
curriculum DELA Administrative Regulation 7
• Math
• Science
• Social Studies
• Other – CTE, Fine Arts, etc.
• Annual Process*
District Cross Walk
• Analysis of Course offerings in
• Educación Basica
• Primer Año de Secundaria (7th grade equivalent)
• Segundo Año de Secundaria (8th grade equivalent)
• Tercer Año de Secundaria (9th grade equivalent)
• Preparatoria (10th -12th grade equivalent)
• Review of program, carreras técnicas, etc.
District Crosswalk
• Mexican Course Equivalency to District Courses
• Primer Año de Secundaria (7th grade equivalent)
• Español I = Spanish I (1.0 Credit)
• Segundo Año de Secundaria (8th grade equivalent)
• Español II = Spanish II (1.0 Credit)
• Ciencias énfasís en química = IPC A (0.5 Credit)
• Tercer Año de Secundaria (9th grade equivalent)
• Español III = Spanish III (Reg.) (1.0 Credit)
• Matemáticas = Algebra I (1.0 Credit)
• Ciencas énfasis en física = IPC B (0.5 Credit)
• Mecanógrafia = Keyboarding (0.5 Credit)
District Cross Walk
• Grade Equivalency
• Based on previous school grade scale
• Grade conversion is based on multiplier of 10
• 10 = 100
• 9.5 = 95
• 8.3 = 83
• 7.5 = 75
• 7 = 70
• 6.9-6.0 = “P” for passing/ does not calculate
into student’s GPA/Rank
District Cross Walk
District Cross Walk
District Cross Walk
Internal Process and Checklists• Previous School History©
• DELA – Guidelines for Granting Course Credit from
Foreign School – Evaluating Student Transcripts (pp.182-
186)
• Campus Request for Transcript Review by Guidance
Services©
• Parent Notice: Guidelines for Granting Course Credit from
Foreign School©
• Grade Level Change Form©
• Grade Level Notification© to parents
Internal Process and Checklists Cont.
• The 20 school day time clock for process transcripts begins with the date of student enrollment.
• Student must be placed at the previous school grade level reached pending transcript analysis of Guidance Services. (FD Local and Administrators Reference Guide, pp. 182-186.)
• Registrar will annotate transcript requests on Transcript Audit Tracking (TAT) Form and also time stamp documents on date they are received at the campus.
• Initial intake is completed by counselor and documentation submitted to Guidance Services for Review. Preliminary transcript interpretation in posted as “DRAFT” in CCRP.
• Annotate Date of Student/Parent-Counselor Conference regarding Transcript Review and notification of grade-level placement in accordance with FD (Local).
• Advise parents to voice concerns or questions in accordance with FNG (Local). Approved EPISD form is provided by Area Superintendents’ Office.
Professional Development
• Campus Based Trainings – On-going
• Counselors
• Guidance and Instruction Assistant Principal
• Registrars
• Principal
• Documentation
• Sign-in rosters
• Agenda
• Handouts
• Summary Report by Campus
International Student Transcript Checklist
Prior to the 1st school day for new student
1. ___ Date of Student Enrollment-(Registrar): ____/______/_____ (20 school day time clock begins)
2. ___ Date educational records (e.g. boletas, transcripts) are given to counselor-(Registrar): __/___/___
• Maintain documentation on attempts to receive transcripts from student, parent
and/or school-Transcript Audit Tracking form (TAT)
All documentation must be time stamped with date received on campus
• Notify counselor if no student records are made available
3. ___ Intake Process-(Counselor)
• Review transcript with student and parents
• Post a preliminary transcript interpretation on the CCRP draft (Counselor)
• Hand audit on EPISD Graduation Audit (Recommended, DAP or Minimum)
• Proceed to build a TEAMS schedule based on audit
4. ___ Counselor will confirm or adjust grade level placement on the New Student router form
(initial/date) and return to Registrar-make copy and keep on file (Counselor/Registrar)
5. ___ If necessary, grade level will be adjusted based on counselors recommendation (Registrar)
6.___ Document date of submission by Counselor to Guidance Services for Transcript Review:
____/____/_____
International Student Transcript Checklist cont. EPISD Transcript Review is received on campus
7. ____ Review and update CCRP transcript audit based on EPISD transcript interpretation from
Guidance Services and submit Final transcript via CCRP to Registrar (Counselor)
8. ____ Date Transcript Review submitted & accepted to Registrar: _____/_____/_____
9. ____ If applicable, submit a Grade Level Placement Change Form with appropriate
signatures(Principal) to Registrar (Counselor) ____/______/_____
10. ____ Review and verify TEAMS transcript to CCRP submission(grades and credits)-Counselor_____/_____/_____
*If corrections need to be made please initial & date and return to Registrar*
11. ____ Document on CCRP student notes when:
a. Date Transcript Review verified-rolled into AAR by Registrar: _____/_____/___
b. Date Information submitted to LPAC coordinator, test coordinator, SPED and etc.: ___/____/___
c. Date of Student/Parent- Counselor Conference regarding Transcript Review
& grade placement-hand out letter___/_____/___
College and Career Readiness Plan©
College and Career Readiness Plan©
Internal Quality Control• Campus Audits by Lead Counselor
• Monitor grade placement and posting of credits
• Set calendar – Round 2
• Mid Year Campus Clearance for Fall Semester Reviews
• Curriculum and Instruction Division – Requests• Social Studies
• Campus Audits by Internal Audit Department• Guidance Services and DELA requested audit
• Recommendation for implementation
• Corrective Action Plans• First Year Trigger for out of country
• “NC”
• Time Stamps
• Electronic Submission
• At a Glance Reference for Counselors
• Additional CAP Recommendations• DELA analysis of course alignment and monitor progress measure based on student performance
• Continued centralized process at Central Office
• Technology integration into process
• Policy and Regulation continued reviews
Future Opportunities
• District-wide Principal Training
• Secretaria de Educacion Publica SEP website
www.
• Annual Revision of the Cross Walk based on aforementioned DELA analysis of course alignment and monitor progress measure based on student performance
• Middle School Trainings – Spring 2014
• Counselors
• Administrators
• Registrars
• Elementary Trainings – Spring & Fall 2014 Cluster Meetings
Presenters:
Manuel Castruita, M. Ed.
Director
Guidance Services Department
915-230-2384
Gina Oaxaca, M.Ed.
Director
Department of English Language Acquisition
915-230-3036
Norma Venegas, M.Ed.
Lead Counselor
Guidance Services Department
915-230-2393
Q & A
Thank You