dean’s/intervention office form

©2010 Santa Cruz County Office of Education

Dean’s/InterventionOffice Form

Youssef [email protected]


Overview Collect data on student visitation to Dean’s

Office Google Forms are easy to access thru any

internet connected device Automatically aggregate and disaggregate

data Analyze data to maximize intervention

strategies


Google Forms Dean’s Office form utilizes Google Forms Easy to step up and FREE! Form is live on internet Data filled into forms are collected in

spreadsheet on Google Docs


Download the Template Access Google Docs Home Enter “TICAL” in the search field and click

“Search Templates” button Click on “Use this Template”


Looking at the Live Form Birthday/ Student ID optional SLC/Org. Unit also optional but can be

used to spot trends Password field used to validate form

submission , optional as well.


Strategies for using the Form Option 1- Place link to form in secure

location for teachers to fill out, then student is sent down.

Option 2- Teacher sends student down with paper form, which is then inputted in the Google Form by Dean or office clerk.

Both options have advantages/disadvantages


Sharing Share spreadsheet using person’s Google

Account email address Teachers only get link to live Form


Data Sheet All submissions go to this page Edits to data can only be made here Submissions are time stamped Column M provides a follow-up marker/

reminder Column N provides a location for

Admin/Dean comments


Stats-Today Real time disaggregation of submission

made today You can view all data elements including

grade, period, behavior, intervention strategy, etc.

Fully automated


Stats-Overall Time and SLC based disaggregation allows

for spotting of trends in short or long intervals

Simply change the “Start Date”, “End Date”, and SLC.

SLC is optional, leave blank for all entries


Sort-Teacher Sorts sheet by teacher name, thereby

putting all entries from a particular teacher together.


Student Search Search student entries by multiple criteria

(Start Date, End Date, Student Last Name, Grade, DOB / ID)

All fields are optional except dates


Teacher Search Input start and end date Input teacher name Disaggregates the data to view students

sent by a particular teacher


FollowUp Needed Insert an open and close date This sheet will pull entries marked with a

“yes” in Column M from the Data sheet Note: no editing can be performed in this

sheet. All editing has to be completed on the Data sheet.


Customizing the Form In Forms Editor, change the title of the live

form Insert teacher names Change grades or periods Change names of SLC/ Org. Units Change color scheme


Tips and Tricks A green cell indicates you change the value

in the cell Very easy to use on iPad, or other mobile

devices


Clear Sample Data Select all cells with sample data Right Click, “Clear Rows”


Conclusion Form is online Data is disaggregated dynamically Helps with spotting trends to maximize

Intervention strategies


Dean’s/InterventionOffice Form

Youssef [email protected]

dean’s/intervention office form

Documents