Database

ACCESS

Database

A series of objects used to enter, manage, and view data.

Table

Organizes the data of customers, inventory, etc. that’s broken down into individual units of information.

Field

A single unit of information about a person, place, item, or object.

Primary KeyThe field by which the table is sorted

whenever the table is opened. One field is designated as the primary key. The primary key field must contain unique

data for each record, such as account number.

Record

A collection of fields about a person, place, item, or object.

Query

Extracts data from one or more tables.It selects some of the fields from the table(s)

to display or print rather than viewing all fields in a datasheet.

Validity

Checking each entry to reduce errors and ensure that only valid information is stored for the customer.

Report

Print or view a tabular layout for datasheets or forms.Create a report when you want to specify which fields to print and have more control over the report layout and format.

Filter

Used to view only those records that meet specified criteria.Example: you may want to view only those

records of suppliers in one state.

Works Cited

Rutkosky, Seguin, Rutkosky, Marquee Series Office 2007, Paradigm Publishing 2008.