DELIVER A SHORT ORAL PRESENTATION IN ENGLISH

D1.LAN.CL10.05

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Assessment

Assessment for this Unit may include:

Oral questions

Written questions

Work projects

Workplace observation of practical skills

Practical exercises

Formal report from employer/supervisor

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1. Prepare for an oral presentation

Performance criteria for this element are:

1.1 Define the audience for the oral presentation

1.2 Select the topic of the oral presentation suitable for the audience

1.3 Locate sources of information to support the oral presentation

1.4 Select relevant information to be included in the oral presentation

1.5 Organise information in a logical order for the oral presentation

1.6 Check that the presentation is grammatically correct and contains a good range of vocabulary

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Define the audience for the oral presentationBefore you plan a presentation, it is critical to understand the people who you are presenting to. You should ask:

How many people am I presenting to?

How old are they?

What do they do?

Why are they attending the presentation?

How much do they know or not know about the topic?

Why are you presenting?

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Understanding your audience

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Understanding your audience

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Understanding your audience

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Select the topic of the oral presentation suitable for the audience

When choosing a topic for your presentation you should ask some questions including:

Is the topic appropriate for the context or occasion?

Will the audience be interested in the topic?

Can you talk about the topic confidently and enthusiastically?

Is the presentation going to present something new or show another perspective for your audience?

What does the audience know about the topic?

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Locate sources of information to support the oral presentation

Information for an oral presentation can come from many sources including:

Surveys and questionnaires

Newspapers, magazines and journals

Books

Internet

Personal experience

Film documentaries

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Select relevant information to be included in the oral presentation

Selecting the appropriate information for the presentation is critical for its success. You should:

Be clear about the outcome you want forthe presentation

Understand your audience

Collect enough information to achieve the outcome

Choose information that is relevant for your presentation

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Outline

Look at the example outline in your Trainee Manuals.

Is the outline effective? Why?

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Selecting appropriate information

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Reports Informative Instructional Arousing

Facts

Figures

Graphs, charts, diagrams

Survey results

Data

Recommendations

Questions

Facts

Time: when things should be done

Place: where things should happen

Cause and effect: how things should happen

Diagrams and visual aids

Provide specific instructions or orders

Why is the information valuable?

Process and steps

Demonstrate

Visual aids

Explanation of new terms or equipment

Questions and feedback

Raise attention

Examples or stories

Comparison of past and present

Audience experiences

Feedback and questions

Persuasive Other Other Other

Facts and examples

Visual aids and data

Potential solutions or benefits

Reasons why

Questions

Organise information in a logical order for the oral presentation

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An introduction Speaker introduces himself/herself and the topic

An outline Speaker briefly explains what he/she is going to talk about

Main body Speaker gives the main points of his/her presentation

Summary Speaker repeats the main points of his/her presentation in a shortened form

Conclusion Speaker ends his/her presentation and thanks the audience for listening

Questions Speaker asks the audience if they have any questions about his/her presentation

IntroductionWhen you are introducing yourself and your topic, you need to include the following:

Greet the audience

Tell the audience your name

Tell the audience the title of your presentation

Tell the audience the purpose of your presentation

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Introducing yourself

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Introduction examples

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Introduction one Hello. I’m going to talk about scuba diving in the Coral Sea. I like scuba diving and the Coral Sea is a great place to go scuba diving. I’ve gone scuba diving in the Coral Sea about ten times. It’s lots of fun. Now, I will start my presentation.

Introduction twoGood morning, everyone. My name is Joseph. This morning, I would like to talk to you about scuba diving in the Coral Sea. The title of my presentation is ‘the best places to scuba dive in the Coral Sea.’ I’d like to inform you about the best places in the Coral Sea to scuba dive, how to get there and how much money it will cost.

Main body of a presentation

When you are writing your presentation, you will needto remember the following:

Include all main points

Supporting information

Linking words/expressions

Grammar

Vocabulary

Topic sentences

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Summary and conclusion

A good summary/conclusion follows this pattern:

Signal the end of presentation

Summary of presentation

Recommendations

Closing remarks

Invitation for questions

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2. Deliver a short oral presentation

This element includes 3 performance criteria:

2.1 Rehearse oral presentation

2.2 Deliver an oral presentation appropriately for five minutes on a researched topic of interest

2.3 Answer questions following the oral presentation

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Summary tips

You should start your summary with one of the following phrases:

To sum up let me say...

To summarize what I have told you…

In summarizing what I have said today…

Let me go over the main points again…

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Inviting Questions

After you have finished your presentation, you should ask the audience if they have any questions

You should say one of the following phrases:

Does anyone have a question?

I would be glad to answer any questions now

Are there any questions?

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Check the presentation is grammatically correct and contains a good range of vocabulary

Dubai is a popular city with tourists from many countries.

These tourists come to enjoy the hot weather, the beaches

and the beautiful hotels. Tourists also like to go shopping

in Dubai which is famous for its gold.

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Writing and presenting a report

In your future vocational studies in the tourism, hospitality and accommodation industry, or in your job in the future, you could be asked to write and present a report. This means that you have to give your trainer/supervisor information about:

Something that you have found out about

Something that was done

Something that you have seen or heard about

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Deliver a short oral presentation

This unit is comprised of three elements:

Prepare for an oral presentation

Deliver a short oral presentation

Evaluate a short oral presentation

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Rehearse oral presentation

Now it is time to write your presentation. You should:

Remember your audience

Match the topic to the audience

Select the relevant information

Write an outline

Write the whole presentation

Check grammar and vocabulary

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Rehearsing your oral presentation

There are two main things to consider when making a presentation:

Your voice

Your body language

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Body language

Body language is an important part of a presentation and you should consider your:

Eye contact

Hand

Facial expressions

Movement

Posture

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Your turn!

It is now your turn to rehearse your presentation. Remember to:

Think about your voice, tempo, volume

Speak clearly

Be aware of your body movements and posture

Not read from your notes

Use appropriate body language

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Deliver an oral presentation appropriately for five minutes on a researched topic of interestYou will now deliver your presentations. Some of the things that your trainer will be looking for are:

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Area Specific points

Content Interesting and relevant, organised in a logical order including an introduction, outline, main body, conclusion

Speaking Referring to notes but not reading from them, speaking clearly with correct pronunciation, avoiding repetition, appropriate tempo, audible

Body language Eye contact with audience, use of hands, facial expressions, movement, not using gestures or movement that is distracting for the audience

Grammar Accurate grammar which includes linked sentences to convey ideas in a consistent tense, a wide variety of vocabulary that conveys precise meaning, complete sentences, avoid using too many adjectives

Questions Answering questions clearly, succinctly and directly with appropriate responses that address the question

Answer questions following the oral presentation

To prepare for questions about your presentation you should:

Research your topic thoroughly

Determine the types of question you may be asked and prepare responses for these questions

Make sure you have organised enough time for questions within your presentation timing

Ask the audience if they have any questions

Draw the audience’s attention to the focus of your topic and frame the question parameters, for example “Do you have any questions about the three issues I raised?”

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How to respond to questions

When responding to questions:

Listen carefully

Clarify exactly what the person is asking

Include all of the audience

Respond effectively and clearly

Provide some way for further questions if needed

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3. Evaluate a short oral presentation

This element includes three performance criteria:

3.1 Gather feedback from others regarding the oral presentation

3.2 Reflect on feedback

3.3 Describe how the oral presentation could be improved in the future

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Gather feedback from others regarding the oral presentation

There are many ways to gather feedback including:

Filming your presentation and watching

Interviews with individual audience members

Evaluation forms

Trainer feedback

Self-reflection

Asking questions about your presentation

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Reflect on feedbackWhen reflecting on feedback it is important to:

Listen or analyse the feedback carefully and thoroughly

NOT take it personally

Look for evidence in your presentation that supports the feedback received

Accept the feedback as a gift to help you improve your future presentations

Identify one or two main areas for improvement

Consider ways of improving these areas

Look for support and information that relates to the feedback

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Describe how the presentation could be improved in the futureSome common areas for non-native English speakers that require improvement could be:

Pronunciation

Grammar

Body language

Use of visual material

Organisation of content

Pace

Confidence and nervousness

Vocabulary

Questions

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