Debris Removal Fundamentals

The Charley, Francis, and Jeanne Experience 2004

City of Orlando, Florida

Mike Carroll

Division Manager

Solid Waste Management Division

City of Orlando

Should You Plan for Debris Removal?

If Mother Nature might knock something down– If you are within 200 miles of the Eastern US

Coast (South of the Potomac River)– If you are in a flood prone area– If you are in an area that has had tornados or

severe thunderstorms in the last 50 years– If you are in an area that has ice storms– If you are near an active fault line

The Art of Debris Management

FEMA Rules

Debris Manager Rules

Choose Your Debris Manager

What Do You Do?

Know the Cavalry

Debris Mgmt FOC Model

FEMA Rules

FEMA Publication 325 – Debris Management

Reasonable Cost Doctrine

Prior Course of Conduct

Pre-positioned Contracts

Monitors, Tickets & Management Support

When is 72 hours not 72 hours

Documentation, Documentation, Documentation

Think about the appeals process now

Debris Manager Rules

Pray They Put Someone Else in ChargeIt’s More Than Picking Up SticksPractice, Practice, & More PracticeHave Clear ResponsibilitiesIdentify Info the Boss Wants/NeedsDaily Status Meetings, Maybe TwiceMake Friends Before the StormFind Your Hammer, Boots, & PPEHave Someone to Do Your Regular Job

Trucks in the field: Ashbritt 30 Crowder-Gulf 18 Phillips & Jordan 3 Total Trucks 51

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

8/17 8/21 8/25 8/29 9/2 9/6 9/10 9/14 9/18 9/22 9/26 9/30 10/4 10/8 10/12 10/16

Estimated Cubic Yardage Collected

Debris Sites: 6Collection Monitors: 29Debris Site Monitors: 13Total Beck Monitors: 42

Total estimated cubic yardage collected: 890,800

Current Project Status as of Monday, October 18, 2004

Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20Ending 8/14 8/21 8/28 9/4 9/11 9/18 9/25 10/2 10/9 10/16 10/23 10/30 11/6 11/13 11/20 11/27 12/4 12/11 12/18 12/25

Phase 1

Phase 2

1st pass

2nd pass

Phase 3

Estimated Completion Time

Progress to Date

Completed

City of Orlando Storm Debris Cleanup Schedule

What do you do?

Say Good Bye to Your FamilyPreliminary Damage Assessment (Corps Model)Call the CavalryDivide Your JurisdictionWrite Scope of Work LetterPush Streets Open – up to 6 daysOpen TDRSStart HaulingAfter You Haul the 1st Load, Plan for Disposal

DEBRIS ESTIMATE CHART

Q = quantity of debris per cubic yardP = PopulationH = Number of householdsC = Storm Category factor in cubic yardsV = Vegetative characteristic multiplierB = Commercial/Business/Industrial use multiplierS = Storm precipitation characteristic multiplier

Formula = Q=H(C)(V)(B)(S) Vegetative cover Value of "V" multiplierHurricane Category Value of "C" factor Light 1.1

1 2 CY Medium 1.32 8 CY Heavy 1.53 26CY4 50 CY5 80 CY Precipitation Multiplier Chart

Business/Industrial/Commercial multiplier Precip. Characteristic Value of "S" MultiplierNone to Light 1

Commercial Density Value of "B" multiplier Medium to Heavy 1.3Light 1Medium 1.2Heavy 1.3

+/- 30% accuracyBEST CASE SCENARIO CAT 1 Storm 133,686 CY 40105.8

Population 70275 Debris Amount BEST CASE SCENARIO CAT 2 Storm 534,746 CY 160,424 "C" 2 200,987 BEST CASE SCENARIO CAT 3 Storm 1,737,926 CY 521,378 "V" 1.1 BEST CASE SCENARIO CAT 4 Storm 3,342,166 CY 1,002,650 "B" 1 BEST CASE SCENARIO CAT 5 Storm 5,347,446 CY 1,604,234 "S" 1.3 -

- WORST CASE SCENARIO CAT 1 Storm 308,087 CY 92,426 WORST CASE SCENARIO CAT 2 Storm 1,232,348 CY 369,704 WORST CASE SCENARIO CAT 3 Storm 4,005,131 CY 1,201,539 WORST CASE SCENARIO CAT 4 Storm 7,702,175 CY 2,310,653 WORST CASE SCENARIO CAT 5 Storm 12,323,480 CY 3,697,044

Estimated debris total, 150,740 (75% of population)

Cost of removal, transport to TDSRS, grinding per CY at $20 per CYTotal cost: Cost of disposal at $5. Per CYremoval, reduction 3,014,798$ Tipping fees at 28.50 per tonTransport to Disposal Site 753,699$ (estimate 750 lbs per CY reduced debris volume = 175,000 tons)Tipping fees 2,148,043$ tons 75,370

5,916,540$

Know the Cavalry

Interview Debris Managers from Several Cities

Understand Your City & It’s Special Facilities

Learn About Reimbursement Success Rates

Get to Know the Project Manager

Learn How They Do the Job

Selected by Debris Mgr not Emergency Manager

Preposition Several Firms

The Devil is in the Contract Details

Choose Your Debris Manager

Decide Before the Storm

Project Management Skills

Problem Solver

Someone You Don’t Need During/After the Storm

FEMA Debris Management Training Class

Debris Management is it’s own FOC

Support Staff

Have a Backup DM

Debris Mgmt FOC Model

Debris Manager and Asst. Debris Manager

Have Support Staff (Logistics and Clerical)

Collection Monitor Management

TDSRS Monitor Management

QC and Billing Management

HR Management

Reimbursement Management (2 years)

This Matters Because ?

You want your Community Restored

You want life to be normal again

You don’t want this to cost more than it has to

If you do a good job, you can be proud for the rest of your life

Thank You and Good Luck !

• Mike Carroll

• 1028 S Woods Ave, Orlando, FL 32805

• Mike.Carroll@cityoforlando.net

• 407-246-2314