cyflwyniad i e-recriwtio e-recruitment introduction darren sidell swyddog datblygu system ad hr...
TRANSCRIPT
CYFLWYNIAD I E-RECRIWTIOE-RECRUITMENT INTRODUCTION
Darren Sidell
Swyddog Datblygu System AD HR Systems Development Officer
Adnoddau Dynol Human Resources
Dydd Iau, 30 Awst 2012
Thursday, 30 August 2012
What is e-Recruitment (1)?
• An online service for potential candidates to:– Search for jobs– View job details– Apply for jobs– Monitor progress of their application– Arrange interviews– Receive & accept offer– On-boarding– Give feedback
What is e-Recruitment (2)?
• An online service for recruiters to:– Build a vacancy– Approve a vacancy– Advertise a vacancy
• Links with Job Boards• Facebook / Twitter etc
- Monitor applications- Shortlisting- Arranging interviews- Making appointments- On-boarding
- And so much more…..
What e-Recruitment is NOT…!!
• A direct replacement for e-Work– Although it will replace the Post Authorisation process for all
advertised posts (at first)
Why do we need e-Recruitment?
e-Work
Post request
e-Work
Auths
e-Work
Advert
Advert Agency andBangor Job Website
Agresso Vacancy Record Created
Candidate
Downloads form & FP
or Packs sent out.
HR
Email application received
Agresso
Applicant record created
Application forms printed
Equal Opps section numbered, removed & entered in Agresso
Shortlisting packs produced
Shortlisting
Agresso Updated
HR Arrange Interviews
by email / phone
Appointment made
e-Work
HR Contract issued(e-Work)
Contract Pack printed and posted
Signed Contract and Personal Info Sheet Returned (e-Work)
Agresso HR Record Created
New staff member commences employment
Current Process
Why do we need e-Recruitment?
• Between 250-300 advertised posts a year• ~5000 applications• ~1000 application packs sent out• ~£250k advertising costs
Why did we need e-Recruitment?
Identify Vacancy
New staff member
commences employment
?All steps in
e-Recruitment
FutureProcess
Summary of objectives
• Eliminate inefficiencies in our current processes and systems
• Automate parts of the process to reduce administrative burden on staff
• Create a positive candidate experience.
• Shorten time-to-hire and time to offer acceptance to ensure highest quality hires
• Reduce our advertising spend
• Reduce reliance on agencies for both permanent and temporary hire through
the use of talent pools.
• Future proof our recruitment processes against technical / social developments
• Improve recruitment metrics and HR data quality.
• Automate reporting processes and collect detailed management information.
• Offer the potential for collaboration or shared services with other HE institutions
or even organisations outside the sector.
• Widen the candidate pool to ensure top quality appointments
Lumesse TalentLink
• Software as a service– Cloud computing– Configured service to our requirements
• Multilingual• Configurable post-implementation
How can TalentLink help?
• Standardise– Templates for Job Descriptions / Person Specifications– Templates for Adverts– Templates for Application Forms
• Remove duplication• Automation• Real-time applications monitoring• Equality monitoring• Fully Bi-lingual Service• Filter questions / Auto scoring• Talent pools
What about Paper applications?
• Continue to accept paper applications for all types of posts for accessibility reasons.
• Applications will be scanned and uploaded
Demo 1:A quick look at jobs.bangor.ac.uk
Approval Process Workshops
• Focus onJob Approval Process
• Not driven by failures
Process Transformation
• Moved from sequential toparallel approvals
• Multiple Processes
Transformation
Approvals
• College / School / Department Recruiter approves by submitting the job requisition
• Exec Approval first
• HR / Planning / Finance process in parallel– NB: Rejected does not mean Rejected!!
• Once fully approved, Contract details are locked but other information can be edited if necessary.
Types of Users
• Standard Roles:– College / School / Department Recruiters– Exec Approvers– HR / Planning / Finance Approvers– HR Officers– HR Recruiters– Panel Members
• Other Roles (for special cases):– College / School / Department Job Creator– College / School / Department View only
College / School / Department Recruiter Actions
• Create Job Requisitions• Submit Job Requisitions for approval• Edit Job Requisitions• Approving advert costs – Via internal messaging system• Requesting Panel members to be set up• Liaise with HR Recruiters• Monitor applications• Communicating with Panel members• Action the shortlist in the system• Completing the appointment form for the successful
candidate
First steps…
• Identify vacancy / new post• Think about Job Title, Role Profile / Grade, Contract
dates, Reporting Lines, Funding etc• Use templates to build Job Description and Advert text• Login to TalentLink• Create new Job requisition• Begin filling out form• Either
– Complete all and submit for approval or– Save to complete/amend and submit at a later date
Demo 2:Creating a Job Requisition
Important things to remember
• The one field you MUST get right, is the Request Type field as this drives the whole approval process.– If in doubt, always go for the max. number of funding options.
• You are responsible for selecting the approvers for each job by name.
• By submitting a job for approval, you are giving approval for the job at the College/School/Department level.
From e-Work to TalentLink
• Post request Job Requistion• Folder Ref Job Number (BU00000)• Job Ref Job Number (BU00000)• Department Organisational data / Department
• Advert text needed at beginning of the process (but not needed at all for internal only adverts!)
• Candidates receive automated email communications including an electronic offer email.
What happens next?
• Your user accounts will be created in the next few days and you will receive an activation email as follows:
From: [email protected] Subject: e-Recruitment : Cyfrif Actifiant / Account Activation
This is a bilingual message, please scroll down for English
Annwyl Jo Bloggs,
Gallwch rwan ddefnyddio eich cyfrif TalentLink ar gyfer Prifysgol Bangor.
Dilynwch y linc i gwblhau y broses gofrestru.
Diolch yn fawrSystemau AD (Darren Sidell & Jade Luke)Adnoddau DynolPrifysgol Bangor
---------------------------------------------------------------------------------------------------------
Dear Jo Bloggs,
You can now activate your TalentLink account for Bangor University.
Follow the link to complete the registration process.
Many Thanks,HR Systems (Darren Sidell & Jade Luke)Human ResourcesBangor University
Training
• Training will be given on a 1-to-1 basis as and when each area has identified their first job.
• Comprehensive User guides are available here:– www.bangor.ac.uk/humanresources/systems
• REMEMBER: All Advertised jobs to go through e-Recruitment by the end of September 2012!
Which System should I use?
Request TypeAdvertised
(External or Internal)Not Advertised
New Post e-Recruitment e-Work
Fill a vacant existing Post e-Recruitment e-Work
Bucket post (e.g. Domestics / PTL) N/A e-Work
Fixed Term Contract Extension N/A e-Work
This is likely to be enforced from 1 October 2012
Future plans
• Talent Pools• Part-time Lecturers• Domestic / Catering Staff• Short-term contracts (< 3 months)
• Time permitting!
Demo 3:A quick look at the live system
Questions / Discussions