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Dear Bidder,

Attached along-with is the Tender document for “SUPPLY OF LT PANELS &

ACCESSORIES of POWER TRAIN LAB LT INTERNAL ELECTRICAL WORKS at ARAI

Chakan Phase III Pune”. You are advised to purchase this tender document from The

Automotive Research Association of India, Kothrud, Pune (Contact no. 020-30231629)

from 26th Dec 2013 to 2nd Jan 2014 between 1000 hrs to 1700 hrs.

Purchased tender document only shall be considered as valid bid.

Following is the format that shall be submitted while purchasing of tender. (This

should be

issued on firm’s Letterhead). The Authorized person should carry the Government of

India

issued Photo ID and a photo copy of the same while purchasing the Tender.

(FORMAT TO BE PRINTED ON FIRM’S LETTERHEAD)

To,

Purchase Officer,

The Automotive Research Association of India.

We request you to issue us the tender document for --------------------------------

Enclosed herewith (Details of Demand Draft/ Pay order/ Banker’s Cheque ) dated

……..drawn on -------------.towards non- refundable cost of Blank Tender document.

We are authorizing Mr./Ms …………………….. for collecting the same.

Following is the information of the personnel who shall be responsible for all further

communication with respect to these tenders.

Name of the Firm :

Type of the Firm : Prop / Partnership / Pvt Ltd / Public Ltd

Name & Designation of the contact person :

Concerned with this Tender :

Tel no. :

Cell Phone no. :

E- mail :

Name & Signature

Designation

Date Place

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THE AUTOMOTIVE RESEARCH

ASSOCIATION OF INDIA

Survey No.102, Vetal Hill, Off Paud road,

Kothrud , Pune -411038

TENDER DOCUMENT

FOR

Design, Supply, Testing & installation in

the required configuration & location of

LT PANELS & ACCESSORIES OF POWER

TRAIN LAB

R & D Laboratory Buildings at Plot no.

E1/1, MIDC, Chakan, Phase-III, Pune.

Tender No. ID/Elect./PTL. LT Panels/6288

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THE AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA

TENDER AND CONTRACT DOCUMENT

CONTENTS

Sr. No. Details Page No.

PART – 1

SECTION No. 1 Notice Inviting Bid and Instruction to

Bidders

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SECTION No 2 Tender and Contract Form 19

SECTION No 3 Eligibility criteria and bid evaluations 23

SECTION No 4 General Conditions of Contract 52

SECTION No 5 Special Conditions of Contract 72

SECTION No 6 Schedules A to F 77

SECTION No 7 Technical specifications 80

SECTION No 8 List of Drawing 102

PART – 2 SCHEDULE (BILL) OF QUANTITES (FINANCIAL

BID)

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SECTION 1

NOTICE INVITING BID AND INSTRUCTIONS TO BIDDERS

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SECTION 1

NOTICE INVITING TENDER AND INSTRUCTIONS TO TENDERERS

1.0 GENERAL

Bid Notice:

Item rate bids are invited by The Automotive Research Association of India,

(ARAI) an autonomous body, formed under the guidance of department of Heavy

Industries Govt. Of India, and Automobile manufacturers, for the work of Design,

Supply, Testing & installation in the required configuration & location of LT

PANELS & ACCESSORIES OF POWER TRAIN LAB for R & D Laboratories at

Plot no. E1/1, MIDC, Chakan, Phase-III, Pune.

1.1 Contract Period:

The time allowed for Design,Supply, Testing & Installation in the required

configuration & location of LT PANELS & ACCESSORIES of Power Train Lab at

site will be Three(3) Calendar months starting from the 15th day after the date of

issue of Letter of Acceptance.

1.2 Brief Scope of Work:

Brief scope of work is to Design, fabrication, assembling, wiring, testing, packing

forwarding, delivery at site, the installation of LT Panels shall be carried by ARAI

/Other contractor but under the clause supervision under this contract. LT panels

for various applications with all accessories complete in all respects as described in

this specification, single line diagrams & schedule of quantities as specified.

1.3 Site Description:

The site is located at Chakan Industrial Estate developed by Maharashtra Industrial

Development Corporation (MIDC) Phase III Plot E1/1; The Site is well connected by

road network with NH 4 and Pune - Nasik Highway. The typical tropical climate

prevails at the site, with Temperature ranging between 10°C to 45°C, Relative

Humidity 30 RH to 95 RH.

1.4 Inspection of Site:

Bidders are advised to inspect and examine the site and its surroundings and

satisfy themselves before submitting their bids. The bidders shall visit, inspect and

examine the site of Works to acquaint him with the site conditions and shall satisfy

him self regarding the various conditions and all other relevant information

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required for the preparation and submission of his bid. All expenses incurred in

this connection shall be borne by the Bidder. The submission of the bid shall mean

that the bidder acknowledges that he has satisfied himself as to the aforesaid

details. Any failure of the bidder to acquaint himself as above will not relieve him

from the responsibility for estimating properly or successfully performing the works.

1.5 Instructions to bidder

The Bidder firm shall be a registered firm (Proprietary or Partnership or Public

limited or Private limited) & must have appropriate registrations such as PF,

Service Tax, Value Added Tax & any other relevant registrations required under

statutory & regulatory requirements.

A set of bid Document shall be purchased from Infrastrcture Development

Department of Automotive research association of India S.No. 102, Vetal

Hill, off Puad road, Kothrud, Pune.-411038 (India).

. Rs.5000- (Rupees five Thousand only) + vat @ 5% amounting to Rs 250/-

(Rupees two hundred fifty only) Total Rs. 5250/-(Rupees five Thousand two

hundred fifty only) in the form of Demand Draft / Pay Order/ Banker’s cheque

drawn on any Nationalized/ Scheduled Bank payable at Pune in favor of The

Automotive Research Association of India, on submission of an bid. The purchase

receipt of this tender document require to be submit while bid submission in

Packet A Envelope 1.

i. All pages of the bid document including Annexures, enclosures, as well as

attachments shall be stamped and signed by authorized signatory.

ii. All columns of the Form shall be duly, properly and exhaustively filled in,

additional pages may be used as Annexure duly referred in column, in case of

space found is inadequate.

iii. No bid shall be considered for evaluation unless all the required documents are

furnished.

iv. Only those bids shall be opened, which have been received by the due date and

time. The ARAI shall not be responsible for postal or any other delay.

v. If any information furnished by the Bidder is subsequently found to be incorrect,

misleading, or deceptive or if there is a breach of any of the terms & conditions at

any time on the part of successful bidder or any other reason considered by The

Director, ARAI, the Contract with that contractor shall be terminated summarily

by the ARAI, No representative for this shall be entertained.

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vi. Bidders are expected to read and understand the requirement of eligibility criteria

as well as evaluation process before submitting the bid.

vii. The Bidders are expected to examine carefully all the contents of the scope of the

work, technicalities involved in it, bid formats and contents. Incomplete and

ambiguous bid shall be rejected. No representation for this shall be entertained.

viii. The Bidders shall be evaluated for eligibility based on the information provided in

the bid document submitted by the bidder. Therefore, it is imperative that

thorough information along with appropriate objective evidences for the claims

made; be attached with the bid.

ix. The bids submitted on behalf of a Firm, shall be signed by all the Partners of the

Firm or by a Partner who has the necessary authority through “Power of Attorney”

(Refer Annexure IV) on behalf of the Firm to submit the Bid.

x. The Bidders are advised that bids shall be submitted in a Two Packet System.

Packet A: Technical Bid.

Packet B: Financial bid.

In Packet A, bidders eligibility criteria & Bidders compliance to technical

specifications shall be verified through the bid documents submitted in Packet A,

if found acceptable bid shall be further evaluated as per the subsequent clauses.

The packet B, of the bidders shall be opened who qualify through the evaluation

of bid documents submitted in Packet A.

The successful bidder shall enter into contract for execution of the complete scope

of work with ARAI.

The decisions and / or the exercise of discretion by ARAI shall not be challenged

by any bidder and are final.

The Director, The Automotive Research Association of India, Pune – 411038

(India), reserves the right to cancel all or any bids, without assigning any reason

whatsoever.

2.0 CONTENTS OF BID DOCUMENT:

Each set of Tender or Bidding Document shall comprise of the Documents listed

below:

PART – 1

SECTION No. 1 Notice Inviting Tender and Instruction to

Tenderers

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SECTION No 2 Tender and Contract Form

SECTION No 3 Eligibility criteria and bid evaluations

SECTION No 4 General Conditions of Contract

SECTION No 5 Special Conditions of Contract

SECTION No 6 Schedules A to F

SECTION No 7 Technical specifications

SECTION No 8 List of drawings

PART – 2 SCHEDULE (BILL) OF QUANTITES (FINANCIAL BID)

3.0 CLARIFICATIONS ON BID DOCUMENTS & PRE-BID MEETING.

3.1 CLARIFICATIONS ON BID DOCUMENTS

The bidders are required to submit queries related to tender document in writing

or by E-mail so as to reach at the Office of Dy. General Manager, Infrastructure

Development Department, ARAI, S.No.-102,Vetal Hill, off paud road, Kothrud,

Pune. – 411038 Post bag no. 832 Pune -411004 (India), mail

gujar.pas@araiindia.com, warade.pas@araiindia.com as per the date mentioned in

table listed in clause 8.5.4 of this section.

3.2 PRE-BID MEETING

The bidder or his official representative will attend a pre-bid meeting which shall

take place at the Office of Dy. General Manager, Infrastructure Development

Department, ARAI, S.No. 102, Vetal Hill, off Paud road, Kothrud, Pune.-411038

(India).

3.2.1 The purpose of meeting is to clarify queries raised.

3.2.2 Minutes of meeting including the text of the queries submitted (without identifying

the source of queries) and the responses given will be E mailed. Any

modifications of the bid document which may become necessary as a result of

pre-bid meeting shall be made exclusively through the issue of an

addendum/corrigendum and not through the minutes of pre-Bid meeting. The

minutes of meeting as described above and the addendum /corrigendum, if any

will be emailed to each bidder who has purchased tender document. The MOM &

Addendum /Corrigendum shall become a part & parcel of the Tender Document.

3.2.3 Non-attendance at the Pre-bid Meeting will not be a cause for disqualification of a

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bidder.

4 AMENDMENT OF TENDER DOCUMENT

4.1 Before the deadline for submission of tender, the Tender Document may be

modified by ARAI through issue of addenda/corrigendum.

4.2 Any addendum/corrigendum issued shall be part of the Tender Documents; there

shall not be any press notification on amendment/ corrigendum. The Purchasers

of the tender shall be notified these amendments / corrigendum thru E mail only.

4.3 To provide prospective bidders reasonable time for taking into consideration

effects of the addenda / corrigenda in preparing their tenders, extension of the

deadline for submission of bids may be given as considered necessary by ARAI.

5 BID VALIDITY

5.1 The bid shall be valid for a period of 60 days from the due date for submission of

bid or any extended date as indicated in sub Para below.

5.2 Under exceptional circumstances, prior to the expiry of the original time limit for

bid Validity, the ARAI may request that Bidders to extend the period of bid validity

for a specified additional period. The request and the Bidders response shall be

made in writing. Bidder may refuse the request without forfeiting his Earnest

Money. Bidder agreeing to the request extension will not be required or permitted

to modify his Financial Bid, but will be required to extend the validity of the

Earnest Money for the period of the extension.

6 EARNEST MONEY

6.1 Bid shall be accompanied by Earnest Money of RS.4.0 Lacs (Rupees Four Lacs

only) in any of the forms given below:-

Banker’s Cheque / Pay Order / Demand Draft payable at Pune drawn on

Scheduled or Nationalized Bank in favor of The Automotive Research Association

of India.

Any bid not accompanied by Earnest Money in an acceptable form shall be

rejected by ARAI as non-responsive.

6.2 Bidder whose bid is accepted shall be required to furnish Security Deposit

equivalent to 5% of contract Value within the period as specified in Schedule F

(Section 6). This guarantee shall be in the form of Banker’s cheque / Demand

Draft / pay order / Bank Guarantee of any Scheduled bank or Nationalized Bank

in accordance with the prescribed form (Ref. Annexure –I). In case successful

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bidder fails to deposit the said Security Deposit within the period as specified in

Schedule F (Section 6), including the extended period if any, the Earnest Money

deposited by the bidder shall be forfeited automatically without any notice to the

said bidder.

6.3 Refund of Earnest Money

The Earnest Money of the bidders, whose eligibility is found not to be adequate,

shall be returned as soon as evaluation of Packet A has been completed by the

ARAI subject to provisions of Para 6.4 (b).

6.4 The Earnest Money is liable to be forfeited

a) If after bid opening, during the period of bid validity or issue of Letter of

Acceptance, whichever is earlier, any bidder -

i) Withdraws his bid or

ii) Makes any modification in the terms and conditions of the tender

which are not acceptable to the ARAI.

b) In case any statement/information/document furnished by the bidder is

found to be incorrect or false.

c) In the case of a successful bidder, if the bidder

i) Fails to furnish the Security Deposit within the time limit stipulated

in schedule F (Section-6) after the date of issue of Letter of

Acceptance.

In case of forfeiture of EMD as prescribed hereinabove, the bidder shall not be

allowed to participate in the retendering process of the work.

7.0 ALTERNATIVE PROPOSALS BY THE BIDDERS

The Bidders shall submit offers which comply strictly with the requirements of the

Tender Document. Alternatives or any modifications shall render bid invalid.

8.0 SEALING, MARKING & SUBMISSION OF BIDS

If the envelopes and packets are not superscripted and sealed as indicated below,

the ARAI shall assume no responsibility for the misplacement or premature

opening of the Tender. In case of premature opening of a bid, that bid shall render

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disqualified.

Two Packet System

The bidder shall submit the bid in original in two packets as under:-

8.1 PACKET A: - Technical bid.

The Packet A shall be marked as

“Packet A: - Technical bid: Tender no. ID/Elect./PTL. LT Panels/6288

Bidders Name: _____________

And shall contain the following

Envelope 1:- Marked as “Envelope 1 : EMD” and contain earnest money

in a form

Specified in a 6.1 of this Section- 1 & purchase receipt of this tender document.

Envelope 2:- Marked as “Envelope 2: Declaration & PoA” & Contain

Declaration by the bidder in the format specified. (Ref Performa 1 Section 3)

& PoA Power of Attorney in a format specified – Ref Annexure IV.

The bidder must submit the tender & contract form (section 2) duly signed

& Stamped on each page.

Envelope 3: Marked as “Envelope 3: Forms A to F”.

And Contain duly filled.

FORM A: Financial information.

FORM C: Details of all Works.

FORM D: Performance report of works.

FORM E: Basic information.

FORM F: Testing facility & Type test Certificates.

All above forms shall be duly filled with enclosure and its attachments and

objective evidences as applicable. The bidder shall submit the hard copies

of valid type test reports of 50 KA and 36 KA as per IEC 61439 duly signed

& stamped.

If the information provided by the bidder in the ``envelope 3’’ is not found

in line with tender requirements, the bid shall be summarily rejected,

``Envelope 4’’ & Packet ‘B’ financial bid will not be opened.

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Envelope 4:- Marked as “Envelope 4: Acceptance of tender terms &

conditions”

Shall contain a copy of complete set of as-purchased tender document

including blank Part-2 BOQ duly signed & stamped on each page, as token

of understanding & acceptance of all tender requirements & specifications.

Further, this envelope shall contain duly filled technical Specifications.

(Ref. – Section – 7 and data sheet Sr.no. 3).

Note: In this envelope, No financial information related to part-2 financial

bid of the tender shall be provided.

PACKET B: - FINANCIAL BID

The Packet B shall be marked as

“Packet B: - Financial bid: Tender no. ID/Elect./PTL. LT Panels/6288

Bidders Name: _____________

It shall contain Schedule (Bill) of Quantities, each page of which shall be stamped and

signed by the bidder. On the last page of Financial Bid, at the end, the bidder should

sign in full with the name of the Company, Seal of the Company and Date.

Each Correction, Cutting, Addition should be initialed by the bidder. On each page

bidder should write number of corrections / cuttings / additions. Overwriting shall not

be allowed. Item rate found over written shall be considered as free supply with rate as

zero.

The rates shall be quoted in decimal coinage. Amounts shall be quoted in full rupees by

ignoring fifty paise and less and considering more than fifty paise as rupee one. If the

same item figures in more than one section / part of Schedule of Quantities, the bidder

should quote the same rate for that item in all sections/parts. If different rates are

quoted for the same item, the lowest of the rates quoted only shall be considered for

evaluation of that item in all sections / parts of the Schedule of Quantities.

All two packets A, B should be put inside an outer envelope and sealed. This envelope

should be superscribed with the following details:

i) Tender for (Name of work)

ii) Tender number

iii) Date and time of opening of bid

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iv) From (Name of bidder & Address)

v) Addressed to Dy. General Manager, Purchase Department, ARAI, and S.No.

102, Vetal Hill, off Paud road, Kothrud, Pune - 411038 (India).

8.2 Authority to Sign

a) If the bidder is a proprietary firm, the Proprietor should sign above his full type

written name and the full name of his firm with its official address and address for

communication. b) If the bidder is a firm in partnership, the Documents should

be signed by all the partners of the firm above with their full type written names

and official address and address for communication. Alternatively the Documents

should be signed by a partner holding Power of Attorney.

c) If the bidder is a limited Company the Documents shall be signed by a duly

authorized person holding Power of Attorney in the prescribed Format (Annexure-

IV) for signing the Documents related to this work.

8.3 Points to be kept in mind while furnishing details

While filling the documents and the Financial Bid, following should be kept in

mind:

i) There shall be no additions or alterations except those to comply with the

instructions issued by the ARAI.

ii) Conditional Offer / Bid shall be rejected. Unconditional rebate / discounts

in the Financial offer will however be accepted.

iii) The ARAI reserves the right to reject any indirect benefit. While evaluating

the Bid Price, the indirect benefits offered which are in excess of the

requirements of the bidding documents or otherwise result in accrual of

unsolicited benefits to the ARAI shall not be taken into account.

8.4 Sealing and marking of tenders:-Same as above Sr. no. 8.1.

8.5 Deadline for submission of Bids

8.5.1 Bids must be received by the ARAI at the following address on the date and time

specified in the clause no. 8.5.4 below. In the event of the specified date for the

submission of the Tender being declared a holiday / Strike / Bandh or on any

account by the ARAI, the Tenders will be received up to the appointed time on the

next working day.

Address for submission of Tender: Dy. General Manager, Purchase Department,

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ARAI, S.No. 102, Vetal Hill, off Paud road, Kothrud, Pune. - 411038 (India).

8.5.2 The bids received by Email (soft submission) shall be summarily rejected.

The ARAI may extend the deadline for submission of bids by issuing an

amendment in writing or conveying electronically (E-mail) in which case, all rights

and obligations of the ARAI and the bidder previously subject to the original

deadline shall be subject to new deadline.

8.5.3 Any bids received by the ARAI after the specified date and time of receipt of bid

will be returned unopened to the bidder.

8.5.4 Schedule of activities related to bid

Activity Date Time

Purchase of Tender document 26 - Dec-2013 to 02-

Jan-2014

10.30 am to 5.00

pm.

Receipt of bidder’s queries 04 -Jan-2014 Upto 5.00 pm.

Pre bid meeting 06- Jan-2014 10 am at ARAI

Submission of bids 17 - Jan-2014 2 pm at ARAI

Opening of Packet A 17- Jan-2014 3 pm at ARAI

Opening of Packet B Shall be conveyed by

email after opening of

Packet “A”

9.0 BID OPENING, EVALUATION AND CLARIFICATIONS OF BIDS

9.1 The ARAI shall open all the bids received as described below, in the presence of

the bidders or their representatives who choose to attend the office of Dy. General

Manager, Purchase Department, 2nd floor ‘A’ building, ARAI, S.No. 102, Vetal Hill,

off Paud road, Kothrud, Pune- 411038 (India).

In the event of the specified date of the opening being declared a holiday by the

ARAI, the Tenders will be opened at the appointed time and location on the next

working day.

9.2 Two Packet System

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(a) (i) The PACKET A shall be opened and Envelope 1 containing EMD & purchase

receipt of this tender document shall be opened of all the bidders. If the EMD

furnished is not of the stipulated amount or is not in an acceptable form, the bid

shall be disqualified. The same shall be return to the representative without

further processing the same.

The Envelopes 2 of PACKET A containing declaration & PoA of remaining bidders

who have furnished EMD of correct amount in acceptable form shall then be

opened. The bidders name, the presence of EMD and Authority to sign and such

other details as the ARAI may consider appropriate shall be announced by the

ARAI at this juncture.

Further Envelope 3 of Packet A containing duly filled forms A, C, D, and E & F

(Section-03) shall be opened.

Subsequently Envelope 4 containing blank copy of tender document including

blank BOQ (part-2) duly signed & stamped on each page & duly filled technical

data sheets.

If required, the ARAI may ask any such bidder for clarifications on information

submitted; whose submitted information needs additional information or

clarification for effective bid evaluation. The request for clarification and the

response from the bidder shall be made in writing. If a bidder does not submit the

clarification/document requested, by the date and time set in the ARAI’s request

for clarification, the bid of such bidder shall be rejected.

The information submitted in packet A & Subsequent clarification if any shall be

analyzed and evaluated to identify the eligible (Meeting eligibility criteria) &

qualified bidders through evaluation process. The outcome of evaluation process

shall be shared with the bidders.

Packets B shall be opened for such qualified bidders only. The EMD and Packet B

(FINANCIAL BID) shall be returned unopened for Bidders whose Bids are not

found qualified through evaluation process.

Once the Eligibility / Qualification of the evaluation process is over then Packet B

shall be opened in the presence of bidders or representative who choose to be

present on the date & time specified by ARAI.

(b) Bidders whose Technical bid is found acceptable, Packet B (Financial Bid) will be

opened. Bidders name, amount quoted shall be announced.

10.0 INSPECTION OF SITE BY THE TENDERERS - Refer Para 1.5 above.

11.0 ARAI RIGHT ON ACCEPTANCE OF ANY BID

11.1 The bidders shall quote rates for all items, components of the items for completion

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of scope of the work. It shall be obligatory on the part of the bidder to sign the bid

document for all the components (The schedule of quantities, conditions and

special conditions etc.).

If required, the ARAI may ask any bidder the breakdown of unit rates. If the

bidder does not submit the clarification by the date and time set in the ARAI

request for clarification, such bid shall be rejected.

11.2 The competent authority on behalf of the ARAI does not bind itself to accept the

lowest or any other bidders and reserves to itself the authority to reject any or all

the bids received without the assignment of any reason. All bids in which any of

the prescribed condition is not fulfilled or any condition including that of

conditional rebate is put forth by bidder shall be summarily rejected.

12.0 CANVASSING PROHIBITED

Canvassing whether directly or indirectly, in connection with bidders is strictly

prohibited and bids submitted by bidders who resort to canvassing shall be liable

to rejection.

13.0 ARAI RIGHT TO ACCEPT WHOLE OR PART OF THE BID.

The competent authority on behalf of the ARAI reserves to himself the right of

accepting the whole or any part of the bid and bidder shall be bound to perform

the same at the rate quoted.

14.0 MISCELLANEOUS RULES AND DIRECTIONS

14.1 The bidder shall not be permitted to bid for works if his near relative is working

with ARAI. He shall also intimate the names of persons who are working with him

in any capacity or are subsequently employed by him and who are near relatives

to any senior level officer in the organization of the ARAI. Any breach of this

condition by the bidder would render his bid to be rejected.

No Engineer or Officer employed in Engineering or Administrative duties in the

Organization of the ARAI is allowed to work as Contractors for a period of one year

after his retirement from the ARAI service without the previous permission of the

ARAI in writing. The contract is liable to be cancelled if either the contractor or

any of his employees is found any time to be such a person who had not obtained

the permission of the ARAI as aforesaid before submission of the bid or

engagement in the contractor’s service.

14.2 If required by the ARAI, the bidders shall sign a declaration under the officials

Secret Act 1923, for maintaining secrecy of the bid documents drawings or other

records connected with the work given to them. The unsuccessful bidders shall

return all the drawings given to them.

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14.3 Use of correcting fluid anywhere in bid document is not permitted. Such bid is

liable for rejection.

14.4 In the case of Item Rate bids, only rates quoted shall be considered. Any bid

containing percentage below/above the rates quoted is liable to be rejected. Rates

quoted by the contractors in item rate bid in figures and words shall be accurately

filled in so that there is no discrepancy in the rates written in figures and words.

However, if a discrepancy is found, the rates which correspond with the amount

worked out by the contractors shall unless otherwise proved be taken as correct.

If the amount of an item is not worked out by the contractor or it does not

correspond with the rates written either in figures or in words then the rates

quoted by the contractors in words shall be taken as correct. Where the rates

quoted by the contractors in figures and in words tally but the amount is not

worked out correctly, the rates quoted by the contractors will, unless otherwise

provided, be taken as correct and not the amount.

14.5 In the case of any bid where unit rate of any item/items appear unrealistic, such

bid shall be considered as unbalanced and in case the bidder is unable to provide

satisfactory explanation, such a bid is liable to be disqualified and rejected.

14.6 All rates shall be quoted on the bid form. The amount for each item should be

worked out and requisite totals given. Special care should be taken to write the

rates in figures as well as in words and the amount in figures only, in such a way

that interpolation is not possible. The total amount should be written both in

figures and in words. In case of figures, the word ‘Rs.’ should be written before the

figure of rupees and word ‘P’ after the decimal figures, e.g. Rs.2.15 P and in case

of words, the word, ‘Rupees’ should precede and the word ‘Paise’ should be

written at the end. Unless the rate is in whole rupees and followed by the word

‘only’ it should invariably be up to two decimal places. While quoting the rate in

schedule of quantities, the word ‘only’ should be written closely following the

amount and it should not be written in the next line.

14.7 Sales-tax / VAT, purchase tax, LBT, Service Tax or any other tax / Cess on

material, labour and Works in respect of this Contract shall be payable by the

bidder and the ARAI shall not entertain any claim whatsoever in respect of the

same. Labour cess shall be recovered from Contractors bill at prevailing rates.

14.8 The Bid for the work shall not be witnessed by a Contractor or Contractors who

himself / themselves has / have bid for the same work. Failure to observe this

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condition would render bid of the contractors tendering, as well as witnessing the

bid, liable to summary rejected.

15 SIGNING OF CONTRACT AGREEMENT

15.1 The Bidder whose bid has been accepted shall be notified of the award by the

ARAI by issue of a `Letter of Acceptance’ ‘prior to expiration of the Bid Validity

period, in the form at Annexure VI. Within the Stipulated duration (Section-6

Schedule-F) from the issue date of Letter of Acceptance, the successful bidder

shall submit the Security Deposit (As specified in Section-4 Cl. No. 1.08) to ARAI.

The Letter of Acceptance shall be sent to the bidder in two copies one of which he

should return promptly, duly signed and stamped. The Letter of Acceptance will

be a binding Contract between the ARAI and the contractors till the formal

Contract Agreement is executed.

15.2 The bidder whose bid is accepted shall be required to submit stamp papers of

appropriate value as per the provisions of Indian Stamp Act within 15 days of the

date of issue of Letter of Acceptance. The cost of the stamp papers shall be borne

by the bidder.

15.3 At the same time the ARAI notifies the successful bidder that his bid has been

accepted, the ARAI will direct him to attend the ARAI’s office within 28 days of

issue of Letter of Acceptance for signing the Agreement in the Proforma at

Annexure VII.

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SECTION 2

TENDER AND CONTRACT FORM

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SECTION 2

TENDER AND CONTRACT FOR WORKS

To

The Accepting Authority

(Refer Schedule F –Section-06)

FORM OF TENDER

1 I/We have received, read and examined the complete document set issued as tender

which includes the Notice Inviting Tender and Instructions to Tenderers, Conditions

of Contract, Clauses of Contract, Special Conditions/Specifications, Schedules A to F

Specifications applicable, Drawings and Designs, Schedule of Quantities, other

documents and rules referred to in the Conditions of Contract and all other contents

contained in the Tender Document for the work.

2 I/We hereby tender for the execution and completion of the work and remedy any

defects therein, specified in the Schedule of Quantities within the time specified in

Schedule “F”, and in accordance in all respects with the specifications, designs,

drawings and instructions in writing referred to in Notice Inviting Tender and

Instructions to Tenderers and with such materials as are provided for by and in

respects in accordance with, such conditions so far as applicable.

3 We agree that our tender shall remain valid for a period of Sixty days (60 days) from

the due date of its opening or from the date of opening of financial bid and not to

make any modifications in its terms and conditions.

4 A sum of Rs. 4.0 Lacs (Rupees Four Lacs only) is hereby forwarded in the form of

Banker’s cheque / Demand Draft / Pay order issued in favour of The Automotive

Research Association of India, payable at Pune, as the Earnest Money.

5 If I/We withdraw my/our tender during the period of tender validity or before issue of

Letter of Acceptance whichever is earlier or make modifications in the Terms and

Conditions of the Tender which are not acceptable to the ARAI, then the ARAI shall,

without prejudice to any other right or remedy, be at liberty to forfeit entire Earnest

Money absolutely.

21

6 If I/We fail to furnish the prescribed Security deposit within prescribed period, I/We

agree that the said ARAI shall, without prejudice to any other right or remedy, be at

liberty to forfeit the said Earnest Money absolutely.

7 If, I/We fail to commence the work within the specified period, I/We agree that the

ARAI shall, without prejudice to any other right or remedy available in law, be at

liberty to forfeit the Earnest Money and Security deposit absolutely.

8 Further, I/We hereby agree that in case of forfeiture of Earnest Money or both

Earnest Money & Security deposit as aforesaid in paras 5 to 7 above, I/we shall be

debarred for participation in re-tendering process of the work.

9 On issue of Letter of Acceptance by the ARAI, I/We agree that the said Earnest

Money shall be retained by the ARAI towards SECURITY DEPOSIT, to execute all the

works referred to in the Tender document upon the Terms and Conditions contained

or referred to therein and to carry out such deviations as may be ordered, up to

maximum of the percentage mentioned in Schedule F, and those in excess of that

limit at the rates to be determined in accordance with the provisions contained in

section 4 Clause 5.02 of the tender form.

10 I/We hereby agree that I/ We shall sign the Formal Agreement with the ARAI within

28 days from the date of issue of Letter of Acceptance. In case of any delay,

I/We agree that we shall not submit any Bill for Payment till the Contract Agreement

is signed.

11 I/We hereby declare that I/We shall treat the tender documents, drawings and other

records connected with the work as secret/confidential documents and shall not

communicate information derived there from to any person other than a person to

whom I/We am/are authorized to communicate the same or use the information in

any manner prejudicial to the safety of the ARAI/State.

12 I/We hereby declare that I/We have not laid down any condition/deviation to any

content of Technical Bid and/or Financial Bid. I/We agree that in case any

condition is found to be quoted by us in the Technical and/or Financial Bid, my/our

Tender may be rejected.

13 I/We understand that the ARAI is not bound to accept the lowest or any tender he

22

may receive. I/We also understand that the ARAI reserves the right to accept the

whole or any part of the tender and I/We shall be bound to perform the same at the

rates quoted.

14 Until a formal agreement is prepared and executed, this bid together with ARAI’s

written acceptance thereof shall constitute a binding contract between us and ARAI.

15 I am/We are signing this Tender offer in my / our capacity as one/those authorized

to sign on behalf of my/our company..

Signature of Authorized Person/s

Date

Name/s & Title of Signatory

Name of Bidder

Postal Address

Seal

Witness

Signature

Name

Postal Address

Occupation

23

SECTION 3

ELEGIBILITY CRITERIA AND BID EVALUATION

24

SECTION 3

ELEGIBILITY CRITERIA AND BID EVALUATION

The Purpose of the bid evaluation is to ascertain Technical & financial capacities &

capabilities of the prospective bidders to undertake the scope of work specified in

section-1:-

The Evaluation process shall be performed in two steps. In the first step of evaluation,

the documents submitted shall be verified by ARAI for their adequacy towards fulfillment

of Eligibility criteria specified in clause 1.1 below. In case the Bidder’s proposal fails in

demonstrating fulfillment of those Eligibility criteria or its equivalence to them, his offer

shall be rejected. In the second step, the bids will be further quantitatively evaluated &

marks given as per the criteria specified in Clause No. 1.4 of this section and scores are

obtained.

The evaluation shall be performed based on the information submitted along with the

Bid including the supportive objective evidences attached with the Bid.

(NOTE: The bid shall be evaluated based on the information provided therein for short

listing the potential contractors. Therefore, it is imperative that exhaustive, correct and

appropriate information along with objective evidences for the claims made; be attached

with this bid).

“Similar works” means similar to the scope of work as stipulated in Section 1, in view of

capacities, application, type and other requirements mentioned in Technical

Specifications (Section 7).

1.1 ELIGIBILITY CRITERIA

(Information provided by the Bidder in Forms “A” to “F” will be considered).

a) The Bidders’ firm shall be a registered firm (Proprietary, Partnership or Public

limited or Private limited) & shall have appropriate registrations such as ESI, PF,

Service Tax, Value Added Tax & any other relevant registration. The Bidder shall

provide the Registration details of the above.

b) The bidder shall have average annual turnover of the firm not less than Rs. 60

Lacs in last 3 financial years through LT Panel business. Note that minimum

turnover of any year during last 3 financial years shall not be less than 80% of

minimum average turnover, to be supported by audited balance sheet for last

three financial years & certificate by Chartered Accountant to this effect.

c) The bidder shall have completed satisfactorily three similar works of totally type

tested LT panels each costing of Rs 80 Lacs or two similar works each costing of

Rs 120 Lacs or one similar work costing of Rs 160 Lacs during last five years

25

ending last day of the month March 2012 please mention in form ‘C. All these

works shall be as Totally type tested LT Panels for 50 KA,36KA.

d) The bidder shall not have incurred any loss in more than two years during the

immediate last five consecutive financial years, duly certified by the Chartered

Accountant.

e) The Bidder shall have valid ISO 9001 Certificate for LT Panels manufacturing unit

and CE Mark for their panels (As a product).

f) The LT Panels shall be Totally Type Tested (TTA) as per the standards IEC 61439-

1.

g) The bidder shall have supplied minimum two No’s of each of 50 KA,36 KA rating

LT Panels in last three years which are effectively commissioned and satisfactorily

working on site. Bidder shall submit the Customer’s Satisfactory Certificates.

h) The bidder shall be Original manufacturer OR License manufacturer OR License

Assembler of LT Panels as per IEC 61439 -1. The bidder, who is a License

manufacturer OR License Assembler shall provide valid certificate from OEM.

i) Brief on litigations of ongoing and completed works shall be provided for all the

works in last five years which are listed in this bid document for all works. (Only

for information).

1.2 DISQUALIFYING CRITERIA

1. Any Bidder failing in demonstrating the eligibly criteria & Not having the

necessary experience, Technical and financial strengths to undertake the work

shall be disqualify.

ONLY AFTER MEETING ELIGIBILITY CRITERIA, FURTHER QUANTITATIVE

EVALUATION WILL BE DONE.

1.3 QUANTITATIVE EVALUATION :

The Quantitative Evaluation of the eligible bids through their quantitative

evaluation of below mentioned parameters shall be done to short list and

empanel the contactors.

a) Financial strength: The Bidder shall have average turnover of the firm not

less than Rs.60 Lacs in last three financial years. Note that minimum

turnover of any year during last 3 financial years shall not less than 80% of

minimum average turnover.

26

b) Experience: The bidder shall have supplied minimum two No’s of each

rating of 50 KA,36KA, LT Panels in last three years which are effectively

commissioned and satisfactorily working on site. Bidder shall submit the

Customer’s Satisfactory Certificates.

c) Performance: The bidders should provide a Customer feedback of a work

mentioned earlier (minimum 5 customer feedback, Best five shall be

considered for evaluation).

d) Test Certificates: The LT Panels shall be Totally Type Tested (TTA) as per

the standards IEC61439-1.demonstrated through valid test certificate.

1.4 QUANTITATIVE EVALUATION AND METHOD OF EVALUATION

For the evaluations of the bid, the bidder shall be awarded points on the following

parameters in the manner as stated below.

QUANTITATIVE EVALUATION OF THE PERFORMANCE OF BIDDER FOR PRE-

QUALIFICATION:

Attributes Evaluation

A Financial Strength (

25 Marks)

Average Annual Turnover

25 Marks.

60 % marks for eligibility criteria

100% Marks for twice the eligibility

criteria or more

In between above : on Pro- rata basis

B Five year Experience in LT Panel ( 50 KA, 36KA) (25 Marks).

60 % marks for eligibility criteria

100% Marks for twice the eligibility

criteria or more

In between above : on Pro- rata basis

C Performance Report for all works specified in 1.4 (B) Above (25 Marks)

D Tests Certificates (50 KA, 36KA) (10 Marks)

Totally Type Tested (TTA) as per

the standards IEC61439-1.

To become eligible for short listing the bidder must secure at least 60% percent marks in

each attribute. Except in D & for D - 100% & overall 60%. In case, the evaluation of the

received bid does not result minimum three numbers of bidders as qualified and

shortlisted, further decision shall be at the discretion of Director ARAI.

27

Even though bidder satisfying the above Quantitative evaluation, he would be liable to

disqualification:

(a) It is found subsequently that made misleading or false representation or deliberately

suppressed the information in bid forms, statements and enclosures required in the

eligibility criteria document, and he has Poor contract performance abandoning like

work, not properly completing the contract etc.

The ARAI reserves the right, without being liable for any damages or obligation to inform

the bidders, to:

(a) Amend the scope and value of contract to the bidders.

(b) Reject any or all the bids without assigning any reason.

Any effort on the part of the bidders or his agent to exercise influence or to pressurize

the ARAI would result in rejection of his prequalification. Canvassing of any kind is

prohibited.

1.5 INFORMATION REQUIRED FROM BIDDERS FOR QUANTITATIVE

EVALUATION

1.0. Financial information

Annual financial Statement for the last five year in (Form “A”).

2.0. Technical Information

The Bidder shall have a minimum five years experience in design,

manufacturing and Testing of LT panels having breaking capacity of 50 KA

and 36 KA. Filled in (Form “C”).

Particulars of completed works and quality performance of the bidders duly

authenticated, certified by an officer not below the rank of Executive

Engineer or equivalent should be furnished separately for each work

completed or in progress mention in (Form “D”). (Use one form for each

work).

Basic information should be filled properly (Form ‘E’).

The Bidder shall have a minimum five years experience in design &

manufacturing of LT panels.

The Bidder shall have Valid ISO Certificate & CE Mark for their panels

(As a product) for LT Panels manufacturing unit.

The LT Panels shall be Totally Type Tested certificate (TTA) as per the

standards IEC61439-1.

Short circuit withstands levels.

28

The bidder shall be Original manufacturer OR License manufacturer OR

License Assembler of LT Panels.

3.0. Testing Facilities and type test certificates.

Bidder should provide the testing facility set up & Type test Certificates details

(In Form “F”).

29

FORM ‘A’

FINANCIAL INFORMATION

1 Financial Analysis – Details to be furnished duly filled figures in balance sheet

and profit / loss account for the last five years duly certified by the Chartered

Accountant, as submitted by the bidders to the Income Tax Department (Copies to

be attached).

Years

2007 -

2008

2008 –

2009

2009 -

2010

2010 -

2011

2011 -

2012

Gross

annual

turnover for

Supply of

LT PANELS

Profit /Loss

Signature of Chartered Accountant with seal Signature & Stamp of

bidders(s)

30

Form ‘B’ Not applicable.

Form ‘C’

DETAILS OF ALL WORKS OF (50 KA,36KA LT PANELS) COMPLETED DURING THE LAST

5 YEARS ENDING LAST DAY OF THE MONTH

Sr.

No

Details

of

work/pr

oject

and

Location

Details

of Total

Type

Tested

Panels

Cost of work in

Lacs of rupees

Date of

commenc

ement as

per

contract

Stipulated

date of

completio

n

Actual

date of

completio

n

Litigation/ar

bitration

cases

pending / in

progress with

details*

Name and

address

/Email /

telephone

number of

officer to

whom

reference

may be made

Remarks

1 2 3 4 5 6 7 8 9 10

Total

Type

Tested

Panels

Total

Panels

* Indicate gross amount claimed and amount awarded by the Arbitrator.

Signature & Stamp of Bidders(s)

31

FORM ‘D’

PERFORMANCE REPORT OF WORKS REFERED TO IN FORMS “C”

FEEDBACK FORM TO BE FILLED IN BY CUSTOMER / CLIENT

1. Details of work / project and location

2. Agreement no.

3. Tendered cost

4. Date to start

5. Date of Completion

i. Stipulated date of completion

ii. Actual date of completion

6. Amount of compensation levied for delayed completion if any

7. Amount of reduced rate items, if any due to inferior quality.

8. Performance report (Tick the appropriate )

(1) Quality of work :

Excellent/Very good/Good/Fair (Marks 15/10/5/0)

(2) Capability and competence of the organization:

Excellent/Very good/Good/Fair (Marks 15/10/5/0)

(3) Promptness in response:

Excellent/Very good/Good/Fair (Marks 10/7/3/0)

(4) Customer relations:

Excellent/Very good/Good/Fair (Marks 10/7/3/0)

(5) Quality of Human resources deployed for the project:

Excellent/Very good/Good/Fair (Marks 10/7/3/0)

(6) Timely completion of planed activities :

Excellent/Very good/Good/Fair (Marks 15/10/5/0)

(7) Smoothness in co-ordination at site and with various contractors /

utilities providers: Excellent/Very good/Good/Fair (Marks 15/10/5/0)

(8) Effective use of resources :

Excellent/Very good/Good/Fair (Marks 10/7/3/0)

32

(9) Whether litigations or Court Cases : ( Only for information)

Yes/No

Dated: Executive Engineer or Equivalent

Sign & Seal of the Customer / Client

33

FORM ‘E’

BASIC INFORMATION

1. Name of the bidders :

2. Nationality :

3. Address of the Bidders :

Regd Office:

Head Office:

Other Offices:

4. Telephone no./Telex no./Fax no.

5. Email Address :

6. Legal status of the bidders ( attach copies of original document defining the legal

status)

a) A Proprietary firm

b) A Firm in Partnership

c) A Public Limited company

d) A Private Limited company

7. Particulars of registration with various Government Bodies (attach attested

photocopy).

Organization/Place of registration Registration No.

8. Brief on Plant manufacturing facilities and testing facilities (may use separate

sheets to provide details).

9. Particulars of registrations for ESI / PF, Service Tax, Value Added Tax & Pan Card

(attach attested photocopy).

10. Names and titles of Directors and Officers with designation to be concerned with

this work.

11. Proprietary / Partnership/Public limited / Private limited / director of company:

a. Dismissed Government Servant Yes / No

b. Removed from Approved List of Contractors Yes / No

c. Demoted to lower class of Contractors Yes / No

d. Having business banned / suspended by Yes / No

Any Government in the past.

e. Convicted by the court of Law Yes / No

f. Retired Engineer / official from Engineering Yes / No

Dept. of Govt. of India within last two years.

34

g. Director or partner of any other company/ firm Yes / No

Enlisted with CPWD or any other department

h. Member of Parliament or any State Yes / No

Legislative Assembly.

If any answer of the above is ‘Yes’, furnish details on separate sheet.

12. Was the bidder ever required to suspend work for a period of more than six

months continuously after he commenced the work? If so, give the name of the

project and reasons of suspension of the work.

13. Has the bidder or any constituent partner in case of partnership firm, ever

abandoned the awarded work before its completion? If so, give name of the project

and reasons for abandonment.

14. Was the bidder or any constituent partner in case of partnership firm, ever been

debarred/ blacklisted for tendering in any organization at any time? If so, give

details.

15. The Bidder shall have a minimum five years experience in design &

manufacturing of LT panels.

Yes / No

16. The Bidder shall have Valid ISO 9001 Certificate & CE Mark for their panels (As a

product) for LT Panels manufacturing unit.

Yes / No

a) The LT Panels shall be Totally Type Tested (TTA) as per the standards IEC61439-1

demonstrated through valid test certificate. Short circuit withstand levels shall be

:

For main panel Bus rating above 4000A - 50 kA for 1 sec Yes / No

b) Sub LT Panels - minimum 50 KA 1 sec

Yes / No

c) Distribution boards up to 1000A - 36 kA 1 sec.

Yes / No

d) The bidder shall be Original manufacturer OR License manufacturer OR License

of LT Panels as per IEC 61439 -1. Therefore, the bidder, who is a License

manufacturer OR License Assembler shall provide valid certificate from OEM.

Please confirm -……………………………….

17. Any other information considered necessary but not included above.

Signature & Stamp of Bidder(s)

35

FORM ‘F’

Testing facility & Valid Type test Certificates

DESCRIPTION AVAILABILITY

A Routine tests

i. HV test

ii. IR Test before & after HV Test

iii. Primary/Secondary injection tests

B Valid Type Tests certificates (2sets hard

copies)

i. Temperature-rise limits.

ii. Dielectric properties.

iii. Short-circuit strength (Resistance).

iv. Effectiveness of the Protective circuit.

v. Degree of protection.

vi. Clearance of Creepage distances.

vii. Mechanical operation check.

viii. Strength of materials & parts.

Please mark “Yes” for availability of respective in house testing facility / Type

tests.

Signature & Stamp of bidders(s)

36

PROFORMA - 1

DECLARATION BY THE BIDDER

(Affidavit on Non-Judicial Stamp Paper of 100/- duly attested by Notary / Magistrate)

This is to certify that We, M/s. __________________________, in submission of this offer

and application submitted for Design, Supply of LT Panels and accessories of Power

Train Lab confirm that:-

i) We have not made any misleading or false representation in the forms,

statements and attachments in proof of the qualification requirements;

ii) We do not have records of poor performance such as abandoning the work,

not properly completing the contract, inordinate delays in completion,

litigation history or financial failures etc.

iii) Business has not been banned with us by any Central / State Government

Department/ Public Sector Undertaking or Enterprise of Central / State

Government.

iv) We have submitted all the supporting documents and furnished the relevant

details as per prescribed format.

v) The information and documents submitted with the tender by us are correct

and we are fully responsible for the correctness of the information and

documents submitted by us.

vi) We understood that in case of any statement /information/document

furnished by us or to be furnished by us in connection with this offer is

found to be incorrect or false, our EMD in full will be fortified and business

dealings will be banned.

vii) We understood and agree all tender condition & specification and no deviations are

sought. As a token of our acceptance of tender document each page has been

endorsed. We also agree that if any deviations sought, the tender will be rejected.

viii) Each page of bill of quantities is duly filled and enclosed in commercial / financial

bid.

ix) We shall maintain complete confidentiality as per official Secret Act 1923 regarding

37

tender document, drawings and records related to work if assigned to us.

x) We have valid Licence to carry out the work and we will ensure that our registration

and licence will be valid when work is complete.

SEAL, SIGNATURE & NAME OF THE BIDDER SIGNING THIS

DOCUMENT

Witness 1:

Name: Address:

Occupation:

Witness 2:

Name: Address:

Occupation:

38

ANNEXURE - I FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND

In consideration of the Employer having agreed under the terms and conditions of

agreement No…………………………………… dated ………………. made between

…………………………( the employer ) represented by ARAI Ltd for and on behalf of the

employer as an Agent/Power of Attorney Holder and ………………………………

(hereinafter called "the said Contractor(s)") ………. for the work

……………………………(herein after called the said agreement") the Contractor having

agreed to production of a irrevocable bank guarantee for `. …………………. (Rupees

……………………. Only) as a Security/Guarantee for compliance of his obligations in

accordance with the terms and conditions in the said agreement.

1. We …..……………………………………………. (hereinafter referred to as " the

(indicate the Name of the Bank) Bank") hereby undertake to pay to the ARAI for and on behalf of the employer as an Agent/Power of Attorney Holder an amount not exceeding Rs. _____________……………………………… (Rupees ………………………………………………only) on demand by ARAI for and on behalf of the employer as an Agent/Power of Attorney Holder.

2. We …………………….………………………… do hereby undertake to pay the (indicate

the Name of the Bank) amounts due and payable under this guarantee without any demur, merely on a demand from by ARAI for and on behalf of the employer as an Agent/Power of Attorney Holder stating that the amount claimed is required to meet the recoveries due or likely to be due from the said Contractor(s). Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. …………………………. (Rupees ………………………………………….only).

3 We, the said Bank further undertake to pay to the employer represented by The

Automotive Research Association of India for and on behalf of the employer as an Agent/Power of Attorney Holder any money so demanded not withstanding any dispute or disputes raised by the Contractor(s) in any suit or proceeding pending before any court or Tribunal relating there to our liabilities under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the Contractor(s) shall have no claim against us for making such payment.

1 We …………….……………………….. further agree that the guarantee herein

(indicate the Name of the Bank) contained shall remain in full force and effect

during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all dues of the employer represented by ARAI for and on behalf of the employer as an Agent/Power of Attorney Holder under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till Engineer-in-charge on behalf of the employer represented by ARAI for and on behalf of the employer as an Agent/Power of Attorney Holder certified that the terms and conditions of the said agreement have been fully and properly carried out by the said Contractor (s) accordingly discharges this guarantee.

39

5. We …………………..…………………….. further agree with the employer (indicate the

Name of the Bank) represented by ARAI for and on behalf of the employer as an

Agent/Power of Attorney Holder that the employer shall have the fullest liberty

without our consent and without affecting in any manner our obligations

hereunder to vary any of the terms and conditions of the said agreement or to

extend time of performance by the said Contractor (s) from time to time or to

postpone for any time or from time to time any of the powers exercisable by the

Employer against the said Contractor (s) and to forbear or enforce any of the

terms and conditions relating to the said agreement and we shall not be relieved

from our liability by reason of any such variation, or extension being granted to

the said Contractor (s) or for any forbearance, act of omission on the part of the

Employer or any indulgence by the Employer to the said Contractor (s) or by any

such matter or thing whatsoever which under the law relating to sureties would,

but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor (s).

7. This guarantee will neither be cancelled nor revoked by the bank without the

written authorization of the beneficiary (The Automotive Research Association of India). For this purpose the beneficiary would inform the Bank of their authorized signatories together with the specimen signatures.

8. This guarantee shall be valid up to ……………… unless extended on

demand by the employer represented by ARAI for and on behalf of the

employer as an Agent/Power of Attorney Holder. Not withstanding

anything mentioned above, our liability against this guarantee is restricted

to Rs. …………………….(Rupees ……………………………………. Only) and unless a

claim in writing is lodged with us within six months of the date of expiry or

the extended date of expiry of this guarantee, all our liabilities under this

guarantee shall stand discharged.

Dated the …………………….. day of ……………………….. for ………………………

(Indicate the name of the Bank)".

Note: To be put in sealed cover by Bank and addressed to officer of The

Automotive Research Association of India

40

ANNEXURE - II

PROFORMA FOR BANK GUARANTEE FOR MOBILIZATION ADVANCE

(On Non-Judicial Stamp Paper of Appropriate Value)

To,

THE AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA

1. In consideration of, The Automotive Research Association of India acting for and

on behalf of as Agent/Power of Attorney Holder of _____ (hereinafter called "the

Employer") (which expression shall unless repugnant to the subject or context

include its successors and assigns having agreed under the terms and conditions

of the Contract Agreement No. _______ dated ___________ with * ______ in

connection with the work of "____________________________" (hereinafter called "the

said Contract") to make at the request of the Contractor a lumpsum advance of

Rs. ______/- (Rupees ____________ only) for utilizing it for the purpose of the

Contract on his furnishing a guarantee acceptable to the Employer, we, ______

Bank incorporated under _________ and having one of our branches at

___________________ (hereinafter referred to as "the said Bank") do hereby

guarantee the due recovery by the Employer of this said advance with interest

thereon as provided according to the terms and conditions of the Contract. If the

said Contractor fails to utilize the said advance for the purpose of the Contract

and / or the said advance together with Interest thereon as aforesaid is not fully

recovered by the Employer, we, ___________ Bank hereby unconditionally and

irrevocably undertake to pay to The Automotive Research Association of India on

demand and without demur to the extent of the said sum of Rs.________/- (Rupees

____________ only), any claim made by the Employer on us for the loss or damage

caused to or suffered by the Employer by reason of the Employer not being able to

recover in full the said sum of Rs._____/(Rupees ________________ only) with

interest as aforesaid.

2. We, ___________ Bank further agree that the Employer shall be the sole judge of

and as to whether the said Contractor has not utilized the said advance or any

part thereof for the purpose of the Contract and the extent of loss or damage

caused to or suffered by the Employer on account of the said advance together

with interest not being recovered in full and the decision of the Employer that the

said Contractor has not utilized the said advance or any part thereof for the

purpose of the Contract and as to the amount or amounts of loss or damage

caused to or suffered by the Employer shall be final and binding on us.

3. We, the said Bank, further agree that the Guarantee herein contained shall

remain in force and effect during the period that would be taken for the

performance of the said Contract and till the said advance with interest has

been fully recovered and its claims satisfied or discharged and till the

Employer certifies that the said advance with interest has been fully recovered

from the said Contractor, and accordingly shall have no claim under this

Guarantee after 30 (thirty) days from the date of satisfactory completion of the

said Contract (as per the mutually agreed Work Schedule) i.e. upto and inclusive

of _______ (date) unless a notice of the claim under this Guarantee has been

served on the Bank before the expiry of the said period i.e. _______ (date) in which

case the same shall be enforceable against the Bank notwithstanding the fact,

that the same is enforced after the expiry of the said period.

41

4 The Employer shall have the fullest liberty without affecting in any way the liability of the Bank under this Guarantee or Indemnity, from time to time, to vary any of the terms and conditions of the said Contract or the advance or to extend time of performance by the said Contractor or to postpone for any time and from time to time any of the powers exerciseable by it against the said Contractor and either to enforce or forbear from enforcing any of the terms and conditions governing the said Contract or the advance available to the Employer and the said Bank shall not be released from its liability under these presents by any exercise by the Employer of the liberty with reference to the matters aforesaid or by reasons of time being given to the said Contractor or any other forbearance, act or omission on the part of the Employer or any indulgence by the Employer to the said Contractor on any other matter or thing whatsoever which under the law relating to sureties would, but for this provision, have the effect of so releasing the Bank from its such liability.

5 It shall not be necessary for the Employer to proceed against the Contractor

before proceeding against the Bank and the Guarantee herein contained shall be enforceable against the Bank notwithstanding any security, which the Employer may have obtained or obtain from the Contractor shall at the time when proceedings are taken against the Bank hereunder, be outstanding or unrealized.

6 We, the said Bank, lastly undertake not to revoke this Guarantee during its

currency except with the previous consent of the Employer in writing and agree that any change in the Constitution of the said Contractor or the said Bank shall not discharge our liability hereunder.

If any further extension of this Guarantee is required the same shall be extended to such required periods on receiving instructions from M/s.________________ on whose behalf this Guarantee is issued.

Notwithstanding anything contained herein before our liability under this

Guarantee is restricted to Rs._____ (Rupees ___________ only) together with interest

____. Our undertaking shall commence from the date of execution and shall remain

in force upto ______ Dated this __________ day of _________

In presence of For and on behalf of (the Bank)

WITNESS Signature ____________________________

1.______________________ Name________________________________

2.______________________ Designation ___________________________

Authorization No._______________________ Seal of the Bank ________________________

The above guarantee is accepted by the Employer

For The Automotive Research Association of India________________

42

For and on behalf of ______________ (the Employer)

---NOTES

*For Proprietary Concerns

Shri _____________ son of ______________ resident of _____________________

_________________________ carrying on business under the name and style of _________ at

_____________ (hereinafter called "the said Contractor" which expression shall unless the

context requires otherwise include his heirs, executors, administrators and legal

representatives).

For Partnership Concerns

*M/s. ________________ a partnership firm with its office __________ (hereinafter called

"the said Contractor" which expression shall unless the context requires otherwise

include their heirs, executors, administrators and legal representatives); the names of

their partners being

(i) Shri ______________________ S/o__________________________ (ii) Shri ______________________ S/o _________________________ etc.

For Companies

• M/s. ________________ a company under the Companies Act, 1956 and having its

registered office at ____ in the State of _______ (hereinafter called "the said

Contractor" which expression shall unless the context requires otherwise include

its administrators, successors and assigns).

43

ANNEXURE-III (Refer Clause 11.9)

INDEMNITY BOND (On Non-Judicial Stamp paper of appropriate value)

Name of the work

KNOW all men by these presents that I/We _________________ (Name of Contractor

with address) ____________ do hereby execute this Indemnity Bond in favour of ARAI

having their office at ______________ (hereinafter called the Employer)

On this ________ day of _______.

THIS DEED WITNESSED AS FOLLOWS:

I/We, _______________ (Name of Contractor)_____________-- hereby do indemnify and

save harmless the Employer and the Employer from

1 Any third party claims, civil or criminal complaints/liabilities site mishaps and other accidents or disputes and/or damages occurring or arising out of any mishaps at the site due to faulty work, negligence, faulty construction and/or for violating any law, rules and regulations in force, for the time being while executing/executed civil works by me/us. 2 Any damages, loss or expenses due to or resulting from any negligence or breach of duty on the part of me/us or any sub-Contractor/s if any, servants or agents. 3 Any claims by an employee of mine/ours or of sub-Contractors if any, under the workman compensation act and employers' Liability act, 1939 or any other law rules and regulations in force for the time being and any acts replacing and/or amending the same or any of the same as may be in force at the time and under any law in respect of injuries to persons or property arising out of and in the course of execution of the Contract work and/or arising out of and in the course of employment of any workman/employee. 4 Any act or omission of mine/ours or sub-Contractor/s if any, our/their servants or agent which may involve any loss, damage, liability, civil or criminal action.

IN WITNESS WHEREOF THE _______________________

HAS SET HIS/THEIR HANDS ON THIS DAY OF __________________

SIGNED AND DELIVERED BY THE AFORESAID

IN THE PRESENCE OF WITNESS:

1.______________

2.______________

44

ANNEXURE IV

FORMAT FOR POWER OF ATTORNEY TO AUTHORISED SIGNATORY

POWER OF ATTORNEY

(To be executed on non-judicial stamp paper of the appropriate value in accordance with

relevant Stamp Act. The stamp paper to be in the name of the firm/ company who is

issuing the Power of Attorney).

We, M/s.______ (name of the firm/company with address of the registered office) hereby

constitute, appoint and authorize Mr./Ms.______ (Name and residential address) who is

presently employed with us and holding the position of ______, as our Attorney to do in

our name and our behalf all or any of the acts, deeds or things necessary or incidental to

our bid for the work _____ (name of work), including signing and submission of

application proposal, participating in the meetings, responding to queries, submission

of information / documents and generally to represent us in all the dealings with ARAI

or any other Government Agency or any person, in connection with the works until

culmination of the process of bidding till the Contract Agreement is entered into with

ARAI and thereafter till the expiry of the Contract Agreement.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney

pursuant to this Power of Attorney and that all acts, deeds and things done by our

aforesaid Attorney shall and shall always be deemed to have been done by us.

(Add in the case of a Consortium/Joint Venture) Our firm is a Member/Lead Member of

the Consortium of ___________, _________ and ___________.

Dated this the _____ day of ______ 20

(Signature and name of authorized signatory)

(Signature and name in block letters of all the remaining partners of the firm,

Signatory for the Company)

Seal of firm/ Company

45

Witness 1:

Name: Address:

Occupation:

Witness 2:

Name: Address:

Occupation:

Notes:

- To be executed by all the members individually. In case of a Consortium/ JV, the

authorized signatory has to be the one employed by the Lead Member.

- The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of

the executant(s) and when it is so required the same should be under common

seal affixed in accordance with the required procedure.

46

ANNEXURE - V

FORM OF CONTRACTOR'S NOTICE FOR APPOINTMENT OF

ARBITRATOR

To (Accepting Authority) ARAI. Vetal Hill, Pune

Dear Sir,

In terms of clause 10 (Section-04) of the agreement, particulars of which are given below,

I/ We hereby give notice to you to appoint an arbitrator for settlement of disputes

mentioned below:

1 Name of applicant 2 Whether applicant is Proprietary or Partnership or Public limited or Private limited. 3 Full address of the applicant 4 Name of the work and Contract number in which arbitration sought 5 Name of the ARAI Office which entered into Contract 6 Contracted amount of the work 7 Date of Contract 8 Date of start of work 9 Stipulated date of completion of work 10 Actual date of completion of work (if completed) 11 Total number of claims made 12 Total amount claimed 13 Date of intimation of final bill (if work is completed) 14 Date of payment of final bill (if work is completed) 15 Amount of final bill (if work is completed) 16 Date of request made to Engineer in charge for decision 17 Date of receipt of Engineer-in-Charge decision 18 Date of appeal to Appelate Authority. 19 Date of receipt of Appelate Authority decision Specimen signature of the applicant.

(Only the person/authority who signed

the Contract should sign)

I/We certify that the information given above is true to the best of my/our knowledge.

I/We enclose following documents.

1 Statement of claims with amount claimed against each claim. 2 3 Yours faithfully,

(Signature)

Copy in duplicate to 1. ----- Engineer-in-Charge, ARAI

47

ANNEXURE VI

(FORM OF LETTER OF ACCEPTANCE)

(By REGD POST / ACK.DUE)

(On the letter head of ARAI)

NO. : ARAI/ Dated:

To

Name & Address of the Contractor

Dear Sirs,

Sub: TENDER No. FOR THE WORK OF

Ref: Your tender dated _________________ and letter dated _____________.

This is to notify you that your Tender for the work under reference has been accepted by

the Competent Authority of THE AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA for

a total Contract Price of Rs. _______ (Rupees _____________only) in its capacity as an

Agent /Power of Attorney Holder acting for and on behalf of Employer.

Pursuant to Clause 6.2 of Section 1 of the contract, you are required to furnish irrevocable Security deposit of amount (equivalent to 5% (Five percent) of quoted price) ------- is required to be submitted within 15 days of issue of this Letter of Acceptance. The time of ---- months allowed for execution of the work will be reckoned from 15 days

after the date of issue of this Letter of Acceptance or from the first day of the handing

over of the site, whichever is later, in accordance with phasing, if any, indicated in

tender document.

You are requested to contact _________ (complete designation and address of the project-

in-charge) for carrying out the contract.

You are also requested to attend this office within 28 (Twenty Eight) days from the date

of issue of this letter for execution of the formal agreement. It may be noted that no

payment shall be made for any work carried out by you till the Agreement is executed

and till such time the Security deposit has been submitted by you.

This Letter of Acceptance is being sent to you in duplicate and you are requested to

return without delay one copy of the letter duly signed and stamped, as a token of your

acknowledgement.

Kindly note that this Letter of Acceptance shall constitute a binding Contract between us

pending execution of formal Agreement.

48

Your letter referred to above shall form part of the Contract.

Yours faithfully,

THE AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA

For and on behalf of______ The Employer)

Copy to:

1 ___________ (The Employer) for information.

(To be included on the Original sent to the Contractor)

2 Project-in-charge (Complete designation and address)

3 Associated Finance (Not in original)

49

ANNEXURE VII

FORM OF AGREEMENT

(ON NON JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)

Agreement No. ________ dated _________

THIS AGREEMENT is made on ________ day of ______ Two thousand ________ between

The Automotive Research Association of India a Government of India Enterprise and a

Company registered under Societies Act, 1860 having its registered office at S.no. 102,

Vetal Hill, Pune 411 038, representing through ____________, THE AUTOMOTIVE

RESEARCH ASSOCIATION OF INDIA acting for and on behalf of and as an Agent /Power

of Attorney Holder of _____ hereinafter called the Employer (which expression shall,

wherever the context so demands or requires, include their successors in office and

assigns) on one part and M/s.______ hereinafter called the Contractor (which expression

shall wherever the context so demands or requires, include his/ their successors and

assigns) of the other part.

WHEREAS the Employer is desirous that certain works should be executed

viz.___________ (brief description of the work) and has by Letter of Acceptance dated ____

accepted a tender submitted by the Contractor for the execution, completion, remedying

of any defects therein and maintenance of such works at a

Total Contract Price of Rs. ______ (Rupees ______________ only)

NOW THIS AGREEMENT WITNESSETH as follows:-

1 In this agreement words and expressions shall have the same meaning as are

respectively assigned to them in the Conditions of Contract hereinafter referred to.

2 The following documents in conjunction with addenda/ corrigenda to Tender

Documents shall be deemed to form and be read and construed as part of this

agreement.

3 a) The Letter of Acceptance dated______.

b) Priced Schedule (Bill) of Quantities

c) Notice Inviting Tender and Instructions to Tenderers.

d) ARAI Tender and Contract Form

e) Eligibility criteria and bid evaluations

f) Special Conditions / Specifications

g) Schedules A to F.

h) Technical Specifications

50

i) Amendments to Tender Documents if any.

j) General Conditions of Contract comprising of Conditions of Contract

4 In consideration of the payment to be made by the Employer to the Contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to

execute, complete, remedy defects therein and maintain the works in conformity in

all respects with the provisions of the Contract.

5 The Employer hereby covenants to pay to the Contractor in consideration of the

execution, completion, remedying of any defects therein and maintenance of the

works, the contract price or such other sum as may become payable under the

provisions of the contract at the time and in the manner prescribed by the

Contract.

IN WITNESS whereof the parties hereto have caused their respective common

seals to be hereinto affixed (or have herewith set their respective hands and seals)

the day and year first above written.

SIGNED, SEALED AND DELIVERED BY

In the capacity of _____ representing THE AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA

Signature, Name & Designation

In presence of Witneses Witness 1:

Name: Address:

Occupation:

Witness 2:

Name: Address:

Occupation:

On behalf of M/s. _________ In the presence of

(The Contractor)

(Signature, Name & Designation)

51

In the presence of Witnesses

Witness 1:

Name: Address:

Occupation:

Witness 2:

Name: Address:

Occupation:

52

SECTION – 4

GENERAL CONDITIONS OF CONTRACT

53

SECTION - 4

1 GENERAL CONDITIONS OF CONTRACT

1.01 Documentation:

The Contractor shall provide one copy of Instruction, operation, maintenance and

servicing manual of the system in ENGLISH in hard copy and soft copy.

Wherever called for calibration certificates issued by accredited laboratory under

ISO 17025, along with results with valid traceability to National / International

calibration standards shall be provided.

Installation drawings, Mounting details and Infrastructure requirements:

The Contractor shall provide two sets of Installation drawings, mounting details

which should include all infrastructural requirements for effective functioning of

the system.

1.02 Delivery:

The bidder shall provide the delivery schedule for Supply of LT panels &

accessories of Power Train Lab.

1.03 Penalty:

Every week of delay in completion of work shall attract a penalty of 0.5% of

contract value with a maximum ceiling of 10%. The term “contract period” for the

contract of this clause defined as 15 days of the issue of letter of acceptance.

However, any delay due to ARAI about pre-acceptance and Design approval shall

not be considered for calculating delay period. However necessary documents

required for design approvals to be submitted to ARAI within 25 days from Letter

of Acceptance (LOA).

1.04 Local Taxes:

For Indigenous Supplies

Local taxes, duties, surcharges e.g.: sales, excise, service, VAT, Octroi / LBT or

any other applicable taxes shall be included in items rates. The contractor is

responsible for payment of all taxes, duties, surcharges, levies. The contractor

shall provide, upon request, authenticated copies of challan as evidence of

payments of such levies to concerned authorities.

54

1.05 For Services:

The tax amount under Tax Deducted at the Source (TDS) for the services

provided in India by overseas as well as original service provider shall be

deducted from the payment due and a certificate to this effect for this TDS shall

be issued by ARAI.

1.06 Packaging:

Packaging shall be export-worthy according to the mode of transportation and

the custom of the Industry with the basic objective to provide adequate safety to

the consignment during transit and handling.

1.07 Payment Terms

1) Advance:-

Advance shall be paid up to 10 % of contract value against advance BG of 110% of

advance amount, This BG shall be valid for contract period as mention in section -1,

and shall be renewed from time to time if required. The advance paid shall attract 10

% simple interest calculated on daily basis including payment and recovery day.

10% advance with 10 % interest as calculated on daily basis & both shall be

deducted in 3 equal installments from the payment due.

2) Payment against delivery of material at site:-

The 80% of the cost of items shall be paid on pro-rata basis against material

delivered at the site with following conditions.

1) The material shall pass Pre –dispatch inspection including successful testing of LT

Panels and accessories of Power Train Lab at factory & delivery at site in good

condition.

3) Balance Payment:-

The balance 20% shall be released against submission of performance bank

guarantee equipment to 10% contract value and valid for defect liability period i.e. 24

months & handing over all documents like as built drawings, test reports, Guarantee

/ Warranty cards of the equipments from the manufacturers, all government

authorities approval, sanctions, certificates whichever applicable.

55

This 10 % BG is mainly for submission of all documentation, defect liability &

assurance of close technical supervision during Installation & commissioning

.Installation shall be done by ARAI/Other contractors.

1.08 Security Deposit:

Bidder whose bid is accepted shall be required to furnish Security Deposit

equivalent to 5% of contract Value within the period as specified in Schedule F

(Section 6). This guarantee shall be in the form of Banker’s cheque / Demand

Draft / pay order / Bank Guarantee of any Scheduled bank or Nationalized Bank

in accordance with the prescribed form (Ref. Annexure - I). In case successful

bidder fails to deposit the said Security Deposit within the period as specified in

Schedule F (Section 6), including the extended period if any, the Earnest Money

deposited by the bidder shall be forfeited automatically without any notice to the

said bidder. For any breach of contract, this amount shall be liable to be forfeited.

Security Deposit & EMD will be refunded to the contractor after satisfactory

completion of work & submission of performance bank guarantee.

1.09 Right to Modify the Scope and Scrap the Process:

ARAI reserves the right to amend, alter, modify and amplify the specifications or

quantum of procurement at any time before orders are finally placed on the

Successful bidder. ARAI also reserves the right to scrap the entire process of

procurement at any stage before the orders are placed on the bidder. No

representative for this shall be entertained.

1.10 Users List

The bidder shall provide a list of users along with name and contact address of

person responsible where similar type work.

1.11 Jurisdiction

Disputes concerning procurements of ARAI shall be subject to the jurisdiction of

competent courts in Pune or the Mumbai High Court.

All layouts, designs, drawings, calculations generated under this contract shall

be owned by ARAI.

The acceptance of above terms and conditions shall be confirmed by the bidder

along with technical bid.

56

The goods have been insured by contractor for losses, damages, breakage and

shortages during transit at Contractor’s cost and insurance cover in the name of

ARAI sent along with documents.

2 BRIEF GENERAL CONDITIONS OF CONTRACT

2.01 DRAWINGS SPECIFICATION INSTRUCTIONS:

Work in accordance with Drawings Specifications etc. The contractor shall

execute the whole and every part of the works in the most substantial and

workman like manner in strict accordance with the signed Drawings and

Specifications written instructions directions and explanations as whose decision

as to the sufficiency and quality of the work and materials shall be final and

binding on the contractor.

2.01.1 FURTHER DRAWINGS INSTRUCTIONS DURING THE WORKS PROGRESS:

The Engineer shall have full power and authority to modify the drawings time to

time during the progress of the works such further drawings and instructions as

shall be necessary for the purpose of the proper and adequate execution and

maintenance of the works and the Contractor shall carry out and be bound by

the same.

2.03 MATERIALS AND WORKMANSHIP:

Quality of Materials, Workmanship shall be of the respective kinds described in

the contract and in accordance with the Engineer's instructions and shall be

subjected from time to time to such tests as the Engineer may direct at the place

of manufacturing places. The contractor shall provide such assistance

instruments machines labour and materials as are normally required for

examining, measuring and testing by the Engineer.

2.03.1 Removal of Improper Work and Material

The Engineer In-charge shall during the progress of the works have power to

order in writing from time to time as mentioned below:

a) The removal from the place of work or site within such time of times as may be

specified in the order of any material which in the opinion of the Engineer are not

to accordance’s with the contract.

b) The substitution to proper and suitable materials and the removal and proper re-

execution (not-withstanding any previous test thereof or interim payment thereof)

57

of any work which in respect of materials or workmanship is not in the opinion of

the Engineer in accordance with the Contract.

c) The removal and proper re-execution (not withstanding any previous test thereof

or interim payment thereof) In case of default on the part of the Contractor in

carrying out such order the ARAI shall be entitled to employ and pay other

persons to carry out the same and all expenses consequent thereon or incidental

thereto shall be borne by the contractor and shall be recoverable from him by the

ARAI or may be deducted by the ARAI from any payment due or which may

become due to the contractor.

e) Work is not in accordance with Contract allowed to remain.

In lieu of correcting work is not done in accordance. The Engineer In-charge may

allow such work to remain. In that case may make payment for the difference in

value together with such further payment for damage to the ARAI may be

reasonable.

3 BILL OF QUANTITIES:

3.01 Quantities Approximate:

The quantities set out in the Bill of Quantities are the estimated quantities of the

work and they are not to be taken as the actual and correct quantities of the

Works to be executed by the contractors in fulfillment of his obligations under the

Contract. No liability shall therefore attach to the Engineer In-charge or to the

ARAI for any error that may be discovered therein.

3.02 Errors:

If any error appear in the Bill of Quantities other than in the contractors prices. It

shall be rectified. Such rectifications shall not vitiate the Contract but shall

constitute a variation of the Contract with as an authorized extra or deduction.

3.03 Sufficiency:

The contractor shall be deemed to have satisfied himself before biding as to

correctness. Sufficiency of his bid for the Works of the rates and prices stated in

the priced Bill of Quantities and/or the Schedule of Rates. Prices shall except in

so far as it is otherwise provided in the Contract cover all his obligations

under the Contract and all matters and things necessary for the proper

execution of the Works.

4 ENGINEER IN-CHARGE'S INSTRUCTIONS:

58

4.01 Engineer In-charge's Powers to Issue Instructions etc:

The Engineer In-charge may in his absolute discretion and from time to time issue

further Drawings , written instructions, details directions , explanations which are

hereafter collectively referred to as "Engineer In-charge's Instructions" in regard to:

a) Addition, reduction, omission, substitution of any work included in the

Contract.

b) Variation, modification of the design quality character or kind of any work.

c) Any discrepancy in the Drawings, between the Bill of Quantities, Drawings and

Specifications.

d) The removal from the Site of any material brought by the contractor. The

replacement of any other material as per engineer in-charge instructions.

e) The removal and re-execution of any work executed by the contractor.

f) All other instructions issued to him covering other aspects of the Contract.

4.02 FAILURE BY CONTRACTOR TO COMPLY:

If the contractor after receipt of written notice from the Engineer In-charge

requiring compliance with such further Drawings and Engineer In-charge's

Instructions fails within seven days to comply with the same the Engineer In-

charge may employ and pay other persons to execute any such work whatsoever

as may be necessary to give effect thereto and all costs incurred in connection

therewith shall be recoverable from the contractor by the ARAI or may be

deducted by ARAI from any payments due to become due to the contractor.

5 VARIATIONS EXTRAS AND THEIR VALUATION:

5.01 Variations not to vitiate Contract:

The Contract shall when directed in writing by the Engineer In-charge out any

variation of the form quality, quantity of the works, if any variations found the

contract shall be invalidate.

Ascertainment of Prices for Variations:

Rates for all variation / extra items shall as far as possible be derived from the

rates quoted by the contractor in the Priced Bill of Quantities.

Where derivation of rates as above is not possible, the rates will be decided in

Following manner:-

59

Cost of material required for the job, Labours required for the job and 15% profit

and overhead of contractor. The Engineer In-charge shall fix the rates as above

which are reasonable and shall be final and binding on contractor.

5.02 Work not to be suspended:

Under no circumstances the contractor shall suspend the works on the appeal of

non-settlement of rates of items.

6 CONTRACTOR TO PROVIDE EVERY-THING NECESSARY:

6.01 Safety Measures:

i. In the event of failure the contractor to provide and maintain all the protective

measures as aforesaid.

ii. No un-authorized electrical connection shall be made by the contractor.

iii. The contractor shall ensure that all safety precautions expected of their

professional work are fully understood by his workmen and supervisors.

iv. Any hot job (Welding, soldering etc.) however minor it may be or any job which

involves open flame or using a hot source or temporary electrical connections

shall not be done without prior consent of the Engineer In-charge.

v. All equipments used for carrying out work shall be rendered safe so that no injury

or accident will occur. If any such accident occur the contractor shall be held

entirely responsible for the same.

vi. The contractor shall at his own cost provide and maintain at the Site a standard

first aid box as directed and approved by the Engineer In-charge for the use of

his own as well as the ARAI staff on Site.

vii. For work which has been carried out at dangerous / hazardous locations, it is a

must that contractor supervisor should give guidance and take proper

precautions to the staff.

viii. The safety belts and helmets, shoes are not used in most of the cases hence;

following steps shall be immediately implemented at site during execution of work.

a. Contractor Engineer or site supervisor should be present while carrying out any

work at site.

b. All the staff should wear all protective equipments such as helmets, shoes, belts,

glasses as per requirement of site.

60

c. While the people are working at site they should wear safety belt and should be

anchored at proper location.

d. Supervisor should give proper guidelines to all his staff while working at heights

as well as at critical areas and should take necessary precautions like wearing

Hand Gloves, Safety providing equipments. Supervisor should be present at site

while executing the work.

e. If the contractor’s supervisor observes inadequate space or any live electrical

equipment / panel / machine / wires / cables etc., nearby he should inform the

concerned Project Engineer / In-charge of the concerned department and take

necessary instructions and precaution to avoid any accident or damage to the

property. If any damage are found during execution necessary replacement /

repair charges will be recovered from the contractors. All scaffolding structures

should be properly maintained. If they are found defective immediately it should

be replaced with new one. The defective thing should be taken away or thrown

out.

f. Contractor’s Supervisor should take all necessary precautions before carrying out

any work at site and should discuss every day plan of work with the concerned

engineer, then only he should carry out the work at site and if any difficulty he

has faced at the time of executing the work he should contact the concerned

engineer and get further instructions from the engineer and superiors. Work

permit should be taken before stating the work from the concerned Authority

(Engineer / HoD) by contractors Supervisor.

g. All the gadget equipments like drilling machine, welding machine, grinder, cutter,

and breaker should be used with plug top and should have proper earth

connection and they should be only used at site.

h. The contractor has to submit list of staff / supervisors who shall be carrying out

the work at site along with their address, photographs etc., He should get

permission in advance from the Factory Manager Or concerned office /

department. contractors should submit the documents of all the staff and

Insurance policies, workmen compensation policy and individual policy OR

Group Insurance, ESI etc., so that in case of any emergency /mishap or accident

the same can be useful and can be referred for taking further action with local

authorities.

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i. All the wires of gadgets / (equipment, tools used at site) should be in good

condition. If they are defective it should be replaced by new one immediately. All

the equipments should be used daily without any excuse and to be checked by

the contractor’s supervisor.

j. If supervisor founds any of the above safety things are faulty / defective then it

should be replaced immediately. A surprise check will be carried out by ARAI

Project Team and Safety Team Members. If found any dis-satisfaction with the

tools as well as personnel without safety precaution measures then penalty of

Rs.5,000/- per instance shall be charged to the contractor. If this occurs three

times, the contract will be terminated and all the money shall be forfeited. Once

ARAI team satisfies about the tools & tackle available as well as the safety

measures taken by the contractor`s personnel then only they shall be allowed to

do the work, if anything was missing from the above, then he/they shall not be

allowed to do any further work at the site.

k. In the normal case all the contractor`s personnel should work between 9.30 A.M.

to 6.00 P.M. only. In case of emergency permission should be taken from the

respective Project Engineer, Head of the Department, Security and other

concerned authorities if required. If the work is extended beyond 6.00 P.M.

supervisor should be present all the time along with his staff and should inform

the concerned Engineer what work he is going to do and whether he had taken all

safety precautions for the work. Also Project Engineer should be present till the

completion of the work. If any abnormal things are observed at site, then the

contractors Supervisor will be responsible for such type of work and will be dealt

very seriously and the work will be terminated or suspended depending upon the

situation. In such case, the P.E. may take action in consultation with HOD for

termination of such person or staff or suspend the work from the concerned

contractor. Similarly, if such type of incidents occurred thrice in spite of repeated

instructions, the contractor name will be black listed and no future enquiries will

be sent to the contactor and will remove from the empanelment list.

l. The hospital expenses and other extra expenses for the persons injured at site

during execution of work should be borne by the contractors and necessary

compensation for his family members or any other liabilities will be the whole and

sole responsibility of the contractor.

m. The area of work should be barricaded and First Aid Box should be provided by

contractor for giving immediate treatment to his Worker / Supervisor at site.

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7 DELAY AND EXTENSION TIME:

7.01 If in the opinion of the Engineer In-charge the Works be delayed:-

a) By force majored

Or

b) By the works or delays of other contractor or tradesmen engaged or nominated by

the ARAI.

c) By any reason arising otherwise then through the contractor own default or The

Engineer In-charge shall make a fair and reasonable extension of time for

completion of the works under the Contract. Provided that the Engineer -In-

charge is not bound to take into account any of the above causes or

circumstances unless the contractor has delivered in time to the Engineer In-

charge's Representative full and detailed particulars of any claim to extension of

time to which he may consider himself entitled in order that such claim may be

investigated at the time. The contractors shall nevertheless constantly use his

endeavors to prevent any delay and shall do all that may reasonably be required

to proceed with the works to the satisfaction of the Engineer In-charge.

d) If the contractor fails to complete the works by the time of completion or within

any extended time certified the contractor shall pay or allow the Employees the

sum as Liquidated Damages for such default and not by way of penalty beyond

the date of completion or extended time as the case may be during which the

works shall remain unfinished and such damages may be deducted from any

amount due or which may become due to the contractor or by recourse to the

Bank Guarantee for Security Deposit.

8 CONTRACTOR TO KEEP ARAI INDEMNIFIED AGAINST PENALTIES ETC.

The contractor shall keep the ARAI indemnified against all penalties and liability

of every kind for breach of any Statute Ordinance or Law Regulation or Bye-low

referred to herein before Provided always that the ARAI will reply or allow to the

contractors all such sums as the Engineer In-charge shall certify to have been

properly payable and paid by the contractor in respect of such fees other that

fees which the Contract requires the contractors to pay which fees shall be

included in the prices entered in the Priced Bill of Quantities.

9 MEASUREMENTS CERTIFICATES AND PAYMENTS:

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9.1 MEASUREMENT OF WORKS:

9.1.1 Method of Measurement:

Measurement of the work shall be carried out as per Bill of Quantities,

Specifications & Single line diagrams (SLD). The measurements shall be taken in

accordance with the procedure set forth in the relevant standard method of

measurement or any general or local custom. In the case of items which are not

covered by the Bill of Quantities, Specifications & SLD, the measurement shall be

taken in accordance with the relevant latest standards of the Indian Standards

Institution.

9.2 CERTIFICATES AND PAYMENTS:

9.2.1 Issue of Virtual Completion Certificate:

As soon as the Works are completed in all respect, the contractors shall give

notice in writing to the Engineer In-charge for inspection of Material. Within 15

days of receipt of such notice, inspection will be carried out and furnish the

contractor with certificates of Virtual Completion indicating.

a) The date of completion

b) The defects to be rectified

c) Items for which payment shall be made at reduced rates.

d) Executed work drawing - 3 Sets.

9.2.2 Issue of Final Certificate:

The contract shall not be considered as completed until a Final Certificate shall

have been signed by the Engineer-In-charge stating that the works have been

completed and maintained to his satisfaction.

9.2.3 Approval only by Final Certificate:

No Certificate other than the Final Certificate shall be deemed to constitute

approval or demand made by the contractor or of additional or varied work having

been ordered by the Engineer-In-charge nor shall any other certificate conclude or

prejudice any of the power of the Engineer In-charge.

9.2.4 Cessation of ARAI's Liability:

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The ARAI shall not be liable to the contractor for any matter or thing arising out of

or in connection with the contract or the execution of the works unless the

contractor shall have made a claim in writing in respect thereof before the giving

of the Final Certificate under this clause.

9.2.5 Payments:

The contractor shall be paid by the ARAI from time to time by installments under

Interim Certificates to be issued by the Engineer-In-charge to the contractor on

account of the works executed when in the opinion of the Engineer-In-charge

work to the Approximate value of Work for interim Certificates (or less at the

reasonable discretion of the Engineer In-charge has been executed in accordance

with the Contract and such amount as the Engineer In-charge may consider

proper on account of materials delivered upon the site by the contractor for use in

the Works.

When the works have been virtually completed the contractor shall be paid by the

ARAI in accordance with the Certificate to be issued by the Engineer-In-Charge

the sum of money named therein including sums retained if any from the Interim

Certificates.

The contractor shall be entitled to the payment of the final balance in accordance

with the Final Certificate to be issued in writing by the Engineer In-charge.

Provided always that the issue by the Engineer In-charge of any Certificate during

the progress of the Works or at or after their completion shall not relieve the

contractor from his liability in cases of fraud dishonesty or fraudulent

concealment relating to the works or materials or to any matter death within the

Certificate and in case of all defects and insufficiencies in the Works or materials

which reasonable examination would not have disclosed.

No Certificate of the Engineer In-charge shall conclusive evidence that any works

or materials to which it relates are in accordance with the Contract.

Payment upon the Engineer In-charge's Certificate shall be made within the

periods after such Certificates have been delivered to the ARAI.

10.0 SETTLEMENT OF DISPUTES & ARBITRATION

Except where otherwise provided in the Contract all questions and disputes

relating to the meaning of the specifications, design, drawings and instructions

65

herein before mentioned and as to the quality of workmanship or materials used

on the work or as to any other question, claim, right, matter or thing whatsoever

in any way arising out of or relating to the Contract, designs, drawings,

specifications, estimates, instructions, orders or these conditions or otherwise

concerning the works or the execution or failure to execute the same whether

arising during the progress of the work or after the cancellation, termination,

completion or abandonment thereof shall be dealt with as mentioned hereinafter:

1) If the Contractor considers any work demanded of him to be outside the

requirements of the Contract, or disputes any drawings, record or decision given

in writing by the Engineer on any matter in connection with or arising out of the

Contract or carrying out of the work, to be unacceptable, he shall promptly within

15 days request the Engineer-in-Charge in writing for written instruction or

decision. Thereupon, the Engineer-in-Charge shall give his written instructions or

decision within a period of one month from the receipt of the Contractor's letter.

If the Engineer-in-Charge fails to give his instructions or decision in writing within

the aforesaid period or if the Contractor is dissatisfied with the instructions or

decision of the Engineer-in-Charge, the Contractor may, within 15 days of the

receipt of the Engineer-in-Charge decision, appeal to the Appellate Authority

specified in Schedule 'F' (Section 6) who shall afford an opportunity to the

Contractor to be heard, if the latter so desires, and to offer evidence in support of

his appeal. The Appellate Authority shall give his decision within 30 days of

receipt of Contractor's appeal. If the Contractor is dissatisfied with this decision,

the Contractor shall within a period of 30 days from receipt of the decision, give

notice to the Appointing Authority specified in Schedule 'F' (Section 6)for

appointment of arbitrator failing which the said decision shall be final binding

and conclusive and not referable to adjudication by the arbitrator.

2) Except where the decision has become final, binding and conclusive in terms of

Sub Para (1) above, disputes or difference shall be referred for adjudication

through arbitration by a sole arbitrator appointed by the Appointing Authority.

The selection of Arbitrator by the Appointing Authority will be governed by the fact

whether the dispute is (i) between two Public Sector Enterprises or (ii) between a

Public Sector Enterprise and a Government Department or (iii) Otherwise. In case

the dispute does not fall under item (i) or (ii) of this Para the Appointing Authority,

shall appoint the sole Arbitrator. Within 30 days of receipt of notice from the

Contractor to refer the dispute for Arbitration, the Appointing Authority stipulated

66

in Schedule F (Section 6) shall send to the Contractor a list of three serving

officers of ARAI of appropriate status depending on the total value of claim, who

have not been connected with the work under the Contract. The Contractor shall,

within 15 days of receipt of this list select and communicate to the Appointing

Authority, the name of one officer from the list who shall then be appointed as the

Sole Arbitrator. If the Contractor fails to communicate his selection of name

within the stipulated period, the Appointing Authority shall without delay, select

one officer from the list and appoint him as the Sole Arbitrator.

3) In case the dispute falls under item (i) or (ii) of Sub Para (2) above, the Appointing

Authority shall refer the dispute for Arbitration by one of the Arbitrators in the

Department of Public Enterprises to be nominated by the Secretary to the Govt. of

India in charge of the Department of Public Enterprises. The Arbitration &

Conciliation Act 1996 shall not be applicable to the Arbitration in such a case.

The Award of the Arbitrator shall be binding upon the parties to the dispute,

provided however that any party aggrieved by such award may make a further

reference for setting aside or revision of the Award to the Law Secretary,

Department of Legal Affairs, Ministry of Law & Justice, Govt. of India. Upon such

reference, the dispute shall be decided by the Law Secretary or the Special

Secretary/Additional Secretary when so authorized by the Law Secretary, whose

decision shall bind the parties finally and conclusively. The Parties to the dispute

will share equally the cost of Arbitration as intimated by the Arbitrator. The

Arbitrator shall make a speaking Award and the Award may be published on plain

paper. In the event of the Sole Arbitrator dying, neglecting or refusing to act or

being unable to act for any reason, it shall be lawful for the Secretary to the Govt.

of India in charge of the Department of Public Enterprises to nominate another

person in place of the outgoing Arbitrator to act as Sole Arbitrator. The new

Arbitrator as appointed shall as far as practicable proceeds from the stage where

it was left by the outgoing Arbitrator.

It is a term of this Contract that the party invoking arbitration shall give a list of

disputes with amount claimed in respect of each such dispute along with the

notice for appointment of arbitrator and giving reference to the rejection by the

Appellate Authority of the appeal in the form at Annexure `V' It is a term of this

Contract that "Excepted matters" or matters where the decision of the Engineer-

in-Charge or any higher authority has been stipulated as "Final and Binding" in

various Clauses of Contract, stand specifically excluded from the purview of

Arbitration Clause.

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It is also a term of this Contract that no person other than a person appointed

by such Appointing Authority as aforesaid should act as arbitrator and if

for any reason that is not possible, the matter shall not be referred to arbitration

at all.

It is also a term of this Contract that if the Contractor does not make any demand

for appointment of arbitrator in respect of any claims in writing as aforesaid

within 120 days of receiving the intimation from the Engineer-in-Charge that the

final bill is ready for payment, the claim of the Contractor shall be deemed to have

been waived and absolutely barred and the ARAI shall be discharged and released

of all liabilities under the Contract in respect of these claims.

4) Obligation during pendency of arbitration

Work under the Contract shall unless otherwise directed by the Engineer-in-

Charge continue during the Arbitration proceeding and no payment due or

payable by the ARAI shall be withheld on account of such proceedings, provided

however, it shall be open for the Arbitrator to consider and decide whether or not

such work should continue during arbitration proceedings.

5) Signing of "No Claim" certificate

The Contractor shall not be entitled to make any claim whatsoever against the

ARAI under or by virtue of or arising out of the Contract, nor shall the ARAI

entertain or consider any such claim if made by the Contractor after he shall have

signed a "No Claim Certificate" in favour of the ARAI in such form as stipulated by

the ARAI, after the works are finally measured up. The Contractor shall be

debarred from disputing the correctness of any item covered by the "No Claim

Certificate" or demanding a reference to arbitration in respect thereof.

6) Parties to be impleaded in the arbitration proceedings

In case of any claims by the Contractor, the ARAI as well as ARAI acting as Agent

to the ARAI will implead themselves as parties to the Arbitration Proceedings.

7) The arbitration shall be conducted in accordance with the provisions of the

Arbitration and Conciliation Act, 1996 (26 of 1996) or any statutory modifications

or reenactment thereof and the rules made there under and for the time being

in force shall apply to the arbitration proceeding under this clause, except for

cases falling under Para 2 (i) or (ii).

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8) It is also a term of this Contract that the arbitrator shall adjudicate on only such

disputes as are referred to him by the appointing authority and give

separate award against each dispute and claim referred to him and in all cases

where the total amount of the claims by any party exceeds Rs.1, 00,000/- the

arbitrator shall give reasons for the award.

9) It is also a term of the Contract that where the arbitral award is for the payment

of money, no interest shall be payable on whole or any part of the money for any

period till the date on which the award is made.

10) It is also a term of this Contract that the arbitrator shall indicate

i) The Award amount payable on the date of award

ii) The period within which it is to be paid and

iii) Simple rate of interest applicable beyond the stipulated free period for making

payment of Award amount.

11) It is also a term of the Contract that if any fees are payable to the arbitrator these

shall be paid equally by both the parties.

12) It is also a term of the Contract that the arbitrator shall be deemed to have

entered on the reference on the date he issues notice to both the parties calling

them to submit their statement of claims and counter statement of claims.

The venue of the arbitration shall be such place as may be fixed by the

arbitrator in his sole discretion. The fees, if any, of the arbitrator shall, if required

to be paid before the award is made and published, be paid half and half by each

of the parties. The cost of the reference and of the award (including the fees, if

any, of the arbitrator) shall be in the discretion of the arbitrator who may direct to

any by whom and in what manner, such costs or any part thereof shall be paid

and fix or settle the amount of costs to be so paid.

11.0 INSURANCES TO BE TAKEN BY THE CONTRACTOR & EMPLOYER TO BE

INDEMNIFIED

11.1 Insurance of Works etc

11.1.1 The Contractor shall effect Contractor's all risk insurance policy (CAR policy) in

the joint names of the Employer and the Contractor, the name of the former

being placed first in the policy, covering the following :

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a) The works at the Contract price together with the materials for incorporation

in the Works at their replacement value.

b) All plants and equipments and other things brought to the site by the Contractor

at their replacement value.

c) Employer's building rented to the Contractor if the building or part thereof is used

by the Contractor for the purpose of storing or using materials of combustible

nature, on which the decision of the Engineer-in-Charge shall be final and

binding.

11.1.2 The insurance shall be against all losses or damages from whatever causes, other

than excepted risks, as defined in of Conditions of Contract, for which the

Contractor is responsible under the Contract. The insurance cover shall be for

the period of Contract and also for the period of maintenance, for loss or damage

arising from a cause prior to commencement of the period of maintenance, and

for any loss or damage, occasioned by the Contractor in the course of any

operations carried out for the purpose of complying with his obligations during

Maintenance Period.

11.1.3 Such insurance shall be effected with an insurer and with terms approved by the

Employer. The Contractor shall, whenever required, produce the policy or policies

and the receipts for payment of the current premiums.

11.2 Third Party Insurance

11.2.1 Before commencing the execution of the Works, the Contractor shall insure

against the liability for any material or physical damage, loss injury or death

which may occur to any property or life including that of the Employer or to any

person, including any employee of the Employer, by or arising out of the

execution of the Works or in the carrying out of the Contract. The sum insured

will be for an amount specified in `Schedule F'. After each occurrence, Contractor

shall pay additional premium necessary to make insurance valid for four

occurrences always The Insurance Policy should cover this amount at all times

till issue of Completion Certificate by the Engineer-in-Charge.

11.2.2 Such insurance shall be effected with an insurer and its terms approved by the

Employer. The Contractor shall, whenever required, produce before Engineer the

policy or policies of insurance and the receipts of payment of the current

premiums.

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11.3 Workmen's Insurance

11.3.1 The Employer shall not be liable for any payment in respect of any damages or

compensation payable according to law in respect or in consequence of any

accident or injury or loss of life to any workman or other person in the

employment of the Contractor or any sub-Contractor, except an accident or

injury resulting from any act or default of the Employer, his agents or servants.

The Contractor shall insure against such liability with an insurer approved by

the Employer for a sum as per established norms during the entire period till

completion of Period of Maintenance.

11.4 Recovery from the Contractor

Without prejudice to the other rights of the Employer against the Contractor in

respect of such default, the Employer shall be entitled to deduct from any sums

payable to the Contractor the amount of any damages, compensation costs,

charges and other expenses paid by the Employer and which are payable by the

Contractor under this clause.

11.5 Shortfall in payment to Contractor by the Insurance Company

In all cases where the Contractor has taken any insurance, he shall not be

entitled to reimbursement by the Employer of any shortfall or deficiency in the

amount payable by the Contractor towards settlement of claims and that paid by

the insurer in settlement of same claim.

11.6 Insurance by Sub-Contractors

Without prejudice to his liability under this clause the Contractor shall also

cause all Sub-Contractors to effect, for their respective portions of the works,

similar policies of insurance in accordance with the provisions of this clause and

shall produce or cause to produce to the Employer such policies. The Contractor

shall not permit a Sub-Contractor to commence work at the site unless the said

insurance Policies are submitted. In the event of failure of the Sub-Contractor to

take out such a policy of Insurance before commencing the works at the site, the

Contractor shall be responsible for any claim or damage attributable to the said

Sub-Contractor.

11.7 Period of Policies

All the insurance covers mentioned above shall be kept alive during the complete

period of the Contract until the Contractor obtains a Maintenance Certificate

from the Employer.

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11.8 Remedy on Contractor's Failure to Insure

If the Contractor shall fail to effect and keep in force the insurances referred to

above, or any other insurance which he may be required to effect under the

terms of the Contract, then and in any such case the Employer on advice of the

Engineer-in-charge may effect and keep in force any such insurance and pay

such premium or premiums as may be necessary for that purpose and from time

to time deduct the amount so paid by the Employer as aforesaid from any

moneys due or which may become due to the Contractor, or recover the same as

debt due from the Contractor.

11.9 Damage to Persons and Property - Employer to be indemnified

The Contractor shall indemnify the Employer against all losses and claims in

respect of injuries or damages to any person or material or physical damage to

any property whatsoever which may arise out of or in consequence of the

execution and maintenance of the works and against all claims, proceedings,

damages, costs, charges and expenses whatsoever in respect of or in relation

thereto, except any compensation or damages for or with respect to :

a) The permanent use or occupation of land by the works or any part thereof.

b) The right of the Employer to execute the works or any part thereof on, over,

under, in or through any land.

c) Injuries or damage to persons or property caused by Excepted risks or resulting

from any act or neglect of the Employer, his agents, servants or other

Contractors, not being employed by the Contractor or for or in respect of any

claims, proceedings, damages, costs, charges and expenses in respect thereof or

in relation thereto. Where the injury or damage was contributed to by the

Contractor, his servants or agents, such part of the compensation as may be just

and equitable having regard to the extent of the responsibility of the Employer,

his servant or agent or other Contractors, for the damage or injury.

A copy of the Format for Indemnity Bond is at Annexure III.

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SECTION – 5

SPECIAL CONDITIONS

73

SECTION - 5 SPECIAL CONDITIONS

1. GENERAL:

1.1 Communication prior to bid issue.

All communication either verbal or written made prior to the issue of this bid

Document stand abrogated and withdrawn and they do not form a part of this

Contract.

1.2 Special Conditions by contractor:

Any special conditions stated by the bidder while submitting his bid shall be

deemed to be a part of the Contract only to such extent to which such special

conditions have explicitly been accepted in writing by the ARAI.

1.3 Conflict between Conditions, Specification etc.

Where there is a conflict between the Special conditions and General conditions of

contract, where there is a conflict between specification in the Bill of Quantities

and Standard/General Specification, the former shall prevail in either case. But if

there is no conflict as above they shall be considered as supplementary to each

other.

1.4 Use of British Units:

While metric units are used in the bid everywhere if certain materials are still in

British units the same may be used to the extent the same are nearest to specified

units with the specific prior approval of the Engineer. No extra claim or deduction

in the rates will be made on account of this change.

2.0 APPROVALS, TESTS & GUARANTEES:

2.1 Statutory Inspections / Approvals:

The Contractor shall obtain all statutory inspections/approvals pertaining to the

work.

2.2 Defects Liability: 1

o All equipment and the entire installation shall be guaranteed to yield the specified

rating and design conditions as per the Technical Specifications (Section 7). Any

equipment found short of the specified ratings by more than the follow-able

tolerance determined by the test readings shall be rejected.

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o All equipment and the entire installation shall be guaranteed against defective

materials and workmanship for a period of 24 months reckoned from the date of

issue of final completion certificate.

o All components for the works carried out recognized as defective by the Engineer-

In-charge or ARAI's Officers during the guarantee period for which the contractor

is responsible, shall be returned to him. The contractor shall modify or replace

them free of cost to site. Alternatively, the contractor shall arrange for repairs at

his cost.

o Items repaired or replaced during the guarantee period shall be guaranteed for a

further period of 24 months from the date of such replacement.

o During the guarantee period the ARAI shall not attempt to repair or rectify faulty

equipment/materials except if permitted by contractor. However, if after reporting

the defects to contractor in writing, no action is taken by him to commence

repairs or rectification within two days thereof, and then ARAI shall be at liberty

to attempt to rectify the fault without prejudice to the right of the ARAI.

3.0 MISCELLANEOUS:

3.1 Opportunities for carrying out works and other contractor:

o With Civil work and any other work being carried out by the ARAI through other

agencies there would be more than one agency operating on the Works site at any

time. The contractor shall therefore, in accordance with the requirement of

Engineer-In-charge afford all reasonable opportunities for carrying out the work to

any other agencies and their workmen and to the workmen of the ARAI and of any

other duly constituted authorities who may be employed in the execution of any

other Contract or activity which the ARAI may enter into in connection with or

ancillary to the works.

3.2 Medical care and Vigilance:

o The contractor shall be fully responsible for any first aid and emergency medical

treatment to his employees and he shall make all the necessary arrangements at

site towards this end. The contractor shall take all measures to prevent any

deceases breaking at site. If any case of infectious or contagious decease is

discovered amongst his employees it shall be instantly reported to the Engineer-

In-charge.

3.3 Photographs:

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o No photographs of the works or any part thereof or Work / construction plant

employed shall be taken or permitted by the Contractor to be taken by any of

these (sub-agencies) employees without the approval of the Engineer-In-charge

and no such photographs shall be published or otherwise circulated without the

approval of the ARAI.

3.4 Income-Tax:

o The Contractor shall pay income-tax and all other taxes whatsoever payable in

respect of payments received from the ARAI in accordance with the laws and

regulations for the time being in force. If required under law or by the authorities

concerned the ARAI shall deduct such amounts as may be required under law or

directed by the said authorities from the amount due under the interim and final

certificates. The ARAI shall furnish the contractor with the necessary certificate of

all such deduction.

3.5 Taxes and Duties:

o The bidder must indicate in their bid prices quoted for all duties, royalties, cess

and service tax / sales tax or any other tax or local charges applicable. The work

contract tax /Turnover tax if any to be borne by the contractor.

No extra claim on this account shall in any case be entertained.

3.6 Law covering Contract:

o The Contract shall be interpreted and have effect in accordance with the laws of

India and no suit or other proceeding relating to this contract shall be filled or

taken by the contractor in any court of law except in a Court of competent

jurisdiction in Pune.

3.7 Drawings, Data & Test Certificates:

3.7.1 Preliminary dimensioned drawings, guaranteed technical Specifications etc.

asked in Technical Specifications shall be submitted in quadruplicate for approval

within two weeks from the date of the Work Order for the approval of Engineer-In-

charge. After approval the revised drawings, data etc. in quadruplicate shall be

submitted within one week.

3.7.2 The inspection and test certificate shall be submitted in quadruplicated within

one week from the date of inspection and testing for the approval of the Engineer-

In-charge.

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3.7.3 Three prints of each of the completion drawings incorporating all modifications

made from time to time shall be submitted after completion of work together with

detailed literature, operating instructions, list of recommended spares, test

readings, test certificates etc.

4.0 FACTORY TESTING:

Successful Bidder shall arrange for visit of two representatives of ARAI for factory

testing / inspection till the tests are completed satisfactorily. The contractor shall

bear at his own cost, all the expenses incurred for such visits by ARAI

representatives.

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SECTION – 6

SCHEDULE A TO F

78

SCHEDULE A TO F

PROFORMA OF SCHEDULES

(Operative schedule to be supplied separately to each intending bidder)

SCHEDULE ‘A’

Schedule (Bill) of Quantities (As per Bill of Quantities attached with Financial Bid).

SCHEDULE “B, C, D” – (DELETED)

SCHEDULE ‘E’

Reference to general conditions of contract.

Name of Work: Supply, Testing & installation in the required configuration &

location of LT panels & ITS ACCESSORIES of Power Train Lab for R & D

Laboratories at Plot no. E1/1, MIDC, Chakan, Phase-III, Dist Pune.

Estimated cost of work: Rs.200 lacs

Earnest Money Rs. 4 lacs

Security Deposit: Equivalent to 5% of contract value.

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SCHEDULE ‘F’

Office Inviting Tender ARAI, Kothrud, Pune.

Engineer-in-charge Dy. General Manager

Accepting Authority Director ARAI

Percentage on cost of materials and

Labour to cover all overheads and profits 15%

Standard Schedule of Rates NIL

Department ARAI

Standard Form NIL

Time allowed for submission of Security

Deposit From the date if issue of letter of

acceptance

15 Days

Maximum allowable extension beyond

the period Provided in above 7 Days

Authority for fixing compensation Director ARAI

Number of days from the date of issue of

letter of Acceptance for reckoning date of

start

15 Days

Time allowed for Supply, Testing

installation in the required configuration

& location of LT Panels & Its

Accessories.

3 months

Signing of contract agreement from

issue of LoA

Within 28days from issue of LoA

Duration for submission of necessary

documents & drawings for approval

from issue of LoA

Within 25Days from LoA issue from LoA

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SECTION – 7

TECHNICAL SPECIFICATIONS

81

1 TECHNICAL SPECIFICATIONS

1.1 GENERAL

The scope of work under this contract comprises Design, fabrication, assembling,

wiring, testing, packing, forwarding, Transportation, delivery at site, Testing and

installation in the required configuration & location of LT Panels, for M/s. THE

AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA, PUNE, TESTING PLANT

PROJECT at CHAKAN MIDC, DIST- PUNE. The work shall be carried out and

completed under this contract in every respect in conformity with the current

rules and regulations of the local electricity authority, the Indian Standard

Institution, Relevant IS as modified up to date. Where IS codes do not exist, the

IEC standard shall be followed. IE Rules 1956 as amended up to date, CPWD

Specifications for Electrical Works (Part – I) Internal, (Part –II) External 2005 and

(Part – IV) 2007, with correction slips up to the date of biding and with the

directions of and to the satisfaction of the Architect/ Consultant/ ARAI/PMC.

1.1.1 The work as indicated in the scope of work attached herewith includes any

modification / addition /alteration / deletion required.

1.1.2 All the above work shall be complete in all respects up to the satisfaction of

Architect, PMC, consultant, ARAI and Engineer in charge as per the details

mentioned in BOQ and drawings supplied time to time. Unless and otherwise

mentioned in the bid documents the following scope of works shall be done by the

contractor:-furnishing of all labour, skilled and unskilled, supervisory and

administrative personnel, erection tools and tackles, testing equipment,

implements, supplies, consumables like welding rods and gas, oil and grease,

cleaning fluids, insulating tape, anti corrosive paints, jute, cotton waste etc., and

hardware for timely and efficient execution of the work.

a. Complete assembly, testing and installation in the required configuration &

location of LT Panels.

b. The items of work to be performed on all LT Panels and materials shall include

but not limited to the following:

i. After opening the panels. Check all damages and short supply items.

ii. Re-order all damaged and short supply items.

iii. Necessary co-ordination between works done by other agencies.

iv. Final check-up, testing and installation in the required configuration

on Location of LT Panels in presence of Owner's representative.

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v. Obtaining Owner's written acceptance of satisfactory performance.

1.1.3 Design, supply, testing and installation in the required configuration& Location

of LT Panels shall conform latest CPWD / IS /IEC specifications in all respects.

Indian Standard Code of Practice for Electrical Wiring Installation IS: 732-1989. It

shall also be in conformity with Indian electricity Rules and the Regulations,

National Electric Code 2011, National Building Code, latest CPWD specifications

amended up to date and requirements of the Local Electric Supply Authority. In

general, all materials equipment and workmanship shall conform to the Indian

Standards specifications and code. Mode of all measurement will be as per latest

CPWD norms/ specifications Some of the applicable codes/standards are as

under:

a) CPWD General specifications for electrical works : Part-I (Internal) - 2005

b) Anything not covered by the above shall be as per I.E. Rules and regulations.

1.2 AS BUILT DRAWINGS

1.2.1 (4 sets of soft copies on CD and four sets of hard copies duly wound): As part of

the handing over documents after successful completion of the work, the

bidder shall submit to the ARAI / Architect / Consultant / PMC as built drawings

drawn at approved scale indicating the complete GA, Control wiring diagram,

Terminal block details, feeder wise material schedules (Make, Model nos. Etc.) LT

Panels "As Supplied" along with specifications of circuit components. These

drawings shall be prepared in AutoCAD.

1.2.2 The contactor must prepare & submit the drawings to ARAI / Architect /

Consultant / PMC without any extra charge.

1.3 OTHER RELATED INFORMATION:

Contractor shall provide the below mentioned information at the time of delivery

of LT Panels.

1. All Annexure of this tender document duly filled in and signed by the

contractor.

2. Contractor shall provide the details of Transportation/shipping dimensions

and weights, space required for handling parts for maintenance.

3. Type test certificates for LT panels.

4. Detailed Interconnection chart of all LT Panels.

5. Foundation details and plan, loading details for LT panels.

6. Test certificates, Test Procedures at site.

7. Test reports of all tests carried out at site.

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8. Spare part lists of LT Panels.

1.4 OPERATION AND MAINTENANCE MANUALS

1.4.1 As part of the handing over documents, the bidder shall submit 4 draft

copies + soft copies in CD’s detailed, operation and maintenance manuals,

schedule & log sheets for LT Panels and equipment of manufacturers for LT

Panels included in this contract, together with all relevant data sheet, spare

parts catalogues, repairs, assembly and adjustment procedure etc to the

Engineer-in-Charge. The manuals shall contain basis of design, detailed

technical data and drawings for each equipment as installed, the erection,

testing, operation and maintenance procedures, spare parts manual and

recommended spares for 3 year period of maintenance of each equipment including

tools & tackles.

1.4.2 The contractor shall also submit the Preventive maintenance schedule for the

equipment supplied.

1.4.3 The contractor shall submit four sets of the final Manuals (incorporating

comments, if any, of Engineer-in-Charge) complete in all respects.

1.5 IMPORT LICENSE

1.5.1 For importing any item if any import license / L.C. is required, the contractor

shall make required arrangements. Any delay on this account shall be to

contractor’s account.

1.6 TRAINING OF ARAI PERSONNEL

1.6.1 The contractor shall give the training to ARAI Personnel for operations of the

equipment installed, to carry out routine maintenance work including

lubrication, overhauling, adjustments, testing, minor repairs and

replacement. Nothing extra shall be payable.

1.6.2 Training shall be done before the expiry of the defects liability period. The period

of training shall be mutually agreed upon by ARAI and contractor.

1.6.3 ARAI reserves the right to inspect any equipment, material to be supplied by the

contractor as part of his scope of work, at manufacturer’s works. The contractor

shall provide and secure for the ARAI Authorized Representative every reasonable

access and facility at the manufacturer works for inspection and testing.

1.7 SITE CONDITIONS INDOOR

1.7.1 Temperature : Maximum 45°. C

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Minimum 0° C

1.7.2 Altitude : 690 meters above MSL

1.7.3 Relative humidity : up to 95% condensing.

1.7.4 Climatic condition : Dusty

1.7.5 Reference Ambient Temperature for temperature rise: 50 deg C

The climatic conditions are prone to wide variations in ambient conditions and

hence the equipment shall be of suitable design to work satisfactorily under these

conditions.

1.8 415 V SWITCHGEAR LT PANELS

1.8.1 DESCRIPTION OF WORK

1.8.2 This specification covers performance, Design, fabrication, assembling, wiring,

testing, packing, forwarding, delivery at site testing and installations in the

required configuration of LT Panels for 415 +/-10Volts,50 Hz ,3 phase 4 wire

system with all accessories complete in all respects as described in this

specification and single line diagrams & schedule of quantities and as specified.

1.8.3 (NOTE: - All panels should be totally type tested for their rated withstand

capacities as per IEC 61439-1&2).

1.8.4 Whether called for specifically or not, all accessories required for normal operation

of panels are deemed to be considered as a part of the contractor’s scope of

supply. It is not the intent to specify completely herein, all details of design and

construction of the LT Panel. However, the LT Panel shall conform in all respects

to high standard of Engineering, design, testing and workmanship and be capable

of performing in continuous commercial operation up to the Manufacturer’s

guarantees in a manner acceptable to the Engineer, who will interpret the

meaning of the drawings and specifications and shall be entitled to reject any

work or material which is not full accordance therewith.

1.8.5 The LT Panels to be offered under this specification shall be of proven design

further, the switchgear must have been type tested in the same configuration that

has been offered.

1.9 CODES AND STANDARDS AND APPLICABLE PUBLICATION

1.9.1 In general the LT Panel shall conform to all relevant IS / IEC standards. In case of

any contradiction between the IS / IEC and this specification, the more stringent

of the two shall apply.

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IEC: 60529 : Degree of protection for enclosures & LV

Switchgear.

IEC 62262 : Strength of materials/components

IS: 1248 : Ammeter & Voltmeter (Part - III)

IS 2959 : AC contactors up to 1000V

IS: 13947 : AC Circuit Breakers

IEC : 61439 : Factory assembled LT Panel / enclosures

IS 3231 : Electrical relays for power system protection

IS: 2705 (Part - I to IV) : Current Transformers

IS 3156 & 4146 : Potential Transformers.

IS : 13947/IEC-947 : MCCB

IS/IEC : 60898-2002 : MCB

IS : 2147 : Degree of Protection

IS 5578 : Marking and arrangement for switchgear bus

bars, main connection and control aux. wiring.

IS 11353 : Guide for marking of insulated

conductors.

IS 3618 : Pre-treatment of MS sheets for

phosphatising.

1.10 SUBMITTALS

1.10.1 The contractor should furnish specified number of copies of the instruction

manual which should contain detailed instructions for all operational &

maintenance requirement. The manual should be furnished at the time of

dispatch of the LT Panels and must include the following aspects:

1.10.2 Outline dimension drawings showing relevant cross-sectional views, earthing

details and constructional features.

1.10.3 Rated voltages, current, duty-cycle and all other technical information, which may

be necessary for correct operation of the switchgear.

1.10.4 Catalogue numbers of all components liable to be replaced during the life of the

switchgear.

1.10.5 General arrangement Drawing.

1.10.6 Single Line Diagram.

1.10.7 Bill of Materials indicating quantity, rating & make of all components, along

with typical catalogues.

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1.10.8 Control wiring diagrams, along with electrical interlocking scheme in a tabular

form.

1.11 INSTRUCTION MANUALS

1.11.1 Unpacking.

1.11.2 Handling at site.

1.11.3 Erection.

1.11.4 Pre commissioning tests.

1.11.5 Operating procedures.

1.11.6 Maintenance procedures.

1.11.7 Precautions to be taken during operation and maintenance work.

1.12 TESTS & TEST REPORTS

1.12.1 Typical total type test reports must be submitted. Test should cover all tests as

per IEC 61439.

1.12.2 Routine test certificates carried out on the panels must be submitted. Test

should cover all tests as per IEC 61439.

1.12.3 The bus bars shall be type tested at a reputable international test laboratory

(ASTA, LOVAG or CPRI) for short circuits withstand capacity. The test shall be for

a minimum duration of 1 second. Tests shall be performed over a range of current

ratings, covering the different frame sizes of the manufacturer. Tests shall be done

as per procedures as per IEC 61439.

1.13 SPECIFICATIONS

1.13.1 General

1.13.2 The L.T. panels shall comprise the following type of switchgear as specified in

single line diagram (SLD). The LT panels shall be capable of fault withstand

capacity as specified on Single line diagram (SLD).

1.13.3 The panel shall be floor mounted free standing, metal enclosed, indoor type

having sectionalisation of incoming and outgoing switchgears as specified. The

design shall be cubicle/modular type as specified. The general construction shall

confirm to IEC 61439 for factory assembled LT Panels. All LT panels should be of

FORM 3B TYPE 2 (as per IEC 61439-1).

1.13.4 The panel shall be floor mounted free standing totally enclosed and extensible

type. The panel shall be with lockable arrangement with degree of protection IP –

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55 and shall be dust & vermin proof suitable for the site conditions as specified.

The design shall include all provisions for safety of operating and maintenance

personnel.

1.13.5 All the LT panels / Enclosures shall be provided with 15% spare compartments /

space for addition feeders in future.

1.13.6 All indoor panels will have protection of IP55 or better. All outdoor panels will

have protection of IP65 or better.

1.14 CONSTRUCTION

1.14.1 The panel shall be fabricated out of CRCA sheet steel of 2 mm thick for frame

work, Doors, 1.6 mm thick Partitions, covers, and 3 mm thick for gland plates OR

Galvanized sheet steel not less than 1.6 mm thick so as to meet impact strength

requirement of IK08 as per IEC 61439 & IEC 62262. Wherever necessary, such

sheet steel member shall be stiffened by angle iron frame work. General

construction shall employ the principle of compartmentalization and

segregation for each circuit for required separation form. Unless otherwise

approved, incomer and bus section panels or sections shall be separate and

independent and shall not be mixed with sections required for feeders. Each

section of the rear accessible type Panel/Board shall have hinged access doors

at the rear. Overall height of the Panel shall not exceed 2.40 meters. Operating

levers, handle etc of highest unit shall not be at a height more than 1.8 m, and

that of the lowest unit shall not be less than 300 mm above finished floor level as

per IEC 61439. Multi-tier mounting of feeders is permissible. The general

arrangement for multi-tier construction shall be such that the horizontal tiers

formed present a pleasing and aesthetic look. The general arrangement shall get

approved before fabrication. Cable entries for various feeders shall be either rear

or from the front through cable alleys located in between two sections of

minimum 300 mm width. All cable entries shall be through gland plates.

There shall be separate gland plate for each cable entry so that there will not be

dislocation of already wired circuit when new feeders are added. Cable entry

plates shall therefore be sectionalized. The construction shall include necessary

cable supports for clamping the cable in the cable alley or in rear cable chamber.

The vermin proofing shall be such that the vermin cannot enter from one

compartment to another/bus bar chambers. Neoprene gaskets shall be used for

all doors, covers and openings.

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1.14.2 All retaining catches, screws and bolts for doors and covers shall be

cadmium/Chromium plated. Screws and bolts shall be captive. Gasket shall be

provide properly on covers, doors and joints of all LT Panels.

1.14.3 Incomer /Outgoing Cable Termination: Incomer termination shall be suitable for

receiving bus Trunking / underground cables. Cable terminations shall invariably

be through terminal blocks (Polyamide or superior) or brought out solid terminals.

All of the incoming/outgoing feeders terminations shall be suitable for receiving

cables from top / Bottom as per shown in drawing schedule.

1.15 Instruments

1.15.1 All meters shall be Digital type flush mounted type conforming to class 1 for

accuracy of and of size 96 mm2 as per IS: 1248.

1.16 Indicating Lamps

1.16.1 On all incomers of panels, ON/OFF and phase indicator lamps shall be provided

suitable for operation on AC 230 Volts supply. Necessary filter G/Y/R/A shall be

provided depending upon the function. Phase indicating LED lamps shall be

associated with necessary ON/OFF toggle Switch. All lamps shall be protected

by proper control MCBs& Fuse Links. All lamps shall be LED type.

1.17 Control Wiring

1.17.1 All Control wiring controls, indication etc. shall be with suitable stranded ZHFR

copper conductor cables . Wiring shall be suitably protected within the LT Panel.

Runs of wires shall be neatly bunched and suitably supported and clamped.

Means shall be provided for easy identification of the wires. Where wires are

drawn through steel conduits, Identification ferrules shall be used at both ends

of the wires. All control wiring meant for external connection is to be brought out

on terminal connectors. All wiring shall be minimum 1.5 sq. mm. and for C.T.

circuits it shall be 2.5 sq. mm. Brass/Copper thimbles, sleeves & ferrules etc.

shall be provided at joints & terminations as required.

1.18 Bus Bar & Bus Bar Chambers

1.18.1 The bus bar shall be of high conductivity copper/Aluminum as specified alloy of

electrolytic and of adequate section. The bus bar system shall comprise a system

of totally enclosed main horizontal bus bars run at the top/Bottom and vertical

bus bars serving all modules in vertical section on either side in cable entries.

In case of rear access, horizontal bus system shall run suitably either at the top or

bottom. All connections to individual circuits from the bus bar shall be with solid

connections. All horizontal bus bar, vertical bus bar and connections shall be

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suitably sleeved with PVC sleeves or suitably insulated in an approved

manner.

1.18.2 The bus bar temperature should not exceed 85o C i.e. 40oC temperature rise over

45oC ambient. The calculation for temperature rise and bus bar sizing should be

furnished along with shop drawing for approval.

1.18.3 Wherever copper bus bar and Aluminum bus bar are connected to each other,

bimetallic strip shall be used.

1.19 Bus Bar Supports and Attachments

1.19.1 Bus bar shall be firmly fixed on supports constructed from SMC (Glass fiber

reinforced thermosetting plastic). The supports shall be sufficiently robust to

effectively withstand electro-mechanical stresses produced in the event of short

circuit. The supports shall be supplied by the original manufacturer to respect

tests as per IEC 61439.

1.20 Connection to Bus Bars

1.20.1 Connections to bus bars shall be made with bolts and nuts. The bolts and nuts

used for connections to bus bars shall be of copper/Aluminium alloy, tinned

forged brass or galvanized iron. Suitable precaution shall be taken against

heating due to bi-metallic contact. Further for tapping off connections from bus

bars, PVC insulated wire may be used for current capacities up to 100 amps and

for higher current capacities solid conductors/strips suitably insulated with PVC

sleeves/tape shall be used. All copper bus bars shall be preferred if tinned type

and Aluminium bus bars shall be tinned only.

1.21 Clearances

1.21.1.1 The minimum clearances to be maintained for open and closed indoor air

insulated bus bars / electrically non-exposed and working at system voltages

upto 600 volts shall be as follows:

Between …………………………………………….. Minimum Clearances

Phase to Earth ……………………………………………… 25mm

Phase to Phase ………………………………………………… 25 mm

1.22 Bus Bar Markings

1.22.1 The colours and letters (or symbols) for bus bars:

1.22.2 Main bus bar connections and auxiliary wiring etc. shall conform to relevant

Indian Standard. A brief from IS 11353 (revised) is given below:

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1.22.3 For AC bus bars and Main connections

S.No. Bus Bar & Main Connection Colour Letter/Symbol

a. Three Phase Red, R

Yellow Y

Blue B

b. Two Phase Red, Blue R, B

c. Single Phase Red R

d. Neutral Connection Black N

e. Connection to earth Green E

f. Phase variable (Such as Grey Gy.

Connections to reversible motors)

1.22.4 Phase Sequence and Polarity

1.22.5 Bus bars and main connections, when marked shall be marked in

accordance with the following table to indicate the order in which the voltages in

phases reach their maximum values.

System As indicated byColors or letters

Phase sequence as indicated Vectorally

Three Phase Red, Yellow, Blue R, Y, B.

Two Phase Red, Blue R, B.

1.23 Arrangement of Bus bars & Main Connections:

1.23.1 Bus bars and main connections which are substantially in one plane shall be

arranged in order given as follows:

i. The order of phase connections shall be Red, Yellow and Blue.

ii. When the run of the conductors is horizontal, the red shall be on the top

or farthest away from the centre line as viewed from the front.

iii. When the run of the conductor is vertical, the red shall be on the extreme

left.

iv. When the system has a neutral connection in the same plane as the phase

connections, the neutral shall occupy an outer position.

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v. Unless the neutral connections can be readily distinguished from the phase

connections, the order shall be red, yellow, blue and black.

vi. A horizontal separate enclosure & enclosures separated by hylum/FRP

sheets for power & control buses with tap off connections to each section.

1.24 Terminations

1.24.1 All Incoming / Outgoing terminals shall be Suitable for cable termination.

1.24.2 Operating device shall be incorporated only in the front of the switchgear. No LT

Panel needs manual operation shall be located less than 300mm above from

ground level.

1.25 SWITCHGEAR

1.25.1 AIR CIRCUIT BREAKERS

All 3/4 pole circuit breakers shall be sheet metal enclosed flush front, draw out

type and shall be provided with a trip free manual operating mechanism with

mechanical "ON" - "OFF" indications. Under voltage, Shunt trip and closing coil

suitable for 230 Volts A.C. shall be provided. The Circuit breakers shall be

for continuous rating, and shall be suitable as specified on SLD fault level for one

second at 415 volts. The moving parts of circuit breaker shall have operating

mechanism, primary and secondary isolating devices, auxiliary switches,

mechanical position indicators, all mounted on a rigid sturdy steel frame

work. Primary and secondary disconnecting devices shall be self aligning type of

fully isolating. As per IS 13947-2 / IEC-157-1.

All ACB releases shall be microprocessor based with current metering. LCD display

& fault diagnosis feature like fault history, minimum 20 fault counts etc. and main

PCC Panel all Incomer & Bus coupler ACBs are communication type (modbus RS

485 protocol) should be provided.

Circuit breaker shall be designed to close and trip without opening the circuit

breaker compartment door. The operating handle and the mechanical trip push

button shall be at the front of the breaker panel and integral with the breaker. The

ACB's shall be withdrawal type. The ACB operating spring shall be chargeable with

charging motor as well as manually for electrically operated breaker. Spring

charging motor will operate on 230V. AC. Once the spring is charged it should

be able to close the breaker and also trip without requiring to be charged. Every

Trip-Close-Trip operation with one charge of spring shall be possible. The ACB's

shall be operable both from the cubicle as well as from remote position. Anti

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pumping devices shall be used both for electrical and mechanical to prevent the

breaker from restriping. Spring charge / discharge indication to be provided.

Local-remote selector switch with key interlock and auxiliary contacts to operate

locally and remote position shall be provided. The breaker shall be provided with

remote control switch as well as local control switch for operating breakers.

Suitable contacts for "Auto-Trip" annunciation and indication shall be provided.

1.25.2 CRADLE

The cradle shall be so designed and constructed as to permit the smooth

withdrawal and insertion of the breaker into it. The movement shall be free from

jerks, easy to operate and shall be on steel balls/rollers and not on flat surfaces.

The modules shall be totally inter chargeable, for same rating.

There shall be 4 distinct and separate positions of the circuit breaker on the

cradle.

Service: Both main and secondary isolating contacts in service.

Test: Main isolating contacts separate and secondary isolating contacts in

service.

Isolated: Both main and secondary isolating contacts in isolated.

Maintenance: Circuit breaker fully outside the panel ready for maintenance

There shall be provision for locking the breaker in any or all of the first three

positions. The breaker shall be provided with interlock to prevent the breaker

from being withdrawn or replaced except in the fully isolated position. Interlock

shall also be provided to prevent the breaker from closing without in service

position.

Separate limit switches with minimum 2 'NO' + 2 'NC' potential free contacts,

each shall be provided for 'Test' & 'Service' position of the breaker. 3 'NO' + 3 'NC'

breaker auxiliary contacts shall be provided as spare.

1.26 PROTECTIVE DEVICES

Protective devices shall be provided as specified in the schedule of quantities and

SLD. There shall be not less than 4 N/O and 4 N/C auxiliary contacts rated 5

amps on each breaker. The auxiliary contacts blocks shall be so located as to be

accessible from the front. The auxiliary contacts in the trip circuits shall close

before the main contacts have closed. All other contacts shall close

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simultaneously with the main contacts. The auxiliary contacts in the trip circuits

shall open after the main contacts open. All current carrying parts shall be silver

plated and suitable arcing contacts with proper arc chutes shall be provided to

protect the main contacts. The heat generated in the contacts due to tripping under

fault conditions shall be very nominal. As per IS 3231.

1.27 MOULDED CASE CIRCUIT BREAKERS

1.27.1 Moulded case circuit breakers shall comply with the latest Indian Standards and

IEC standards. They shall have the voltage and current ratings, rated duty,

rated short circuit service breaking capacity and rated short-time withstand

current as indicated. As per IS 13947 / IEC-947.

1.27.2 T/M OR Microprocessor based as mentioned in SLD.

1.27.3 MCCB's shall be of the independent manual closing air-break type, rated for an

uninterrupted duty, unless otherwise indicated.

1.27.4 Each MCCB shall have a facility for padlocking in the "OFF" position.

1.27.5 MCCB shall have front operating extended door operating handle.

1.28 CURRENT TRANSFORMERS

1.28.1 All phases shall be provided with current transformers of accuracy Class

I cast resin type and suitable VA burden to operate associated metering. As per IS

2707.

1.28.2 Separate C.T.’s shall be used for protective devices.

1.29 PANEL EARTHING

1.29.1 All components, frame etc. shall be properly earthed. Al. earth bars of

minimum 50 mm x 6 mm shall be provided for the LT panel for the full length of

the panel and connected to the frame work. Provisions shall be made for

connection from this earth bar to the main earthing bar on both sides of LT Panel.

All ACB Cradles & doors are earthed properly with respective sizes.

1.30 PAINTING

1.30.1 All steel work used in the construction of the LT panels shall have undergone a

rigorous metal treatment process as follows:-

1.30.2 Effective cleaning by hot alkaline degreasing solution followed by cold water

rinsing to remove traces of alkaline solution.

1.30.3 Pickling in dilute sulphuric acid to remove oxide scales & rust formation, if any,

followed by cold water rinsing to remove traces of acidic solution.

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1.30.4 A recognized phosphate process to facilitate durable coating of the paint on the

metal surfaces and also to prevent the spread of rusting in the event of the paint

film being mechanically damaged. This again, shall be followed by hot water

rinsing to remove traces of phosphate solution.

1.30.5 Passivating in de-oxalate solution to retain and augment the effects of phosphate.

IS : 3618.

1.30.6 Drying with compressed air in a dust free atmosphere.

1.30.7 Primer coating with two coats of a highly corrosion resistant primer, applied

wet on wet and stove dried under strictly controlled conditions of

temperature and time.

1.30.8 Finishing treatment shall be by powder coating with 60 micron minimum

thickness.

1.30.9 Final paint colour shall be pre approved by the Consultant /ARAI.

1.31 LABELS

1.31.1 Anodized Aluminum labels shall be provided on all incoming and outgoing

feeders. Circuit diagram showing the arrangement of the circuit inside the LT

panel shall be pasted on inside of the panel door and covered with transparent

laminated plastic sheet.

1.32 METERS

1.32.1 Meters should be microprocessor based measuring all 3 Phase AC parameter like,

Voltage, current, KWH, KVAH, KVARH, PF etc. Also the meter should a provision

of current & voltage THD up to 15th harmonics with RS485 / modbus /

Communication facility. (Approved makes: DEIF / SOCOMEC or Equivalent).

1.33 PROTECTION RELAYS

1.33.1 All protections relays should be microprocessor based system Voltage 3 Phase 4

Wire with RS 485 modbus communication facility. As per IS 3231.

1.34 SPACE HEATER, PLUG & SOCKET

1.34.1 Anti- condensation heaters shall be fitted in each vertical cable alley together with

an ON/OFF isolating switch suitable for electrical operation at 230 volts A.C, 50

Hz, single phase of sufficient capacity to raise the internal ambient temperature

by 5O C. The electrical apparatus so protected shall be designed so that the

maximum permitted rise in temperature is not exceeded if the heaters are

energized while the LT Panels is in operation. As a general rule, the heaters shall

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be placed at the bottom of the cubicle. 1no. Set of Lamp, 1Phase, 5 Pin plug &

socket is to be provided each vertical cable alley.

1.35 TESTING & INSTALLATION IN THE REQUIRED CONFIGURATION OF LT

PANELS.

1.35.1 TEST AT MANUFACTURERS WORK

All routine tests specified in IEC 61439:

i. HV test

ii. IR Test before & after HV Test

iii. Primary/Secondary injection tests

1.35.2 TYPE TEST

The bidder shall submit the 2sets hard copies of valid Type test report along with

Bid.

i. Temperature-rise limits.

ii. Dielectric properties.

iii. Short-circuit strength (Resistance).

iv. Effectiveness of the Protective circuit.

v. Degree of protection.

vi. Clearance of Creepage distances.

vii. Mechanical operation check.

viii. Strength of materials & parts.

1.35.3 Testing, installation in the required configuration & location of LT Panels at Site

1.35.4 Testing of LT panels:- checks and tests shall include all wiring checks and

checking up of connections. Primary/Secondary injection tests for the relay

adjustment/setting shall be done before installation in addition to routine megger

test. Checks and tests shall include the following:

Operation checks and lubrication of all moving parts.

Interlock function checks.

Continuity checks of wiring, fuses etc. as required.

Insulation test: when measured with 500 V megger the insulation resistance shall

not be less than 100 mega ohms.

Trip test and protection gear test.

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Test witness

Tests shall be performed in the presence of the Engineer-in-Charge. The contractor

shall give at least fifteen days advance notice of the date when the tests are

proposed to be carried out.

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2 REAL TIME POWER FACTOR CONTROLLER CUM HARMONIC

FILTRATION SYSTEM

2.1 SCOPE:

2.1.1 This specification covers design, manufacture, supply, , testing, installation in the

required configuration of thyristorised zero crossing – Real Time Power Factor

Correction (RTPFC) system with capacitor banks and harmonic filters suitable for

continuous duty. The capacities given in SLD are for reference only and are to be

verified by contractor after doing complete reactive load analysis and also

necessary changes if required in the rating of capacitors and harmonic filters is

within scope of contractor.

2.2 STANDARDS:

2.2.1 The design, manufacture and performances of the power factor correction panel

with capacitor banks shall comply with all currently applicable statutes,

regulations and safety codes in the locations of installations. The capacitors used

will also conform to the latest applicable Indian / British / IEC standards. In

particular, the LT Panel shall conform to the latest revisions of the following.

IS: 13340, 13341 & 12672 : Capacitors for power system.

IS: 2208, 13703 : HRC cartridge fuse and links upto 600V

IS/IEC 60898 : MCB

IS : 13947 : MCCBs

When the above standards are in conflict with these specifications, this

specification shall prevail.

2.3 SPECIFICATIONS

2.3.1 The system should be based on Thyristorized switching of capacitors at zero cross

over and should comprise with tuned filters. The system should be effective to

resonance and should have a mechanism to disconnect the Capacitors, if the

electrical network approaches towards resonance.

2.3.2 The manufacturer should be able to demonstrate the transient free switching on

the display of the system.

2.3.3 The system should maintain Power Factor at 0.996 lag to 0.996 Lead at all times

under any operational load condition.

2.3.4 The operational Voltage level should be 415V +/- 10% with Frequency of 50 Hz

+/- 5%.

2.3.5 The system should be designed to withstand a short circuit fault level of .

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2.3.6 The system should be designed to be used for an Indoor use with the operational

ambient temperature limits of 4 to 50 Degree Celsius.

2.3.7 The Capacitors used for the system should have a guaranteed loss per kVAR

including the resistors for capacitors not exceeding to 0.5watts / kVAR. As per IS:

13340, 13341 & 12672.

2.3.8 The response time of the system (Including the Acquisition & Compensation time)

should be 20 ms (One Power Cycle).

2.3.9 The display and the measurement by the system should be with class of accuracy

of 0.5.

2.3.10 The controller of the system should have communication port with RS 485

Modbus Protocol.

2.3.11 The system should have display for the following trouble shooting / protection /

alarm features:

2.3.12 Fuse Blown.

2.3.13 Controller & Switching Module Protection & Monitoring

2.3.14 High / low voltage

2.3.15 Overload

2.3.16 Short Circuit / earth fault

2.3.17 Capacity Drop

2.3.18 Controller Problem

2.3.19 Resonance Prevention

2.3.20 The Panel should be made of reputed make as specified in Approved make list.

2.3.21 The system should be source independent i.e. it should be compatible to

Electricity Board supply as well as DG supply.

2.3.22 The system should be able to bring down the THDi & THDv.

2.3.23 The controller of the system should have self testing and comprehensive reporting

feature.

2.4 SHUNT CAPACITORS

2.4.1 Capacity (KVAR):

2.4.2 Compensation required to improve the load power factor to the desired power

factor plus compensation for the loss of VAR due to series reactor.

99

2.4.3 Over compensation i.e. supplying leading VARs at leading power factor should be

avoided. The capacity thus obtained should be increased to obtained the value at

the higher voltage rating (multiply by the square of the ratio of the selected voltage

rating and nominal system voltage rating)

2.4.4 Voltage Rating:

The voltage rating of the capacitor should be selected taking the following de

rating factors into consideration.

Voltage variation of the grid

Reactor impedance percentage (tuned or detuned or simple inrush) current

limiting type

Voltage harmonic THD percentage Type

Aluminium Poly propylene (APP).

2.4.5 Capacitor Bank Connection

Three single phase banks connected in the delta to form 3 phase bank in single

encloser.

100

3 LT PANEL TECHNICAL DATA SHEET TO BE FILLED BY BIDDER

SR.NO

DESCRIPTIONS DATA TO BE FILLED BY BIDDER

1.00 Name of Manufacturer

2.00

Type of panel FORM 3B TYPE 2

(as per IEC61439-1) Yes/No.

3.00 Metal enclosed Construction? Yes/No.

4.00 Degree of Protection (Indoor-IP55 & Outdoor-IP 65)

Yes/No.

5.00 Thickness of sheet metal Yes/No.

a. Front door – 2mm

b. Back door – 2mm

c. Side door – 2mm

d. Gland plate – 3mm

e. Load bearing – 2mm

f. Partition – 1.6mm

5 Bus bars

5.01 Bus conductor Copper Aluminum

a Make

b Material & Grade

6.00 Bus support insulator

a Make

b Material

7.00 AIR CIRCUIT BREAKER

7.01 Make & Type

7.02 Standards applicable (IS 13947 & IEC 947)

8.00 MOULDED CASE CIRCUIT BREAKER

8.01 Make & Type

8.02 Standards applicable (IS 13947 & IEC

947)

9.00 CURRENT TRANSFORMERS

9.01 Make

9.02 Type (Resin cast)

9.03 Applicable standards (IS 2705)

10.00 POTENTIAL TRANSFORMER

10.01 Make

101

10.02 Type

10.03 Applicable standards (IS 3156 & 4146)

11.00 WIRING

11.01 Power Wiring

a. Voltage grade

b. Insulation

c. Conductor material

11.02 CONTROL WIRING

a. Voltage grade

b. Insulation

c. Conductor material

12.00 TERMINAL BLOCK

a. Make

b. Voltage grade

c. Type of terminal

d. 15% spare terminals furnished?

Yes/No.

13.00 PAINTING

a. Colour

b. Finish

c. Details of painting (Powder Coating)

d. Procedure furnished

Final paint colour shall be pre approved by the Consultant / ARAI

14.00 SPACE HEATER, PLUG AND SOCKET

14.01 Cubicle Heater

a. Make

b. Thermostat controlled? Yes /No

c. Wattage

d. Voltage

14.02 Plug and Socket Yes /No

102

SECTION 8

LIST OF DRAWINGS

103

SECTION 8 LIST OF DRAWINGS

SR.NO. DESCRIPTION REV.NO. DRAWING NO. NO. OF

PAGES

TECHNICAL

SPECIFICATION

1 TECHNICAL

SPECIFICATION-01 0 ARAI-PTL-TS-01 1

2 TECHNICAL

SPECIFICATION-02 0 ARAI-PTL-TS-02 1

3 TECHNICAL

SPECIFICATION-03 0 ARAI-PTL-TS-03 1

4 TECHNICAL

SPECIFICATION-04 0 ARAI-PTL-TS-04 1

5 SLD FOR PTL SP01 PANEL 0 ARAI-PTL SP01-01 1

6 SLD FOR PTL SP 02 PANEL 0 ARAI-PTL-SP02-02 2

7 SLD FOR PTL SP 03 0 ARAI-PTL-SP03-03 1

8 SLD FOR PTL SP 04 0 ARAI-PTL-SP04-04 1

9 SLD FOR VTC01 0 ARAI-PTL- DB VTC01-05 1

10 SLD FOR VTC02 0 ARAI-PTL-DB VTC 02-06 1

11 SLD FOR CVTC DB 0 ARAI-PTL-DB CVTC-07 3

12 Sld FOR MACD 01 DB 0 ARAI-PTL-DB MACD 01-08 1

13 Sld FOR MACD 02 DB 0 ARAI-PTL-DB MACD 02-09 1

14 SLD FOR TGTC DB 0 ARAI-PTL-DB TGTC-10 1

15 SLD FOR VVVT SHED DB 0 ARAI-PTL-DB VVVT SHED -11 1

16 SLD FOR OFFICE AREA 1 DB

0 ARAI-PTL-DB OFFICE AREA 01-12

1

17 SLD FOR OFFICE AREA 2 DB

0 ARAI-PTL-OFFICE AREA-02-13 1

104

18 SLD FOR TGTC WORKSHOP DB

0 ARAI-PTL-DB TGTC WORKSHOP-03-14

1

19 SLD FOR LIGHTING 1 DB 0 ARAI-PTL-LIGHTING DB 01-15 1

20 SLD FOR LIGHTING 2 DB 0 ARAI-PTL-LIGHTING DB 02-16 1

21 SLD FOR LIGHTING 3 DB 0 ARAI-PTL- LIGHTING DB 03-17 1

22 SLD FOR LIGHTING 4 DB 0 ARAI-PTL-LIGHTING DB 04 -18 1

23 SLD FOR GAS BOTTLE ROOM DB

0 ARAI-PTL-GAS BOTTLE ROOM DB -19

1

24 SLD FOR VEHICLE PASSAGE & SOAK ROOM DB

0 ARAI-DB VEHICLE PASSAGE & SOAK ROOM-20

1

25 SLD FOR POWER 1 DB 0 ARAI-DB POWER 1- 21 1

26 SLD FOR POWER 2 DB 0 ARAI-DB POWER 2-22 1

27 SLD FOR POWER 3 DB 0 ARAI-DB POWER 3-23 1

28 SLD FOR POWER 4 DB 0 ARAI-DB POWER4 -24 1

29 SLD FOR 60 KVA UPS DB 0 ARAI-DB 60 KVA UPS-25 1

30 SLD FOR RTPFC 250 KVAR 0 ARAI-250 RTPFC-26 1

31 SLD FOR RTPFC 250 KVAR 0 ARAI-250 RTPFC-27 1

32 SLD FOR RTPFC 250 KVAR 0 ARAI-250 RTPFC-28 1

33 SLD FOR RTPFC 250 KVAR 0 ARAI-250 RTPFC-29 1

34 SLD FOR ISOLATION PANEL MACD 01

0 ARAI-ISOLATION-MACD 01-30 1

35 SLD FOR ISOLATION PANEL MACD 02

0 ARAI-ISOLATION-MACD 02-31 1

36 SLD FOR ISOLATION

PANEL TGTC 0 ARAI-ISOLATION-TGTC-32 1

37 SLD FOR ISOLATION

PANEL ATT.CVTC ELECT. 0 ARAI-ISOLATION-ATT.CVTC-33 1

38 SLD FOR ISOLATION

ATT.LTSR 0 ARAI-ISOLATION-ATT.LTSR-34 1