David Geffen School of Medicine at UCLA

Lab Coat LaundryINSTRUCTIONS FOR LAUNDRY LOCATIONS: CHS, OHRC/BSRB, MRL, JULES STEIN EYE INSTITUTE, AND WARREN HALLLab coat laundering costs will be paid by the David Geffen School of Medicine.RECOMMENDATIONS:1. Keep a log of the ID number of the coat along with the date you dropped it off. You can use either the 6-digit UCLA number or the 12-digit Mission Linen number, whichever is available. 2. Write neatly.3. Do NOT turn in your second lab coat until your first lab coat is returned to you.General questions requiring an answer from the School of Medicine: SOMSafety@mednet.ucla.edu Location 3 Drop-Off Location: CHS A2-071 Pick-Up Location: CHS 12-096A, Thursdays, 1:00-3:00PM Local contact: SOM Safety office – SOMSafety@mednet.ucla.edu Location 4 Drop Off Location: Warren Hall 24-115 Pick Up Location: Warren Hall 24-115 Local contact: Rita Kern – RKern@mednet.ucla.edu Location 7 Drop Off Location: OHRC/BSRB southeast corner of loading dock, Pick Up Location: BSRB 310, Monday-Friday 9AM-4PM Local contact: Judith Cervantes – JCervantes@mednet.ucla.edu Location 8 Drop Off Location: Jules Stein Eye Institute in cage in hallway across from BH-647 Pick Up Location: Jules Stein Eye Institute in cage in hallway across from BH-647 Local contact: Evan Brooks – Brooks@jsei.ucla.edu Location 9 Drop Off Location: MRL loading dock in the northeast corner Pick Up Location: Outside the 5th floor MRL lobby, Thursdays, 1:30-2:30PM Local contact: Joelle Radford – JCRadford@mednet.ucla.edu

12-096A CHS (310) 206-9578

SAFETY

David Geffen School of Medicine at UCLA

PROCEDURE FOR FIRST TIME USERSAll lab coats (Legacy and PPE coats) must be tagged into our system if it is your first time.Step 1: Remove all items from the pockets and lapels, especially ALL PENS.Step 2: Fill out a repair tag with a wire tie. Print neatly and fill out all required fields:• PI First Name, PI Last Name, Department/Division, Laundry LocationMake sure the label on the repair tag filled out for your coat matches the location that is stated on the tag itself.Step 3: Attach the tag securely on the coat through the button hole, branded tag, or any other way you can make the tag not fall off your coat, preferably at the neck of the lab coat.Step 4: Log in your coats on the “Retapes” sheet. This helps us keep track of all the coats we currently have. Failure to do so may lead to a missing lab coat or a delayed return of your lab coat. Record any unique identifying information, including embroidery, coat brand, coat size, etc. Record the UCLA 6-digit number or the 12 digit Mission Linen barcode number if available.Step 5: Deposit the coat(s) in the bin labeled “RETAPES”.Step 6: You should expect your coat back within 2-3 weeks.

• Tagged coats will return with two new tags. One tag will be the Mission Linen tag (see image below) and the other tag will be a blank white tag.• Use the blank white tag to label the coat with the coat owner’s name or, if it is a shared coat, a generic naming system (e.g., Lee1, etc.). The Mission Linen barcode tag will only have the department code and the PI name, rather than the name of the individual coat’s owner.• Reminder – it will take 2 weeks for tagged coats to return to UCLA. If your coat does not return after two weeks, inquire with Mission Linen – UCLA_labcoats@missionlinen.com• If you contact this customer service address, be sure to include your name, email address, PI, department/division, style, gender of coat, coat ID number, and the date that you dropped your coat off.

12-096A CHS (310) 206-9578

SAFETY

David Geffen School of Medicine at UCLA

PROCEDURE FOR BARCODED, SOILED LAB COATSMake sure the lab coat has a Mission Linen Supply bar code label and that the blank label has the lab worker’s name or other identification written with indelible ink.

Step 1: Remove all items from the pockets and lapels, especially pens. Step 2: Log in your coats on the “Soil Bin” sheet. Failure to do so may lead to a missing lab coat or a delayed return of your lab coat. Record any unique identifying information, including embroidery, coat brand, coat size, etc. Record the UCLA 6-digit number or the 12 digit Mission Linen barcode number if available.Step 3: Deposit the lab coat in the bin labeled “SOIL BIN”. Step 4: Your coat should return in 1 week. Step 5: If your coat does not return after one week, send an email to UCLA_labcoats@missionlinen.com. If you contact this customer service address, be sure to include your name, email address, PI, department/division, style, gender of coat, coat ID number, and the date that you dropped your coat off.REMEMBER: These instructions are ONLY for people who have already tagged their coats and logged into our system.

12-096A CHS (310) 206-9578

SAFETY

Joe Bruin

David Geffen School of Medicine at UCLA

PROCEDURE FOR BARCODED LAB COATS THAT REQUIRE A CHANGE IN

THE DELIVERY LOCATION/DEPARTMENT/PIREMINDER: This process is specifically for coats that are already barcoded in the new system. Make sure the lab coat has a Mission Linen bar code and a blank white label.

Step 1: Remove all items from the pockets and lapels, especially pens. Step 2: Fill out a repair tag with a wire tie. Print neatly and fill out all required fields:• PI First Name• PI Last Name• Department/Division• Laundry LocationMake sure the label on the repair tag filled out for your coat matches the location where your coat is deposited. Step 3: Indicate on the repair tag in clearly printed writing that the coat requires retagging due to its owner changing labs or locations.Step 4: Attach the tag securely on the coat through the button hole, branded tag, or any other way you can make the tag not fall off your coat, preferably at the neck of the lab coat. Step 5: Log in your coats on the “Retapes” sheet. This helps us keep track of all the coats we currently have. Failure to do so may lead to a missing lab coat or a delayed return of your lab coat. Record any unique identifying information, including embroidery, coat brand, coat size, etc. Record the UCLA 6-digit number or the 12 digit Mission Linen barcode number if available.Step 6: Deposit the coat(s) in the bin labeled “RETAPES” Step 7: Expect your coat to be returned within 2 or 3 weeks.

12-096A CHS (310) 206-9578

SAFETY