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David Redman, Director Facilities and Administrative Services Division

April 4, 2012

HQ Renovation All Hands

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Welcome— David Redman, Director, Facilities and Administrative Services Division

HQ Relocation Reminders Move Information Key Dates Evacuation Plan

Paul Raudenbush, Chief, Headquarters Security Information Security

Classified and SBU Information Safe Relocation

Arnold Rotruck, Paxton Van Lines Packing Guidelines

Agenda

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Office of Communications Patrice Williams, Sharon Lord (Alternate)

Office of Procurement Laverne Randolph, Susie Marucci (Alternate)

Office of Protective Services Mark Dodd, Lakeesha Matthews-Williams (Alternate)

Office of Safety and Mission Assurance Bill Loewy

Organization POCs

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2nd Floor Moves April 25th Communications, and OSMA Move to the 2nd Floor April 30th Procurement

4th Floor Move May 3rd OPS

Moving crates / labels will be delivered two weeks prior to move April 11th

Employees are strongly encouraged to take personal items home

Organization file cabinets MUST be emptied by April 16th Proper labels must be applied

Move Information

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File Pedestals Employees MUST be packed & ready to move by COB the day

before scheduled move April 24th – Communications, OSMA April 27th - Procurement May 2nd - OPS

ITCD will pack computer equipment Employees to complete Paxton label sheet and place on desk for IT to apply

System Furniture Keys 5 drawer file cabinets should be locked and key provided to move POC File pedestals do not have to be emptied and will be moved by Paxton movers.

Pedestals should be locked and keys remain with employee

Move Information

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Office keys Office Protective Services, keys will remain with employees Office of Communications, Procurement and OSMA employees with NASA

issued keys must place keys in key collection envelope and complete a key card to receive new key. Key card and collection envelope should be returned to your POC.

*Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.

Move Information

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Move Guide Provided to POCs, March 27th

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April 11th Delivery of moving crates April 24th Packing completed for Communications, OSMA April 25th Office Move/Telework Day - Communications, OSMA April 27th Packing completed for Procurement April 30th Office Move/Telework Day – Procurement May 2nd Packing/Re-labeling completed for OPS May 3rd Office Move/Telework Day – OPS

* IT will be fully restored at completion of move. Employees should follow ITCD’s leave behind to map printers.

Key Dates

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2nd Floor Location

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4th Floor Location

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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite

renovation work and personnel relocations. If you are moved to a new area of the building for the

renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.

Verify your evacuation routes and staging area, regardless of where you are in the building.

If an alarm sounds listen, then act quickly

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Evacuation Procedures If you need assistance evacuating, report to the galley area on

whatever floor you are on. Once out of the building, do not return until the “all-clear” is

given. Follow directions given by the ICP, Emergency Management,

Security, and Building Monitors.

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Evacuation Staging Areas

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New Galley Areas 3 per floor

Keurig Coffee Maker Microwave (2) Refrigerator (2) Ice Maker Seating Area

HQ Renovation Update

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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy

& Atmosphere Prerequisite 2

HQ Renovation Update

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New sound masking and PA systems Sound masking provided throughout the building Zone controlled and adjustable Sound masking will be utilized as the PA system

GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet

HQ Renovation Update

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Project Manager Brian Smith: brian.s.smith-1@nasa.gov

Assistant Project Manager Regina Reilly: regina.reilly@nasa.gov

Assistant Project Manager John Ferri: john.a.ferri@nasa.gov

Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

HQ Renovation Facilities Points of Contact

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Information Security Classified Information Sensitive But Unclassified Information

Identifiable markings to indicate sensitive information SBU Cover Sheet

Burn Bags Securing Burn Bags Storage and Pick Up Locations

Safe Relocation

Protect Information that Warrants it!

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Packing Guidelines Packing with the Pax Box System

Build and stack Legal/Letter/Hanging Files

Stack and pack Label Placement and Removal

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Questions

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Back Up Slides

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Typical Floor Layout

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Design Advantages HVAC wall units will be used properly and help

balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to

increase productivity Reduce overall energy usage

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LEED Certification Piedmont is required to achieve Leadership in

Energy and Environmental Design (LEED) Certification

Construction Interiors Goal is Silver

Requires a partnership between landlord and NASA

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LEED Certification NASA can receive LEED points toward

certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the

productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC

beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use