data sheet: archiving symantec enterprise vault™ · 2009-02-25 · data sheet: archiving symantec...

Symantec Enterprise Vault™Store, Manage, and Discover Critical Business Information

Data Sheet: Archiving

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Managing millions of mailboxes for thousands of

customers worldwide, Enterprise Vault, the industry

leader in email and content archiving, enables

companies to store, manage, and discover unstructured

information across the enterprise. Using a market

proven architecture, Enterprise Vault provides an open,

intelligent and manageable approach to improve

management, reduce costs and control information risk.

With unstructured information consuming a large

percentage of corporate storage, Enterprise Vault

archives information from messaging, file servers and

collaborative systems using powerful storage

optimization, classification and retention technologies.

Enterprise Vault will automatically capture, categorize,

index and enforce retention policies and secure

unstructured information while reducing storage costs

and simplifying management.

In addition to day to day responsibilities, IT is also being

asked to partner with legal departments to develop

information retention systems that not only ensure

records are not accidentally lost or deleted, but can also

ensure rapid recovery. And organizations faced with

litigation involving e-discovery must be able to apply

indefinite litigation hold of relevant content with

minimal strain on storage and IT resources. Enterprise

Vault helps companies close the gap between

technology and policies in order to eliminate the risk

associated with non-compliance. With Enterprise Vault,

organizations are able to consolidate email and other

electronic information into a single repository. This

simplifies management, enforces policies, enables legal

hold, reduces information redundancy, and allows for

timely search and retrieval of relevant information for

legal cases. Archiving with Enterprise Vault is the

cornerstone of an efficient, repeatable and defensible

discovery process.

Features and benefits

• Optimized Single-Instance-Storage – Efficiently

archives information by storing just one copy of a file

or message, regardless of the number of times it

occurs or where it is stored, significantly lowering the

long term total cost of ownership by reducing the

archive size.

1. Note: Mobile Search support available as beta release as of October 2008.

Check with your Symantec representative for release status of this feature

within Enterprise Vault 8.0.

• Seamless End User Experience – Enterprise Vault is

designed to be a seamless extension to users existing

tools (Outlook, Notes, SharePoint, etc) giving visible

access to archived information anytime, anywhere --

including mobile devices.1

• Intuitive Electronic Discovery with Guided Review –

Provides advanced search, legal hold and analysis

including guided review, conversation threading, bulk

marking and tagging. Relevant items are easily

preserved and provided to the requesting party though

a flexible and auditable export process to simplify

production.


Symantec Enterprise Vault™

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• Simplified Installation and Administration – Provides

administrators with wizards and dashboards filled

with best practices to get Enterprise Vault up and

running in minutes with easy day-to-day management.

• Flexible .pst and .nsf Migration – Automatically locates

and migrates existing .pst and .nsf files into the

archive re-gaining control of the information contained

within those files. Centralized control of .pst and .nsf

files accelerates e-discovery while reducing storage

costs, backup windows and information risk.

• Open Storage Layer: Virtualizes the underlying storage

for transparent data migration between storage

systems and allows the archive to consume new

storage and new storage systems over time.

Manage Unstructured Information

Storage dedicated to old or infrequently accessed data

not only wastes precious space, but it also costs time

and money to manage, maintain, and back up.

Enterprise Vault addresses storage cost and resource

issues by providing a centralized, integrated content

archiving solution that pulls this unstructured

information from multiple sources (see Figure 1). These

sources include:

• Microsoft Exchange and Lotus Domino

• .pst files and .nsf archives

• Microsoft SharePoint® portals

• File servers

• Databases and ERP systems

• Instant messaging systems

• Blackberry SMS and PIN

• Bloomberg and Reuters

Figure 1. Symantec Enterprise Vault integrated content archivingsolution

Automate Mailbox Management

Now you can eliminate quotas and message size

restrictions and give users a mailbox of virtually

unlimited size at the same time controlling message

store growth (see Figure 2). Also, significantly reduce the

time spent dealing with mailbox housekeeping.

Admin-defined policies automatically archive individual

mailbox email and attachments from Exchange and

Domino into online Enterprise Vault stores. Optionally,

shortcuts are provided, allowing users to easily view or

restore the original items transparently through

Microsoft Outlook®, Lotus Notes or via extended

Web-based email clients. This enables Exchange and

Domino to focus on handling newer information

dynamically, while Enterprise Vault acts as a

highly-scalable, long-term repository for older

information. Thus server performance is dramatically

improved, and users enjoy instant access to all of their

email without the associated cost and management.



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Figure 2. Transparent end-user access

Introduce Storage Efficiency

Figure 3. Microsoft SharePoint archiving

Enterprise Vault leverages optimized single instance

storage and compression technologies to further reduce

the data footprint (see Figure 4). By controlling the size

of the storage footprint, the applications and servers

hosting them remain focused on real-time transactions.

The online archive also enables organizations to

rationalize their storage resources and dedicate primary

storage to dynamic and transactional data. Older, less

frequently accessed content can be moved to a

secondary or tertiary storage device, saving money for

more strategic purposes. Enterprise Vault also lets you

block and eliminate unwanted or inappropriate

information, free up space on servers, reduce overall

storage requirements, and keep all content fully

searchable and instantly accessible, completely

transparent to the end user. Furthermore, the Enterprise

Vault Open Storage Layer allows Enterprise Vault to

virtualize the underlying storage, so that

users of the archive are not aware of the storage system

they are using today, and more importantly, a new

storage system can be introduced to the archive at any

time.

Figure 4. Enterprise Vault Optimized Single Instance Storage



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Eliminate .pst and .nsf Headaches

Enterprise Vault software allows organizations to

migrate and archive email content from end-user

created .pst and .nsf files into the archive repository

while maintaining the end user experience. Centralizing

user search and accessibility to this information enables

companies to significantly reduce the amount of data

stored in local and network based .pst and .nsf files.

Ingesting this information and effectively eradicating

these files improves performance, scalability, and eases

maintenance of both Notes and Outlook clients and

Domino and Exchange servers. - Restoring user

accessibility to this data enables the organization to

effectively eradicate .pst and .nsf files without

interrupting access to the information. As Enterprise

Vault ingests personal store content, mail and file server

storage growth will slow, stop, and then likely reverse as

the scales tip by removing older content and putting it

into a more efficient archive. As an added bonus, users

of Outlook Web Access (OWA)(see Figure 5) and Domino

Web Access (DWA) will now be able to access and

manage this newly ingested data via the respective web

client.

Backup, Archiving and Recovery

IT and backup administrators should consider not only

advanced data protection methods for faster backup and

recovery, but archiving as well. Combining backup and

recovery technologies with archiving enhances

traditional backup and recovery by reducing the data

stores of applications such as Exchange, Domino,

SharePoint, or file servers. Smaller data stores shrink

backup and recovery times and can help save money on

storage and storage management. More importantly,

this archived data can be leveraged for greater value

through search and retrieval tools and simplifying

electronic discovery. End users benefit from the ability

to initiate their own restores quickly, and IT groups

spend less time on administrative restore requests.

Veritas NetBackup and Symantec Enterprise Vault

provide integration that enables customers to define

automatic, policy-based migration strategies that move

archived data from disk managed by Enterprise Vault to

tape or other media managed by NetBackup, helping

customers leverage their backup infrastructure to

manage archived data and reduce their long term total

cost of ownership. Deploying Enterprise Vault, in

combination with NetBackup, can relieve backup and

recovery problems by removing static and duplicate data

from the daily backup process. More important,

deploying archiving enables IT groups to manage data

growth proactively and leverage the benefits of a

centralized repository of corporate data.

Enterprise Vault can also facilitate quicker restores in

the event of a disaster, as the storage savings typically

can be applied to restore times. This helps organizations

accomplish their main objective of making Exchange or

production data operational in the shortest time

possible to help ensure that email and other

applications are up and running.



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Implement Intelligent Archiving

For a variety of reasons, IT organizations around the

world are being mandated by corporate governance,

legal and compliance groups to implement

company-wide retention policies on corporate

information. Unstructured information like email,

documents in SharePoint and on file servers are not

exempt from these requirements. Because not all data is

created equal, (i.e. business, personal, junk, spam, etc.),

companies are increasingly interested in controlling

archive storage and operational costs. Intelligent

archiving is a content aware classification methodology

in Enterprise Vault that helps companies create a

repeatable method of classifying and storing

unstructured information. Intelligent archiving helps

companies meet corporate retention requirements and

enforce records management policies. This is

accomplished through multiple classification options

using automated classification, user-driven

classification, or third-party classification technologies.

Once data is classified, powerful policy enforcement

technology applies retention and expiry rules across

different classes of information to ensure it is kept only

as long as it is needed. This helps significantly lower

operational cost, as the size of the archive is kept in

check. Providing context gives more structure to the

archive and enables an intelligent means to search,

discover, and leverage archived information on an open

platform, allowing customization and innovation.

Figure 5. Ingested .pst data visible in OWA

Archive for Search, E-Discovery and Investigations

Any IT administrator who has had to respond to a

corporate lawsuit or internal investigation understands

the difficulty of collecting and delivering files, messages,

or other content for legal review. Enterprise Vault

Discovery Accelerator extends the basic search

functionality of Enterprise Vault archiving to help lower

the cost of data collection and to facilitate the review

and analysis of archived items in electronic discovery.

Discovery Accelerator provides a powerful and efficient

user interface with advanced search and analysis

capabilities such as guided review, conversation

threading and bulk marking and tagging. Relevant items

are easily preserved as part of the legal hold process and

provided to the requesting party though a flexible export

process to simplify production.



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Enterprise Vault Compliance Accelerator is a highly

configurable add-on solution to Enterprise Vault

allowing companies to perform cost-effective

supervisory review of email to help ensure compliance

with corporate policy and regulatory bodies. Providing

the framework to select and sample target email,

manage its review by appropriate reviewers, and record

the process for audit purposes, Compliance Accelerator

helps to decrease the cost and effort of email

supervision, review, and compliance demonstration.

Product Highlights

• Enterprise archiving platform: Allows unstructured

information from Microsoft Exchange and SharePoint,

Lotus Domino, File Servers, IM platforms with APIs for

additional content like databases, forensic images and

SAP.

• Policy-based archiving: Automates the migration,

storage and retention of unstructured information in

accordance with IT policies while improving

performance , reducing costs and simplifying

management.

• .pst and .nsf Migration: Reduces storage, backup and

help desk costs, controls data loss and ensures all

email remains protected and compliant with corporate

policies.

• Electronic Discovery and Search: Proactive archiving

reduces the costs associated with search and

collection of electronic data by creating a centralized

and indexed archive that can be searched on demand.

• Centralized administration and reporting: Single point

of administration provides advanced reporting,

monitoring, and diagnostics of the archive, helping to

ensure consistent performance and availability.

• Intelligent Archiving: Give context and insight into

what is archived filtering out non-critical information

from the archive.

More information

Visit our Web site

http://www.symantec.com/enterprisevault

To speak with a Product Specialist in the U.S.

Call toll-free 1 (800) 745 6054

To speak with a Product Specialist outside the U.S.

For specific country offices and contact numbers, please

visit our Web site.

About Symantec

Symantec is a global leader in providing security,

storage, and systems management solutions to help

businesses and consumers secure and manage their

information. Headquartered in Cupertino, Calif.,

Symantec has operations in more than 40 countries.

More information is available at www.symantec.com.

Symantec World Headquarters

20330 Stevens Creek Blvd.

Cupertino, CA 95014 USA

+1 (408) 517 8000

1 (800) 721 3934

www.symantec.com

Copyright © 2008 Symantec Corporation. All rights reserved. Symantec and the Symantec logo are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries.Other names may be trademarks of their respective owners. 09/08 14524677

data sheet: archiving symantec enterprise vault™ · 2009-02-25 · data sheet: archiving symantec...

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