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DATA EXCHANGE STANDARD FOR

ARCHIVING

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French initiative

Facilitate interoperability between the

information system of an archival institution

and the ones of its partners (originating

agencies, users...)

Doesn’t address how information is stored in

information systems

Initiative and aims

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Initiative and aims

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Models for the various transactions which may happen :

Transfer

Delivery

Modification

Destruction

Restitution

Each transaction consists of a set of messages represented

by XML flows, complying with the recommendations of

UN/CEFACT

Project and first deliverables

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ISO 14721:2003 (Open archival information system --

Reference model)

ICA ISAD/G (General International Standard for Archival

Description) and DTD EAD (Encoded Archival Description)

Archival standards

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Use cases

•Transfer

•Delivery

•Modification

•Destruction

•Restitution

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XML Documents

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A project experimenting automatic transfers of

electronic records between a secure trade supplier and

a local authority (2006)

A project experimenting transfers of electronic

records between Ministries and National Archives

(2006-2007)

First tests in France

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Partners involved in France for the data exchange

standard for archiving : archival institutions, the French

National Library, business software editors, archival

management software editors, secure trade or electronic

archiving service suppliers

International standard:

Software market, data hosting, data transfer services

Similar functions throughout the world for archival

institutions

International context of the project

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UN/CEFACT TGB19 (eGovernment)

CEN/ISSS/EBES/EG13 (eGovernment)

ICA (International Council on Archives)

Working groups

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FUNCTIONAL and TECHNICAL specifications of the data

exchanges

Deliverable

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• Context and objectives• Use cases and sequence diagrams• Messages – class diagrams• Data description• XML Schemas• Examples• Code lists• Appendixes (links with other standards)

Content summary

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• Small project team (DAF and ADAE)

• A proposal (3 use cases, 3 seq diag, data description, no standard form)

• A call for comments (35 stakeholders)

• Modelling with external support

• Checkpoint with stakeholders

• Finalization of specifications

Production process

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• Deliverables for France– Version 0 for information and comments– Version 1 for pilot implementations– Version 2 as a national standard

Harmonisation strategy

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DATA EXCHANGE STANDARD FOR ARCHIVING

TBG19/06/TC001

FUNCTIONAL and TECHNICAL specifications of data exchanges

More information