Annual General Meeting

Date: January 30th 2010Venue: Hotel Lake Castle

Time: 05:00 pm

Arcadia Noor Castle

Overview of ANC Management Committee Annual Report of ANC Balance sheet for Y2009 Proposed yearly budget for Y2010 Development project summary Major challenges Open discussions

Contents

New ANC management committee was formed in November 2008.

President, Vice-president, General Secretary, Treasurer and One member post have been elected in the meeting.

President – Mr. Rabbi Shahariar KhanVice President - Mrs. Rawshan Ara FerdousGeneral Secretary – Mr. Anwar Hossain MeelkyTreasurer – Mr. Sherif Bukhtiar DaulaMember - Dr. M.A. Quassem

Next ANCMC election will be held on Dec 2010 according to By-Laws.

ANC Management Committee

Total Eight monthly meeting have been organized in last one year and took major decisions.

Appointment of society manager Initiate development project Regularize day to day activities Regularize outstanding accounts and service

charges Regularize outstanding bills and services Rent out common garage to owners/tenants Introduction of opex savings strategy Ensure better and healthy environment for the

apartment dwellers

Yearly Summary

Opex savings activitiesSLService Qty Unit Price Total Price1Light point repair 27 30 810 2Tube Light fittings 2 50 100 3Intercom servicing 1 500 500 4Intercom servicing 7 300 2,100 5Genset servicing 1 1,000 1,000 6TNT Line cabling 5 200 1,000 7Lift Fan servicing 1 7,000 7,000 8Lift Intercom servicing 1 3,000 3,000 9Security service 3 1,000 3,000

10Cleaner service 1 1,000 1,000 Total savings 19,510

Descriptions Dec-08 Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09Total Expenses

Electric Bill 4,685 3,069 3,564 2,972 2,945 3,529 3,035 2,535 2,766 2,297 2,656 2,794 2,573 39,420

Wasa Bill 8,464 5,899 6,613 4,814 5,290 7,010 6,217 5,200 6,251 5,626 6,313  6,516 74,213

Gas Bill 4,510 4,510 4,510 4,510 4,510 4,510 4,510 4,400 4,400 4,400 4,400 4,400 4,400 57,970

Lift Maintain       3,000 2,000 2,000 3,000 15,000 2,000 2,000 7,000 4,000 2,000 42,000

Security service 9,000 9,000 9,000 9,000 9,000 9,000 12,000 16,000 12,000 12,000 12,000 12,000 12,000 142,000

Manager Salary                     2,500 5,000 5,000 12,500

Cleaner salary 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 2,500 3,000 3,000 3,000 3,000 38,500Garbage Cleaning               400 400 400 400 400 400 2,400

Cleaning material               300 300 420 750 290 222 2,282

Mics Expenses   1,220 1,000      7,000 643 923 30 296 460 300 11,872

Electric Materials                     1,770 195 450 2,415Misc Maintenance                     2,478 166 40 2,684

Conveyance                     210 60 0 270

Bonus                   1,300 0   2,500 3,800

Generator Fuel             4,400  6,600 4,400 4,400 2,200 0 22,000

Total 29,659 26,698 27,687 27,296 26,745 29,049 43,162 47,478 38,140 35,873 48,173

34,965 39,401 454,326

Total Expenditure Y2009

Flat No Dec-08 Jan-09 Feb-09 Mar-09 Apr-09 May-09

Jun-09 Jul-09 Aug-09

Sep-09 Oct-09 Nov-09 Dec-09 Total Payment Received

Total Receivable

Flat 1A1

4,093   800       23,000 4,000 4,000 4,000 4,000 4,200 4,000 52,093

53,093

Flat 1A2

4,093           6,907 4,000 4,000 4,000 4,000 5,000 4,000 36,000

53,093

Flat 2A1

4,093 3,000 400 12,000 9,000 9,000 5,200     0 1,400 5,000 4,000 53,093

53,093

Flat 2A2

4,093           23,907 5,000   7,093 4,000 5,000 4,000 53,093

53,093

Flat 3A1

4,093           28,000   4,000 4,000 4,000 5,000 4,000 53,093

53,093

Flat 3A2

3,000 3,800 3,400                   5,000 15,200

53,093

Flat 4A1

4,093     3,400 5,700   15,000           19,000 47,193

53,093

Flat 4A2

4,093 1,100         24,000     10,900 4,000 5,000 4,000 53,093

53,093

Flat 5A1

4,093       4,000 4,000 11,000 4,000 4,000 4,000 4,000 10,000 4,000 53,093

53,093

Flat 5A2

4,093 3,000 2,200 3,000 4,000   10,000 4,000 4,000 4,000 4,000 5,800 5,000 53,093

53,093

Garage Rental               2,000 2,000 2,000 2,000 2,000 2,000 12,000

12,000

Total 39,837 10,900 6,800 18,400 22,700 13,000147,01

4 23,000 22,000 39,993 31,400 47,000 59,000 481,044 542,930

Service charge collection Y2009

Flat No Dec-08 Jan-09 Feb-09

Mar-09

Apr-09 May-09

Jun-09 Jul-09 Aug-09

Sep-09 Oct-09 Nov-09 Dec-09 Total Payment Received

Total Receivable

Flat 1A1 4,093   800       23,000 4,000 4,000 4,000 4,000 4,200 4,000 52,093

53,093

Flat 1A2 4,093           6,907 4,000 4,000 4,000 4,000 5,000 4,000 36,000

53,093

Flat 2A1 4,093 3,000 400 12,000 9,000 9,000 5,200     0 1,400 5,000 4,000 53,093

53,093

Flat 2A2 4,093           23,907 5,000   7,093 4,000 5,000 4,000 53,093

53,093

Flat 3A1 4,093           28,000   4,000 4,000 4,000 5,000 4,000 53,093

53,093

Flat 3A2 3,000 3,800 3,400                   5,000 15,200

53,093

Flat 4A1 4,093     3,400 5,700   15,000           19,000 47,193

53,093

Flat 4A2 4,093 1,100         24,000     10,900 4,000 5,000 4,000 53,093

53,093

Flat 5A1 4,093       4,000 4,000 11,000 4,000 4,000 4,000 4,000 10,000 4,000 53,093

53,093

Flat 5A2 4,093 3,000 2,200 3,000 4,000   10,000 4,000 4,000 4,000 4,000 5,800 5,000 53,093

53,093

Garage Rental               2,000 2,000 2,000 2,000 2,000 2,000 12,000

12,000

Total 39,837 10,900 6,800 18,400 22,700 13,000 147,014 23,000 22,000 39,993 31,400 47,000 59,000 481,044 542,930

Service charge collection Y2009

Total Outstanding

1,000

17,093

0

0

0

37,893

5,900

0

0

0

0

61,886

Description Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10Budget Required

Electric Bill 2,895 2,895 2,895 2,895 2,895 2,895 3,184 3,184 3,184 3,184 3,184 3,184 36,474

Wasa Bill 5,977 5,977 5,977 5,977 5,977 5,977 6,575 6,575 6,575 6,575 6,575 6,575 75,312

Gas Bill 4,950 4,950 4,950 4,950 4,950 4,950 5,500 5,500 5,500 5,500 5,500 5,500 62,700

Lift Maintain 2,000 2,000 2,000 2,000 2,000 2,000 2,500 2,500 2,500 2,500 2,500 2,500 27,000

Security service 9,000 9,000 9,000 9,000 9,000 9,000 12,000 12,000 12,000 12,000 12,000 12,000 126,000

Manager Salary 5,000 5,000 5,000 5,000 5,000 5,000 7,000 7,000 7,000 7,000 7,000 7,000 72,000

Cleaner salary 3,000 3,000 3,000 3,000 3,000 3,000 3,500 3,500 3,500 3,500 3,500 3,500 39,000Garbage Cleaning 400 400 400 400 400 400 500 500 500 500 500 500 5,400

Cleaning material 300 300 300 300 300 300 500 500 500 500 500 500 4,800

Mics Expenses 500 500 500 500 500 500 700 700 700 700 700 700 7,200

Electric Materials 300 300 300 300 300 300 400 400 400 400 400 400 4,200Misc Maintenance 500 500 500 500 500 500 700 700 700 700 700 700 7,200

Conveyance 100 100 100 100 100 100 200 200 200 200 200 200 1,800

Bonus 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 1,700 20,400

Generator Fuel 4,400 4,400 4,400 4,400 4,400 4,400 6,600 6,600 6,600 6,600 6,600 6,600 66,000

Total 41,022 41,022 41,022 41,022 41,022 41,022 51,559 51,559 51,559 51,559 51,559 51,559 555,486

Proposed Yearly budget for Y2010

Flat NoJan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10

Total Receivable

Flat 1A1 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 1A2 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 2A1 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 2A2 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 3A1 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 3A2 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 4A1 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 4A2 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 5A1 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Flat 5A2 4,000 4,000 4,000 4,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 54,000

Garage Rental 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 24,000

Total 42,000 42,000 42,000 42,000 42,000 42,000 52,000 52,000 52,000 52,000 52,000 52,000 564,000

Service Charge Receivable Y2010

Total paintings Tiles on Stair and Reception areas Outside face lifting Gardening Reception aria thai works and decoration False ceiling Terracotta tiles on lift area Pavement Tiles (Optional)

Development Project (Scope)

Total expected collection Tk 5,50,000/- as agreed from 10 flat owners

Total estimated expenditure:◦ Tk. 7,02,000/- ◦ Tk. 6,32,000/- (Without pavement tiles)◦ Tk. 5,30,000/- (Without pavement and optional

features) Optional Features:-

◦ New Gate – Tk. 50,000/-◦ New Intercom – 20,000/-◦ Reception area chandelier – 5,000/-

Development Project (Budget)

Collection of service charge in time Compliance of By laws by flat owners and

tenants Tenants’ Office staffs and visitors

management Residential Vs commercial Tenants Tenant information database Completion of renovation project Registration of Society

Challenges

Question and Answers Any urgent agenda by flat owners

Open Discussion

Thanks