data quality the engine that drives the data warehouse
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Data Quality The engine that drives the data warehouse. Bill Flaherty Hanover County Public Schools Director of Technology Services [email protected] – 804-365-4600 http://hcps.us/presentations/DataQuality. - PowerPoint PPT PresentationTRANSCRIPT
Data QualityData QualityThe engine that drives the data warehouseThe engine that drives the data warehouse
Bill FlahertyHanover County Public SchoolsDirector of Technology Services
[email protected] – 804-365-4600http://hcps.us/presentations/DataQuality
NCLB has changed the NCLB has changed the educational landscape. educational landscape.
Student assessment is now the Student assessment is now the name of the game.name of the game.
http://hcps.us/presentations/DataQuality
When two or more people own a When two or more people own a data element…data element…
no one owns the data!no one owns the data!
http://hcps.us/presentations/DataQuality
Key elements to useful dataKey elements to useful data
AccuracySecurityUtilityTimeliness
http://hcps.us/presentations/DataQuality
What do these things have in What do these things have in common?common?Develop and instructional planRun a schoolPlan a budgetPlace a student in a class
http://hcps.us/presentations/DataQuality
How does data get entered into How does data get entered into your system?your system?
http://hcps.us/presentations/DataQuality
http://hcps.us/presentations/DataQuality
Central Office
Central Office
Administrator
Administrator
Teach
er
Teach
er
SecretarySecretary
Assistant
Assistant Principal
Principal
Princip
al
Princip
al
Guidance
Guidance
CounselorCounselor
National Forum on Educational National Forum on Educational Statistics Statistics
Sponsored by:Sponsored by:National Center for Educational National Center for Educational Statistics Statistics ( ( http://nces.ed.govhttp://nces.ed.gov ) )
http://hcps.us/presentations/DataQuality
What Is a Culture of Quality Data?What Is a Culture of Quality Data?
A belief that good data are an integral part of teaching and learning
A belief that everyone in a school is responsible for quality data
A belief that we can create orderly information from disorderly settings
http://hcps.us/presentations/DataQuality
National Forum on Education Statistics
The “Components” of Quality DataThe “Components” of Quality Data
Policies and Regulations Standards and Guidelines Training and Professional Development Timelines and Calendars Technology (Hardware + Software +
Network) Data Entry Environment
http://hcps.us/presentations/DataQuality
National Forum on Education Statistics
Accurate data are necessary to meet the requirements of federal, state and district policies and regulations
Policies developed collaboratively with those responsible for data entry and collection at school will foster a Culture of Quality Data
Quality Data: Policies and RegulationsQuality Data: Policies and Regulations
National Forum on Education Statistics
When we talk about building a Culture of Quality Data, clear standards and guidelines for working with data are necessary
Provide opportunities for those who enter data to give feedback about the work that they do and to be involved in establishing the guidelines for data entry
Quality Data: Standards and GuidelinesQuality Data: Standards and Guidelines
National Forum on Education Statistics
Quality Data: Training and Professional DevelopmentQuality Data: Training and Professional Development
Professional development is more than a recitation of the keystrokes needed to complete a rote task
It is critical that staff responsible for training and professional development emphasize their respect for the people responsible for data entry
National Forum on Education Statistics
A calendar indicating when data entry must be complete and the dates that reports are due will assist schools in meeting deadlines
It will help schools to meet deadlines if the district data calendar is distributed to all staff
Quality Data: Timelines and CalendarsQuality Data: Timelines and Calendars
National Forum on Education Statistics
Technology (Hardware + Software + Network)Technology (Hardware + Software + Network)
Technology exists to serve the needs of the district and school
Involve the technology staff in planning for data collection and reporting
System security is important when working with data.
National Forum on Education Statistics
if there is a regular time set aside for data entry work
the place for data entry is away from high traffic areas
Data Entry EnvironmentData Entry Environment
National Forum on Education Statistics
Data entry can be more efficient and accurate
What are some of the roadblocks What are some of the roadblocks to obtaining quality data?to obtaining quality data?
School setting– Office– Classroom
No process in placeLack of training Lack of understanding about the
value of the work
http://hcps.us/presentations/DataQuality
You Can’t Be Sure It Is Correct You Can’t Be Sure It Is Correct
If You Don’t Check It!If You Don’t Check It!
http://hcps.us/presentations/DataQuality
http://hcps.us/presentations/DataQuality
http://hcps.us/presentations/DataQuality
http://hcps.us/presentations/DataQuality
Have you defined your roles?Have you defined your roles?
http://hcps.us/presentations/DataQuality
http://hcps.us/presentations/DataQuality
Role Dis
cipl
ine
Reg
istra
tion
SOL
Test
sTa
gs
Dem
ogra
phic
sLE
P
IEP
Abse
nces
Emer
genc
yC
onta
ct *
Req
uest
s
Tran
scrip
tsG
rade
s
Mas
ter S
ched
ule
Assist Principals C I I I I I I I I C I I I I
Athletic Directors I I I I I I I I I I I
Attendance Secretary I I C I I C
Counselors I I I I I I I I I I C I I I
Director of Guidance I C C C C C C C I C C C C C
Gifted Secretary C I I I
Guidance Secretary I C C C C C C C I C C C C C
ILS Staff @ SBO I I I I I I I I I I I I I I
LEP Leads I C I I
Nurse I I I I I I I I
Principals C I I I I I I I I I I I I C
Principal's Secretary I I I I I I I C I I I I I I
Registrars I C C C C C C I C C C C C I
Secretaries Elementary C C C C C C C C C C C C C I
Special Ed Leads I I I I I I C I I I I I I
School Testing Coord. C
Senior Teacher - reg I I I I I I I I I I I I I I
Senior Teacher - SPED I I I I I I C I I I I I I I
SOL Remediation I I I I I
IB Coordinator I I I I I I I I I I I I I I
Teachers-Attendance C *** C= Change I= Inquiry
* Contact - According to Mr. Flaherty, emergency information is changed under contacts.** Override Authority to Principals with approval of level director.
Guidance & Attendance 12 Months and same person at some middle schools.
Ref: RPT.013 HANOVER COUNTY PUBLIC SCHOOLS Page 1Date: 2/22/06 XXXXXX HIGH SCHOOLTime: 14:26:08 Statistics Summary as of 2006-02-22 14.25.57--------------------------------------------------------------------------------Advanced Placement: .................................................. 187CTE: Career Technical Education ...................................... 314Diploma Type: AD = ADVANCED DIPLOMA 408Diploma Type: GI = GED WITH ISAEP 10Diploma Type: IB = IB DIPLOMA 9Diploma Type: MO = MODIFIED DIPLOMA 49Diploma Type: RG = STANDARD DIPLOMA 1089Diploma Type: SP = SPECIAL DIPLOMA 31Diploma Type: 10 = NO AWRD IEP>12GD 5Diploma Type: 11 = NO AWD- FRGN-XCG 5Dual Enrollment: ..................................................... 60Cafeteria Services: Summary .......................................... 120 Cafeteria Services: F = FREE LUNCH 0 Cafeteria Services: P = PRINCIPAL OPTION 43 Cafeteria Services: R = REDUCE LUNCH 17 Cafeteria Services: S = FOOD STAMPS 51 Cafeteria Services: T = TANF 9Medicaid.............................................................. 0
Ethnic Group: Summary ................................................ 1606 Ethnic Group: 00 = UNSPECIFIED 0 Ethnic Group: 01 = AMERICAN INDIAN 7 Ethnic Group: 02 = ASIAN 15 Ethnic Group: 03 = AFRICAN AMERICAN 254 Ethnic Group: 04 = HISPANIC 20 Ethnic Group: 05 = WHITE 1310 Ethnic Group: 06 = NATIVE HAWAIIAN 0Foster Child: ........................................................ 5 Foster Child: YI = IN-COUNTY 4 Foster Child: YO = OUT OF COUNTY 1 Foster Child: YS = OUT OF STATE 0GED Students: (GD GI 09) ............................................. 10Gifted: .............................................................. 190Homeless: ............................................................ 4IEP: Summary ......................................................... 290 IEP: Primary = AUT (7805) AUTISM 3 IEP: Primary = ED (7863) EMOTIONAL DISTURBANCE 26 IEP: Primary = MD (7810) MULTIPLE DISABILITIES 6 IEP: Primary = MR (7822) MENTAL RETARDATION 21 IEP: Primary = OHI (7815) OTHER HEALTH IMPAIRMENT 81 IEP: Primary = SD (7880) SEVERE DISABILITY 2 IEP: Primary = SLD (7865) SPECIFIC LEARNING DISABILITY 147 IEP: Primary = SLI (7875) SPEECH OR LANGUAGE IMPAIRMENT 2 IEP: Primary = TBI (7874) TRAUMATIC BRAIN INJURY 1 IEP: Primary = VI (7850) VISUAL IMPAIRMENT 1
Immigrant: ........................................................... 4Limited Prof English: ................................................ 30 LEP: Status = SN = Screened, Not LEP 17 LEP: Status = 1 = LEP and Receiving Services 11 LEP: Status = 4 = Identified as LEP, but not receiving services 1 LEP: Status = 5 = First Year Post_Monitor Status (FLEP1) 1Migratory Child: ..................................................... 1Outside Placement: ................................................... 36Refugee: ............................................................. 1NO Social Security Number and NO waiver: ............................. 0Suspension: Bus ...................................................... 10Suspension: In-School ................................................ 142Suspension: Out of School ............................................ 81Title I: ............................................................. 0Truancy Conference Scheduled: ........................................ 57W8: Summary .......................................................... 12 Drop Reason Code: 10 = ACHIEVEMENT 7 Drop Reason Code: 20 = BEHAVIORAL 2 Drop Reason Code: 60 = EMPLOYMENT 2 Drop Reason Code: 70 = MOVED 1W9: Summary .......................................................... 9
Principals Signature: ________________________________________________
The Building Principal The Teacher The Data Entry Clerk The District’s Data Steward Technology Support Personnel The Superintendent
Key PlayersKey Players
National Forum on Education Statistics
Check reports for accuracy Stay current on district requirements Make recommendation to district personnel Work with school staff to develop standard
procedures Encourage the use of data in making
instructional decisions Provide an environment conducive to
accurate data entry.
The Building PrincipalThe Building Principal
National Forum on Education Statistics
Attend training Don’t be afraid to ask questions about your
responsibilities Respect the privacy of student data Follow district policies and procedures Enter data accurately and in a timely
manner. Ask for help, if you need it.
The TeacherThe Teacher
National Forum on Education Statistics
Enter data accurately and in a timely manner.
Ask for instructions and documentation Don’t be afraid to ask questions Identify barriers to effective data entry Run edit reports Know reporting deadlines
The Data Entry ClerkThe Data Entry Clerk
National Forum on Education Statistics
Develop a process Establish a calendar Coordinate the data collection process Provide professional develop for staff Resolve discrepancies
The District’s Data StewardThe District’s Data Steward
National Forum on Education Statistics
Ensure effective security measures Develop an efficient editing and verification
system Provide technical assistance Provide a help desk Develop an electronic audit trail
Technology Support PersonnelTechnology Support Personnel
National Forum on Education Statistics
Set educational benchmarks that use data Support the development of a Culture of
Quality Data Encourage principals to make data-driven
decisions Support your information technology
director Fund schools with adequate resources to
enter data
The SuperintendentThe Superintendent
National Forum on Education Statistics