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This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:316279-2012:TEXT:EN:HTML

B-Diegem: system and support services2012/S 192-316279

Contract notice – utilities

Services

Directive 2004/17/ECSection I: Contracting entityI.1) Name, addresses and contact point(s)

Elia Asset N.V.Elia Prater Building - Culliganlaan 1G,For the attention of: Eddy Vanderhaegen1831 DiegemBELGIUMTelephone: +32 25467654E-mail: eddy.vanderhaegen@elia.beFax: +32 25467840Internet address(es): General address of the contracting entity: www.elia.beFurther information can be obtained from: The above mentioned contact point(s)Specifications and additional documents (including documents for a dynamic purchasing system) canbe obtained from: The above mentioned contact point(s)Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2) Main activityElectricity

I.3) Contract award on behalf of other contracting entitiesThe contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contractII.1) Description

II.1.1) Title attributed to the contract by the contracting entity:Support services for SAP Basic Component exploitation.

II.1.2) Type of contract and location of works, place of delivery or of performanceServicesService category No 7: Computer and related servicesMain site or location of works, place of delivery or of performance: Belgium.NUTS code BE

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement

II.1.4) Information on framework agreementFramework agreement with a single operatorDuration of the framework agreement

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Duration in years: 5

II.1.5) Short description of the contract or purchase(s):Elia will keep the responsibility of the complete SAP environment. The partner will be in charge of the properfunction of the exploitation services. Following domains must be covered by the selected partner:— 24/7 Helpdesk, monitoring, reporting, administration of the SAP environment, operations, managementservices, DRP, System refreshes,— Installations, upgrades & patching.

II.1.6) Common procurement vocabulary (CPV)72250000, 72300000, 72000000, 72260000

II.1.7) Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8) Information about lotsThis contract is divided into lots: no

II.1.9) Information about variantsVariants will be accepted: yes

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

II.2.2) Information about options

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical informationIII.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisionsgoverning them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4) Other particular conditions:The performance of the contract is subject to particular conditions: no

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professionalor trade registersInformation and formalities necessary for evaluating if the requirements are met: The applicant may be excludedfrom participating in the contract if he.a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into anarrangement with creditors, has suspended business activities or is an any analogous situation arising form asimilar procedure under national laws and regulations;b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up oradministration by the court or for an arrangement with creditors or of any similar proceedings under nationallaws or regulations;c) has been convicted of an offence concerning his professional conduct by a judgment which has the force ofres judicata;

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d) has been guilty of grave professional misconduct proved by any means which the contracting entity canjustify;e) is guilty of serious misrepresentations in supplying the information herein required.f) does not submit a recent certificate of good behaviour or extract from the “judicial record”.These documents may be replaced by a declaration on oath, available at the following address: swornstatement.g) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legalprovisions of the country in which he is established or with those of the country of the contraction entity;h) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of thecountry in which he is established or those of the country of the contracting authority;i) does not submit a recent certificate of non bankruptcy or of absence of proceedings for a declaration ofbankruptcy or of absence of a similar situation or proceeding issued by the registry of the Court of Commerce orby the competent authority of another state.With regard to points g, h and i, the applicant has to submit a certificate issued by the competent authority in theMember State concerned.In case of a joint venture, each of the partners separately has to submit the documents mentioned above.Furthermore, a joint venture has to submit copy of the act of its establishment and of the proxies concerningrepresentation.The Contracting entity reserves the right to demand at any time from the applicant the written evidence and allthe justificatory, official documents related to the legal position as specified above.2.The applicant or his subcontractors has to submit a certificate proving his registration as a Belgian contractor,if any.

III.2.2) Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: The applicants have tosubmit the following documents: bank statements, balance sheets, statements of the overall turnover and acalculation sheet with the financial ratio’s proving their financial solvability (based on e.g. liquidity ratio, solvency,efficiency ratio, etc) for the past three years. This calculation sheet is available as 4th sheet in the VendorsQuestionnaire.List those companies who are able to offer similar services/supplies/works and which have directly or indirectlycontrol over you company or is controlled directly or indirectly by your company.Control being defined as having the possibility to influence materially the appointment of the majority of directorsand/or the orientation of the strategy and governance.Describe the shareholder structure.

III.2.3) Technical capacityInformation and formalities necessary for evaluating if the requirements are met: — Detailed referencesof similar achievements during the last three years. The references must encompass the provision of SAPtechnologies ECC/SRM/BW/BO/PI/MDM/PORTAL/IDM/HANA/xECM/VIM Infrastructure Exploitation (including24/7 Helpdesk, monitoring, reporting, administration of the SAP environmen, operations management services,DRP, System refreshes),— Subcontracting part of the services, if yes full details of the subcontracted part,— The number of SAP certified employees working for your organization,— How many people will be assigned to these services,— Proof of the ability of the contact person and the people that will be assigned to these services tocommunicate orally in Dutch and French,— Detail clearly how the 24/4 duty has been implemented at one of your referenced customers.

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III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular professionExecution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for theexecution of the service: yes

Section IV: ProcedureIV.1) Type of procedure

IV.1.1) Type of procedureNegotiated

IV.2) Award criteria

IV.2.1) Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications or in theinvitation to tender or to negotiate

IV.2.2) Information about electronic auctionAn electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting entity:

IV.3.2) Previous publication(s) concerning the same contractPeriodic indicative noticeNotice number in the OJEU: 2012/S 8-012277 of 13.1.2012

IV.3.3) Conditions for obtaining specifications and additional documentsTime limit for receipt of requests for documents or for accessing documents: 5.11.2012Payable documents: no

IV.3.4) Time limit for receipt of tenders or requests to participate6.11.2012

IV.3.5) Language(s) in which tenders or requests to participate may be drawn upEnglish.

IV.3.6) Minimum time frame during which the tenderer must maintain the tender

IV.3.7) Conditions for opening tenders

Section VI: Complementary informationVI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no

VI.3) Additional information:

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal proceduresElia Asset Alexandre DuquesneCulliganlaan 1G

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1831 DiegemBELGIUME-mail: alexandre.duquesne@elia.beTelephone: +32 25467924Internet address: www.elia.beFax: +32 25467840

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:2.10.2012