Attendance Registration Management for higher education and CPD

Dean is a web-based attendance registration and management solution for institutions offering Higher Education and Continuing Professional

Development programmes.

Dean is accessed by students and lecturers on their own tablets, laptops or mobile devises and works across all browsers and brands.

Dean enables students to check-in to classes they attend and removes

the need for lecturers to ever ‘call’ the register.  

Benefits of the Dean System to Institutions •  No-one is required to ‘call the register’ a time consuming process that

eats into teaching time •  Students and teaching staff do not require any additional equipment onsite •  Administration is dramatically reduced as there is no need to collate

attendance records manually •  Inbuilt system security means falsified check-ins are not possible •  Simple to use back-end to upload student information and edit •  Fully protected, military-level secure system to ensure all data is safe •  Additional customisable functionality available to ‘plug and play’

Benefits of the Dean System to Students •  Students do not have to queue or wait to register, they are able to

manage their own check-in real-time •  Any number of students can check in simultaneously and share devises to

do so •  Individual student’s attendance record are easily available and issues

automatically flagged •  Students are sent reminders of their scheduled sessions to ensure they

don’t miss classes or assessments

System Overview - Concept

The underlying concept to the Dean system is the lecturer shares a code key with students attending their session in a given location at a given time for them to check-in to the session they are attending to log their attendance.

System Overview – Multiple Login

Both lecturer and students record their presence at the start and end of sessions in a simple ‘app like’ interface on their preferred equipment – laptop, mobile phone or tablet.

System Overview – Fraud Prevention

Unseen by the lecturer and student, Dean locates the position of the device being used to enter the registration to prevent fraud. If an ‘off-site’ student is told the code by a fellow student and tries to fraudulently claim attendance Dean will pick this up and alert the administrator.

System Overview – System Integration

The Dean system is simply integrated into your existing student data management programme. Data can be uploaded and reports can be exported in standard data formats to ensure that Dean can complement your current administrative programmes. Any complex integration requirements can be customised for you as a service.

System Overview – Backend Reporting

In the back end of the platform, a full suite of reports can be run on a daily/weekly/monthly/term based schedule. Reports available include: •  Attendance by student •  Attendance summary by faculty •  Attendance summary buy lecturer •  Overall statistics •  Student flag – Attendance issues •  Student flag – Fraudulent entry query

Additional Optional Features

The basic Dean option can be upgraded to add additional functionality that you may require for your institution. The following are existing add-ons you may like but fully customisable options can be created:

•  ‘My schedule’ where each students term schedule is uploaded so notifications can be sent to them of upcoming classes and sessions

•  Upload of course documentation so students can access it during and after sessions •  Polling and questionnaires to rate classes and other faculty activities •  Course progress showing students their % completion of their full course •  News feed for campus, institution or school news with notifications sent to

students of important announcements

Contact us Please contact us on the details below for more information about the Dean system how it can work for your organisation.

Contact Alan Searles – TME London

alan@media-exchange.me : +44 (0) 7973 377675

Who we are

Contact Lucy Mountain – Mountain Consulting

lucy@mountain-consulting.com : +971 (0) 50 353 4630

UK CONTACT MIDDLE EAST CONTACT

Dean is a product by TME London - an international events and registration technology provider and who have been operating in the Middle East for over 20 years. Mountain Consulting is a UAE based Marketing Consultancy specialising in conferences, training and further education.