cv - sharon siko

CURRICULUM VITAE

OF

MAYITHULELE SHARON SIKO

Thuli Siko

Personal Mayithulele Sharon Siko

Maiden name: Mazibuko

Known As: Thuli

8939B Qhusheka Street

P.O. Orlando West 11

1804

0827198755

(011) 883-0717

Code:08 Driver’s Licence

Experience August 2007 – To date

Executive Assistant: Chief Executive Officer Business Against Crime South Africa

Responsible for the official meeting of Business Against Crime South Africa

Responsible for the organisation’s year planner

Responsible for scheduling of Board meeting Responsible for Board packs Responsible for scheduling of the Executive

Committee meeting Responsible for scheduling of MANCO

meeting Responsible for scheduling of Strategy

meeting Responsible for all the sub-committee

meetings Responsible for all the administration from

the CEO’s office to the other departments Liaison with project managers

Responsible for preparation of meetings Responsible for taking minutes and

distribution thereof Responsible for finding suitable venues for

meetings Responsible for ensuring proper

arrangements are made i.e logistics Responsible for maintaining the distribution

lists of the members of the Board and of the Board’s sub-committee

Work hand in hand with the Project Managers of the Criminal Justice Strengthening Programme, Criminal Justice Review Programme and the Violent Organised Crime

Responsible for the CM27 forms Managing incoming calls and outgoing calls Managing the messages Maintain and responsible for the CEO’s diary Responsible for preparing information packs

prior to the CEO’s meeting Responsible for the logistics i.e.

accommodation, flight and car hire bookings Maintaining an effective filing system Typing letters and reports for the CEO Liaison with SAPS, NPA and Safety and

Security national departments Liaison with Ministers

April 2006 - July 2007

Office Manager: Executive Director: Operations: Airports Company South Africa (ACSA)

Manage and control Director Airport operations office

Enhance the efficient and effective management

Delegate work to the Group Managers of Legal, Operations and Security

Delegate work to the General Managers of the Airports in South Africa and national Airports

Develop and maintain record management of all the activities in his office

Ensure that all the stakeholders are informed timeously of all the activities in his office

Collate and edit reports

Write and edit letters written from the Operations department

Coordinate the procurement of resources for Director’s office

Liaison with stakeholders i.e. DOT, Airlines, SAA

Diary management electronically and manually

Coordination and scheduling of all the Senior Management meetings

Screening of all incoming calls

Requests meetings from internal and external sources

Liaison with potential clients and business partners

Ensuring strict confidentiality with regards to correspondence in and out of the head of the department

Coordinating the work of the head of the department and the district managers

Work hand in hand with general and regional airports managers

Work hand in hand and closely with the office of the Managing Director

Manage and prepare for the Board meetings

Manage and prepare for Board packs

Manage and prepare for Management Committee meeting

Responsible for decision making

Consolidated an Operations Executive Committee report

Manage and prepare for Operations Committee meeting

Responsible for all the logistical needs of a meeting i.e. car hiring, flight booking, venue booking and inspection, catering and hotel accommodation

Responsible for collating information from the

regional airports managers

Responsible for collating information from the GM: Operations, Legal and Security managers

Responsible for writing his report

October 2005 – March 2006

Personal Assistant: Operations & Marketing Projects General Manager: Chevron Caltex


Coordination and scheduling of all the Senior Management meetings



Responsible for all the brand meetings

Responsible for all the crises in the department such as problems with Star Mart or petrol shortage

Liaison with potential clients and business partners


Work hand in hand with District managers

Coordinating the work of the head of the department and the district managers

Liaison with other departments such as the corporate affairs, brand, lubricants and finance department


Handle queries/ requests directly

Responsible for all the logistical needs such as flight booking, car-hiring, accommodation nationally and internationally

Responsible for all the events in the department such as Sales Conference, Workshops and training

Write reports for her

Collate and compile information documentation for her meetings

Produce documents for all the meetings initiated from our department

Take minutes in the departmental meeting

Produce and distribute minutes timeously

Prepare information documents for meetings such as Board Meeting

Liaison with staff members

Liaison with the Procurement department

Responsible for documentation tracking system in the department

Responsible for all the filing in the department using space labs

Responsible for management of stationery requirements in the department

Provide operational administration and general office administration

Responsible for crises management

March 2005 – September 2005

Office Manager: Group Financial Officer National Treasury


Coordination and scheduling of all the Senior Management Services meetings




Liaison with prominent figures such as member of parliament (ministers of finance, deputy minister, director general and other directorates within the National Treasury and business executives

Liaison with the Auditor General office

Liaison with Deloitte and Touché





Collate and compile information documentation for her meetings





Liaison with staff members

Liaison with the Finance Department

Liaison with the Human Resources Department

Liaison with the Procurement department

Liaison with the Government Employee Pension Fund (GEPF)

Work hand in hand with the Office Manager

Responsible for documentation tracking system in the department

Responsible for all the filing in the department using space labs

Responsible for management of stationery

requirements in the department



March 2004 – December 2004

Personal Assistant: HOD Communications – Public Investment Corporation


Coordination of meetings




Liaison with prominent figures such as member of parliament (ministers of finance, deputy ministers, politicians and business executives

Liaison with Legae Securities


Responsible for the coordination of events in the department and the in the whole organization corporate events

Responsible for venue inspection, floor plan, seating arrangements, food tasting, protocol where the state president will be present issuing of invitations, liaison with other stake holders in the event such as other departments and external clients

Responsible for corporate gifts



Write reports for him

Produce documents for all the meetings

initiated from our department

Liaison with the accounts department with regards to processing of claims






August 2003- February 2004

Communications Officer – Mineworkers Development Agency (MDA)

PUBLICITY

Managing and responsible for:

In-house journal (News letter)

Collating information for the news letter

Writing pamphlets

Writing brochures

Writing news bites

Arranging press conference

Responsible for broad media liaison i.e. radio stations and televisions

Assist in press releases

Scanning of news papers daily

Part of the Editorial Team

Responsible for proof reading the news letter before final printing

Responsible for corporate clothing, cards and gifts

PROMOTIONS & ADVERTISNG

Placing of the company’s products on respective magazines

Liaison with the company that manages the website regarding information to appear

Part of the Corporate Marketing team

Liaison with publishers

Responsible for maintaining corporate image and identity

FUNDING

Responsible for the sourcing out funding from potential donors

PUBLIC AFFAIRS

Responsible for the overall events of the company such as visit by statesmen nationally and internationally

Responsible for tours within the organization

Responsible for coordination and planning of exhibitions such as (NGO Week, Mining Week, National Science, Engineering and Technology Week)

Responsible for liaison with other stake holders such as other mining houses and other NGO’s

EVENTS MANAGEMENT

Responsible for the overall planning and coordination of events such as

1. Ministers (national and internal) visit

2. Family fun day,

3. Golf day

4. Teambuilding etc

5. Training & development

Responsible for the entertainment of the company’s visitors

Liaison with other stakeholders i.e. different kinds of departments

Responsible for product launches

Responsible for events coordination

Responsible for the marketing and public relations of the event

October 2002 – July 2003

Executive Secretary to the: Executive Manager: Corporate Affairs - Deneloptronics





Responsible for time management in respect of the duration of meetings

Liaison with prominent figures such as member of parliament (ministers of defence, trade and industry) offices, politicians and business executives

Ensuring strict confidentiality with regards to correspondence in and out of the Executive Manager

Responsible for the coordination of events in the department such workshops, state visits, marketing events for our products








Prepare information documents for meetings such as Denel Management Meeting



1999 September– 2002 September

Executive Personal Assistant: Organising Department - Nehawu





Responsible for time management in respect of the duration of meetings

Liaison with prominent figures such as member of parliament (ministers of defence, trade and industry) offices, politicians and business executives

Ensuring strict confidentiality with regards to correspondence in and out of the Executive Manager

Responsible for the coordination of events in the department such workshops, state visits, marketing events for our products




Liaison with heads of units

Coordinate training within Nehawu nationally

Coordinate training and development for shop stewards

Liaison with service providers

Liaison with the Education department

Collate information from the heads of units to produce a report





Prepare information documents for meetings such as National Executive Committee and Central Executive Committee

Take minutes of these committees

Responsible for the distribution of these

minutes timeously



Scan news papers daily

Work hand in hand with the spokesperson

Part of the editorial Team

Responsible for the inspection and coordination of venues where meetings will be held

Arrange invitations, flights, accommodation, catering and car-hiring

1996 July – 1999 August

Senior Administrator: Human Resource

Department – Nehawu

Responsible for recruitment

Responsible for selection

Responsible for short listing

Responsible for setting up the panel for the interviews

Responsible for compilation of the document where interview questions will be asked

Responsible for liaison with the candidate with regards to setting up the interview date

Responsible for liaison with the Departmental heads with regards to the core functions of the department and requirements for the candidates

Responsible for salary administration

Liaison with staff members with regards to their salary queries

Responsible for induction workshop with regards to new employees

Responsible for training as and when required by departments or individuals within their departments

Work hand in hand with the head of the

department

Responsible for implementation of disciplinary procedure within the union

Liaison with the Disciplinary Committee

Liaison with staff members with regards to personnel related issues

1996 January - June 1996 - RAU

Administrator: Director’s Office

Answer the telephone queries

Type memos

Liaise with staff members

Assist the work of the personal assistant

Responsible for all logistical needs within the office

Liaise with students on queries

Post correspondence to students

Organise graduations and college events

1995 February – 1995 December- Museum Africa

Events & Education Officer

Responsible for Museum Africa projects

Educate children

Responsible for tours in the Museum

Responsible for exhibitions

Responsible for the overall liaison with the public by providing information

Organise launches

Responsible for mailing list

Responsible for providing information to guest/visitors

Liaison with friends of the museum

Responsible for entertainment of the guests

Organizing of gifts

Education 1996 Rand Afrikaans University

Human Resources Management Certificate

Majors:

Personnel Management

Industrial Relations

1996 – 1998 Rosebank College

Computer packages: Excel, PowerPoint, Word, Access, outlook

Administration Skills

2003 Rand Afrikaans University

BA Communication

Majors:

Political Science

Communications Studies

2003 ExecuPrime Training

Events Management

2003 Universal Image Academy

Basic Photography Course Certificate

2004 Witwatersrand University

Journalism for Communicators

Interests Cooking, entertaining, reading and computers

Strengths Hard worker, fast learner, vibrant, assertive, enjoys challenges, initiative and a team-player

References Miss Nthabiseng RalethohlaneChevron Caltex South AfricaHuman Resources Management(011) 208-20000829221150E-mail: [email protected]

Miss. Sizakele Kooma Deneloptronics Executive Manager: Corporate Affairs (011) 921-4192

mailto:[email protected]

0828892400 E-mail: [email protected]

Mr. Mukoni Ratshitanga Public Investment Corporation HOD: Communications (012) 369-3366 0827780079 E-mail: [email protected]

Mr. Legoke Mokgalaka Mineworkers Development Agency HOD: Human Resources 0824672863

mailto:[email protected]

cv - sharon siko

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