cv arfan

8/3/2019 CV Arfan

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Subject: Covering Letter

Dear Sir/Madam

Having a very sound experience and exceeded the given targets in completing the assignedtask in all my previous positions related to Accounts Officer, Finance Officer, Admin & FinanceOfficer/Logistic, I completed my MBA in (Finance ) from CIIT Lahore, Pakistan. My enclosedresume provides a good overview of my strengths and achievements; I have also listed someof the specific requirements for the subjected position and my applicable skills: It can helpnoticing how well your requirements align with my experience, education, skills, andbackground.I offer:

+2 year of Administration & Financial matters experience including managing significantbudget and direct line management of professional staff.

Experience of developing partnerships with NGOs or local government partners for implementing programs

Experience in participative monitoring and evaluation approaches

Problem-solving and decision-making abilities

Interpersonal and communication skills that promote ability to serve as a liaison andresource.

Significant experience giving presentations, speaking persuasively, and interactingsuccessfully with diverse individuals

I am sure my experience and expertise fit your requirements for subjected position closely andI am clearly one of the people you’ll want to see. I look forward to our meeting. Thank you for your consideration.

Cordially,

Muhammad Arfan Mahmood

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CURRICULUM VITAE

MUHAMMAD ARFAN MAHMOODDOB: May, 10th 1987House #305 block A chak 198 munnian wala, FaisalabadMob: +92-346-7600-198, +92-346-6611-998

Email: [email protected] EXPERIENCE:

16 th June 2011 to till dateHayat foundation ® Pakistan-IP-UNICEF Accounts Audit & Field Monitoring Officer, Give Support to Projects Finance Officers for better handling of cash & documentation as per

demand of Donor.

Identify Gaps & problems related field works and provide useful tips to project staff for better implementation of the project.

Handle the Operation & Administrative issues regarding field activities.

Develops strong linkages between Head Office and sub offices for transparent and smooth working. Develop finance implementation plans for the entire project activities.

Prepare bank reconciliation on monthly basis for audits & transparency purpose.

Develop strong link and coordination among the Donor Finance Department for better & timelyliquidation of accounts.

Maintains comprehensive data, information regarding finance internally & as per demand of donor

Weekly monitor the field activities reports.

Monthly visit the South Punjab & KPK projects to check and insure working quality is perfect as per requirement.

Feb 2010 to 15 th June 2011

Hayat foundation ® Pakistan-IP-OUCHA/UNICEF/ADRA Germany Admin & Finance Officer / Logistic Officer Develop linkages and coordination with partner organizations/donors for successful implementation

of the child protection project.

Make frequent field visits to project areas to monitor implementation of activities.

Oversee the preparation of monthly, quarterly reports as required, in coordination with the HAYATFOUNDATION project Staff.

Design necessary systems format required for the purpose of project monitoring and reportingpurposes.

Develop effective monitoring system for the program.

Assist Project Coordinators and field staff in resolving the issues arises regarding the programimplementation.

Provide feedback to the management regarding issues/problem for the necessary action

To keep the proper record (data base/hard copies) of all the relevant documents as per requirementof the donors or otherwise.

Ensure community participation and inputs (cash/kind) in conjunction with HAYAT FOUNDATIONand other partner in puts as required and stress on sustainability

Coordinate with HAYAT FOUNDATION Program Manager/Program Coordinator for timely andefficient delivery of services;

Complete administrative functions to ensure that the program is properly implemented.

Support finance department to preparing regular monthly financial reports and Accuracy report of logistic works.

Ensure all internal controls are in place and efficiently complied with.

Ensure compliance with HAYAT FOUNDATION and donor’s financial & operational policies for audits & transparency purpose.

Monitor the project budget and ensure its effective utilization

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Establish and maintain a filling system of all incoming and outgoing correspondences to ensure aneasy retrieval for staff and management

Maintains up to date staff leave, attendance records and prepare accurate periodic leave reportsafter reconciliation with attendance register and other records, submit a report to line manager on aweekly basis

Design, implement and maintain system for controlling usage of vehicles and timely repair andmaintenance, including daily check of vehicles log books. Submits a vehicle/fuel tracking report toline manager on a weekly basis

Organize computer software and work with staff to ensure that all office computers have up-to-datesoftware and are thoroughly protected against viruses

Arrange and coordinates office equipment repairs and maintenance.

Ensures provision of utility services in office like electricity, gas, water, telephone, fax, internet etc.and ensures continued supply without interruption.

Maintains high standard of janitorial services in office.

Checks misuse of office facilities by staff and reports to Managers.

Assists Administration Managers in acquiring rented premises and deals with landlord in all matterspertaining to rented premises at field level.

Undertakes all the work related to purchase of furniture, fixtures, office equipment, computers,vehicles/motorbikes/cycles, air conditioners etc.

Negotiates service agreements with vendors.

Co-ordinates with government departments / corporate bodies in connection with provision of utility/office services.

Supervises drivers, peons, sweeper etc. and ensures efficiency on their part.

Maintains office discipline.

Purchase of material and equipment for program activities on the direction of Program staff.

Ensure supplies on timely basis.

Facilitate the program staff in conducting events.

Ensure regular official payments within due dates.

Maintain inventory records updated at office and in the field.

Update the management on the stock and forward requests for purchase of necessary materials.

o Welcomes and looks after guests.o Carries out travel arrangements including lodging and boarding of staff.

Performs any other work assigned by the Managers.

Any admin/logistics/procurement related duties as assigned by the supervisor.

Finalize contractors and vendors for supplies and services.

Ensure the implementation of organization policies at all level.

Manage the HR related issues occurred time to time.

Advertise the job announcement on the directions of program managers/coordinators.

Conduct interviews and complete the selection process with the support of program staff.

Prepare staff contracts, appointment letters and job descriptions.

Prepare staff insurance policies claims and facilitate them in getting claims.

Carries out all work required in connection with enforcement of HR policies of the Fund. Assess the needs of capacity building of staff and recommend the management with capacity

building plans.

Checks security arrangements of office premises and ensures safety of office and staff.

Ensures that guards are active and that they record the details of visitors in guest register. Preparesa visitor report and submits it to the Line manager on weekly basis

Oct 2009 – Jan 2010 Naveed Trading Company Assistant Accounts Manager, Faisalabad

• Managing Managerial and financial accounting• Managing the day to day accounting operations and internal controls including regulatoryCompliance and preparation of statutory accounts.

• Review and enhancement of workflows and internal controls

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• Assist in advisory work and participate in finance related projects• Provide guidance to junior officers

Aug 2009 – Sep 2009 Al-Noor Media Advertising Assistant Account Manager, Karachi

• Cash Handling, (Cash disbursement regarding daily expenses)

• Posting of Vouchers in Software.

• Preparation & disbursement of Salaries including advances of entire Staff.

• Filing of Creditors & Debtors, SPO’s Files, Banks, Accounts and miscellaneous files.

• Monthly closing of Marketing Executive.

• Monthly Business Activity (Income Statement, Monthly Debtors & Creditors Report,Proposed Budgeted Financials,

• Correspondence of Account department.

• Record of Advance & Loans Employees

• Salary preparation and disbursement.• Any other duty assigned by the Manager Accounts /Director Finance/Chief Executive.

PROFESSIONAL STRENGTHS

Excellent Admin, Finance, HR & logistics management skills appropriate to a humanitarian agency,including contracting, procurement, warehousing, transportation, and customs clearance for a largeproject.

Experience of emergency preparedness planning from an Admin, Finance, HR & logisticalperspective.

Excellent communication & negotiation skills, organized trainings / meetings / workshops.Experience of inventory keeping and administrational matters

Experience of handling petty cash and ability to do the tasks independently.

EDUCATIONAL QUALIFICATION

MBA 2009, COMSATS, LHRB.COM 2007, Punjab University

LANGUAGES

• English Fluent

• Urdu Fluent

•Punjabi Fluent

TECHNICAL QUALIFICATIONS

• 6 Months Diploma in Computer Sciences and full command on MS Windows.

REFERENCES:

ImranSikander

HayatFoundation

Director +92-343-4040-063 Professional

Imran KhanHayatFoundation

Audit Manager +92-300-8660-287 Professional

Mian KaleemAkhtar

AdvocateHigh Court +92-333-9927-415 Professional

Mr. ShahbazHayatFoundation

Finance Manager +92-321-6693-940 Professional

8/3/2019 CV Arfan


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