d9.1 coordination and management plan - wp9 coordination and management

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Coordination and Management (WP9) D9.1 Coordination and Management Plan

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PROJECT DETAILS Project acronym Project title

HEIRRI Higher Education Institutions and

Responsible Research and Innovation

Funding scheme Thematic priority

Horizon2020 Responsible Research and Innovation in

Higher Education Curricula

Starting date Project coordinator

01/09/2015 Universitat Pompeu Fabra (UPF)

Duration of project

3 years

DELIVERABLE DETAILS Work package ID Expected date WP9 30/11/2015

Work package title Deliverable ID and title

Coordination and Management

D9.1 Coordination and Management Plan

Work package leader Deliverable description

UPF Plan of the HEIRRI project development regarding Management and Coordination tasks.

Nature

Responsible for deliverable [X] R - Report Gema Revuelta and Núria Saladié [ ] O - Other

Submission date

Dissemination level 30/11/2015 [X] P – Public

[ ] CO – Confidential, only for members of the consortium

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TABLE OF CONTENTS

0. Introduction ............................................................................................................... 4

1. Project management and administration .................................................................... 4

2. Quality assurance .......................................................................................................... 8

3. Research ethics and data management plan ............................................................. 10

4. Advisory Boards general coordination ....................................................................... 12

5. Working plan ................................................................................................................ 15

6. Annexes ........................................................................................................................ 16

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Deliverable 9.1

Coordination and

Management Plan

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0. Introduction This deliverable will provide with the detailed plan on the actions concerning the general coordination

and management of the HEIRRI project inside its WP9, led by UPF.

This document is structured by the tasks and subtasks assigned to WP9, together with a final section

with conclusions, a summary and attached documents as annexes.

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1. Project management and administration

Project management strategy and procedures

As stated in the Description of Action (DoA), main decisions about HEIRRI management and

coordination are taken by Project Executive Committee (PEC), which represents the maximum

authority within the project Consortium. A Coordination Team (CT), chaired by the Project Coordinator,

gives support to PEC and acts as main interlocutor with the European Commission (EC), as well as with

the individual Consortium members. Three Advisory Boards (explained later), give support to PEC and

contribute to the decisions about specific parts of HEIRRI activities. An open and multi-stakeholder

Forum (HEIRRI Forum), with online and offline instruments, completes the structure, contributing to

the development of substantial parts of HEIRRI activities as well as their communication and

internationalization. AEESTI / Ecsite, as coordinator of WP1, guarantees demands and

recommendations from HEIRRI Forum reach PEC.

Coordination Team (CT)

CT is responsible for the day-to-day HEIRRI management and coordination, gives support to PEC and is

the main interlocutor with the EC via the Project Coordinator. The CT is composed of 5 people from

UPF:

Project Coordinator, expert in public engagement and RRI

Expert in Education Research

Expert in e-Learning and learning technologies

Expert in business and entrepreneurship

Project Manager.

Project Executive Committee (PEC)

The Project Executive Committee (PEC) was formally constituted at the Kick-off Meeting (M1)

celebrated in Barcelona on September 16th, 2015. The PEC includes all Consortium Partners, with one

representative from each organization: Gema Revuelta from UPF, Niels Mejlgaard from AU, Roger

Strand from UiB, Erich Grießler from IHS (when delegating, Alexander Lang), Ana Marusic from UNIST,

Catherine Franche from ECSITE, Ignasi López from FBLC (when delegating, Daniel García), Nadja

Gmelch from ACUP, and Erika Sela from INNOVATEC. The HEIRRI Project Coordinator is the PEC

Chairperson.

The PEC meets at least 3 times a year (a total of 9 PEC meetings for the whole project).

Regarding the organization of PEC meetings:

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- When a PEC meeting is being organized in one of the European cities, the CT gives support in its

organization.

- Any topic requested to the project manager by a PEC member at least two months before the

meeting, is automatically included in its agenda.

- The project manager circulates the agenda at least one month before the meeting.

- Minutes of the meeting are produced by project manager within 2 weeks and circulated

amongst members.

Reports and Deliverables Coordination

The CT will be in close and direct contact with Consortium members. The Project Manager will send a

reminder to the partners in charge of a Report or Deliverable one month before such document is due.

In case one Consortium member could not produce the requested document in time, such member

should notify the Project Manager as soon as possible.

Financial and administrative issues

UPF will be in charge of mantaining a financial overview of the project and administer the financial

contribution from the EC to partners.

Organization of PEC meetings

These are the scheduled meetings for the HEIRRI project:

PEC MEETING MONTH DATE ORGANIZES LOCATION

PEC constitution and first meeting

(during Kick-off meeting) M1 16/09/2015 UPF Barcelona, Spain

PEC skype meeting M3 17/11/2015 UPF Online

PEC meeting (before First HEIRRI

Conference ) M7 17/03/2016 FBLC Barcelona, Spain

PEC meeting M10 06/2016 UiB Bergen, Norway

PEC skype meeting M12 08/2016 UPF Online

PEC meeting (and 1st Reporting

Period) M15 11/2016 UNIST Split, Croatia

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PEC meeting M18 02/2017 To be

decided To be decided



PEC skype meeting M24 08/2017 UPF Online



PEC meeting (Final HEIRRI

Conference) M32 04/2018 ECSITE To be decided

PEC (final) meeting M35 07/2018 ACUP Barcelona, Spain

Summarising, in the HEIRRI project, there are:

- 12 PEC meetings (9 of which are face-to-face and 3 are online)

- 2 HEIRRI conferences (first and final)

Project archives

UPF will be in charge of keeping all deliverables of the project and guarantees their custody. All

deliverables of the HEIRRI project will be available in Open Access through the RRI Tools platform, so

Consortium members or anyone interested in consulting them. During the project, UPF will open a

Dropbox folder (or similar) to share preliminary documents or draft versions among Consortium

members.

Quarterly reviews with Project Adviser

UPF is the partner in charge of providing quarterly informal reviews to the Project Adviser. These

reviews will consist of an overview of the project, highlighting any special event happened in-between

quarterly reviews and pointing out deliverables produced and milestones achieved.

Updating the contact list

UPF, together with the contribution of ACUP (partner in charge of Communication and Dissemination)

are the partners in charge of updating the HEIRRI contact list. Every new version of the list is circulated

among Consortium members, open to additions and correction.

The HEIRRI project does not have a specific intranet to share communications among all partners.

Instead, Consortium members can use the mailing list “[email protected]” for internal

communication matters.

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Contractual documents and contract amendments

UPF is the partner in charge of maintaining contractual documents and managing –where applicable–

contract amendments.

Monitoring certificates on financial statements

UPF is the partner in charge of monitoring certificates on financial statements in order to guarantee

that all partners submit their financial reports. UPF collects all financial reports and sends the final

version to the EC.

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2. Quality assurance

Work package leaders will be in charge of the quality control in their work package. UPF will oversee all

outputs of the project; manage a bimonthly internal review and quality control; update the risk plan;

monitor the project progress and the production of deliverables.

Bimonthly internal review and quality control

UPF will contact Consortium members bimonthly for an internal review and quality control. This

internal review will be done by email or phone, checking on the good procedure of partners, solving

questions and assisting in anything possible.

Moreover, UPF, as Coordinator, will be the partner in charge of reading all Deliverables before

submitting them to the Participants Portal. Therefore, UPF will be the one assessing if each of the

Deliverables meets the quality required and is ready to be submitted to the System.

A part of that, Formative and Summative Evaluations (WP8) will also accomplish a quality control

function, in this case of the work done by the Consortium and its alignment with HEIRRI objectives.

Risk plan

The risk plan can be found in Part A of the DoA, under the name “1.3.5 WT5 Critical implementation

risks and mitigation actions”. UPF is the partner in charge of updating this section if needed.

These are the six risks identified in the DoA:

0. A partner is unable to produce their work on time

(WP1, WP2, WP3, WP4, WP5, WP6, WP7, WP8,WP9)

Regular contact should be held between the project coordinator and the partners. If the risk is noticed

as serious, early remedial action will be taken, e.g., either to have another representative from the

partner organization to undertake or assist in the production of the work or, in extreme cases, the

work may need to be taken away from the partner and another existing or new partner will be

installed to take over.

1. A partner is unable to work effectively with other partners and/or stakeholders

(WP1, WP2, WP3, WP4, WP5, WP6, WP7, WP8, WP9)

The project coordinator will immediately step in and explore the problem’s nature. If it becomes

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apparent that the individual partner is not suited for performing the task, remedial action of the type

mentioned above may need to be taken.

2. A partner is unable to produce sufficiently high quality to be acceptable to the other partners

and/or the Commission


As above, but this is an extremely improbable risk, taking into account that all partners have produced

numerous deliverables on time in the past, and have excellent (peer reviewed) publication records.

3. A partner takes the decision to leave the Consortium


In this event, the PEC will develop a contingency plan that splits up the remaining tasks of the partner

among the other partners, and explores the possibility of finding a new partner that can take over the

tasks.

4. Activities do not reach enough numbers of participants


The PEC will work together with the multi-stakeholder HEIRRI Forum to reassess the communication

and dissemination strategy of the project and will provide new strategies to reach different publics.

5. If problems arise concerning the budget during the project and hinder the continuity of it


The project coordinator will examine all the possible measures that could to be carried out and will

assume the responsibility in a case of a situation of this type.

Monitor the project progress and deliverable production

UPF will monitor the progress of the project and deliverable production via email and telephone calls

with Consortium members, but PEC meetings will be especially relevant for this purpose.

Information collected will be transmitted to the Project Adviser during the quarterly reviews

maintained regularly, and also whenever it is considered necessary to guarantee the proper

development of the project.

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3. Research ethics and data management plan

The Research ethics and data management plan consists of the implementation of a strategy and

monitoring mechanism for the required approvals for ethics committees/authorities and for informed

consent forms when required, the development of a project plan for research ethics, including for

ensuring privacy and confidentiality of participants, and of the management of the data protection and

data storage plan.

As stated in the DoA, in the HEIRRI project there are two situations that require Ethics considerations:

Firstly, the fact that task 5.1 of WP5 (Pilot testing experiences) includes surveys on educational

interventions with healthy volunteers (students and academic professionals, and the general public).

The evaluation will be conducted in established and educational settings, and will involve normal

education practices. The research will involve the use of educational tests, survey procedures, and

observation of public behaviour and the information obtained will be recorded in such a manner that

human subjects cannot be identified, directly or indirectly, and that the disclosure of obtained

responses outside of the research will not place the subjects at risk or be damaging to the subject.

Secondly, task 4.2 of WP4 (Production of Materials) involves, among others, the elaboration of video

materials. The content of videos will address issues related to education and good practices on

Responsible Research and Innovation (RRI), but their specificities will be defined once the project

starts. The recording of these videos will be made following established Ethics considerations and with

participants that will have freely signed an Informed Consent document. It should be also noted that

measures to protect the videos and their safe keeping include: (a) access to the video footage will only

be permitted to authorized personnel (although finished videos of the HEIRRI project will be in Open

Access); (b) all videos will be watermarked in a non-reversible way in order to safe guard the minors,

and this even if Informed Consent has been obtained.

Documents to be provided:

- Document of the evaluation protocol

To be submitted to the REA in M3

- Informed Consent document


- Authorisation for collecting and processing data


- Authorisation from guardian/legal representative of minors


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- Information sheet addressed to guardian/legal representative of minors


As explained in the DoA, the HEIRRI project will guarantee the following aspects:

- Data collection: People participating in HEIRRI activities will decide whether they want their

personal details to be recorded and saved. In the case that they allow their data to be used,

they will have to sign an Informed Consent document. Data will be collected by the beneficiary

responsible of each local activity organized. Data will be collected and processed only if and

insofar as it is really necessary. The sampling methods or recruitment procedures will be done

in such a way that they do not result in discriminatory practices.

- Data storage: Personal data will be safely-kept by the project beneficiary in charge of each local

activity. In case of publishing, and for the results obtained, no personal information will be

made public.

- Data protection: Beneficiaries will be responsible to safely keep the data collected by their

performed activities. Data protection will be ensured through current legal regulation. Respect

for people and for human dignity, fair distribution of research benefits and burden and

protecting the values, rights and interests of the research participants will be ensured.

- Data destruction: Destruction of personal data will be done 10 years after the end of the

project, following the document “Code of good scientific practice” (p.43) (access via:

https://www.prbb.org/system/uploads/attachment/file/3/ca/CBPC_PRBB_CAT_CAST_ENG.PDF

(last visit: 14/04/15), “all original primary information (…) arising from a research project must

be stored for a minimum of 10 years from the date of the first publication of the results, except

in those cases in which the law allows shorter storage periods or requires longer periods to be

applied”. This document is the Ethics guide of good practices of the building where Universitat

Pompeu Fabra (UPF) is located.

The procedures implemented for data collection, storage, protection, retention and destruction will be

designed in accordance to ethical principles and also to applicable international, EU and national law

(in particular, EU Directive 95/46/EC): “under this Directive, personal data must be processed

according to certain principles and conditions that aim to limit the impact on the persons concerned

and ensure data quality and confidentiality”.

https://www.prbb.org/system/uploads/attachment/file/3/ca/CBPC_PRBB_CAT_CAST_ENG.PDF

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4. Advisory Boards general coordination

Consortium members that co-chair advisory boards will provide to UPF information and updating

reports from their boards. They also guarantee that Boards are adequately informed and their

recommendations taken into account on the respective work package.

There are three Advisory Boards:

- Multidisciplinary Contents Council (MCC)

- Business & Entrepreneurship Advisory Board (BEAB)

- Science Communication & Internationalization Advisory Board (SCIAB)

Each one with specific aims, tasks and responsibilities, gives support to PEC and contributes to the

decisions about specific parts of HEIRRI activities. All those three Boards are constituted by

complementary teams of internal (consortium members delegates) and external experts (invited by

Consortium members).

ADVISORY

BOARDS

Multidisciplinary Contents

Council (MCC)

Business &

Entrepreneurship Advisory

Board (BEAB)

Science Communication &

Internationalization Advisory

Board (SCIAB)

Internal chair IHS UPF AEESTI / Ecsite

Composition 10 int + 10 ext 3 int + 3 ext 5 int + 5 ext

Aims To assure that the RRI

Learning programs and

materials addressed all the 6

key issues in a useful and

methodologically solid way,

and have valid and high

standard systems of

accreditation and

qualification (WP3-WP4) in

line with the main objectives

of HEIRRI. It will also

contribute to the forum

(WP1) as well as in the WP

related with testing,

internationalization and

communication (WP5-WP7).

To guarantee an actively

participation of industry

and business in the project

since the very first moment,

mainly by providing

experiences and cases to

analyze (WP2) and

supervise their future

usability. It will also

contribute to the forum and

debate (WP1) and, in

general to the co-

development of programs

and materials, their testing

and internationalization

(WP3-WP7).

This Board will actively

contribute in the design and

elaboration of DB, programs

and materials (contributing to

defining contents about key

issue “public engagement”

and assuring they are

understandable and have high

quality from the point of view

of communication) (WP2-

WP3-WP4) and contributing

to the internationalization of

HEIRRI (WP6) with the help of

the different networks and

platforms they belong.

Initial Experts and representatives Experts and representatives Experts in science

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proposal of

experts to be

invited

from organizations in any of

the 6 key issues of RRI

or/and Curricula

Implementation. Education

experts of the RRITools

project’s Advisory Board,

ERASMUS+ and other

involved in R&I.

from business and industry.

International networks,

foundations related with

industry, relevant

companies from R&I sector.

communication and public

engagement, SC-SM

international networks,

media, organizations such as

PCST, EUSEA, etc.

External experts from HEI

international networks and

organizations (UNESCO, EC,

editors of science journals,

etc.)

All Consortium Members have an active role within the 3 Advisory Boards and work together with

external experts:

- Internal Experts. All consortium members (except Partner 9) nominate 1 or 2 delegates from

their institution to be part in at least 2 of those 3 boards. Delegates participate in (online and

offline) meetings, share their knowledge, take decisions and contribute with all tasks assigned

to the Board, working with the external members and following the internal rules that each

board has marked on the first 3 months after their constitution.

- External Experts. All consortium members suggest names of experts and organizations to be

invited to be part of each respective Board. The specific composition of the 3 Boards is decided

by PEC before M6. Fees and travel costs of external experts will be distributed in a

proportionate way among HEI organizations and international networks consortium members

with the aim that small groups of internal and external experts could closely work within the

tasks of their respective Boards. AU, UiB, IHS and UNIST cover 3 external experts each of them,

while ACUP and UPF will cover 6 external experts. Each external expert will receive 3000€ to

cover their work and travel to at least one HEIRRI conference. A Terms of Reference (ToR)

document (attached to this document in the Annexes), elaborated by UPF, will estate the

specific terms of their work.

- Boards co-chairing. Each Board is co-chaired by an internal and an external expert. Specific

names of external and internal co-chairs will be decided by M6. Internal Co-chairs will act as

intermediaries between their Boards and PEC.

In order to synthesize the input of the three Boards so that it can provide direction and objective

review over the project lifetime, the following actions will be implemented:

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- Online and face-to-face meetings will take place. The specific calendar will be in accordance to

the PEC meetings calendar. These meetings will be called by the co-chairs of every Board.

- The two co-chairs will be responsible of gathering recommendations and amendments from the

respective Advisory Boards and make sure they reach the respective WP leaders.

- The internal co-chair of every Board will share such input during PEC meetings. As stated

previously, internal co-chairs will act as intermediaries between their Boards and PEC, to ensure

that the input of each Board reaches all Consortium partners. And since PEC meetings will take

place regularly along the three years of the project, the input of the Boards will be shared in

time to provide direction and objective review.

A specific evaluation questionnaire will be designed to be given to all members of Advisory Boards in

order to know how they perceive that their opinions and recommendations are being integrated into

the HEIRRI development.

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5. Working plan

The working plan for WP9 was established well at the beginning of the project. During the kick-off

meeting, on September 16th 2015, the following calendar was distributed among all partners. The

printed version was in a poster format (din-A3) with the purpose to be hung on a wall. The calendar

presents the periods for all WP and Tasks of the project, as well as the dates for PEC meetings,

Conferences and Deliverable due times.

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6. Annexes

- Contact list

- Terms of Reference

- Fold-out calendar

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Contact list

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Institution Short name Person e-mail Country

P1 Universitat Pompeu Fabra

UPF

Spain

Gema Revuelta [email protected]

Marta Bonet [email protected]

Mar Carrió [email protected]

Davinia Hernández-Leo

[email protected]

Jordi Pérez [email protected]

Vladimir de Semir [email protected]

Fèlix Bosch [email protected]

Núria Saladié [email protected]

P2 Aarhus University

AU

Niels Mejlgaard [email protected]

Denmark

Sanne Haase [email protected]

Jane Frølund Irming [email protected]

Jesper Juel Holst [email protected]

Martin Serritslev [email protected]

Anette Poulsen Miltoft

[email protected]

P3 University of Bergen

UiB

Roger Strand [email protected]

Norway Kristin Egset Kjøde [email protected]

Liv-Grethe Gudmundsen

[email protected]

P4 Institute of Advanced Studies

IHS

Erich Griessler [email protected]

Austria Anna Staudinger [email protected]

Alexander Lang [email protected]

P5 University of Split

UNIST

Ana Marusic [email protected]

Croatia Aleksandra Banic [email protected]

Mario Malicki [email protected]

P6 "la Caixa" Foundation

FBLC

Ignasi López Verdaguer

[email protected]

Spain

Paola Isetta [email protected]

mailto:[email protected]














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Daniel García [email protected]

Eva Zuazua [email protected]

Guillermo Santamaría

[email protected]

P7 Ecsite AEESTI/ECSITE

Catherine Franche [email protected]

Belgium Anne Urger [email protected]

Michael Creek [email protected]

Associació Catalana d'Universitats Públiques

ACUP

Josep Maria Vilalta [email protected]

P8 Nadja Gmelch [email protected] Spain

Marta Cayetano [email protected]

P9 Innovatec INNOVATEC Joaquin Guinea [email protected]

Spain Erika Sela [email protected]









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Terms of Reference

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Terms of Reference for the External Experts of the Multidisciplinary Contents Council of the HEIRRI project (Higher Education Institutions and Responsible Research and Innovation)

BACKGROUND

The European Commission and several Member States have launched various initiatives and actions on Responsible Research and Innovation (RRI) at European and at national level. RRI aims to improve the societal alignment of research and innovation, in particular by improving public engagement, science education, gender equality, open access to scientific information, ethics and governance. HEIRRI project (Higher Education Institutions and Responsible Research and Innovation) addresses the Call H2020-SEAC-2014-1 “Call for making science education and careers attractive for young people”, and more specifically to the Topic SEAC-2-2014. “Responsible Research and Innovation in Higher Education Curricula”.

HEIRRI aim is to integrate the concept of Responsible Research and Innovation (RRI) into Universities and other Higher Education Institutions (HEI), in order to better align the needs, expectations and values of society with Research and Innovation.

OBJECTIVE

The general objective of the Advisory Boards External Experts for HEIRRI is to contribute with their knowledge and expertise in several parts of the HEIRRI activities, giving support to the Project Executive Committee (PEC) and working closely with the Consortium members.

SCOPE OF THE WORK

The scope of the work includes giving assistance to members of the Consortium to explore the state of the art of RRI and co-develop a common methodology for RRI curricula. Also, guaranteeing that materials are easily understandable and useful for strategic sectors, the active participation of relevant representatives from industry and business, and assuring the relevance of materials in other countries. There are three Advisory Boards in the HEIRRI project, each one with its own specific aims, tasks and responsibilities. Particularly, the Multidisciplinary Contents Council (MCC) has the aim to assure that the RRI Learning programs and materials of the project address all the six key issues in a useful and methodologically solid way, and have valid and high standard systems of accreditation and qualification in line with the

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main objectives of HEIRRI. It also contributes to the forum and the tasks related to testing, internationalization and communication.

CALENDAR

Start and Duration

The three Advisory Boards will be formally constituted at the First HEIRRI Conference (18/03/2016). Their agreement lasts until the end of the project, in August 2018.

Meetings

Meetings will take place mainly online (and sometimes face-to-face). These meetings will be called by the Co-Chairs of the Business and Entrepreneurship Advisory Board (BEAB) and will be sectoral when required.

Milestones and indicative contents

1. March 18th, 2016 – Formal constitution of Advisory Board during First HEIRRI Conference.

Administrative launch of the three Advisory Boards

2. April 2018 – Second HEIRRI Conference

COMPOSITION OF THE MULTIDISCIPLINARY CONTENTS COUNCIL

The Multidisciplinary Contents Council (MCC) is composed of 10 External Experts and 10 Internal Experts.

Chairperson

Boards are Co-Chaired by an Internal and an External Expert. Specific names of External and Internal Co-Chairs will be decided by the First HEIRRI Conference.

DELIVERABLES

Advisory Boards will not produce any Deliverable in the HEIRRI project, but they will be consulted during the elaboration process of some.

OTHER ORGANISATIONAL ASPECTS

Payments

Each external expert will receive €3000.- for their participation. This amount includes all their fees and expenses (counting travel and accommodation costs).The payment is made in Euros, and will be transferred to External Expert as follows:

- First year (February 2016, after accepting the Terms of Reference and the signature of the

Agreement): €1000.-

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- Second year (February 2017): €1000.-

- Third year (June 2018): €1000.-

Confidentiality

Information obtained by participating in the group is confidential and may not be divulged beyond the Advisory Board members.

Conflict of interest

A disqualifying conflict of interest exists in any situation that compromises the ability of the expert to carry out her or his task impartially.

IMPLEMENTATION OF WORK

Specific conditions may be modified through written amendments.

INABILITY TO PERFORM OBLIGATIONS AND TERMINATION

If for some reason the External Experts are not able to fulfil their obligations, the HEIRRI Coordinator (UPF) should be informed immediately. The External Expert may not delegate another person to carry out the work or be replaced without the prior written agreement of the HEIRRI Coordinator (UPF).

In case of non-performance or poor performance of the work and/or breach of any substantial obligations, the HEIRRI Coordinator (UPF) may at any time instruct the External Expert to cease work immediately.

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Terms of Reference for the External Experts of the Business & Entrepreneurship Advisory Board of the HEIRRI project (Higher Education Institutions and Responsible Research and Innovation)

BACKGROUND



OBJECTIVE


SCOPE OF THE WORK

The scope of the work includes giving assistance to members of the Consortium to explore the state of the art of RRI and co-develop a common methodology for RRI curricula. Also, guaranteeing that materials are easily understandable and useful for strategic sectors, the active participation of relevant representatives from industry and business, and assuring the relevance of materials in other countries. There are three Advisory Boards in the HEIRRI project, each one with its own specific aims, tasks and responsibilities. Particularly, the Business & Entrepreneurship Advisory Board (BEAB) has the aim to guarantee an actively participation of industry and business in the project since the very first moment, mainly by providing experiences and cases to analyze and supervise their future usability. It will also contribute to

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the Forum and to the co-development of programs and materials, their testing and internationalization.

CALENDAR

Start and Duration


Meetings

Meetings will take place mainly online (and sometimes face-to-face). These meetings will be called by the Co-Chairs of the Business & Entrepreneurship Advisory Board (BEAB) and will be sectoral when required.





COMPOSITION OF THE BUSINESS & ENTREPRENEURSHIP ADVISORY BOARD

The Business & Entrepreneurship Advisory Board (BEAB) is composed of 3 External Experts and 3 Internal Experts.

Chairperson


DELIVERABLES



Payments


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- Third year (June 2018): €1000.-

Confidentiality








In case of non-performance or poor performance of the work and/or breach of any substantial obligations, the HEIRRI Coordinator (UPF) may at any time instruct the External Expert to cease work immediately.

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Terms of Reference for the External Experts of the Science Communication & Internationalization Advisory Board of the HEIRRI project (Higher Education Institutions and Responsible Research and Innovation)

BACKGROUND



OBJECTIVE


SCOPE OF THE WORK

The scope of the work includes giving assistance to members of the Consortium to explore the state of the art of RRI and co-develop a common methodology for RRI curricula. Also, guaranteeing that materials are easily understandable and useful for strategic sectors, the active participation of relevant representatives from industry and business, and assuring the relevance of materials in other countries. There are three Advisory Boards in the HEIRRI project, each one with its own specific aims, tasks and responsibilities. Particularly, the Science Communication & Internationalization Advisory Board (SCIAB) contributes to the definition of contents about “public engagement” and to assure that they are understandable and have high quality from the point of view of communication, as well as help with the internationalization of HEIRRI through different networks and platforms.

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CALENDAR

Start and Duration


Meetings

Meetings will take place mainly online (and sometimes face-to-face). These meetings will be called by the Co-Chairs of the Science Communication & Internationalization Advisory Board (SCIAB) and will be sectoral when required.





COMPOSITION OF THE SCIENCE COMMUNICATION & INTERNATIONALIZATION ADVISORY BOARD

The Science Communication & Internationalization Advisory Board (SCIAB) is composed of 5 External Experts and 5 Internal Experts.

Chairperson


DELIVERABLES



Payments




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- Third year (June 2018): €1000.-

Confidentiality








In case of non-performance or poor performance of the work and/or breach of any substantial

obligations, the HEIRRI Coordinator (UPF) may at any time instruct the External Expert to cease work

immediately

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Fold-out calendar

This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 666004

Sep

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r 2

01

6

May

20

16

Jun

20

16

Jul 2

01

6

Au

g 2

01

6

Sep

20

16

Oct

20

16

No

v 2

01

6

Dec

20

16

Jan

20

17

Feb

20

17

Mar

20

17

Ap

r 2

01

7

May

20

17

Jun

20

17

Jul 2

01

7

Au

g 2

01

7

Sep

20

17

Oct

20

17

No

v 2

01

7

Dec

20

17

Jan

20

18

Feb

20

18

Mar

20

18

Ap

r 2

01

8

May

20

18

Jun

20

18

Jul 2

01

8

Au

g 2

01

8

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

WP1. Multi-stakeholder Forum

T1.1 Forum General Coordination

T1.2 Online Forum

T1.3 First conference X

T1.4 Second conference X

Deliverables 1.1 1.2 1.3&4 1.5

WP2. Stock taking / inventorying

T2.1 State of the Art Review

T2.2 DB Elaboration

Deliverables 2.1 2.2 2.3

WP3. Training Programs Design

T3.1 Design

T3.2 Accreditation and Qualification.

Deliverables 3.1 3.2&3

WP4. Training Materials Elaboration

T4.1 TM Protocols

T4.3 Production of Materials

Deliverables 4.1 4.2

WP5. Initial/Pilot Experiences

T5.1 Organization of TM pilot testing

T5.2 Organization of pilot testing for the public

T5.3 Evaluate pilot testing experiences

T5.4 Program and material final recomendations

Deliverables 5.1&2 5.3&4

WP6. Internationalization

T6.1 Internationalization Plan

T6.2 Spread the voice and listen

T6.3 Strategic actions with international networks

Deliverables 6.1 6.2&4 6.3&5

WP7. Communication and Dissemination

T7.1 Elaboration of CDP

T7.2 Communication 2.0 Actions

T7.3 Public Relations and Press Office

T7.4 Dissemination within the scientific community

Deliverables 7.1 7.2&3&4

WP8. Formative Evaluation

T8.1 Evaluation Protocol

T8.2 Formative Evaluation

T8.3 Summative Evaluation


WP9. Coordination and Management

T9.1 Project management & administration

T9.2 Quality assurance

T9.3 Research ethics & data management plan

T9.4 Advisory Boards General Coordination


PEC PEC meetings (face-to-face and skype)

MONTH

AU

ECSI

TEU

PF

INN

OV

ATE

CA

CU

PA

CU

PU

NIS

TU

PF

IHS

Face-to face

Skype