december 11, 2013 cac packet
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ÂTRANSCRIPT
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Citizen’s Advisory Committee
7:00 PM, Wednesday, December 11, 2013 - Capitol Region Watershed District Office
Agenda
7:00 I) Welcome, Announcements and Updates – Introductions
7:05 II) Public Comment for issues not on the Agenda (3 minutes per person)
7:08 III) Approval of the Agenda
7:09 IV) Approval of Minutes
Approval of the November 13, 2013 Minutes
7:10 V) Items for Review and Comment Requested By Board of Managers
A) Review of Survey Results for CAC Initiatives
B) Discussion and Review of CAC Initiatives with Board and CAC Members
C) Develop Outline of 2014 Meetings
D) Discuss the Development of CAC Orientation Packet
E) Recommendations for 2014 CAC Reappointments
8:45 VI) Staff and Program Updates
A) A look Ahead to 2014 (Doneux)
8:50 VII) CAC Observer and Board of Managers Update
8:55 VIII) Discussion
A) New & Old Issues
B) Identify CAC Observer for December 18th
Board of Managers Meeting
C) Identify CAC Observer for January 8th
Board of Manager Meeting
E) December 11, 2013 CAC Agenda Overview
9:00 IX) Adjourn
W:\05 Citizens Advisory Committee\Agendas\2013\December 11, 2013 CAC Agenda.docx
Materials
Enclosed
1
Citizen Advisory Committee Meeting
Wednesday, November 13, 2013 – 7:00 p.m.
CAC Members Present:
Gwen Willems
Michelle Ulrich
Kathryn Swanson
Steve Duerre
Mike MacDonald
David Arbeit
Bill Barton
Ted McCaslin
Richard Weil
Members absent: Janna Caywood, with notice
Pat Byrne
Others Present:
Mark Doneux, CRWD
Michelle Sylvander, CRWD
Mary Texer, Board Manager
Shirley Reider, Board Manager
Joe Collins, Board Manager
Linda Jungwirth
Kerry Antrim, District 6
John Jungwirth
Mark Voerding
Jeff Martens, District 6
Welcome, Announcements, and Updates
Mr. Arbeit opened the meeting at 7:00 p.m. with a request for introductions and any announcements.
Public Comments
Mike MacDonald asked if anyone knew how the leaf cleanup around the Como Lake area went?
Unfortunately, Janna Caywood was absent and unable to provide an update for the committee.
Approval of Agenda
Mr. Arbeit asked for any additions or changes to the Agenda. No changes were requested.
CAC 13-025 Motion: To approve the CAC November 14, 2013 agenda.
MacDonald/Willems
Unanimously approved
Approval of the October 9, 2013 CAC Minutes
Mr. Arbeit requested any changes or corrections to the minutes. There were a couple of changes noted. Bill
Barton was absent with notice. Gwen Willems, Michelle Ulrich and Steve Duerre are the CAC members
serving on the subcommittee formed to strengthen the role of the Citizen’s Advisory Committee. The
minutes will be updated to reflect these changes.
CAC 13-026 Motion: To approve the CAC October 9, 2013 CAC Minutes.
Duerre/MacDonald
Unanimously approved
Items for Review and Comment Requested By Board of Managers
A) A History of the Willow Reserve, Linda Jungwirth and Kerry Antrim
Draft
“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.”
2
Linda Jungwirth and Kerry Antrim were introduced. In 2012, CRWD provided a grant to District 6 to
prepare a natural and cultural history of the Willow Reserve and its surroundings. Ms. Jungwirth
reviewed the area known as Willow Reserve as a 23-acre wetland located northeast of Loeb Lake. The
land was originally acquired to provide a wildlife preserve. It is located within the Mississippi Flyway,
the migration path for birds wintering in the south to breeding areas in the north. In the 1800’s through
the 1940’s, much of the area was used for farming because of the rich soil. The reserve was given the
name Willow Reserve because the willow plants along the railroad tracks. For many years the willows
were harvested and for use in floral arrangements. Today, many changes are being proposed around the
area. Ms. Jungwirth and Ms. Antrim reviewed their report and discussion followed. The Committee
thanked the presenters and District 6 for their work.
B) Discussion on Role of the CAC
Ms. Willems reviewed the discussion on the CAC roles and structure. At the October 9th
CAC meeting,
former State Senator Ellen Anderson facilitated a discussion on ways to reinvigorate the committee. From
the meeting some brainstorming generated potential changes and new roles for the CAC members. A sub
committee was formed by Gwen Willems, Michelle Ulrich and Steve Duerre to summarize the ideas. A joint
meeting is being planned for December 11th
with the CAC and CRWD Board of Managers to review the list
and discuss ideas for strengthening. Administrator Doneux will send out an electronic poll to gauge the
CAC on their highest priories.
C) CAC Members for Partner Grant Review Committee
A subcommittee for the Parnter Grants was requested and was formed to include Ted McCaslin, David
Arbeit, and Mike MacDonald as the alternate. The subcommittee is scheduled to meet on Wend. November
20th
at 4:30 to review 2014 Partner Grants.
Staff and Program Updates
Villa Park (Doneux)
Administrator Doneux reviewed that the Villa Park project is now complete.
Trout Brook Interceptor (Doneux)
Administrator Doneux reviewed the Trout Brook Interceptor. This project has been turned over to MN
DOT. A final walk thru will take place on Friday, November 15th
.
CAC Observer and Board of Managers Update
No CAC members were present for the October 16, 2013 Board of Managers meeting. Shirley Reider gave
an update from the meeting. Ms. Reider shared an update on Inspiring Communities Program formerly
known as NSP (Neighborhood Stabilization Program). The City of St. Paul will be renovating 77 homes and
add water fr4iendly landscaping to help revitalize neighborhoods. Administrator Doneux announced that
CRWD will be awarded Program of the Year at the MAWD Annual Meeting for this program.
A resolution has been drafted by Mary Texer for MAWD Board to adopt. The resolution proposes that
MAWD Board adopt and communicate to the membership:
A structured inclusive approach to legislative lobbying that promotes active participation by the
Watershed Districts, their staff and boards;
“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.”
3
Key talking points for the Watershed Districts, their staff and boards that engage legislators and
advance the legislative agenda;
A comprehensive social media strategy that informs and calls people to action in support of the
legislative agenda.
Discussion –
A) New & Old Issues
Administrator Doneux announced that Bob Fossum has been promoted to Program Manager III. The
Board of Managers approved a resolution to establish a Monitoring, Maintenance and Research Division
of CRWD.
B) Identify CAC Observer for November 20th Board of Managers Meeting and the December 4th
Board of Managers Meeting
Bill Barton has volunteered to attend the November 20, 2013 Board of Managers meeting. No members
were identified for the December 4, 2013 and the December 18, 2013 Board of Managers meetings.
C) December 11, 2013 CAC Agenda Overview
The December 11, 2013 meeting will be with the CAC and CRWD Board of Managers. At the
meeting, the CAC roles and structure will be reviewed and discussed.
Adjourn –
CAC 13-027 Motion: To adjourn.
Duerre/MacDonald
Unanimously approved
The meeting was adjourned at 9:12 PM.
Respectfully submitted,
Michelle Sylvander
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12/3/2013 Survey Summary - CAC Initiatives
Score % Initiatives
91 69% • Recruit new CAC members and develop and implement an orientation process with a packet of relevant watershed information
88 67% • Sponsor more guest speakers at CAC meetings and invite the public to attend
87 66% • Increase interaction with neighborhoods, receiving information and sharing it in two-way communication
77 58% • Interact more with local governments and their pertinent departments, such as Public Works and Parks and Rec.
76 58% • Sponsor an awards program to recognize outstanding water and soil projects in the district (e.g., a program modeled on the LEAP Awards)
69 52% • Attend conventions and seminars of other pertinent organizations, such as MAWD and BWSR, and report back to CAC members
66 50% • Attend more tours of projects/features in the CRWD, increasing the number of tours in the watershed to at least two per year with the second tour focused on a particular project or facility
66 50% • Participate in legislative activities that impact the district (e.g., attend MAWD legislative briefing at Capitol or invite local legislators to speak at CAC meetings)
63 48% • Do more public education about the CRWD and its projects
62 47% • Develop subcommittees to address tasks in specific areas
58 44% • Increase interaction between CAC members, district staff, and board managers (e.g., organize an annual holiday party/social gathering for us all)
52 39% • Provide support to district staff on various projects (e.g., monitoring permitted projects and reporting back on their status)
About this Survey
This survey was based on list of ideas generated at the October 16th CAC meeting. A committee of the CAC further refined and clarified the list into these 12 initiatives.
A Survey Monkey poll was sent out on November 20th and ended December 2nd. Eleven of the twelve CAC members responded.
12 points were given to initiatives ranked #1, 11 points for an initiative ranked # 2 and so on down to 1 point for an initiative ranked #12
The scores shown are the totals for all 11 CAC members with a maximum of 132
The percentage is generated by dividing the score by the maximum score of 132
W:\05 Citizens Advisory Committee\2013 Files\[CAC Initiatives Survey Results.xlsx]Summary
1
Capitol Region Watershed District
Citizen Advisory Committee
2013 Agenda Plan
CAC Meeting Date Action Items and Items
for Review/Comment
Requested by Board of
Managers
Project and Program Updates
January 9, 2013 Pervious Alley Agenda, 2013 Work Plan, Calendar
February 13, 2013
Stop the Rain Drain McCarron’s Subwatershed Update
Permitting Program Update
March 13, 2013
Plants for Clean Water
2013 Event Planning
2013 RSVP Projects
2013 Education Work Plan
April 10, 2013
Election of Officers
Grant Program Review
Curtiss Pond & 2013 Falcon Heights Street
Project, Burns Avenue Rain Garden Retrofit
Project
May 8, 2013
CRWD Display Focus
Group
CIP Financing
June 12, 2013
Annual Tour
July 17, 2013
2013 Boulevard Rain
Garden Projects
Education Plan Update, Display Development,
Blooming St. Paul Award Update, Como Golf
Course Pond Improvement Update, Central
High School Stormwater Improvement Plan
August 14, 2013
2014 Budget
Education/Outreach Plan
Highland Ravine, Villa Park, Como Golf Course
Pond, TBI Realignment
September 11, 2013
2012 Monitoring Report Permit Inspections
October 9, 2013
Strengthening the Role of
the CAC Discussion
(Ellen Anderson)
November 13, 2013
History of the Willow
Reserve, CAC Role
Partner Grant Committee, Villa Park and Trout
Brook Updates
December 11, 2013
2014 CAC
Reappointment
Recommendations
CAC Initiatives Survey
Updated: December 3, 2013
Pervious Parking Lot:
WMP Status
W:\05 Citizens Advisory Committee\Agendas\2013\2013 CAC Agenda Plan 4-3-13.doc
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
DATE: December 3, 2013
TO: Citizen’s Advisory Committee
FROM: Mark Doneux, Administrator
RE: Citizen’s Advisory Committee 2014 Reappointment Recommendation
Background
At the March 12, 2008 CAC meeting committee members reviewed and discussed attendance for 2007.
It was noted that regular attendance is a requirement of being a member of the Citizen’s Advisory
Committee as well as that under state statute the Board of Managers must annually appoint the Citizen’s
Advisory Committee. This has not been the practice prior to 2008.
Issues
The Board of Managers must annually appoint the Citizen Advisory Committee members. In order to
maintain an orderly CAC roster and fully comply with state statute the Citizen’s Advisory Committee will
submit a recommended roster to the Board of Managers which will appoint CAC members for 2014 at the
CRWD Annual Meeting on December 18, 2013.
Requested Action
Recommend reappointing CAC members through December 2014.
David Arbeit, 1384 East Como Blvd., St. Paul, MN 55117
William Barton, 533 Cretin Ave South, St. Paul MN 55116
Pat Byrne, 243 S Lexington Pkwy St. Paul, MN 55104
Janna Caywood, 1395 Avon St, St. Paul MN 55117
Steven Duerre, 76 Bates Street, St. Paul, MN 55106
Michael MacDonald, 1391 Almond Ave., St. Paul MN 55108
Ted McCaslin, 1550 Carroll Ave., St. Paul MN 55104
Michelle Ulrich 1561 Lincoln Ave., St Paul MN 55105
Gwen Willems 1880 Tatum Street Falcon Heights MN 55113
Richard Weil 25 Charles Ave, St. Paul, MN 55103
Kathryn Swanson, Apt 4, 1879 Portland Ave, St. Paul, MN 55104
enc: CAC Attendance Roster
CAC By-Laws Turn over for state statute
December 11, 2013
V. Item for Review and
Comment Requested By the
Board of Managers
E) Recommendations for 2014
CAC Reappointments
2
103D.331 ADVISORY COMMITTEE.
Subdivision 1. Purpose. The managers must annually appoint an advisory committee to
advise and assist the managers on all matters affecting the interests of the watershed district
and make recommendations to the managers on all contemplated projects and improvements in
the watershed district.
Subd. 1a. Duties. For purposes of carrying out its duties under this section the advisory
committee shall:
(1) elect a chair from its membership;
(2) elect a recorder from its membership;
(3) establish a meeting schedule, which at a minimum meets annually;
(4) consider issues pertinent to the functions and purposes of the watershed district;
(5) review and comment on reports, minutes, activities, and proposed projects of the
managers; and
(6) report to the managers the general content of advisory committee meetings and resulting
recommendations.
Subd. 2. Members. (a) The advisory committee consists of at least five members. If
practicable, the advisory committee members selected should include a representative from each
soil and water conservation district, a representative of each county, a member of a sporting
organization, and a member of a farm organization. Other advisory committee members may be
appointed at the discretion of the managers. The members must be residents of the watershed
district, except representatives from soil and water conservation districts and counties, and serve
at the pleasure of the managers.
(b) In addition, the managers may appoint other interested and technical persons who may or
may not reside within the watershed district to serve at the pleasure of the managers.
Subd. 3. Expense reimbursement. The managers may reimburse members of the advisory
committee for actual traveling and other necessary expenses incurred in the performance of duties
in the amount as provided for state employees.
History: 1990 c 391 art 4 s 24; 1995 c 199 s 15
W:\05 Citizens Advisory Committee\2013 Files\CAC Memo - 2014 Reappointments 12-3-13.docx
2013 CRWD Citizen's Advisory Committee Attendance Roster
Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1 Ted McCaslin, Co-Chair [email protected] 8 X X X X E X X X E E X
2 Gwen Willems, Co-Chair [email protected] 9 E '- X X X X X X X X X
3 Michelle Ulrich, Secretary [email protected] 8 E X X X E X E X X X X
4 David Arbeit [email protected] 8 E X X X E X X X E X X
5 William Barton [email protected] 8 X X X E X X X E X E X
6 Pat Byrne [email protected] 3 X X X E E E - - - E -
7 Janna Caywood [email protected] 6 X X X X E X E E E X E
8 Steve Duerre [email protected] 9 X X X X E X X X - X X
9 Michael MacDonald [email protected] 7 X X X E E X X E E X X
10 Kathryn Swanson [email protected] 8 X E X X X X E X E X X
11 Mike Trojan [email protected] 0 E - E E R R R R R R R R
12 Jerome Wagner [email protected] 1 - X E E E R R R R R R R
13 Richard Weil [email protected] 7 X X X X X E - E X E X
Avg Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
X = Attended Total Present 7 8 10 11 8 4 9 6 6 4 7 9
E = Excused with notice Total Members 12 13 13 13 13 12 11 11 11 11 11 11
- = Excused with out notice
L = Leave of Absence Percent 63% 62% 77% 85% 62% 33% 82% 55% 55% 36% 64% 82% ###
R = Resigned
Attendance Requirements per February 10th 2010 By Laws
Observations: 2007 2008 2009 2010 2011 2012 2013* * Totals through November
Meetings with out quarum (min. 5 members per By Laws to have a quorum 0 1 0 0 0 0 2
Meetings with less than 50% in attendance 5 2 5 1 0 0 2
Average Attendance (#) 8 9 8 9 8 8 7
Average Attendance (%) 54 59 57 59 50 50 63
Average Number of Members n/a 15 16 15 15 14 12
W:\05 Citizens Advisory Committee\Meeting Attendance.xls
CAC Member Email Address
2013
If a member fails to attend four consecutive (unexcused) regular meetings
or fails to attend 8 of the 12 regular monthly meetings
Citizen Advisory Committee By-Laws - Capitol Region Watershed District Page 1
BY-LAWS OF THE CITIZEN ADVISORY COMMITTEE
CAPITOL REGION WATERSHED DISTRICT
Adopted August 4, 1999
1st Amendment May 2, 2001
2nd Amendment October 3, 2001
3rd Amendment August 11, 2004
4th
Amendment February 10, 2010
I. PURPOSE AND AUTHORITY
The Citizen Advisory Committee is established to advise and assist the Capitol Region Watershed District Board of Managers
with:
(a) District organizational development, planning processes, and program implementation
(b) District communications between the citizenry and the Board of Managers
(c) Consensus building and conflict resolution
(d) Additional roles as jointly determined by the Citizen Advisory Committee and Board of Managers
The Citizen Advisory Committee performs its duties in accordance with Minnesota Statutes 103D.3311
II. MEMBERSHIP
Citizen Advisory Committee members are appointed by the Board of Managers and serve at the pleasure of the Board.
The Citizen Advisory Committee will be composed of a minimum of five members who are District residents, as required by
Minnesota Statutes 103D.331, and a maximum number as required to represent the diverse interests of the District’s
communities and neighborhoods. In addition, the Board of Managers may appoint interested and technical persons who are
not District residents to the Citizen Advisory Committee to serve in an ex-officio capacity.
The Board of Managers determines length of term for Citizen Advisory Committee membership.
III. MEETINGS
Citizen Advisory Committee meetings shall be conducted in accordance with Robert's Rules of Order.
Regular meetings shall be held on the Second Wednesday of each month. Those members present at the prior regularly
scheduled meeting may make a variance from this meeting schedule by majority vote. Notice of the date, time, place and
proposed agenda of the meeting shall be given at least seven days before the meeting.
Special and/or emergency meetings may be called by the Chair, and shall be limited in subject and scope to meet the need for
such a meeting. Notice of special and emergency meetings should include the subject and scope of the meeting and be made
24 hours in advance of the meeting by mail, phone, fax, or e-mail.
A quorum to conduct Citizen Advisory Committee business will be the presence of at least five members or a simple majority
of the members, whichever is least.
At the discretion of the Co-Chairs, a subcommittee or taskforce may be appointed to review proposals or to develop
recommendations for the Citizen Advisory Committee’s consideration.
The chair may appoint non-members who have expressed an interest in the topic or who have specialized expertise to a
subcommittee or taskforce as appropriate. In the event that a regularly scheduled meeting is canceled or if there is not quorum
to conduct business at a regularly scheduled meeting, a subcommittee or taskforce may meet during the time of the regularly
scheduled meeting without providing 24-hour notice.
Citizen Advisory Committee By-Laws - Capitol Region Watershed District Page 2
Prior to deliberation on an issue, a member who feels they have a potential financial conflict of interest shall disclose that
information to the Chair and members. Members may also identify potential conflicts of interest of other members to the
Chair and members. A majority vote of members present will determine whether the conflict of interest is substantial enough
to exclude the member from voting on the issue. All conflicts of interest disclosures and the subsequent determination on
whether to exclude a member from a vote, shall be noted in the minutes.
All Citizen Advisory Committee meetings shall be public. Public participation at meetings will, to the extent possible, be
for the purpose of presenting information or providing comments that were not previously available to the Citizen
Advisory Committee.
IV. OFFICERS
Officers shall be elected for a one-year term. Elections shall be held during the regular Citizen Advisory Committee meeting
in April. Candidates for office shall have been a Citizen Advisory Committee member for at least three months prior to the
election. Officers shall be:
Two Co-Chairs, and Secretary
Duties of the officers:
(a) The two Co-Chairs prepare meeting agendas and preside at all regular and special meetings of the Citizen Advisory
Committee. The co-chairs shall have the authority to appoint individuals to serve on subcommittees and taskforces as
appropriate.
(b) One of the Co-Chairs presides at meetings whenever the other Chair is absent.
(c) Secretary administers the paperwork at each meeting, prepares and distributes meeting minutes, receives Citizen Advisory
Committee members' expense reports and forwards them to the Board of Managers, handles all Citizen Advisory Committee
correspondence, and maintains a Citizen Advisory Committee file of pertinent information.
Officers may delegate their duties to other Citizen Advisory Committee members or to District staff.
Any officer whose Citizen Advisory Committee membership ceases prior to the expiration of his/her term as an officer shall
be replaced for the balance of his/her term by a special election of the Citizen Advisory Committee. Such special election
shall be held during the second regular meeting of the Citizen Advisory Committee immediately following termination of the
officer's membership.
V. PARTICIPATION
To ensure the efficient and effective working of the Citizen Advisory Committee, regular attendance at meetings is necessary.
Accordingly, if a member fails to attend four consecutive (unexcused) regular meetings or fails to attend 8 of the 12 regular
monthly meetings without notice, that member will forfeit his/her Citizen Advisory Committee membership. A member in
jeopardy due to lack of attendance (above) shall be notified in the Citizen Advisory Committee minutes and by separate
memorandum to the member that his/her attendance is required at the next regularly scheduled Citizen Advisory Committee
meeting to avoid forfeiture of membership.
An absence shall be deemed excused if the member notified the Chair, another Citizen Advisory Committee member or
District staff prior to the meeting. Excused absences shall be noted in the minutes of the meeting
Members of the Citizen Advisory Committee may request a leave of absence from the Citizen Advisory Committee by
sending a letter to the Board of Managers. The Board of Managers may grant a leave of absence for a period of no less than
three months and up to a maximum of one year. While a member is on leave of absence, they shall not be eligible to vote, and
shall not be counted towards quorum.
Citizen Advisory Committee By-Laws - Capitol Region Watershed District Page 3
Members shall communicate their intention to resign in writing to the Citizen Advisory Committee Secretary, who in turn will
notify the Citizen Advisory Committee and the Board of Managers.
Advisory Committee members are encouraged to attend Board of Managers' meetings and functions.
VI. REIMBURSEMENT
Citizen Advisory Committee members can be reimbursed for expenses incurred while carrying out the business of the District
when such expenses are pre-approved by the Board of Managers. Typical reimbursements will be for travel, lodging, meals,
and supplies to attend and/or participate in conferences, workshops, tours, and meetings. Costs incurred in attending regular,
special, and emergency meetings of the Citizen Advisory Committee and the Board of Managers are not normally considered
reimbursable expenses but can be reimbursed upon decision of the Board of Managers when need is demonstrated.
VII. AMENDMENTS
These by-laws may be amended by a two-thirds vote of the members present at any regular meeting of the whole Citizen
Advisory Committee, provided that written notice setting forth in detail the content of the proposed amendment(s) has been
presented at the prior regular meeting.
These by-laws shall be reviewed for possible changes or updates by approved motion of the Citizen’s Advisory Committee or
Board of Managers.
By-laws and any changes thereto shall be submitted to the Capitol Region Watershed District Board of Managers for
comment prior to adoption.
1
Minnesota Statues 103D.331. Watershed District Advisory Committee
Subdivision 1. Purpose. The managers must appoint an advisory committee to advise and assist the managers on
all matters affecting the interests of the watershed district and make recommendations to the managers on all
contemplated projects and improvements in the watershed district.
Subd. 2. Members. (a) The advisory committee consists of at least five members. If practicable, the advisory
committee members selected must include a supervisor of a soil and water conservation district, a member of a
county board, a member of a sporting organization, and a member of a farm organization. Other advisory
committee members may be appointed at the discretion of the managers. The members must be residents of the
watershed district and serve at the pleasure of the managers.
(b) In addition, the managers may appoint other interested and technical persons who may or may not reside within
the watershed district to serve at the pleasure of the managers.
Subd. 3. Expense reimbursement. The managers may reimburse members of the advisory committee for actual
traveling and other necessary expenses incurred in the performance of duties in the amount as provided for state
employees.
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