dataset journeys

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Data Set Journeys New Directions and Challenges in Acquiring Data for Library Collections Karen Hogenboom, Numeric and Spatial Data Librarian Lynn Wiley, Head of Acquisitions

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Page 1: Dataset Journeys

Data Set JourneysNew Directions and Challenges in

Acquiring Data for Library Collections

Karen Hogenboom, Numeric and Spatial Data Librarian

Lynn Wiley, Head of Acquisitions

Page 2: Dataset Journeys

Questions for everyone

• Who is buying small data sets on your campus?

• Where are data sets stored on your campus?

• How do researchers on campus know what has been purchased and where it is stored?

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Page 3: Dataset Journeys

What We Are Not Talking About

• Data management plans required for federal grants

• Research data generated on campus

• Subscription databases of downloadable data hosted on vendor’s servers

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Page 4: Dataset Journeys

What We Are Talking About

• Building a collection of downloadable small data sets

• User-driven collection development for data

• Our experiences acquiring and managing data sets

• Your experiences acquiring and managing data sets!

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Page 5: Dataset Journeys

Library Literature Review: sampling

• Mark P. Newton, C. C. Miller & Marianne StowellBracke (2010): Librarian Roles in Institutional Repository Data Set Collecting: Collection Management, 36:1, 53-67

• Florance, Patrick. 2006. GIS collection development within an academic library. Library Trends 55(2): 222–235.

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Literature Review sampling

• Davis and Vickery (2007 Datasets, a Shift in the Currency of Scholarly Communication: Implications for Library Collections and Acquisitions. Serials Review, 33(1), 26–32

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Page 7: Dataset Journeys

Why take this journey?

• Increase campus access to data sets• Embed librarians in research process• Create data “collection” with confidence in

usefulness to campus researchers• Develop skills in buying, storing and providing

access to data sets• Develop relationships with vendors for this

market

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Page 8: Dataset Journeys

First Step: Pilot Project

• Call for proposals

• Communication with potential applicants

• Data Services Committee review

• Brainstorm buying process internally– ?License terms

– ?Delivery format and then storage

– ?Payment method

Ordering the data and its receipt

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Page 9: Dataset Journeys

Now How Do We Get There?

BUYING

• Checking in with the vendor: relationships

– Where are they and Who

– Have they sold to libraries before

– Are they in our database

– Do they understand our requirements

– Are they open to using our agreement language

– Do they require an agreement be signed

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Page 10: Dataset Journeys

BUYING cont’d

• What to Buy

– Exact set: dates: geographic regions, subsets

– Format: excel, ascii, raw data vs. categorized, conversion issues

– Options for add ons or updating with new data

– Date created updated and by whom Copyright

– Lineage/ Origin

– Unique identifier for description and ordering

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Page 11: Dataset Journeys

Buying continued• HOW to buy

– Outright Purchase– Subscription (how updated, frequency)– Privacy issues– Agreement enforcement or authentication of

users– Costs (# of users, maintenance fees)– Pay for: invoiced, credit card one time vs.

maintenance– Have a standard data use agreement for access

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Page 12: Dataset Journeys

Work around

• Communication problems

• Payment problems

• Delivery problems

• Sales to individuals

• Follow up, follow up follow up

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Page 13: Dataset Journeys

So We Know Where We’re Going…

What we identified from pilot project

• Relationships critical

• Start small

• Need time to negotiate it all

• Revenue issue for vendors

• noncommercial yet needed income

• Data needs very specific

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Page 14: Dataset Journeys

And How Do We Make It Available?

• One researcher no problem public need better access:

• Load locally

• Web links to Datasets

• Catalog record– Small data sets

– Subject

– Title

– Corporate entry

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Next Steps on the Journey: Metadata

• Metadata

–NISO Standards

– FGDC metadata / ISO 19115

–Data Documentation Initiative (DDI)

–MARC records

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Next Steps: Use and Storage of Datasets

• Deposit issues: Technical, IRB

• Cleaning data prior to deposit

• Consultation on field values

• Set up of data

• Indexing or guides

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Page 18: Dataset Journeys

More Next Steps

• Specific ways to involve librarians in research

• Rolling application period

• Increase the funds available!

• Spread the word

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Page 19: Dataset Journeys

Discussion

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• Who is buying small data sets on your campus?

• Where are data sets stored on your campus?

• How do researchers on campus know what has been purchased and where it is stored?

Page 20: Dataset Journeys

Contact us:

• Karen Hogenboom, Numeric and Spatial Data Librarian: [email protected]

• Lynn Wiley, Head of Acquisitions: [email protected]

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• Morris, Steven P. 2006. Geospatial Web services and geoarchiving: New opportunities and challenges in geographic information service. Library Trends 55(2):285–303.

Available at: http://muse.jhu.edu/journals/library trends/v055/55.2morris.html.

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