datahealth first insight webinar 10.01.09
DESCRIPTION
TRANSCRIPT
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Properly Protect Your Data Today to be Prepared for
Tomorrow’s Disaster
Carol Sites, MSDirector of Business Development
Eric Fouarge, Network Infrastructure Engineer
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Agenda
Importance of Backing UpBacking Up BasicsReasons for Data LossBest Practices for HIPAA Compliant
Backup SolutionWhy Multi-BackupsDataHEALTH/DemoQuestions and Answers
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Importance of Backing upReasons for backing up:
▪Potential consequences for not backing up▪Cost and time effective▪HIPAA required
Then why aren’t we better at backing up:▪Complacence – out of site, out of mind▪Time restraints of other office
responsibilities▪What we are doing is good enough
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Methods of Backup
Disk ImagingLocal Backup
▪Flash drives, DVDs, TapeOnline BackupData VaultingMulti-Backups
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Critical Data
What needs to be backed up▪Data defined as business critical and
business generatedoAccounting DataoPractice Management Software
(MaximEyes)oDigital Medical RecordsoDigital TimeclockoE-mail, Instant Messages, CalendarsoOffice Documents
April 10, 2023 Copyrighted DataHEALTH USA, 2009
REASONS FOR DATA LOSSSecuring Your Practice for Tomorrow
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Reasons for Data Loss
Hardware Failures• Accounts for 44%
Human Error• Accounts for 32%
Software Corruption• Accounts for 14%
Computer Viruses• Accounts for 7%
Natural Disaster• Accounts for 3%
April 10, 2023 Copyrighted DataHEALTH USA, 2009
How much does data loss cost?
Recent Studies indicate on average a 20MB of data loss of Medical Records can cost upwards to $19,000.
90% of Businesses that experience data loss close their doors within 12 months.
Information gathered from Ontrack Data Recovery Case Studies
April 10, 2023 Copyrighted DataHEALTH USA, 2009
BEST PRACTICES FOR HIPAA COMPLIANCE
Securing Your Practice for Tomorrow
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Best Practices
Knowing where your production data resides.
Having a documented Disaster Recovery Plan▪ Current list of providers phone numbers
with relevant account information.▪ Set a process to recover your primary
application.Test your Disaster Recovery Plan at
least once a year.
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Best Practices
Remove backup media from office. Backup media should be encrypted.Monitor the life of the media.Verify data is being backed up successfully
on at least monthly/quarterly basis.Monitor how long backups are taking to
insure proper backup.Develop a scheduled rotation for tape
backups.
April 10, 2023 Copyrighted DataHEALTH USA, 2009
WHY MULTI-TIERED BACKUP
Securing Your Practice for Tomorrow
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Why Multi-Tiered Backup
What is “Multi-Tiered Backup”▪Combining multiple methods of backup
in a single data protection planFail proof approach to backing up.No single point of failure.It all comes down to….
April 10, 2023 Copyrighted DataHEALTH USA, 2009
HOW IMPORTANT IS YOUR DATA?
April 10, 2023 Copyrighted DataHEALTH USA, 2009
DATAHEALTH’S ONLINE BACKUP SOLUTION
Why DataHEALTH?
April 10, 2023 Copyrighted DataHEALTH USA, 2009
DataHEALTH Service
DataHEALTH is the leading provider of online data backup, storage and recovery to the healthcare industry nationwide.
DataHEALTH eliminates the risk of manual backups, faulty tapes or drives, improper tape storage, human error and catastrophes such as fire and storm.
April 10, 2023 Copyrighted DataHEALTH USA, 2009
DataHEALTH’s Technology and Security
Backups are automatic, simple and flexible.Restore data anytime, any day and at any
location.State-of-the-art EMC storage technology
housed in Tier 4 data centers.All data is mirrored to a secondary site.Data is encrypted using US government
standard for encryption (128-Bit AES) and password protected.
All backups are verifiable.
April 10, 2023 Copyrighted DataHEALTH USA, 2009
HIPAA Accreditation
DataHEALTH is the only online backup provider to be fully accredited URAC HIPAA Security Business Associate.
This accreditation demonstrates that DataHEALTH takes all appropriate steps to safeguard information.
Although many other backup providers claim to be HIPAA compliant, DataHEALTH is the only online backup provider who is URAC HIPAA Security Accredited. There is a DIFFERENCE!
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Additional Information about DataHEALTH’s Backup Solution
Pioneering Online Backup technologyFastBIT Differencing technology
▪ Binary Level Incremental Backup11 Different Encryption Algorithms
▪ Default AES 128bit, DoD Standard CompliantDefault Retention Period of 30 Days
▪ Extendable upon request up to 7 yearsNo Bandwidth LimitationsNo Storage Limitations
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Backup PricingCOMPRESSED DATA STORAGE MONTHLY FEE
Up to 3 GBs $20.00
Each Additional GB over 3 GBs $4.00
Over 30 GBs Contact us for volume discount pricing
Licensing and Support Fee:$50.00 annually per license
Basic Backup Alert Monitoring:Included in the monthly data storage fee
DataHEALTH will contact the client via email if the server/computer does not backup 2 business days/nights in a row. On the 3rd business day, the client will receive an email providing instructions on how to fix any problem with the backup.
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Roadmap of DataHEALTH
Version 10 (4th Quarter 2009)▪Full Windows 2008 Support▪Local Backup Support▪Disk Imaging Support▪New Scheduling Engine▪New Data Mover Engine▪Online Account Management
April 10, 2023 Copyrighted DataHEALTH USA, 2009
DATAHEALTH SOFTWARE DEMO
April 10, 2023 Copyrighted DataHEALTH USA, 2009
Q & A
Schedule a Disaster Recovery Plan Assessment Today
www.datahealthfic.com
[email protected]@datahealthusa.com
888-656-DATA (3282), ext. 280