Data Management Seminar, 8-11th July 2008, Hamburg

WinW3S – WinW3S – Listing Students and Listing Students and Assigning Booklets Assigning Booklets

Data Management Seminar, 8-11th July 2008, Hamburg2

In the In the SchoolSchools:s:

ListingStudentsListing

Students

School Coordinators complete their Student Listing FormInformation on the students in the sampled classes

– Student name (or numerical ID)– Date of birth (MM/YY)– Gender– Exclusion status – Language of Test (optional)

Listing Students

Data Management Seminar, 8-11th July 2008, Hamburg3

TrackingStudents

Enter information from the Student Listing Forms (in student editor)Perform booklet assignmentProduce the Student Tracking Forms and the student labelsSend all materials to the schools

TrackingStudents

Tracking Students

At the National At the National Center:Center:

Data Management Seminar, 8-11th July 2008, Hamburg4

Select the desired class in the “Tree View”Select “Edit...” in the “Students” menuFor each student record:

– Name– Birth date (month, year)– Gender– Exclusion – Test Language

Navigate with the arrow keysAdd or delete students, if necessarySelect “Close”

Enter Data – Student Editor“Students” Menu

Data Management Seminar, 8-11th July 2008, Hamburg5

WinW3s allows you to import Student’s basic information from MS Excel files instead of entering this data manuallyMS Excel file to be imported needs to have a predefined structureMS Excel template can be found here: <project path>\WinW3s\ICCS\MICS09_1\Import\Student_SchoolID.xlsImport process consists of the following steps:– Create and rename one MS Excel file per school– Enter the student basic information into the MS Excel file– Import the data for one school into WinW3S

Import student data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg6

Create and rename one MS Excel file per school

Open the student templateRename worksheet according to the IDCLASSCreate multiple worksheets if there is more than one classSave Template as Student_<IDSCHOOL>.xls

Import student data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg7

Enter student basic information

Complete student data (before booklet assignment)

Use defined codes and validation rules (inserted as comment)

Import student data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg8

Import data into WinW3S

“Tools” Menu

Select “Import Teachers and Students” in the “Tools” menuSelect “Import Students” Select the school and class you wish to importBrowse to and select the MS Excel fileSelect “Import”

Import student data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg9

Import data into WinW3S

Data is automatically validated during importImport will be aborted if there are invalid codes in the MS Excel fileNumber of students in MS Excel must match with number of students in WinW3SLog file shows if import was successful

Import student data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg10

Select “Booklet Assignment” in the “Students“ menu

Booklet Assignment“Students” Menu

Must be performed for all sampled classrooms!

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Booklet Rotation – Result

Student IDs

Booklet Names

Spare Booklets

Reliability Booklets

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Student Tracking Forms“Schools” Menu

Select “Forms and Labels” in the “Schools” menuSelect all the schools, or only those selected in “List View”Select Student Tracking FormSelect “Save to PDF” and “Preview” to viewSelect “Output”

Data Management Seminar, 8-11th July 2008, Hamburg13

Student Labels“Schools” Menu

Select “Student Labels”Choose the correct label sizeSelect “Save to PDF” and “Preview” to viewSelect “Output”

Data Management Seminar, 8-11th July 2008, Hamburg14

Student Labels

WinW3S will create...3 Student labels per student for countries participating in a Regional Module

2 Student labels per student for countries not participating in a Regional Module Send all test materials including

labeled test instruments and Tracking Forms for all sampled classes to all participating schools!

Data Management Seminar, 8-11th July 2008, Hamburg15

TESTTESTIn the In the

SchoolSchools:s:

TEST!

Test Administrators ...• Administer the test and give out questionnaires to the

students• Document the test in the Test Administration Forms• Record participation in the Student Tracking Forms• Return all materials to the National Center

(can also be done by School Coordinators)

Data Management Seminar, 8-11th July 2008, Hamburg16

Thank you!Thank you!

Data Management Seminar, 8-11th July 2008, Hamburg17

Hands-On Training

Data Management Seminar, 8-11th July 2008, Hamburg18

TrackingStudentsTeachers

Open the WinW3S databaseIf you did not complete the previous task, open LEVEL2.MDB

Enter information from the Student Listing Forms

G Manually (school 1001)G Import from MS Excel (school

2002)In your folder, under tab 4

Perform booklet assignmentProduce the Student Tracking Forms and the Student LabelsSend all materials to the schools

TrackingStudents

At the National At the National Center:Center:

Hands-On Training

35 min