data warehouse access plan technology services

Data Warehouse Access Plan Technology Services - Technology Solutions 8/12/2021

Organizational

CategoryJob Category Description

Data Subject

AreaData Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products

DM - Expense Trends Reporting

EDW - Finance CFOAPAL

(FinCFOAPAL)

EDW - Finance Fixed Assets

(FinFixdA)

EDW - Finance ICR

EDW - Finance Ledgers OL GL

(FLOLGL)

EDW - Finance Merchant Card Trans

EDW - Finance PCard Transactions

(FinPCard)

EDW - Finance Posted Transactions

(FinPtran)

EDW - Finance Purch Order Invoices

(FinPOInv)

EDW - HRFIN BOS Expenses

(HRFinExp)

Encumbrance Reporting

General Ledger Reporting

Operating Ledger Reporting

Payroll Expense Reporting

DM – Finance Grants Lifecycle

DM – Finance Grants Summary

EDW – Finance Grants AR

EDW – Finance Grants ITD

EDW - Finance Grants Proposals

(FinGrntP)Travel and Expense

(TEM)

EDW - Finance Travel and Expense

Awards Reporting Universe

Proposals Reporting Universe

Subawards Reporting Universe

Awards Reporting Universe with

Special Review folder

Proposals Reporting Universe with


Subawards Reporting Universe with


Must request in

Intended Use of

Data area

Expense Trends

Analysis OLAP Cube*

Expenses Expense Trends

OLAP Users

Expense Trends Analysis OLAP Cube

HR Employee HR_EXEC_USER EDW - HR Employee Administration

(HR-EMP)

HR Position/Job EDW - HR Position and Job Hierarchy

(HR-PJH)

EDW - HR Payroll (HR-Pay)


(HRFinExp)

DM - HR Payroll Reconciliation

EDW - HRFIN BOS Payroll

(BOSPAY)

EDW - HRFE Paris Transactions

EDW - HRFE Paris Security

EDW - HR Leave Tracking (HRLvTrk)

EDW - HR Reported Time

(HRRptTm)

Salary Planner EDW - HR Salary Planner

(HR_SLRYP)

Headcount FTE

Analysis OLAP Cube

**

Employee, Position and Job data. OLAP Headcount

User Limited

Headcount FTE Analysis OLAP Cube

EDW - HR Headcount FTE Universe

Prospects and

Applicants for UIC

Prospect and

Application

Student prospect and application

information for UIC Undergraduate

Programs from Slate.

Prospect information is

not restricted. Application

information is restricted

by Campus OR

Campus/College OR

Campus/College/Dept

PA_UIC_USER Prospects and

Applicants - UIC

Power Users

STU - Prospect and Application UIC

UG

DM - STU Registration Analysis

EDW - STU Registration Directory

(PRR_Dir)

STU Registration

Analysis OLAP

Cube ***

Analyze Student Headcounts or

Course Registration Headcounts over

time.

Student Registration

Analysis is restricted by

Campus.

Student Registration Analysis OLAP

Cube

System Status System Status

Reporting

Business Objects Universe and

Standard Reports containing data

about the IT service outage and

maintenance events posted by IT

support specialists to the status

website via the system status web

application..

Applicable for all System

Status Application users

none granted System Status User AITS Apps - System Status

* Users must have Finance Access and Explicitly request Expense Trends Analysis OLAP Cube access.

** Users must have HR Access and Explicitly request access to Headcount FTE Analysis OLAP Cube.

*** Users must have STU PRR Full or LTD Access and Explicitly request access to the STU Registration Analysis OLAP Cube.

HR Payroll

Kuali Coeus Power

Users

PRR_LTD

Finance data is not

restricted

Special Review data

restricted by Office of

Vice Chancellor for

Research (UIC) or Office

of Sponsored Programs

(UIUC)

Data from Kuali Coeus

HR/Payroll data is

restricted by Campus OR

Campus/College OR

Campus/College/Dept

All employees (including student

employees) Includes SSN Excludes

Birth Date, Age, Race Ethic,

Gender, Citizenship, Disability,

Payroll check, Payroll deduction,

Employee non-campus address,

Employee non-campus telephone,

Employee non-campus email

address and VISA information

All finance, grants and contract

records Excludes Accounts

Receivable

FIN_USER

KC_USER

Kuali Coeus Special

Rev Power Users

(This role includes

Kuali Coeus Power

Users)

Finance Power Users

CITES_USER

KC_SPCL_RVW_USER

(This role includes

KC_USER role access)

HR_EXEC_USER

Power Users - SSN

YES

Functional Office CITES/ACCC CITES/ACCC

HRFE

HR/Pay

CA Helpdesk

Reporting

Financial data

Kuali Coeus

Help Desk

myProposals

Special Review

Finance

myProposals

HR Time and

Attendance

STU Pre-

Registration &

Registration

PRR Registration

Grants/contracts

EDW - Helpdesk Reporting

Student general and registration

activity (course registrations,

withdrawals, drops, and attempts) by

student, course, section and term

which includes student level, college,

major, attributes, lds, registration

groupings, etc. Includes SSN

PRR data is restricted by

Campus OR

Campus/College OR

Campus/College/Dept

EDW - STU Registration Limited

(PRR_Ltd)

PRR Power Users -

Limited

Contains helpdesk data from the CA

Service Desk Manager application.

The information includes ticket details

(customer, requestor, assignee,

reporter and activity log), knowledge

base solutions, surveys, and group

membership.

Helpdesk Power UserApplicable for all CA

Service Desk Manager

users.

UNCTR_HDESK_USER

SSN_USER_PRR

Data Warehouse Access Plan Campus HR Staff 8/12/2021

Organizational

CategoryJob Category Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles

BI Access

Roles BI Products

Finance access is

not available to

Campus HR Staff

not applicable none granted none granted

HR Employee EDW - HR Employee

Administration (HR-EMP)

HR Position/Job EDW - HR Position and Job

Hierarchy (HR-PJH)



(BOSPAY)



(HRFinExp)



EDW - HR Leave Tracking

(HRLvTrk)


(HRRptTm)


(HR_SLRYP)

PRMS EDW - HR PRMS Employee

Requisition

EDW - HR PRMS Exam

EDW - HR PRMS Extra Help

EDW - HR PRMS Security

Retiree Rehire Retiree Rehire information EDW - HR Retiree Rehire

Headcount FTE

Analysis OLAP

Cube *

Employee, Position and Job data. OLAP

Headcount User

Full

Headcount FTE Analysis OLAP

Cube

EDW - HR Headcount FTE

Universe

DM_STU-Fin Aid Awards by

Term (FA_DM_TR)


Year (FA_DM_YR)

STU Pre-

Registration &

Registration

PRR

Registration

Directory

For student enrollments, this contains

student name, address, email, telephone

numbers, date of admission, date of birth,

previous institutions attended, terms of

attendance including campus/location and

full or part-time status, college, curriculum,

class level, expected graduation date,

participation in official activities and sports.


Campus OR

Campus/College OR

Campus/College/Dept

PRR_DIR PRR Power

Users - Directory

EDW - STU Registration

Directory (PRR_Dir)

STU Records &

Transfer

Articulation

Records &

Transfer

Articulation

For student degrees, this contains student

name, address, email, telephone numbers,

date of birth, terms of attendance including

campus/location, college, curriculum, class

level, and basic graduation information

including degrees, honors and certificates

RTA data is restricted by

Campus OR

Campus/College OR

Campus/College/Dept

RTA_DIR RTA Power

Users - Directory

EDW - STU Records Directory

(STU_DIR)

Help Desk CA Helpdesk

Reporting


Service Desk Manager application. The

information includes ticket details

(customer, requestor, assignee, reporter

and activity log), knowledge base solutions,

surveys, and group membership.

Applicable for all CA


users.

UNCTR_HDESK_USER Helpdesk Power

User



Reporting

Business Objects Universe and Standard

Reports containing data about the IT

service outage and maintenance events

posted by IT support specialists to the

status website via the system status web

application..



none granted System Status

User

AITS Apps - System Status

* Users must have HR Access and Explicitly request access to Headcount FTE Analysis OLAP Cube.

Functional Office Campus HR

Staff

Staff member of

central office

with central

create/read/upda

te/delete

responsibilities

for HR data at a

campus level

HR_HR_USER

STU Financial Aid

Access requests

must be approved

by Financial Aid

Office

Financial Aid

Data Mart

HR Payroll

HR Time and

Attendance

HRFE

DM_FINAID_LEVEL1

HR/Pay HR_HR_USER

Power Users

FA Power Users -

Most Restricted

Financial Aid awards UIUC Includes SSN FinAid data is restricted by

Campus


employees) Includes SSN, Birth Date and

Age Excludes Medical Condition,

Veteran, Vietnam service, Payroll net pay

amount and Disability information

HR/Payroll data is


Campus/College OR

Campus/College/Dept

Data Warehouse Access Plan Capital Programs 8/12/2021

Organizational

CategoryJob Category Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products

EDW - Finance Capital Programs - FAMIS

EDW - Finance Capital Programs - PRZM

Dashboard MAFBE Awards MAFBE Dashboard

HR/Pay access is

not available for

Capital Programs

User


none granted none granted


Capital

Programs

Data related to capital

programs projects including

timelines, budgets, awards,

and payments.

CP_USER

FinanceAny Unit Responsiblities

for tracking

capital programs

projects

Capital Programs user

Student access is

not available for

Charitable

Contributions

Managers

not applicable

CP Power UserNo data restrictions

Data Warehouse Access Plan Charitable Contributions Manager 8/12/2021

Organizational


Finance access is

not available for

Charitable

Contributions

Managers


HR Employee EDW - HR Employee Administration

(HR-EMP)

HR

Position/Job

EDW - HR Position and Job Hierarchy

(HR-PJH)



EDW - HRFIN BOS Payroll (BOSPAY)


EDW - HR Reported Time (HRRptTm)

HR Charitable

Deductions

EDW - HR Deduction Administration

(HR-DA)


(HR_SLRYP)

Headcount

FTE Analysis

OLAP Cube *

Employee, Position and Job

data.

OLAP Headcount

User Limited



Student access is

not available for

Charitable

Contributions

Managers



HR_CHAR_USER

Power Users

Campus

Administration

Charitable

Contributions

Manager

Responsibilities

for Charitable

Deductions by

employees

HR/Pay

HR Time and

Attendance

All employees (including

student employees) Excludes

SSN, Birth Date, Age,

Gender, Payroll check,

Citizenship, Termination

date, Employee non-campus

address, Employee non-

campus email address,

Employee non-campus

telephone and Family

Medical Leave Act (FMLA)

HR Payroll

HR/Payroll data is restricted

by University Level OR

Campus

HR_CHAR_USER

Data Warehouse Access Plan Clarity 8/12/2021

Organizational


Data Subject


Any Unit Clarity Data

Analyst

Project and Portfolio

management data from

within the Clarity System

Project and

Portfolio

Management

Project and

Portfolio

Management

Project and Portfolio

management records from within

the Clarity system

PMO Approval Required None Clarity Power Users Clarity - Projects and

Resources

Clarity - Timesheets

Data Warehouse Access Plan Course Instructor 8/12/2021

Organizational


Data Subject

AreaData Group Types of Records Data Restrictions Oracle Roles

BI Access

Roles BI Products

Finance access

is not available

for Course

Instructors


HR/Payroll

access is not

available for

Course

Instructors


EDW - STU Course Catalog

(Course)

EDW - STU Course Schedule

(Schedule)

DM - STU Section Capacity

Catalog/Schedule data

is restricted by Campus

CATSCHED_USER Cat Sched

Power Users

Academic

College or

Department

Course

Instructor

Faculty,

including

instructors and

teaching

assistants with

classroom

responsibilities

STU Catalog &

Schedule

Catalog &

Schedule

Course Catalog and

Schedule (i.e. Timetable)

information related to the

courses and sections

offered by UI and term.

Data Warehouse Access Plan Course Timetable Manager 8/12/2021

Organizational


Finance access is not

available for Course

Instructors


HR/Payroll access is not


Instructors



(Course)

EDW - STU Course

Schedule (Schedule)



Term (FA_DM_TR)


Year (FA_DM_YR)

STU Registration Analysis

OLAP Cube *

Analyze Student Headcounts or Course

Registration Headcounts over time.

Student Registration Analysis

is restricted by Campus.


Analysis OLAP Cube


Limited (PRR_Ltd)


Directory (PRR_Dir)

DM - STU Registration

Analysis


Complete (PRR_ADH)

STU Records & Transfer

Articulation

Records & Transfer

Articulation

UI and Transfer course work (credit

earned at UI or prior institutions) which

includes degrees earned, courses/credit

hours earned, grades, GPAs, UI honors,

cohorts, student class and academic

standing. Excludes SSN


Campus OR Campus/College

OR Campus/College/Dept

RTA_LTD RTA Power Users - SSN

NO

EDW - STU Academic

Records (STU_REC)

EDW - STU Current

Applicant (STU_Appl)

EDW - Grad Admissions

Data Mart (DM_GrApp)

EDW - Undergrad

Admissions DataMart

(DM_UGApp)

EDW - RA Contact Analysis

Data Mart (DM_Recrt)

RECRUITS_REST EDW - STU Current Recruit

(STU_Rcrt)

Prospects and Applicants

for UIC

Prospect and Application Student prospect and application



Prospect information is not

restricted. Application

information is restricted by



PA_UIC_USER Prospects and Applicants -

UIC Power Users

STU - Prospect and

Application UIC UG

STU Registration Census Registration Census Frozen data related to student general

and registration activity (course

registrations, withdrawals, drops,

cancelations, etc.) including GPA and

some academic history information by

student, course, section and term which

includes student level, college, major,

attributes, IDs,, registration groupings,

etc. Excludes SSN

RTA & Registration Census

data is restricted by Campus

OR Campus/College OR

Campus/College/Dept

RS_LTD Reg Census Power Users -

SSN NO


Census (STUCENS)

* Users must have STU PRR Full or LTD Access and Explicitly request access to the STU Registration Analysis OLAP Cube.

Cat Sched Power UsersCATSCHED_USER

PRR_FULL

Catalog & Schedule data is

restricted by Campus

Course Catalog and Schedule (i.e.

Timetable) information related to the

courses and sections offered by UI and

term. No student information is

available.

Campus or

University-wide

Service/Support

Course/Timetable

Manager

Heads of academic

units or

associate/assistant

heads

STU Recruiting &

Admissions

Recruiting & Admissions

STU Financial Aid Access

requests must be

approved by Financial

Aid Office

Catalog & Schedule

Financial Aid Data Mart

STU Catalog & Schedule

RA Power Users - SSN

NO

ADMISSIONS_REST

DMSTU_QUERY

FA Power Users - Most

Restricted

STU Pre-Registration &

Registration

PRR Registration Student general and registration activity

(course registrations, withdrawals,

drops, and attempts) by student, course,

section and term which includes student

level, college, major, attributes, IDs,,

registration groupings, etc. Excludes

SSN




Student applicant and recruit

bio/demographic, HS or prior college,

test scores, ratings (e.g. PGPA),

college/department, academic program,

student type/level, residency including

checklists and decisions,

contacts/events, mailings, interests,

attributes, appointments. Excludes

SSN

Only Student Award info Includes SSN

Recruiting & Admissions data

is restricted by Campus OR

Campus/College OR

Campus/College/Dept Fin Aid

& Cat Schedule data is


PRR Power Users - Full -

SSN NO

Financial Aid data is


DM_FINAID_LEVEL1

Data Warehouse Access Plan Data Analyst (Full) 8/12/2021

Organizational Category Job Category Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products

Accounts Receivable Accounts

Receivable

AR_USER Finance AR Power

Users

EDW - Finance Accounts Receivable (Fin_AR)


EDW - Finance CFOAPAL (FinCFOAPAL)

EDW - Finance Fixed Assets (FinFixdA)

EDW - Finance ICR

EDW - Finance Ledgers OL GL (FLOLGL)


EDW - Finance PCard Transactions (FinPCard)

EDW - Finance Posted Transactions (FinPtran)

EDW - Finance Purch Order Invoices (FinPOInv)

EDW - HRFIN BOS Expenses (HRFinExp)









EDW - Finance Grants Proposals (FinGrntP)

Travel and Expense

(TEM)


Must request in Intended Use

of Data area

Expense Trends

Analysis OLAP

Cube*


OLAP Users





Awards Reporting Universe with Special Review

folder

Proposals Reporting Universe with Special Review

folder

Subawards Reporting Universe with Special

Review folder


and Negotiations folders




Review and Negotiations folders

HR Employee EDW - HR Employee Administration (HR-EMP)

HR Position/Job EDW - HR Position and Job Hierarchy (HR-PJH)









Salary Planner EDW - HR Salary Planner (HR_SLRYP)

Headcount FTE

Analysis OLAP Cube

**


User Limited



EDW - STU Course Catalog (Course)

EDW - STU Course Schedule (Schedule)


DM_STU-Fin Aid Awards by Term (FA_DM_TR)

DM_STU-Fin Aid Awards by Year (FA_DM_YR)

STU Financial Aid Census.

Access requests must be

approved by Financial Aid

Office.

Financial Aid

Census Data Mart

Financial Aid Census. Does not include UDF or

SAP fields. (Does not include SSN)


restricted by campus

FC_RSTR FA Census -

Restricted

DM – STU Financial Aid Census

EDW - STU Registration Complete (PRR_ADH)


EDW - STU Registration Directory (PRR_Dir)

EDW - STU Registration Limited (PRR_Ltd)


OLAP Cube *





Campus.

Student Registration Analysis OLAP Cube


Articulation Access Request

must be approved by the

appropriate Campus OAR

office

Records & Transfer

Articulation

UI and Transfer course work (credit earned at UI

or prior institutions) which includes degrees

earned, courses/credit hours earned, grades,

GPAs, UI honors, cohorts, student class,

academic standing. Includes SSN

RTA data is restricted

by Campus OR

Campus/College OR

Campus/College/Dept

RTA_FULL RTA Power Users -

SSN YES

EDW - STU Academic Records (STU_REC)

EDW - STU Current Applicant (STU_Appl)

EDW - Grad Admissions Data Mart (DM_GrApp)

EDW - Undergrad Admissions DataMart

(DM_UGApp)

EDW - RA Contact Analysis Data Mart

(DM_Recrt)RECRUITS EDW - STU Current Recruit (STU_Rcrt)

Prospects and Applicants for

UIC Access Request must

be approved by the


office

Prospect and

Application

Student prospect and application information for

UIC Undergraduate Programs from Slate.


not restricted.

Application information


OR Campus/College

OR

Campus/College/Dept


Applicants - UIC

Power Users

STU - Prospect and Application UIC UG

STU Registration Census

Access Request must be

approved by the


office

Registration Census Frozen data related to student general and

registration activity (course registrations,

withdrawals, drops, cancelations, etc.) including

GPA and some academic history information by

student, course, section and term which includes

student level, college, major, attributes, IDs,

registration groupings, etc. Includes SSN

RS_FULL Reg Census Power

Users - SSN YES

EDW - STU Registration Census (STUCENS)

STU Application Census


approved by the

appropriate Campus OEM

office

Application Census Frozen data related to applications and applicants

by term and program code. This includes

bio/demographic, test scores, decision data by

campus, college, department, and major. Allows for

comparisons of applications/applicants were

received by term by location and curriculum.

Excludes SSN.

STU_APP_CNS_USER

S

App Census Power

Users

DM – STU Application Census (Dampens)

Codebook Codebook Contains official university codes and names

related to programs, majors, minors, degrees, etc.

This data is maintained by the UA - Planning and

Budgeting Office for all three campuses.

No restrictions CODEBOOK_USERS Codebook Power

Users

EDW - Codebook


Reporting

Contains helpdesk data from the CA Service Desk

Manager application. The information includes

ticket details (customer, requestor, assignee,

reporter and activity log), knowledge base

solutions, surveys, and group membership.



users.


User



Reporting

Business Objects Universe and Standard Reports

containing data about the IT service outage and

maintenance events posted by IT support

specialists to the status website via the system

status web application..




AiM Work Orders - UIUC

Only

AiM Work Orders Includes Work Orders, Phases of the Work

Orders, and Assets associated with Work Orders.

The data only includes UIUC data.

Security limited to UIUC

and may be set at

college, or

department/organization

level. The USC will

need to specify what

level of data is needed.

AIM_USER AiM Power Users AiM - Work Orders


KC_USER

KC_SPCL_RVW_USER

(This role includes


KC_NEGTNS_USER

(This role includes

KC_USER and

KC_SPCL_RVW_USER

role access)

Kuali Coeus Special

Rev Power Users

(This role includes

Kuali Coeus Power

Users)

Kuali Coeus

Negotiation Power

Users (This role

includes Kuali

Coeus Power Users

and Kuali Coeus

Special Rev Power

Users)

Kuali Coeus Power

Users

myProposals (General Use) Kuali Coeus

myProposals (IRB and ACC

Compliance Officer)

myProposals (OVCR Central

Office)

Data from Kuali Coeus Restricted by Office of

Vice Chancellor for

Research (UIC) or

Office of Sponsored

Programs (UIUC)

College/dept Data

Analysts, Central Unit

Data Analysts, Dean

of Students, VC of

Student Affairs or

Technical Staff with

data capture duties

Data Analyst - FULLAny Unit

Finance Power

Users

FIN_USER

Finance data is not

restricted

All finance, grants and contract records Includes

Accounts ReceivableFinancial data

Grants/contracts

Finance


HR_EXEC_USER

Power Users - SSN

NO

HR_EXEC_USERHR/Payroll data is


OR Campus/College

OR

Campus/College/Dept

All employees (including student employees)

Excludes SSN, Birth Date, Age, Race Ethic,

Gender, Citizenship, Disability, Payroll check,

Payroll deduction, Employee non-campus

address, Employee non-campus telephone,

Employee non-campus email address and

VISA information

HR Payroll

HRFE

HR Time and

Attendance

HR/Pay

FA Power Users -

Most Restricted

Cat Sched Power

Users

CATSCHED_USERCatalog & Schedule

data is restricted by

campus

Course Catalog and Schedule (i.e. Timetable)

information related to the courses and sections


Catalog & Schedule

DM_FINAID_LEVEL1

STU Recruiting & Admissions


approved by the

appropriate Campus OEM

office

STU Financial Aid

Access requests must be

approved by Financial Aid

Office.

Financial Aid Data

Mart

Only Student Award info Includes SSN Financial Aid data is


Recruiting &

Admissions


Registration Access

Request must be approved

by the appropriate Campus

OAR office

PRR Registration PRR Power Users -

Full - SSN YES

ADMISSIONS

DMSTU_QUERY

RA Power Users -

SSN YES



Campus OR

Campus/College OR

Campus/College/Dept

Student applicant and recruit bio/demographic, HS

or prior college, test scores, ratings (e.g. PGPA),

college/department, academic program, student

type/level, residency including checklists and

decisions, contacts/events, mailings, interests,

attributes, appointments. Includes SSN

Student general and registration activity (course

registrations, withdrawals, drops, and attempts) by




PRR, RTA &

Registration Census


Campus OR

Campus/College OR

Campus/College/Dept

PRR_FULL

SSN_USER_PRR

Data Warehouse Access Plan Data Analyst (Limited) 8/12/2021

Organizational





EDW - Finance ICR




(FinPCard)


(FinPtran)


(FinPOInv)








EDW – Finance Grants AREDW – Finance Grants ITD EDW - Finance Grants Proposals (FinGrntP)

Travel and

Expense (TEM)



of Data area

Expense Trends

Analysis OLAP

Cube*

Expenses Expense Trends OLAP Users Expense Trends Analysis OLAP Cube




Awards Reporting Universe with Special

Review folder

Proposals Reporting Universe with Special

Review folder


Review folder







HR Employee EDW - HR Employee Administration (HR-

EMP)

HR Position/Job EDW - HR Position and Job Hierarchy (HR-

PJH)










Headcount FTE

Analysis OLAP

Cube **

Employee, Position and Job data. OLAP Headcount User

Limited






DM_STU-Fin Aid Awards by Term

(FA_DM_TR)

DM_STU-Fin Aid Awards by Year

(FA_DM_YR)



DM- STU Registration Analysis


OLAP Cube *





Campus.



Articulation Access Request



office

Records &

Transfer

Articulation

UI and Transfer course work (credit earned

at UI or prior institutions) which includes

degrees earned, courses/credit hours

earned, grades, GPAs, UI honors, cohorts,

student class and academic standing.

EXCLUDES SSN

RTA data is restricted

by Campus OR

Campus/College OR

Campus/College/Dept

RTA_LTD RTA Power Users - SSN NO EDW - STU Academic Records (STU_REC)


EDW - Grad Admissions Data Mart

(DM_GrApp)


(DM_UGApp)


(DM_Recrt)

RECRUITS_REST EDW - STU Current Recruit (STU_Rcrt)

Prospects and Applicants for

UIC Access Request must

be approved by the


office

Prospect and

Application





not restricted.

Application information


OR Campus/College

OR

Campus/College/Dept


UIC Power Users




approved by the appropriate

Campus OAR office

Registration

Census

Frozen data related to student general and


withdrawals, drops, cancelations, etc.)

including GPA and some academic history

information by student, course, section and

term which includes student level, college,

major, attributes, IDs, registration

groupings, etc. EXCLUDES SSN

Registration Census


Campus OR

Campus/College OR

Campus/College/Dept

RS_LTD Reg Census Power Users -

SSN NO

EDW - STU Registration Census

(STUCENS)

STU Application Census



Campus OEM office

Application Census Frozen data related to applications and

applicants by term and program code.

This includes bio/demographic, test

scores, decision data by campus, college,

department, and major. Allows for

comparisons of applications/applicants

were received by term by location and

curriculum. EXCLUDES SSN.

STU_APP_CNS_USERS App Census Power Users DM – STU Application Census (DMAppCns)

Codebook Codebook Contains official university codes and

names related to programs, majors, minors,

degrees, etc. This data is maintained by

the UA - Planning and Budgeting Office for

all three campuses.

No restrictions CODEBOOK_USERS Codebook Power Users EDW - Codebook


Reporting

Business Objects Universe and Standard





application..

Applicable for all

System Status

Application users



Any Unit Data Analyst -

LIMITED

College/dept Data

Analysts, Central

Unit Data

Analysts, Dean of

Students, VC of

Student Affairs or

Technical Staff

with data capture

duties

All finance, grants and contract records

Excludes Accounts Receivable

Catalog &

Schedule

HRFE




term.

Recruiting &

Admissions

Grants/contracts

Financial data

Catalog & Schedule


campus

CATSCHED_USER

HR Payroll


HR_EXEC_USERHR/Payroll data is


OR Campus/College

OR

Campus/College/Dept

HR/Pay

HR Time and

Attendance


employees) Excludes SSN, Birth Date,

Age, Race Ethic, Gender, Citizenship,

Disability, Payroll check, Payroll

deduction, Employee non-campus

address, Employee non-campus

telephone, Employee non-campus

email address and VISA information

DM_FINAID_LEVEL1



users.


requests must be approved

by Financial Aid Office


restricted by campus.


bio/demographic, HS or prior college, test

scores, ratings (e.g. PGPA),



checklists and decisions, contacts/events,

mailings, interests, attributes,

appointments. EXCLUDES SSN

Financial Aid

awards



Reporting





and activity log), knowledge base

solutions, surveys, and group membership.

KC_NEGTNS_USER (This

role includes KC_USER and

KC_SPCL_RVW_USER role

access)

HR_EXEC_USER Power

Users - SSN NO



Registration Access Request



office

PRR Registration Student general and registration activity

(course registrations, withdrawals, drops,

and attempts) by student, course, section

and term which includes student level,

college, major, attributes, IDs, registration


PRR and RTA data is


OR Campus/College

OR

Campus/College/Dept

Recruiting &

Admissions data is


OR Campus/College

OR

Campus/College/Dept

ADMISSIONS_REST

DMSTU_QUERY

RA Power Users - SSN NOSTU Recruiting & Admissions



Campus OEM office

PRR_LTD PRR Power Users - Limited

UNCTR_HDESK_USER Helpdesk Power User

Cat Sched Power Users

Kuali Coeus Negotiation

Power Users (This role

includes Kuali Coeus Power

Users and Kuali Coeus

Special Rev Power Users)


Restricted

Finance

myProposals (General Use)


Compliance Officer)

KC_USER Kuali Coeus Power Users

Kuali Coeus Special Rev


includes Kuali Coeus Power

Users)

Finance data is not

restricted

KC_SPCL_RVW_USER (This

role includes KC_USER role

access)

FIN_USER Finance Power Users

Kuali Coeus Data from Kuali Coeus

Restricted by Office of

Vice Chancellor for

Research (UIC) or

Office of Sponsored

Programs (UIUC)


Office)

Data Warehouse Access Plan Data Analyst (Restricted) 8/12/2021

Organizational


Financial data

Grants/contracts

Travel and Expense (TEM)

Must request in

Intended Use of Data

area

Expense Trends Analysis

OLAP Cube*

Expenses Expense Trends OLAP

Users






Review folder








Special Review and Negotiations folders




EMP)


(HR-PJH)





(HRFinExp)






Headcount FTE Analysis

OLAP Cube **


Limited





(Schedule)



(FA_DM_TR)


(FA_DM_YR)

STU Records &

Transfer Articulation

Records & Transfer

Articulation







RTA data is


OR Campus/College

OR

Campus/College/Dep

t

RTA_DIR RTA Power Users -

Directory


(STU_DIR)

EDW - STU Current Applicant

(STU_Appl)


(DM_GrApp)

EDW - Undergrad Admissions

DataMart (DM_UGApp)


(DM_Recrt)


STU Registration

Census

Registration Census Frozen data related to student general and

registration by term which includes student

level, college, major, attributes, IDs,

registration groupings, etc. Excludes SSN

Registration Census


Campus OR

Campus/College OR

Campus/College/Dep

t

RS_RSTR Reg Census Power

Users - Restricted


(STUCENS)

STU Application

Census

Application Census Frozen data related to applications and

applicants by term and program code.

This includes bio/demographic, test

scores, decision data by campus, college,


comparisons of applications/applicants



STU_APP_CNS_USERS App Census Power

Users

DM – STU Application Census

(DMAppCns)

Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA




and activity log), knowledge base

solutions, surveys, and group

membership.


Service Desk

Manager users.

UNCTR_HDESK_USER Helpdesk Power User EDW - Helpdesk Reporting

System Status System Status Reporting Business Objects Universe and Standard





application..

Applicable for all

System Status

Application users



NO

ADMISSIONS_REST

DMSTU_QUERY

Catalog & Schedule

Finance data is not

restricted

FIN_USER

HR_EXEC_USER

Power Users - SSN

NO

HR_EXEC_USER








appointments. Excludes SSN


(PRR_Dir)


Restricted


PRR data is


OR Campus/College

OR

Campus/College/Dep

t

PRR Power Users -

Directory

DM_FINAID_LEVEL1

PRR_DIR

Any Unit (including

Service Units i.e.,

Housing, Student

Affairs, Fire

Services, Union,

Campus

Recreation,

Student Alumni

Association, I-Card

or Assembly Hall)

Data Analyst -

RESTRICTED

College/dept Data

Analysts, Central

Unit Aata Analysts

or Technical Staff

with data capture

duties

HR/Pay

HR Time and Attendance

HRFE

STU Pre-Registration

& Registration

STU Recruiting &

Admissions


(Excludes SSN)

Kuali Coeus

Financial Aid Data Mart

PRR Registration For student enrollments, this contains


numbers, date of admission, date of birth,

previous institutions attended, terms of

attendance including campus/location and

full or part-time status, college, curriculum,


participation in official activities and

sports.

Recruiting &

Admissions data is


OR Campus/College

OR

Campus/College/Dep

t

CATSCHED_USER

STU Financial Aid

Access requests

must be approved

by Financial Aid

Office

Finance

myProposals

(General Use)

myProposals (IRB

and ACC Compliance

Officer)

myProposals (OVCR

Central Office)





Age, Race Ethic, Gender, Citizenship,

Disability, Payroll check, Payroll

deduction, Employee non-campus


telephone, Employee non-campus

email address and VISA information

HR/Payroll data is


OR Campus/College

OR

Campus/College/Dep

t

Catalog & Schedule


campus

STU Catalog &

Schedule

None granted




term.

HR Payroll

Cat Sched Power

Users

All finance, grants and contract records

Excludes Accounts Receivable

Data from Kuali Coeus KC_USER Kuali Coeus Power

Users

Restricted by Office

of Vice Chancellor

for Research (UIC)

or Office of

Sponsored Programs

(UIUC)

KC_SPCL_RVW_USER

(This role includes KC_USER

role access)

Kuali Coeus Special

Rev Power Users (This

role includes Kuali

Coeus Power Users)




access)

Kuali Coeus

Negotiation Power

Users (This role

includes Kuali Coeus

Power Users and Kuali

Coeus Special Rev

Power Users)

Data Warehouse Access Plan EEO Access Officer 8/12/2021

Organizational



available for Campus

HR Staff




HR

Position/Job

EDW - HR Position and Job

Hierarchy (HR-PJH)




(BOSPAY)


(HR_SLRYP)


(HRLvTrk)


(HRRptTm)


Requisition

EDW - HR PRMS ExamHireTouch Job Applicant, Job, and

Search Committee data

EDW - HR HireTouch Job

Forms and Approvers

EDW - HR HireTouch Job

Applicants

Headcount

FTE Analysis

OLAP Cube *


data.

OLAP Headcount

User Full


OLAP Cube


Universe


Registration

PRR

Registration

For student enrollments, this

contains student name,

address, email, telephone

numbers, date of admission,

date of birth, previous

institutions attended, terms

of attendance including

campus/location and full or

part-time status, college,

curriculum, class level,

expected graduation date,

participation in official

activities and sports.


Campus OR

Campus/College OR

Campus/College/Dept

PRR_DIR PRR Power Users -

Directory


Directory (PRR_Dir)


Articulation

Records &

Transfer

Articulation

For student degrees, this

contains student name,

address, email, telephone

numbers, date of birth,

terms of attendance

including campus/location,

college, curriculum, class

level, and basic graduation

information including

degrees, honors and

certificates


Campus OR

Campus/College OR

Campus/College/Dept


Directory


(STU_DIR)


Reporting

Contains helpdesk data

from the CA Service Desk

Manager application. The

information includes ticket

details (customer, requestor,

assignee, reporter and

activity log), knowledge

base solutions, surveys, and

group membership.



users.

UNCTR_HDESK_

USER

Helpdesk Power

User



Reporting

Business Objects Universe

and Standard Reports

containing data about the IT

service outage and

maintenance events posted

by IT support specialists to

the status website via the

system status web

application..





Functional Office EEO/Access

Officer

Campus and University

Opportunity/Affirmative

Action staff

HR_EEO_USER

Power Users

HR/Pay

HR Time and

Attendance


student employees)

Includes SSN, Birth Date

and Age. Excludes Payroll

check informationHR Payroll

HR/Payroll data is


Campus/College OR

Campus/College/Dept

HR_EEO_USER

Data Warehouse Access Plan Enterprise-wide Auditor 8/12/2021

Organizational


Accounts

Receivable

AR_USER Finance AR Power Users EDW - Finance Accounts Receivable (Fin_AR)




EDW - Finance ICR






(FinPOInv)










EDW - Finance Grants Proposals (FinGrntP)Travel and

Expense (TEM)EDW - Finance Travel and Expense

Must request in Intended

Use of Data area

Expense Trends

Analysis OLAP

Cube*

Expenses Expense Trends OLAP Users Expense Trends Analysis OLAP Cube





Review folder


Review folder


Review folder







HR Employee HR_QUERY_ALL EDW - HR Employee Administration (HR-EMP)


PJH)







HR Deductions EDW - HR Deduction Administration (HR-DA)




Headcount FTE

Analysis OLAP

Cube **


data.

OLAP Headcount User Full Headcount FTE Analysis OLAP Cube




DM-STU Financial Aid Awards By Year

(FA_DM_YR)

DM-STU Financial Aid Awards By Term

(FA_DM_TR)

FINAID EDW - Student Financial Aid (STU_FA)

EDW - STU Registration Complete

(PRR_ADH)



SSN_USER_PRR EDW - STU Registration Limited (PRR_Ltd)

STU Registration

Analysis OLAP Cube ***


Course Registration Headcounts

over time.



Campus.



Articulation

Records &

Transfer

Articulation

UI and Transfer course work

(credit earned at UI or prior

institutions) which includes

degrees earned, courses/credit

hours earned, grades, GPAs, UI

honors, cohorts, student class

and academic standing.

Includes SSN


Campus OR

Campus/College OR

Campus/College/Dept

RTA_FULL RTA Power Users - SSN YES EDW - STU Academic Records (STU_REC)



(DM_GrApp)


(DM_UGApp)


(DM_Recrt)

RECRUITS EDW - STU Current Recruit (STU_Rcrt)

STU Registration Census Registration

Census

Frozen data related to student

general and registration activity

(course registrations,

withdrawals, drops,

cancelations, etc.) including

GPA and some academic history

information by student, course,

section and term which includes

student level, college, major,

attributes, IDs, registration


Registration Census data is


Campus/College OR

Campus/College/Dept

RS_FULL Reg Census Power Users - SSN YES EDW - STU Registration Census (STUCENS)


for UIC

Prospect and

Application


information for UIC

Undergraduate Programs from

Slate.




Campus OR

Campus/College OR

Campus/College/Dept

PA_UIC_USER Prospects and Applicants - UIC

Power Users


STU Application Census Application

Census

Frozen data related to

applications and applicants by

term and program code. This

includes bio/demographic, test

scores, decision data by

campus, college, department,

and major. Allows for

comparisons of

applications/applicants were

received by term by location and


STU_APP_CNS_USERS App Census Power Users DM – STU Application Census (DMAppCns)

Clarity – Projects and

Resources

Clarity – Timesheets

Clarity – Work Requests

Clarity – Projects

and Resources

Clarity –

Timesheets

Clarity – Work

Requests

Clarity – Projects and Resources



AITS PMO Approval

Required

Clarity Power User Clarity – Projects and Resources




Reporting

Contains helpdesk data from the

CA Service Desk Manager

application. The information

includes ticket details (customer,

requestor, assignee, reporter and

activity log), knowledge base


membership.



users.



Reporting


Standard Reports containing

data about the IT service outage

and maintenance events posted

by IT support specialists to the

status website via the system








University

Administration

Enterprise-wide

Auditor

Responsible for

PERSON_QUERY_ALL

Recruiting &

Admissions


bio/demographic, HS or prior

college, test scores, ratings (e.g.

PGPA), college/department,

academic program, student

type/level, residency including


contacts/events, mailings,

interests, attributes,

appointments Includes SSN


Registration

Recruiting & Admission


Campus OR

Campus/College OR

Campus/College/Dept

Finance

STU Financial Aid

Access requests must

be approved by

Financial Aid Office

Financial Aid All financial aid application,

award, need analysis information

for students who have applied for

financial aid. Includes SSN



withdrawals, drops, and

attempts) by student, course,





PRR Registration

KC_NEGTNS_USER

(This role includes

KC_USER and

KC_SPCL_RVW_USER

role access)

Financial data

HR/Pay

HR Time and

Attendance

CATSCHED_USER

Grants/contracts

KC_SPCL_RVW_USER

(This role includes



and Accounts Receivable

records


Restricted by Office of Vice

Chancellor for Research

(UIC) or Office of

Sponsored Programs

(UIUC)


myProposals (General

Use)

myProposals (IRB and

ACC Compliance Officer)

myProposals (OVCR

Central Office)

Course Catalog and Schedule

(i.e. Timetable) information

related to the courses and

sections offered by UI and term.

Financial Aid data is NOT

restricted

HR_QUERY_ALL Power Users

DM_FINAID_LEVEL4

HRFE


employees) Includes SSN, Birth

Date and Age Excludes

Veteran, Vietnam service and

Net Pay amount

HR/Payroll data is NOT

restricted


HR Payroll

Kuali Coeus Negotiation Power Users

(This role includes Kuali Coeus

Power Users and Kuali Coeus

Special Rev Power Users)

Kuali Coeus Special Rev Power

Users (This role includes Kuali Coeus

Power Users)

STU Recruiting &

Admissions

FIN_USER Finance Power Users

KC_USER Kuali Coeus Power Users

Finance data is not

restricted by Campus,

College or Department

RA Power Users - SSN YES

PRR Power Users - Full - SSN YES


NOT restricted


Campus OR

Campus/College OR

Campus/College/Dept

PRR_FULL

ADMISSIONS

DMSTU_QUERY

FA Power Users - Full

Catalog &

Schedule

Data Warehouse Access Plan Executive Officer 8/12/2021

Organizational


Data Subject


DM - Expense Trends

Reporting


(FinCFOAPAL)

EDW - Finance Fixed

Assets (FinFixdA)

EDW - Finance ICR

EDW - Finance Ledgers OL

GL (FLOLGL)

EDW - Finance Merchant

Card Trans

EDW - Finance PCard

Transactions (FinPCard)

EDW - Finance Posted

Transactions (FinPtran)

EDW - Finance Purch Order

Invoices (FinPOInv)

EDW - HRFIN BOS

Expenses (HRFinExp)





DM – Finance Grants

Lifecycle


Summary



EDW - Finance Grants

Proposals (FinGrntP)

Travel and Expense

(TEM)

EDW - Finance Travel and

Expense

Must request in

Intended Use of

Data area

Expense Trends

Analysis OLAP Cube*


Users


OLAP Cube


Proposals Reporting

Universe

Subawards Reporting

Universe


with Special Review folder

Proposals Reporting

Universe with Special

Review folderSubawards Reporting


Review folderAwards Reporting Universe

with Special Review and

Negotiations folders

Proposals Reporting


Review and Negotiations

folders

Subawards Reporting



folders




Hierarchy (HR-PJH)



(BOSPAY)

DM - HR Payroll

Reconciliation

EDW - HRFIN BOS

Expenses (HRFinExp)

EDW - HRFE Paris

Transactions



(HRLvTrk)


(HRRptTm)


(HR_SLRYP)

Headcount FTE

Analysis OLAP Cube **


Limited


OLAP Cube


Universe

STU Pre-

Registration &

Registration

PRR Registration For student enrollments, this

contains student name, address,

email, telephone numbers, date of

admission, date of birth, previous

institutions attended, terms of

attendance including

campus/location and full or part-

time status, college, curriculum,

class level, expected graduation

date, participation in official


PRR data is restricted

by Campus OR

Campus/College OR

Campus/College/Dept


Directory


Directory (PRR_Dir)

STU Records &

Transfer

Articulation

Records & Transfer

Articulation

For student degrees, this contains

student name, address, email,

telephone numbers, date of birth,

terms of attendance including

campus/location, college,

curriculum, class level, and basic

graduation information including

degrees, honors and certificates


Campus OR

Campus/College OR

Campus/College/Dept


Directory

EDW - STU Records

Directory (STU_DIR)



Finance Power UsersAny Unit Executive

Officer

Management

responsibilities

for personnel,

finances,

grants/contracts,

Management of

Mission of

functional unit

HR/Pay

HR Time and

Attendance

Finance

myProposals

(General Use)

myProposals

(IRB and ACC

Compliance

Officer)

Financial data

Kuali Coeus Power Users




Power Users)

Kuali Coeus



Receivable

KC_SPCL_RVW_U

SER (This role

includes KC_USER

role access)

Grants/contracts

KC_USER

Finance data is not

restricted

FIN_USER


myProposals

(OVCR Central

Office)

KC_NEGTNS_USE

R (This role

includes KC_USER

and

KC_SPCL_RVW_U

SER role access)





Coeus Special Rev Power

Users)

HR_EXEC_USER Power

Users - SSN NO

HR/Payroll data is



Campus/College/Dept

HRFE


employees) Excludes SSN, Birth

Date, Age, Race Ethic, Gender,

Citizenship, Disability, Payroll

check, Payroll deduction,


Employee non-campus

telephone, Employee non-

campus email address and VISA

information

HR Payroll

HR_EXEC_USER


Vice Chancellor for

Research (UIC) or

Office of Sponsored

Programs (UIUC)

Data Warehouse Access Plan Financial Manager 8/12/2021

Organizational


Data Subject


DM - Expense Trends

Reporting


(FinCFOAPAL)

EDW - Finance Fixed

Assets (FinFixdA)

EDW - Finance ICR

EDW - Finance Ledgers OL

GL (FLOLGL)

EDW - Finance Merchant

Card Trans

EDW - Finance PCard

Transactions (FinPCard)

EDW - Finance Posted

Transactions (FinPtran)

EDW - Finance Purch

Order Invoices (FinPOInv)

EDW - HRFIN BOS

Expenses (HRFinExp)






Lifecycle


Summary



EDW - Finance Grants

Proposals (FinGrntP)

Travel and Expense

(TEM)

EDW - Finance Travel and

Expense

Must request in

Intended Use

of Data area


OLAP Cube*


OLAP Users


OLAP Cube


Proposals Reporting

Universe

Subawards Reporting

Universe


with Special Review folder

Proposals Reporting


Review folderSubawards Reporting


Review folderAwards Reporting Universe

with Special Review and

Negotiations folders

Proposals Reporting



folders

Subawards Reporting



folders




Hierarchy (HR-PJH)


(HRLvTrk)


(HRRptTm)



(BOSPAY) DM - HR Payroll

Reconciliation

EDW - HRFIN BOS

Expenses (HRFinExp)


(HR_SLRYP)


OLAP Cube **


data.

OLAP Headcount

User Limited


OLAP Cube


Universe

STU Pre-

Registration &

Registration

PRR Registration For student enrollments, this


email, telephone numbers, date

of admission, date of birth,

previous institutions attended,


campus/location and full or part-

time status, college, curriculum,

class level, expected graduation

date, participation in official



Campus OR

Campus/College OR

Campus/College/Dept


Directory


Directory (PRR_Dir)

STU Records

& Transfer

Articulation

Records & Transfer

Articulation

For student degrees, this


email, telephone numbers, date

of birth, terms of attendance

including campus/location,

college, curriculum, class level,

and basic graduation information

including degrees, honors and

certificates


Campus OR

Campus/College OR

Campus/College/Dept


Directory

EDW - STU Records

Directory (STU_DIR)




employees) Excludes SSN,

Birth Date, Age, Race Ethic,

Gender, Salary Planner job

change reason, Citizenship,

Disability, Payroll check,

Payroll deduction, Employee

Termination reason,

Employee non-campus

address, Employee non-

campus telephone, Employee

non-campus email address

and VISA information



Receivable

KC_NEGTNS_U

SER (This role

includes

KC_USER and

KC_SPCL_RV

W_USER role

access)

Kuali Coeus

Negotiation Power

Users (This role


Power Users and

Kuali Coeus Special

Rev Power Users)

Kuali Coeus Special

Rev Power Users

(This role includes

Kuali Coeus Power

Users)

Finance data is not

restricted

KC_SPCL_RV

W_USER (This

role includes

KC_USER role

access)

FIN_USER Finance Power

Users

KC_USER Kuali Coeus Power

Users

HR_FIN_USER

Power Users

HR_FIN_USER



Vice Chancellor for

Research (UIC) or Office

of Sponsored Programs

(UIUC)

HR/Payroll data is

restricted (VPD) by

Campus OR

Campus/College OR

Campus/College/Dept

Financial dataAny Unit Finance

Manager

Business Managers, Fiscal

Officers or support staff

with Financial

responsibilities or Principal

Investigators (PI's), co-PI's,

administrators involved in

oversight of funds

HR/Pay

HR Time and

Attendance

Finance

myProposals

(General Use)

myProposals

(IRB and ACC

Compliance

Officer)

myProposals

(OVCR Central

Office)

Kuali Coeus

Grants/contracts

HR Payroll

Data Warehouse Access Plan Financial Aid Manager 8/12/2021

Organizational


Accounts Receivable AR_USER Finance AR Power

Users

EDW - Finance Accounts Receivable

(Fin_AR)



(FinCFOAPAL)


(FinFixdA)

EDW - Finance ICR


(FLOLGL)



(FinPCard)


(FinPtran)


(FinPOInv)


(HRFinExp)










(FinGrntP)

Travel and Expense

(TEM)



Use of Data area

Expense Trends

Analysis OLAP Cube*


OLAP Users

Expense Trends Analysis OLAP

Cube











Special Review and Negotiations

folders



folders



folders


(HR-EMP)


Hierarchy (HR-PJH)


(HRLvTrk)


(HRRptTm)



(BOSPAY)



(HRFinExp)


(HR_SLRYP)

Headcount FTE

Analysis OLAP Cube

**


User Limited




(Course)


(Schedule)


DM-STU Financial Aid Awards By

Year (FA_DM_YR)

DM-STU Financial Aid Awards By

Term (FA_DM_TR)

EDW - Student Financial Aid

(STU_FA)


(FA_DM_TR)


(FA_DM_YR)

STU Financial Aid Census.


be approved by Financial

Aid Office.

Financial Aid Census

Data Mart

Financial Aid Census including SAP

and UDF fields. (Does not include

SSN)

Financial Aid data is restricted

by campus

FC_FULL FA Census - FULL DM – STU Financial Aid Census


(PRR_ADH)


(PRR_Dir)


(PRR_Ltd)

DM -STU Registration Analysis


OLAP Cube *



over time.

Student Registration Analysis is

restricted by Campus.


Cube


Articulation

Records & Transfer

Articulation


earned at UI or prior institutions)

which includes degrees earned,

courses/credit hours earned, grades,

GPAs, UI honors, cohorts, student

class and academic standing.

Includes SSN





SSN YES

EDW - STU Academic Records

(STU_REC)


(STU_Appl)


(DM_GrApp)


DataMart (DM_UGApp)

EDW - RA Contact Analysis Data

Mart (DM_Recrt)

RECRUITS EDW - STU Current Recruit

(STU_Rcrt)


for UIC

Prospect and

Application










Applicants - UIC

Power Users

STU - Prospect and Application UIC

UG

Codebook Codebook Contains official university codes

and names related to programs,

majors, minors, degrees, etc. This

data is maintained by the UA -

Planning and Budgeting Office for all

three campuses.


Users

EDW - Codebook


Campus or

University-wide

Service/Support

Financial Aid

Manager

Financial Aid office

staff

HR/Pay

HR Time and

Attendance

Finance


Use)



myProposals (OVCR

Central Office)

Registration Census

STU Financial Aid.


be approved by Financial

Aid Office.

Financial Aid EDW

Recruiting &

Admissions

STU Catalog & Schedule Catalog & Schedule


records, PADV CFOAPAL and

PAOR CFOAPAL records and

Accounts receivable records

Financial data

Grants/contracts










attributes, appointments. Includes

SSN

Recruiting & Admissions data is




HR Payroll


by campus


(VPD) by Campus




Salary Planner job change

reason, Citizenship, Disability,


Employee Termination reason,



Employee non-campus email

address and VISA information

All Financial Aid data Includes SSN



courses and sections offered by UI

and term.

Reg Census Power

Users - SSN YES


(STUCENS)


Registration

PRR Registration Student general and registration


withdrawals, drops, and attempts) by


which includes student level,

college, major, attributes, IDs,

registration groupings, etc. Includes

SSN


Campus

ADMISSIONS

DMSTU_QUERY

RA Power Users -

SSN YES

PRR_FULL


SSN_USER_PRR

PRR Power Users -

Full - SSN YES




drops, cancelations, etc.) including









RS_FULL

STU Recruiting &

Admissions

FA Power Users -

Full

Cat Sched Power

Users

HR_FIN_USER

FINAID

DM_FINAID_LEVEL4

CATSCHED_USER

HR_FIN_USER

Power Users

KC_NEGTNS_USER

(This role includes

KC_USER and

KC_SPCL_RVW_USE

R role access)

Kuali Coeus

Negotiation Power

Users (This role

includes Kuali

Coeus Power Users

and Kuali Coeus

Special Rev Power

Users)

Kuali Coeus

Special Rev Power

Users (This role

includes Kuali

Coeus Power

Users)

Finance, grants and contracts

and accounts receivable data is

not restricted

KC_SPCL_RVW_USE

R (This role includes

KC_USER role

access)

FIN_USER Finance Power

Users


Users


Chancellor for Research (UIC)

or Office of Sponsored

Programs (UIUC)

Data Warehouse Access Plan Internal Affairs Staff 8/12/2021

Organizational



available for

International Affairs

Staff



EMP)




PJH)







Headcount FTE

Analysis OLAP

Cube*


Limited



Catalog & Schedule EDW - STU Course Catalog (Course)




(PRR_Dir)




OLAP Cube *







Articulation Access

Request must be

approved by the

appropriate Campus

OAR office

Records & Transfer

Articulation







RTA data is restricted by Campus


Campus/College/Dept


Directory

EDW - STU Records Directory (STU_DIR)



(DM_GrApp)


(DM_UGApp)


(DM_Recrt)



for UIC

Prospect and

Application





restricted. Application information is


Campus/College OR

Campus/College/Dept


Applicants - UIC Power

Users



Campus or University-

wide Service/Support

International Affairs

Staff

Responsibilities for

tracking

international faculty

and students

HR/Pay HR/Payroll data is restricted by

University Level OR Campus

HRFE



Age, Payroll check, Gender,

Citizenship, Termination reason, Race

Ethnic, Employee non-campus

address, Employee non-campus email


telephone, Family Medical Leave Act

(FMLA)

Recruiting &

Admissions

HR Payroll

HR Time and

Attendance




term.











Recruiting & Admission RTA data

is restricted by Campus OR

Campus/College OR

Campus/College/Dept


HR_INTL_USER

Power Users



NO

HR_INTL_USER

ADMISSIONS_REST

DMSTU_QUERY

PRR Power Users -

Limited

CATSCHED_USER

PRR_LTD

Reg Census Power

Users - Restricted


(STUCENS)


Registration

PRR Registration

Directory

Student general and registration activity

(course registrations, withdrawals, drops,

and attempts) by student, course, section

and term which includes student level,

college, major, attributes, IDs, registration

groupings, etc. Excludes SSN

PRR data is restricted by Campus


Campus/College/Dept

STU Registration Census Registration Census Frozen data related to student general and

registration by term which includes student

level, college, major, attributes, IDs,

registration groupings, etc. Excludes SSN



Campus/College OR

Campus/College/Dept

RS_RSTR

STU Recruiting &

Admissions

Data Warehouse Access Plan Institutional Researcher 8/12/2021

Organizational


Accounts Receivable Accounts Receivable AR_USER Finance AR Power Users EDW - Finance Accounts Receivable (Fin_AR)




EDW - Finance ICR






(FinPOInv)











Travel and Expense

(TEM)



Use of Data area


OLAP Cube*


Users






folder


Review folder


Review folder







HR Employee HR_QUERY_ALL EDW - HR Employee Administration (HR-EMP)


PJH)







HR Deductions EDW - HR Deduction Administration (HR-DA)





OLAP Cube**


Full






DM-STU Financial Aid Awards By Year

(FA_DM_YR)

DM-STU Financial Aid Awards By Term

(FA_DM_TR)

EDW - Student Financial Aid (STU_FA)

STU Financial Aid

Census.


be approved by

Financial Aid Office.

Financial Aid Census

Data Mart

Financial Aid Census including UDF fields.

Does not include SAP fields. (Does not include

SSN)


by campus

FC_LTD FA Census - Limited DM – STU Financial Aid Census

EDW - STU Registration Complete (PRR_ADH)




Instructor Assignment

(Faculty by Course)

PRR_IA PRR Power Users -

Instructor

EDW - STU Registration Instruct Asg (STU_IA)

STU Registration

Analysis OLAP Cube ***







Articulation

Records & Transfer

Articulation

UI and Transfer course work (credit earned at UI

or prior institutions) which includes degrees

earned, courses/credit hours earned, grades,

GPAs, UI honors, cohorts, student class and

academic standing. Includes SSN




RTA_FULL RTA Power Users - SSN

YES

EDW - STU Academic Records (STU_REC)



(DM_GrApp)


(DM_UGApp)


(DM_Recrt)



for UIC

Prospect and Application Student prospect and application information for

UIC Undergraduate Programs from Slate.







UIC Power Users


STU Registration Census Registration Census Frozen data related to student general and


withdrawals, drops, cancelations, etc.) including

GPA and some academic history information by






Campus/College OR

Campus/College/Dept


Users - SSN YES

EDW - STU Registration Census (STUCENS)

Codebook Codebook Contains official university codes and names

related to programs, majors, minors, degrees,

etc. This data is maintained by the UA -

Planning and Budgeting Office for all three

campuses.

No restrictions CODEBOOK_USERS Codebook Power Users EDW - Codebook





Finance

Grants/contracts

Institutional

Research

Institutional

Researcher

Institutional Researchers

at campus or university

level

HR/Pay


myProposals (OVCR

Central Office)

All finance, grants and contract and Accounts

Receivable records

PRR Registration Student general and registration activity (course

registrations, withdrawals, drops, and attempts)

by student, course, section and term which

includes student level, college, major, attributes,

IDs, registration groupings, etc. Includes SSN

HRFE

Financial data


App Census Power Users



All employees (including student employees)

Includes SSN, Birth Date and Age Excludes

Veteran, Vietnam service and Net Pay

amount

STU Catalog & Schedule Catalog & Schedule

SSN_USER_PRR

PRR_FULL

STU Recruiting &

Admissions


Registration

STU Application Census Application Census Frozen data related to applications and

applicants by term and program code. This

includes bio/demographic, test scores, decision

data by campus, college, department, and major.

Allows for comparisons of applications/applicants



STU_APP_CNS_USER

S

Kuali Coeus Power Users

Finance data is not restricted


Use)




Power Users)


YES

KC_USER

HR/Payroll data is restricted by

University Level OR Campus


by Campus

FA Power Users - FullFINAID



Chancellor for Research (UIC)

or Office of Sponsored

Programs (UIUC)




STU Financial Aid.


be approved by

Financial Aid Office.

Course Catalog and Schedule (i.e. Timetable)

information related to the courses and sections


Financial Aid

FIN_USER

DM – STU Application Census (DMAppCns)

Recruiting & Admissions Student applicant and recruit bio/demographic,

HS or prior college, test scores, ratings (e.g.

PGPA), college/department, academic program,

student type/level, residency including checklists

and decisions, contacts/events, mailings,

interests, attributes, appointments Includes

SSN

KC_SPCL_RVW_USER

(This role includes


Recruiting & Admission data is


Campus/College OR

Campus/College/Dept

ADMISSIONS

DMSTU_QUERY

HR Payroll

PERSON_QUERY_ALL

PRR Power Users - Full -

SSN YES

CATSCHED_USER

KC_NEGTNS_USER

(This role includes

KC_USER and

KC_SPCL_RVW_USER

role access)





Coeus Special Rev

Power Users)

Finance Power Users

HR_QUERY_ALL Power

Users

All financial aid application, award, need analysis

information for students who have applied for

financial aid. Includes SSN

Data Warehouse Access Plan Institutional Researcher 8/12/2021


Data Warehouse Access Plan OAR Staff 8/12/2021

Organizational



available for OAR Staff


HR/Payroll access is

not available for OAR

Staff






(FA_DM_TR)


(FA_DM_YR)


(PRR_ADH)


(PRR_Dir)


(PRR_Ltd)



OLAP Cube *



over time.




Cube


Articulation

Records &

Transfer

Articulation


earned at UI or prior institutions)

which includes degrees earned,

courses/credit hours earned,

grades, GPAs, UI honors, cohorts,

student class and academic

standing. Includes SSN





SSN YES


(STU_REC)


(STU_Appl)


(DM_GrApp)


(DM_UGApp)


(DM_Recrt)



for UIC

Prospect and

Application










Applicants - UIC

Power Users



Census




drops, cancelations, etc.) including







Registration Census and RTA



Users - SSN YES


(STUCENS)


Census

Frozen data related to applications

and applicants by term and

program code. This includes

bio/demographic, test scores,

decision data by campus, college,


comparisons of




STU_APP_CNS_USERS App Census Power

Users


(DMAppCns)

STU Web Applications Student Web

Applications

Student Web Applications provides

the "raw" untransformed

information for UI's un-submitted

and submitted on-line web

applications.

STU Web Apps data is


STU_WEB_APP_USER Web Applicant

Power Users

EDW - STU Web Applications



majors, minors, degrees, etc. This

data is maintained by the UA -

Planning and Budgeting Office for

all three campuses.


Users

EDW - Codebook


Reporting








membership.

Applicable for all CA Service

Desk Manager users.


User



Reporting







application..





FA Power Users -

Most Restricted

STU Catalog & Schedule Catalog &

Schedule


Timetable) information related to

the courses and sections offered by



CATSCHED_USER Cat Sched Power

Users

STU Financial Aid


be approved by

Financial Aid Office

Financial Aid

Data Mart

Financial Aid awards Includes

SSN

Functional Office

Recruiting & Admission data


ADMISSIONS

DMSTU_QUERY

OAR Staff Staff member of central

office with central

create/read/update/delete

responsibilities for student

data at university level


by Campus

DM_FINAID_LEVEL1

STU Recruiting &

Admissions

Recruiting &

Admissions

RA Power Users -

SSN YES

SSN_USER_PRR

PRR Power Users -

Full - SSN YES


Registration

PRR Registration Student general and registration


withdrawals, drops, and attempts)

by student, course, section and

term which includes student level,


registration groupings, etc. Includes

SSN


Campus









attributes, appointments. Includes

SSN

PRR_FULL

Data Warehouse Access Plan OBFS-Benefits 8/12/2021

Organizational



available for OBFS-

Benefits





Hierarchy (HR-PJH)




(BOSPAY)

HR Deductions EDW - HR Deduction

Administration (HR-DA)


(HR_SLRYP)




(HRLvTrk)


(HRRptTm)

Headcount FTE

Analysis OLAP

Cube*

Employee, Position

and Job data.

OLAP Headcount

User Limited


Cube


Universe

Student access is not

available for OBFS -

Benefits



Reporting

Contains helpdesk

data from the CA

Service Desk

Manager

application. The

information includes

ticket details

(customer,

requestor, assignee,

reporter and activity

log), knowledge

base solutions,

surveys, and group

membership.



users.



Reporting

Business Objects

Universe and

Standard Reports

containing data

about the IT service

outage and

maintenance events

posted by IT support

specialists to the

status website via

the system status

web application..

Applicable for all

System Status

Application users



HR_BENE_USER

Power Users

HR/Pay

HR Time and

Attendance

Functional Office OBFS-Benefits Staff member of

central office with

central

create/read/update/d

elete responsibilities

for benefits data at a

university levelAll employees

(including student

employees)

Includes SSN,

Birth Date and Age

Excludes Veteran,

Vietnam service,

Race Ethnic,

Medical condition

and Payroll check

information

HR_BENE_USER

HR Payroll

HR/Payroll data is

restricted by University

Level OR Campus

HRFE

Data Warehouse Access Plan OBFS Payroll 8/12/2021

Organizational



available for OBFS

Staff-Payroll



(HR-EMP)


Hierarchy (HR-PJH)




(BOSPAY)



HR Deductions EDW - HR Deduction Administration

(HR-DA)


(HR_SLRYP)


(HRLvTrk)


(HRRptTm)

Headcount FTE

Analysis OLAP

Cube**


data.

OLAP Headcount User

Limited


Cube



Resources


Clarity – Work

Requests


and Resources

Clarity –

Timesheets

Clarity – Work

Requests




AITS PMO Approval

Required





Reporting








membership.


Service Desk

Manager users.



Reporting


Standard Reports containing

data about the IT service outage

and maintenance events posted

by IT support specialists to the

status website via the system


Applicable for all

System Status

Application users


Student access is not

available for UOHR

Staff



HR_PAY_CUST Power

Users

Functional Office OBFS Staff -

Payroll

Staff member of

central office with

central

create/read/update/d

elete responsibilities

for payroll data at a

university level

HR/Pay

HR Time and

Attendance


employees) Includes SSN, Birth


Disability, Race Ethnic and

Medical condition information

HR_PAY_CUST

HR Payroll

HR/Payroll data is

restricted (VPD) by

University Level OR

Campus

HRFE

Data Warehouse Access Plan OBFS Staff 8/12/2021

Organizational

CategoryJob Category Description Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles

BI Access

Roles BI Products

Accounts Receivable Accounts

Receivable

Accounts Receivable data is

not restricted

AR_USER Finance AR

Power Users

EDW - Finance Accounts Receivable (Fin_AR)




EDW - Finance ICR





EDW - Finance Purch Order Invoices (FinPOInv)











Travel and

Expense(TEM)


Must request in


area

Expense Trends

Analysis OLAP

Cube*


OLAP Users






folder


folder

Subawards Reporting Universe with Special Review

folder





Subawards Reporting Universe with Special Review


HR Employee EDW - HR Employee Administration (HR-EMP)

HR Position/Job EDW - HR Position and Job Hierarchy (HR-PJH)


EDW - HR Reported Time (HRRptTm) EDW - HR Reported Time (HRRptTm)






Headcount FTE

Analysis OLAP

Cube**

Employee, Position and Job data. OLAP

Headcount User

Limited



STU Pre-Registration

& Registration

Access Request

must be approved

by the appropriate

Campus OAR office

PRR Registration For student enrollments, this contains student name,

address, email, telephone numbers, date of admission,

date of birth, previous institutions attended, terms of

attendance including campus/location and full or part-

time status, college, curriculum, class level, expected

graduation date, participation in official activities and

sports.


Campus OR

Campus/College OR

Campus/College/Dept

PRR_DIR PRR Power

Users - Directory


STU Records &

Transfer Articulation

Access Request

must be approved

by the appropriate

Campus OAR office

Records & Transfer

Articulation

For student degrees, this contains student name,

address, email, telephone numbers, date of birth, terms

of attendance including campus/location, college,

curriculum, class level, and basic graduation information


RTA & Registration Census



Campus/College/Dept

RTA_DIR RTA Power

Users - Directory



Resources


Clarity – Work

Requests


and Resources

Clarity –

Timesheets

Clarity – Work

Requests




AITS PMO Approval

Required

Clarity Power

User





Reporting

Contains helpdesk data from the CA Service Desk

Manager application. The information includes ticket

details (customer, requestor, assignee, reporter and

activity log), knowledge base solutions, surveys, and

group membership.

Applicable for all CA Service

Desk Manager users.

UNCTR_HDESK_

USER

Helpdesk Power

User



Reporting

Business Objects Universe and Standard Reports

containing data about the IT service outage and

maintenance events posted by IT support specialists to

the status website via the system status web

application..



none granted System Status

User

AITS Apps - System Status



Kuali Coeus

Power Users


Chancellor for Research

(UIC) or Office of Sponsored

Programs (UIUC)

All employees (including student employees) Excludes

SSN, Birth Date, Age, Race Ethic, Gender, Salary

Planner job change reason, Citizenship, Disability,

Payroll check, Payroll deduction, Employee

Termination reason, Employee non-campus address,

Employee non-campus telephone, Employee non-

campus email address and VISA information

HR/Pay

Grants/contracts

KC_SPCL_RVW_

USER (This role

includes

KC_USER role

access)

FIN_USER Finance data is not

restricted

HR Payroll

All finance, grants and contract records, PADV

CFOAPAL and PAOR CFOAPAL records and Accounts

receivable records

Kuali Coeus Data from Kuali Coeus KC_USER

Functional Office OBFS Staff

HR_FIN_USER HR_FIN_USER

Power Users

HR Time and

Attendance

myProposals

(General Use)

Staff member of

central office with

central

create/read/update

/delete

responsibilities for

non-HR data at a

university level

Financial data

Kuali Coeus

Special Rev

Power Users

(This role

includes Kuali

Coeus Power

Users)


(VPD) by University Level

OR Campus

myProposals (OVCR

Central Office)

KC_NEGTNS_US

ER (This role

includes

KC_USER and

KC_SPCL_RVW_

USER role

access)

Kuali Coeus

Negotiation

Power Users

(This role

includes Kuali

Coeus Power

Users and Kuali

Coeus Special

Rev Power

myProposals (IRB

and ACC Compliance

Officer)

Finance Finance Power

Users

Data Warehouse Access Plan OBFS - Grants 8/12/2021

Organizational


Accounts Receivable Accounts Receivable Accounts Receivable

data is not restricted

AR_USER Finance AR Power

Users

EDW - Finance Accounts Receivable

(Fin_AR)



(FinCFOAPAL)


(FinFixdA)

EDW - Finance ICR


(FLOLGL)



(FinPCard)


(FinPtran)


(FinPOInv)


(HRFinExp)










(FinGrntP)

Travel and Expense (TEM) EDW - Finance Travel and Expense

Must request in


area

Expense Trends Analysis OLAP

Cube*


Users













folders



folders



folders

HR Employee HR_FIN_USER EDW - HR Employee Administration

(HR-EMP)


(HR-PJH)



(HRRptTm)




(HRFinExp)



(HR_SLRYP)


Cube**


Limited



Student access is

not available for

OBFS Grants Office

not applicable none granted none granted Help Desk Reporting


Resources


Clarity – Work

Requests







AITS PMO approval

required




Help Desk CA Helpdesk Reporting Contains helpdesk data from the CA

Service Desk Manager application.

The information includes ticket details

(customer, requestor, assignee,

reporter and activity log), knowledge

base solutions, surveys, and group

membership.



users.

UNCTR_HDESK_USE

R

Helpdesk Power User EDW - Helpdesk Reporting

System Status System Status Reporting Business Objects Universe and






application..

Applicable for all

System Status

Application users




Functional Office OBFS - Grants OBFS - Grants Office

HR_FIN_USER Power

Users

HR/Pay





Salary Planner job change reason,

Citizenship, Disability, Payroll

check, Payroll deduction, Employee

Termination reason, Employee non-

campus address, Employee non-

campus telephone, Employee non-

campus email address and VISA

information

HR_GRNTS_USER

HR Payroll

Kuali Coeus Power

Users

Finance Power Users

KC_USER

Financial data

HR/Payroll data is

restricted (VPD) by

University Level OR

Campus


records, PADV CFOAPAL and PAOR

CFOAPAL records and Accounts

receivable records

Grants/contracts

Kuali Coeus

Negotiation Power

Users (This role



Coeus Special Rev

Power Users)


Use)


ACC Compliance

Officer)

Finance

Kuali Coeus Special

Rev Power Users (This

role includes Kuali

Coeus Power Users)

Finance data is not

restricted

KC_SPCL_RVW_USE

R (This role includes


FIN_USER



Vice Chancellor for

Research (UIC) or

Office of Sponsored

Programs (UIUC)

myProposals (OVCR

Central Office)

KC_NEGTNS_USER

(This role includes

KC_USER and

KC_SPCL_RVW_USE

R role access)

Data Warehouse Access Plan Parking 8/12/2021

Organizational

Category

Job

CategoryDescription Data Subject Area Data Group Types of Records Data Restrictions Oracle Roles BI Access Roles BI Products


available for Parking Staff



(HR-EMP)


(HR-PJH)






HR Transit Deductions EDW - HR Deduction Administration

(HR-DA)


(HR_SLRYP)

Headcount FTE

Analysis OLAP Cube*

Employee, Position and Job data. OLAP Headcount User Limited Headcount FTE Analysis OLAP Cube



Registration

PRR Registration

Directory



numbers, date of admission, date of

birth, previous institutions attended,


campus/location and full or part-time

status, college, curriculum, class level,

expected graduation date, participation

in official activities and sports.

PRR data is

restricted by

Campus OR

Campus/College OR

Campus/College/De

pt

PRR_DIR PRR Power Users - Directory EDW - STU Registration Directory

(PRR_Dir)


Articulation

Records & Transfer

Articulation



numbers, date of birth, terms of

attendance including campus/location,

college, curriculum, class level, and

basic graduation information including

degrees, honors and certificates

RTA data is

restricted by

Campus OR

Campus/College OR

Campus/College/De

pt

RTA_DIR RTA Power Users - Directory EDW - STU Records Directory

(STU_DIR)

STU Registration Census Registration Census Frozen data related to student general

and registration by term which includes

student level, college, major, attributes,

IDs, registration groupings, etc. Excludes

SSN

Registration Census


Campus OR

Campus/College OR

Campus/College/De

pt

RS_RSTR Reg Census Power Users -

Restricted


(STUCENS)


HR_TRANS_USER Power

Users

Campus or

University-wide

Service/Support

Parking

Staff

Responsibilities for Transit

Deductions by employees

Establishment of student

staff and anticipating parking

demandHR/Pay

HR Time and

Attendance



Age, Gender, Payroll check,

Citizenship, Termination date,


Employee non-campus email address,


VISA and Family Medical Leave Act

(FMLA)

HR_TRANS_USER

HR Payroll

HR/Payroll data is

restricted by

University Level OR

Campus

Data Warehouse Access Plan Personnel Manager 8/12/2021

Organizational





EDW - Finance ICR




(FinPCard)


(FinPtran)


(FinPOInv)











(FinGrntP)

Travel and Expense

(TEM)



of Data area

Expense Trends

Analysis OLAP Cube*


Users






Review folder












EMP)











(HR-PJH)

Retiree Rehire Retiree Rehire information EDW - HR Retiree Rehire

Headcount FTE

Analysis OLAP Cube**


Limited






(FA_DM_TR)


(FA_DM_YR)


Registration

PRR Registration

Directory



telephone numbers, date of admission,

date of birth, previous institutions

attended, terms of attendance

including campus/location and full or

part-time status, college, curriculum,


participation in official activities and

sports.

PRR data is

restricted by

Campus OR

Campus/College

OR

Campus/College/De

pt


Directory


(PRR_Dir)


Articulation

Records & Transfer

Articulation



telephone numbers, date of birth,


campus/location, college, curriculum,

class level, and basic graduation

information including degrees, honors

and certificates

RTA data is

restricted by

Campus OR

Campus/College

OR

Campus/College/De

pt


Directory







Power Users)

FIN_USER


Users

Finance data is not

restricted

Restricted by Office

of Vice Chancellor

for Research (UIC)

or Office of

Sponsored

Programs (UIUC)





Coeus Special Rev

Power Users)

Finance Power Users

Financial Aid data

is restricted by

campus.



Restricted

CATSCHED_USER

Financial Aid awards Only Student Award info Includes

SSN

Catalog & Schedule


Campus

HR/Pay

Cat Sched Power UsersCatalog & Schedule


employees) Includes Birth Date and

Age Excludes SSN, Disability,


VISA and Family Medical Leave Act

(FMLA) information

HRFE

HR Payroll

HR_MGR_USER

HR Time and

Attendance



courses and sections offered by UI

and term.

HR/Payroll data is

restricted by

Campus OR

Campus/College

OR

Campus/College/De

pt

HR_MGR_USER Power

Users - SSN NO

Any Unit Personnel

Manager

Responsibilities for

personnel in a unit.

May be business

managers/fiscal

officers or support

staff.

DM_FINAID_LEVEL1



Receivable


Office)




access)

Finance

myProposals (General Use)


Compliance Officer)

KC_SPCL_RVW_USER

(This role includes


Grants/contracts

Kuali Coeus


requests must be approved

by Financial Aid Office


Financial data

Data Warehouse Access Plan Space Utilization Analyst 8/12/2021

Organizational


Data Subject


Any Unit Space Utilization

Analyst

Business Managers, Data

Analysts

Finance Space Utilization Details on building and room

square footage and utilization

General room and

building data is secured to

the home campus level.

Specific room categories

are secure to the home

admin level or home

college.

ARCHBS_USER Archibus Power

Users

EDW - Finance Space

Allocation

Data Warehouse Access Plan Student Advisor 8/12/2021

Organizational

Category

Job




Instructors




Instructors




(Schedule)



(PRR_Dir)


(PRR_Ltd)



OLAP Cube *



over time.




Cube


Articulation

Records &

Transfer

Articulation








Excludes SSN




RTA_LTD RTA Power Users -

SSN NO


(STU_REC)


(STU_Appl)


(DM_GrApp)


DataMart (DM_UGApp)


(DM_Recrt)



for UIC

Prospect and

Application


information for UIC

Undergraduate Programs from

Slate.







Applicants - UIC

Power Users



Census



(course registrations,

withdrawals, drops, cancelations,

etc.) including GPA and some

academic history information by


which includes student level,


registration groupings, etc.

Excludes SSN

Reg Census data is restricted

by Campus OR

Campus/College OR

Campus/College/Dept

RS_LTD Reg Census Power

Users - SSN NO


(STUCENS)


Census

Frozen data related to

applications and applicants by

term and program code. This

includes bio/demographic, test

scores, decision data by campus,

college, department, and major.

Allows for comparisons of




STU_APP_CNS_USE

RS

App Census Power

Users


(DMAppCns)



majors, minors, degrees, etc.

This data is maintained by the

UA - Planning and Budgeting

Office for all three campuses.


Users

EDW - Codebook


RA Power Users -

SSN NO








contacts/events, mailings,

interests, attributes,


Recruiting & Admission data is


Campus/College OR

Campus/College/Dept

Cat Sched Power

Users

PRR Power Users -

Limited

CATSCHED_USER









Course Catalog and Schedule

(i.e. Timetable) information

related to the courses and

sections offered by UI and term.

ADMISSIONS_REST

DMSTU_QUERY

PRR_LTD





OR Campus/College/Dept Fin

Aid & Cat Schedule data is


Academic College,

Department or

Functional Office

Student

Advisor

Staff with Advisor

responsibilities

Recruiting &

Admissions

STU Recruiting &

Admissions

Catalog &

Schedule

PRR

Registration


Registration


Data Warehouse Access Plan Foundation/Alumni Association 8/12/2021

Organizational

Category

Job



available as part of this

role



available as part of this

role



Registration. Access

Request must be

approved by the ALL

Campus OAR offices

PRR

Registration












PRR_UIAA_DIR PRR Power Users -

UIAA


(PRR_Dir)


Articulation. Access

Request must be

approved by the ALL

Campus OAR offices

Records &

Transfer

Articulation








Excludes SSN.




RTA_UIAA_DIR RTA Power Users -

UIAA


Functional Office Foundation/Al

umni

Association

Foundation/Alumn

i Association

Data Warehouse Access Plan UIUC Housing Analyst 8/12/2021

Organizational


Approved Units UIUC Housing Analyst Central Unit

Data

Analysts,

Dean of

Students,

VC of

Student

Affairs or

Technical

Staff with

data capture

duties

UIUC Housing Recruiting &

Admissions

HSNG_UIUC_USER none granted

Data Warehouse Access Plan University Contracts 8/12/2021

Organizational


Illinois Contract

SystemUniversity

Contracts

General contract details

without any confidential

information

No data restrictions ICS_USER ICS Power Users University Contracts Reporting

HR/Pay access is

not available for

Capital Programs

User




Any Unit Illinois Contract System Responsiblities

for tracking

general contracts

Student access is

not available for

Charitable

Contributions

Managers

not applicable

Data Warehouse Access Plan UOHR Staff 8/12/2021

Organizational

Category

Job

CategoryDescription Data Subject Area Data Group Types of Records

Data

RestrictionsOracle Roles BI Access Roles BI Products

Finance access is

not available for

UOHR Staff





Hierarchy (HR-PJH)


EDW - HRFIN BOS

Expenses (HRFinExp)

DM - HR Payroll

Reconciliation


(BOSPAY)

EDW - HRFE Paris

Transactions



(HRLvTrk)


(HRRptTm)


(HR_SLRYP)


Requisition

EDW - HR PRMS Exam

EDW - HR PRMS Extra Help

EDW - HR PRMS Security

Retiree Rehire Retiree Rehire

information

EDW - HR Retiree Rehire

Headcount FTE

Analysis OLAP

Cube*

Employee, Position and

Job data.

OLAP Headcount

User Full


OLAP Cube


Universe


Reporting

Contains helpdesk data

from the CA Service

Desk Manager

application. The

information includes

ticket details (customer,

requestor, assignee,

reporter and activity

log), knowledge base

solutions, surveys, and

group membership.

Applicable for all

CA Service Desk

Manager users.

UNCTR_HDESK_U

SER

Helpdesk Power User EDW - Helpdesk Reporting


Reporting

Business Objects

Universe and Standard

Reports containing data

about the IT service

outage and

maintenance events

posted by IT support

specialists to the status

website via the system


Applicable for all

System Status

Application users


Student access is

not available for

UOHR Staff


* Users must have HR Access and explicitly request access to Headcount FTE Analysis OLAP Cube.

HRFE

HR_HR_USER

Power Users

Functional Office UOHR Staff Staff member of

central office with

central

create/read/update/del

ete responsibilities for

HR data at a university

level

HR/Pay HR/Payroll data is

restricted by

University Level

OR Campus

HR_HR_USER

HR Time and

Attendance


student employees)

Includes SSN, Birth


Medical Condition,

Veteran, Vietnam

service, Payroll net pay

amount and Disability

information

HR Payroll

Data Warehouse Access Plan USC 8/12/2021

Organizational


Any unit

Unit Security

Contact User

Tracking user

access to the

Enterprise Data

Warehouse

(EDW).

Refreshable

reports for Unit

Security Contacts

(USC), that will

provide

information on

user EDW

access. Unit Security Contact EDW Access Report USC

Data related to user

access to the Enterprise

Data Warehouse including

Oracle Roles, BO Groups,

and VPD settings.

USC EDW access

data is restricted

by the org codes

the USC is

responsible for. N/A

USC Report

Refresher N/A

data warehouse access plan technology services

Documents