1. Data Integrity Challenges (and how to overcome them)
December 16, 2009

2. Agenda
Data Integrity Defined
Critical HR Data Elements
Business Impacts
Getting it Right
WhatchaLookin For?
Overcoming Data Integrity Issues
Q&A

3. Data Integrity Defined
System/Database: Rules that govern the referential integrity of the database application as well as the infrastructure on which it resides.
Security: information can only be accessed or modified by those authorized to do so.
Process: The creation and adherence of rules that govern the inputs/outputs of HR data to ensure minimal error.
Field: Measure of quality, accuracy, reliability and completeness of HR data based on error detection.

4. Critical HR Data Elements
Reporting Relationships/Hierarchy
Name and SSN
Date Fields: Hire/Rehire/Acquisition/TOAD/Service
Salary, Shift Differential, Comp Plan, PTO Plan
Work Location/EEO Location
Compensation Structure
Contact Information
Job Codes/Families/Titles
Company
Business Unit
Manager
Division
Employee Name
SSN
CC/Department
EEO Location
EEID
Work Location

5. Impacts
HR Reporting
Recruiting, Hiring, and Onboarding
Budgeting & Financial Reporting (SEC reporting, etc.)
Compliance Auditing (SOX, RHESPA, Safe Harbor)
The Bottom Line (i.e., higher costs paid for incorrect salary)
Many HR departments havent realized that they have the same responsibility for maintaining the safekeeping of their digital information as they have for their paper records, - Arlie C. Skory, SPHR, Principal at Skory & Associates

6. Getting it Right!
Networking:
Increase your knowledge of data quality
Initiate discussions related to implementing a data quality strategy and business rules
Conduct environmental scanswww.ihrim.orgwww.shrm.orghttp://network.hrmtoday.com/http://blog.aquire.com/
Begin the process of applying data quality business rules, progressing through the following areas:
Analysis
Cleansing and Standardization
Grouping and Matching

7. SoWhatchaLookin For?
Develop a baseline
Start with the basics:
Orphans (orgs/EE's with broken report-to)
Blanks (job title, code, cost center, job grade)
Recycled/Duplicate Email Addresses
Rehires w/o old Employee Number (IF-THEN statements for validation)
Location Audit
Listen to your employees they know things!
Remember: Not all processes will fit your situation

8. Overcoming Integrity Issues
Establish and enforce business validation rules and processing standards.
Regular system and process training.
Always inquire about the source of your data.
Make it Collaborative (multiple admins/analysts viewing and updating in real-time).
Make your updates in mass and enable workflows.
Keep it clean - Make audits a monthly process.

9. Overcoming Integrity Issues (cont.)
Reduce the number of off-cycle payments and reversals
Build data quality scorecards
AUTOMATE: Visualization tools.

10. Thank You!
Aquire5215 N. OConnor Suite 300Irving, Texas USA 75039
Damon LovettDirector, Professional Servicesdamonlovett@aquire.com+ 1 214.278.5135
http://twitter.com/damonlovett
Aquire.blog.com
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