date: monday, october 28, 2019 time: 10:00 am projects in the … · 2019-10-28 · workforce1 will...

Department of Design and Construction PRE-PROPOSAL CONFERENCE ATTENDANCE SHEET

DATE: Monday, October 28, 2019

TIME: 10:00 AM

PIN: 8502020VP0002P-4P

PROJECT DESCRIPTION: CCLPROJ, Requirements Contract for Community Outreach and Engagement Services in Connection with Various Infrastructure

Projects in the Boroughs of Manhattan, Queens, and Brooklyn.

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HireNYC: Goods and Services – Contractor Overview Program Overview HireNYC: Goods and Services is part of the Mayor’s larger HireNYC program, announced in One New York: The Plan for a Strong and Just City and Career Pathways: One City Working Together. It is a partnership between the City, employers and jobseekers to leverage the City’s purchasing power to connect low-income and underserved New Yorkers to employment opportunities. HireNYC: Goods and Services is a hiring process that requires businesses that contract with the City to share entry and mid-level positions with the City, and interview the qualified candidates that the City refers. It provides free, high quality recruitment services to employers and high-quality employment services to jobseekers. Contractors will work with the Department of Small Business Services’ Workforce1 System (Workforce1), a free employment service, to find qualified candidates to fill openings across their organization. HireNYC: Goods and Services Requirements On applicable contracts, all contractors will be required to:

• Enroll with the HireNYC Portal within thirty (30) days after registration of the contract; • Provide information on all entry to mid-level job opportunities1 arising from a contract that will be

performed in the City; • Interview qualified candidates sourced from Workforce 1 for those opportunities; • Provide feedback to Workforce 1 related to referred candidates that were interviewed and

employment information related to referred candidates that were hired; and • If no applicable employment opportunity related to a contract arose, to certify as such.

These requirements were designed to assist contractors with finding employees if openings occur throughout the term of the contract. Though contractors will be required to interview qualified candidates referred by Workforce1, contractors will not be required to hire anyone. Enroll Contracts through the HireNYC Portal All contractors must enroll qualifying contracts through the HireNYC Portal to attest to possible hiring needs arising from the contract. Enrollment must be completed within 30 days of the contract registration date. HireNYC: Goods and Services requirements apply to all new contracts with a value of $1 million or more for:

• Goods and services contracts; • Construction contracts with non-trade position

openings; and • Human services contracts that are not subject

to the Public Assistance Hiring Rider 1 Entry to mid-level job opportunities include those requiring no more than an associate degree, as provided by the New York State Department of Labor (see Column F of https://labor.ny.gov/stats/2012-2022-NYS-Employment-Prospects.xls)

HireNYC Portal Enrollment Screen

Enrollment through the HireNYC Portal includes:

1. Providing the name, phone number and email address for the person who will be the contractor’s primary contact with the City for all communications related to HireNYC: Goods and Services;

2. Providing basic information about the contractor, including business name, address, EIN and City Vendor ID Number;

3. Providing the Contract ID Number; and 4. Attesting to whether the contractor intends to hire any entry or mid-level position(s) for work

arising from the contract to be performed in the City, and if so providing the approximate start date for the first hire.

If new positions become available during the life of the contract, those hiring requirements must be submitted through the HireNYC Portal. Contractors will be required to re-enroll through the HireNYC Portal every 365 days throughout the life of the contract. Work with Workforce1 Recruiters to Find Qualified Candidates If a contractor plans to hire for any entry or mid-level position(s) arising from a qualified contract, position profiles must be created in the HireNYC Portal for each position no less than 3 weeks before the intended date of employment. Once a position profile has been created, a recruiter from Workforce1 will contact the contractor within 3 business days to confirm the details of the position(s), discuss the screening process and recruitment timeline. The Workforce1 recruiter will work with the contractor’s primary contact to develop a recruitment plan that aligns with the contractor’s specific hiring needs. The contractor’s primary contact should be knowledgeable of the contractor’s hiring needs and/or have the ability to hire on behalf of the contractor. After finalizing the recruitment plan with the contractor, Workforce1 will recruit candidates for the open positions and screen qualified candidates based on the contractor’s specifications and hiring needs. Workforce1 will notify the contractor about qualified candidates and provide information, such as a resume with contact details, to allow the contractor to review the candidate profiles and schedule interviews. If the contractor does not consider a candidate to be qualified for an interview, they must provide a reason to Workforce1 for why the candidate is being disqualified. Provide Feedback on Interviews and Hires The contractor must provide to Workforce1 information about the outcomes of the interviews. For candidates that were hired, this includes the start date as well as wage and hours per week. The contractor will be able to provide this information through the HireNYC Portal. For general HireNYC questions, contact [email protected]

For questions about the HireNYC Portal, contact [email protected].

HireNYC URL: http://www.nyc.gov/hirenyccontracts

HireNYC Portal Candidate Feedback Screen

mailto:[email protected]

mailto:[email protected]

http://www.nyc.gov/hirenyccontracts

Bill de BlasioMayor

Lorraine GrilloCommissioner

P R E - P R O P O S A L C O N F E R E N C E F O R C O M M U N I T Y O U T R E AC H A N D E N G AG E M E N T S E R V I C E SA N D R E W H O L L W E C KD E P U T Y C O M M I S S I O N E R

O C T O B E R 2 8 , 2 0 1 9

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ABOUT DDC The Department of Design and Construction (DDC) was established in 1996 as the City’s chief design and construction manager.

Since then DDC has successfully completed thousands of public works projects with a combined value of over $20 billion.

DDC’s Capital Portfolio Has Expanded Significantly

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$5.8B DEP

$3.6B DOT

$765M DCAS

$598M SANITATION

$526M NYPD

$517M PARKS

$451M CULTURAL AFFAIRS

$235M DHS

$186M BPL

$167M ACS

$157M QPL

$153M NYPL

$363M OTHERS

TOTAL VALUE: $13.5B TOTAL NUMBER OF ACTIVE PROJECTS: 834

Source 2019 DDC Blueprint for Construction Excellence

Strategic Blueprint for Construction Excellence

A more proactive, outward-facing approach to community outreach and engagement

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COMMUNICATIONS AND POLICY DIVISION

Communications and Policy Division

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Our division is tasked with being the main point of contact for communities where we work, the officials that represent them, and the media.

The division was created in 2018 and encompasses the following units:

• The Office of Public Information

• Creative Services and Digital Strategy

• The Office of Intergovernmental and Community Affairs which includes the Office of Community Outreach and Notification (OCON)

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Office of Communications and Policy

Andrew HollweckDeputy Commissioner

Creative Services and Digital Strategy

Public InformationIntergovernmental & Community Affairs

OCON InfrastructureOCON Public Buildings

IntergovernmentalTEAM

TEAM TEAM

TEAMTEAM


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OFFICE OF COMMUNITY OUTREACH AND NOTIFICATION (OCON)

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WHAT IS OCON As DDC constructs and improves public buildings and infrastructure, the Office of Community Outreach and Notification (OCON) communicates with residents, businesses, and institutions.

We strive to lessen the impact to the community during the construction process.

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Works externally with:

• Community Boards

• Business Improvement Districts

• Civic Associations

• Other community stakeholders that may be impacted by DDC's construction projects

• Relationship building

and internally in support of DDC Divisions:

• Public Buildings

• Infrastructure

WHAT IS OCON

What is a Community Construction Liaison?

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Community Construction Liaisons (CCLs), are Consultants working on behalf of DDC as the frontline contact in the community.

Their primary responsibilities are to inform neighbors of construction activities, and quickly resolve any project-related impacts.

Why do we need a CCL Pilot Program?

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• For a more centralized management system of CCLs

• To communicate with stakeholders and communities more effectively

• To respond to local issues with more flexibility and tailor messaging for diverse areas

• To leverage the expertise, ideas, skills, and resources of an external firm

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OCON Gathers, Informs, and Notifies Stakeholders

DDC

Community Boards

Local Businesses

BIDs

Individuals

Civic Organizations

Outreach Manager

Community Construction Liaison

Consultants

Brooklyn

Staten Island

Queens

The Bronx

Manhattan

• Water Main and Sewer Replacements• Plazas• Pedestrian Bridges• Street Safety Improvements

Projects will be located in Manhattan, Queens, and Brooklyn.

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Example Project Types

Request for Proposal for Community Outreach and Engagement Services

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• Target program start date: Construction Season 2020

• DDC intends to award up to three contracts.

• Prime Consultants must provide an Outreach Manager to oversee community outreach services on up to four infrastructure projects with estimated construction values between $5M–$60M per project.

• CCLs may be required to work on more than one project at a time.

Request for Proposals

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The request for proposals for CCLPROJ (Community Outreach and Engagement Services in Connection with Various Infrastructure Projects) can be found here: https://ddcrfpdocuments.nyc.gov/rfp/

Anticipated Scope of Services

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• Selected firms will be required to provide all community outreach and engagement services necessary and required for the Project, pursuant to Task Orders issued by the Commissioner.

• The services to be provided by the Consultant are described in detail in the contract, as well as the Outreach Manual, included as an exhibit to the Contract.

• The Consultant selected to provide community outreach and engagement services for a specific Project will be prohibited from performing any other consulting services for that same Project.


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ANDREW CAMMOCKD E P U T Y A G E N C Y C H I E F C O N T R A C T I N G O F F I C E R

Helpful Reminders

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Inquiries: Must be requested by email no later than:Wednesday, November 6, 2019 by 4:00 PM

Due Date: Thursday, November 21, 2019 by 4:00 PM DDC Entrance is on 30th Place, not Thomson Avenue.Proposals to be hand delivered to the 1st Floor, Contracts Section.

Acknowledgement of Addenda:All addenda shall become part of the requirements of the RFP. Please sign and return with Attachment 8 in your proposal.

Proposal Package Contents

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Four separate packages will be required for submission:

1. Technical Proposal – One original and four copies and one electronic version saved as a single PDF on a clearly labeled disc (CD) or USB flash drive. The PDF must be text-searchable.

2. Fee Proposal (Attachment 7) – One unbound original and one electronic version on a clearly labeled compact disc (CD) or USB flash drive including:

(a) a single, appropriately bookmarked PDF AND(b) an excel file showing all calculations.

3. Schedule B: M/WBE Participation Requirements for Master Service Agreement (Attachment 9) – One unbound original.

4. Doing Business Data Form (Attachment 10) – One unbound original.

PASSPort

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Procurement and Sourcing Solutions Portal (PASSPort) Disclosure Filing (formerly known as Vendor Information Exchange System (VENDEX) Forms or Certificate of No Change)

All organizations intending to do business with the City of New York should complete an online disclosure process to be considered for a contract. This disclosure process was formerly completed using Vendor Information Exchange System (VENDEX) paper-based forms. In anticipation of awards, proposers must create an online account in the new Procurement and Sourcing Solutions Portal (PASSPort) and file all disclosure information.

Paper submissions, including certifications of no changes to existing VENDEX packages will not be accepted in lieu of complete online filings.

For more information about PASSPort, please visit nyc.gov/passport.

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General Information to Proposers (RFP-12 to RFP-14, Section VI)Proposers are advised to read the entire section.

Subcontractor Reporting (RFP-41)As of March 2013, the City has implemented a new web-based subcontractor reporting system through the City’s Payee Information Portal (PIP), available at www.nyc.gov/pip.

M/WBE Participation Requirement

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• M/WBE Participation Goals will be set for each Task Order.

• M/WBE requirement can be achieved by:1. M/WBE Prime Vendor2. Qualified M/WBE Joint Venture3. M/WBE Subcontractor(s)

• Asian MBE Firms will not receive M/WBE credit.

New York City Department of Small Business Service certified MWBE firms is listed at: www.NYC.Gov/SBS

HIRENYC: Goods and Services

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HireNYC Goods and Services is a hiring process that requires businesses that contract with the City to share entry and mid-level positions with the City, and interview the qualified candidates that the City refers.


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Consultants will be required to:

• Enroll with the HireNYC Portal within 30 days after registration of the contract;

• Indicate if entry to mid-level opportunities will arise from the contract; if no applicable employment opportunity related to a contract arose, to certify as such;

• Post job openings for entry and mid-level positions arising from the contract


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If you need additional guidance on HireNYC,contact Donna Pope: [email protected]

For questions about the HireNYC Portal, contact: [email protected]

Anticipated Timeline for Program and Project Management Services Procurement

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RFP Issued:Oct. 15, 2019

Pre-proposal Conference:Oct. 28, 2019

Proposal Due:Nov. 21, 2019

Anticipated Notice of Contract Award:May 2020

RFP Schedule Overview

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Question/Clarification Deadline: 4:00 PM, November 6, 2019

Proposal submission deadline: 4:00 PM, November 21, 2019

Inquiries:Lisa Rigatti: [email protected] Ortega: [email protected]

Q U E S T I O N S A N D A N S W E R S

T H A N K Y O U !

date: monday, october 28, 2019 time: 10:00 am projects in the … · 2019-10-28 · workforce1 will...

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