david coarsey project management techniques for implementing change

Take more in, take more out

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Take more in with AIMS technology


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Project management

Step by step project management techniques


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Project management steps

1. Objectives2. Post-it note diagram3. Time estimates4. Macro adjustments5. Gantt chart6. Risk analysis

7. Monitor progress8. Modify your plan

9. Review

Good planning makes the rest easier

A plan is never perfect but it helps you know what to expect. Plan to make changes.

If you want to get better, go through lessons learned


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1. Objectives2. Post-it note

diagram3. Time

estimates4. Macro

adjustments5. Gantt chart6. Risk analysis7. Monitor

progress8. Modify your

plan9. Review

Project management techniques

Write them down


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diagram3. Time

estimates4. Macro



plan9. Review


What is your priority?

time

costquality


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diagram3. Time

estimates4. Macro



plan9. Review


Set your operating parameters1. Why is that the constraint?2. What if we can’t….?3. Can we trade….?


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diagram3. Time

estimates4. Macro



plan9. Review

Project management post-it note diagram

Build a website


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diagram3. Time

estimates4. Macro



plan9. Review


Define the site

Hire a designer

Select a copywriter

Choose a domain name

Hire an SEO company

Make our design

Write the copy

Build the site

Publish


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Define the site

Hire a designer

Select a copywrit

er


Hire an SEO

company

Make our design

Write the copy

Build the site Publish



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Project management time estimatesProject management steps


diagram3. Time

estimates4. Macro



plan9. Review

Rules for estimating time1. Use your experts2. Ongoing tasks are NOT allowed EVER3. Estimate time wisely


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Project management time estimates

About half way between expected and max



diagram3. Time

estimates4. Macro



plan9. Review

Best guess

Max


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Project management macro adjustments

Define the site

Hire a designer

Select a copywrit

er


Hire an SEO

company

Make our design

Write the copy

Build the site Publish1 w

4 w

4 w 8 w

4 w12 w

8 w

0 w

Time constraint

Resource constraint

1 w

21 weeks for the critical path


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diagram3. Time

estimates4. Macro



plan9. Review


3 ways to save time1. Spend more2. Reduce quality3. Overlap tasks


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Define the site

Hire a designer

Select a copywrit

er


Hire an SEO

company Make our design

Write the copy

Build the site

Publish

1 w

4 w

4 w

8 w

4 w

8 w

0 w

1 w 10 w 15 weeks!


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Task time wk 1 wk 2 wk 3 wk 4 wk 5 wk 6 wk 7 wk 8 wk 9wk 10

wk 11

wk 12

wk 13

wk 14

wk 15

Define the site 1 wk Hire an SEO company 4 wks Make our design 8 wks Build the site 4 wks Publish 0 wks Hire a designer 4 wks Hire a copywriter 4 wks Write the copy 4 wks Choose a domain name 1 wk



diagram3. Time and

cost estimates

4. Macro adjustments

5. Gantt chart6. Risk analysis7. Monitor


plan9. Review

Project management Gantt chart

ConfidentWatchDanger

DeliverableNow lineFloat


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diagram3. Time and

cost estimates




plan9. Review

Project management Gantt chart

www.smartsheet.com


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diagram3. Time and

cost estimates




plan9. Review

Project management risk analysis

Make something less likely

Make something less serious

How do we manage risk?


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diagram3. Time and

cost estimates




plan9. Review

Project management risk analysis

1. Spend more2. Reduce quality3. Extend time

Ways to reduce risk

time

costquality


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Task time wk 1 wk 2 wk 3 wk 4 wk 5 wk 6 wk 7 wk 8 wk 9wk 10

wk 11

wk 12

wk 13

wk 14

wk 15

Define the site 1 wk Hire an SEO company 4 wks Make our design 8 wks Build the site 4 wks Publish 0 wks Hire a designer 4 wks Hire a copywriter 4 wks Write the copy 4 wks Choose a domain name 1 wk



diagram3. Time and

cost estimates




plan9. Review

Project management progress monitoring

ConfidentWatchDanger

DeliverableNow lineFloat


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diagram3. Time

estimates4. Macro



plan9. Review

Project management modify

Managing cost1. Each Gantt chart line should have an associated cost2. Cost = Stuff What do you have to buy3. Cost = Staff Know who is doing what4. Cost = Time Think in terms of man-weeks


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diagram3. Time and

cost estimates




plan9. Review

Project management modify your plan

3 ways to modify your plan

time

costquality


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diagram3. Time and

cost estimates




plan9. Review

Project management review

Review right away


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diagram3. Time and

cost estimates




plan9. Review

Project management review

3 questions1. What went well?2. What didn’t go well?3. What should we change


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The Goal, Eliyahu Goldratt


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Guided e-Learning

David [email protected]

Take more in with AIMS technology

mailto:[email protected]


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diagram3. Time and

cost estimates




plan9. Review

Project management planning


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1. Objectives2. Post-it note diagram3. Time and cost estimates4. Macro adjustments5. Gantt chart6. Risk analysis7. Monitor progress8. Modify your plan9. Review



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Don’t say this!

…or this!



diagram3. Time

estimates4. Macro



plan9. Review


11/18/1630


Define the site

Hire a designer

Select a copywrit

er


Hire an SEO

company

Make our design

Write the copy


1 w 4 w

4 w 8 w

4 w1 w

4 w 4 w

0 w


11/18/1631


Define the site

Hire a designer

Select a copywrit

er


Hire an SEO

company

Make our design

Write the copy


1 w 4 w

4 w 8 w

4 w1 w

4 w 4 w

0 w

david coarsey project management techniques for implementing change

Education