day 3 in the pmproject management project management (pm) adjust

Day 3 in the pmProject Management

Project Management (PM)

ADJUST

Project Management Cook Day 3 in the pm # 2 / 14

Change Control

Change control involves identifying, evaluating, and managing changes throughout the project life cycle

Three main objectives of change control:Ensure they are adequately beneficialDetermine that a change has occurredManage actual changes when and as they occur,

especially impact


Change Review Process


Change Review System

A formal, documented process that describes when and how official project documents and work may be changed

Describes who is authorized to make changes and how to make them

Often includes a change control board and a process for communicating changes


Change Review Board

A formal group of people responsible for approving or rejecting changes on a project

Provides guidelines for preparing change requests, evaluates them, and manages the implementation of approved changes

Considers stakeholders from the entire organization


Project Review

A project should successfully pass through each of the project phases in order to continue on to the next

Management reviews should occur after each phase to evaluate the project’s progress, likely success, and continued compatibility with organizational goals


Project Closeout

Closing processes include gaining stakeholder acceptance of the final product and bringing the project or phase to an orderly end

Closing verifies that all of the deliverables have been completed

A project audit is often done


Transition Management

It is important to plan for and execute a smooth transition of the project into the normal operations of the company

Most projects produce results that are integrated into the existing organizational structure

Some projects require the addition of new organizational structures

Some projects end by extinction or starvation


Contract Close-out

Contract close-out includesproduct verification to determine if all work was

completed correctly and satisfactorilyadministrative activities to update records to

reflect final resultsarchiving information for future use

Procurement audits identify lessons learned in the procurement process


Administrative Closure

Administrative closure involvesverifying and documenting project results to

formalize acceptance of the products producedcollecting project recordsensuring products meet specificationsanalyzing whether the project was successful

and effectivearchiving project information for future use


Sample Final Report Outline

I. Cover page

II. Table of contents and executive summary (for a long report)

III. Need for the project

IV. Project description and letter of agreement

V. Overall outcome of the project and reasons for success or failure

VI. Project management tools and techniques used and assessment of them

VII. Project team recommendations and future considerations

VIII. Final project Gantt chart

IX. Attachments with all deliverables


Sample Appendix Items

I. Project description

II. Project proposal and backup data (request for proposal, statement of work,proposal correspondence, and so on)

III. Original and revised contract information and client acceptance documents

IV. Original and revised project plans and schedules (WBS, Gantt and PERT charts,cost estimates, communications management plan, etc.)

V. Design documents

VI. Final project report

VII. Deliverables, as appropriate

VIII. Audit reports

IX. Lessons learned reports

X. Copies of all status reports, meeting minutes, change notices, and other writtenand electronic communications


Lessons Learned

Lessons learned can include some of the following ideas taken from large completed projects:Let workers have funBeginnings are importantTop management support is criticalManaging change is 50% of project managementMake management reviews interactiveSet realistic milestone dates, and then stick to the

schedule as much as possiblePlan at a workable level


Concluding Remarks

Questions and Answers

Thank you, again.

You can find a copy of this lecture (75 KB) on the Internet at:

http://cha4mot.com/PM

day 3 in the pmproject management project management (pm) adjust

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