december 12-14, 2006

December 12-14, 2006

New Dean/Director/Administrator and National Program Leader Orientation

The Cooperative State Research, Education and Extension Service

CSREES MISSION

• To advance knowledge for agriculture, the environment, human health and well being, and communities

VISION

• Agriculture is a knowledge-based, global enterprise, sustained by the innovation of scientists and educators.

FUNCTION 1

• Program leadership to identify, develop, and manage programs to support university-based and other institutional research, education, and extension activities

FUNCTION 2

• Fair, effective, and efficient administration of Federal assistance implementing research, education, and extension awards and agreements

Economic and Community

Systems

Information Systems and Technology

Management

Office of the Administrator

Equal Opportunity

Staff

Communications Staff Planning

and Accountability

Budget Office

Science Policy/ Legislative

Affairs

Competitive Programs

Office of Extramural Programs

Natural Resources and Environment

Science and Education Resources

Development

Families, 4-H, and Nutrition

Plant and Animal Systems

Mary McPhail Gray,Deputy Administrator,

Families, 4-H and Nutrition


A Renewed Partnership:CSREES Liaisons to the States and

Territories

What we’ll discuss

• Program background• Program value• Liaison responsibilities• Liaison resources• Reporting and evaluating• The “journey”• Seminar series• Feedback• Summary thought

Background

• 2003: Idea emerged from the CSREES Land-Grant University Partnership Group Enhance dialogue between CSREES and land grant

institutions

• 2004: Supported by the Partnership Steering Committee and CSREES administration

• 2005: CSREES developed assignments, planning committee

• 2005: Announced at NASULGC Annual Meeting• 2006: Progress report at NASULGC

Value to CSREES

• Increased trust in the partnership

• More informed dialogue within the agency regarding partner needs and perspectives

• Increased participation of underrepresented groups in agency programs

• More effective leadership by NPLs

Value to partners

• Increased trust in the partnership

• Knowledgeable POC and support for doing business with CSREES

• More rapid, informed reviews of Plans of Work

• Enhanced dialogue on impact of CSREES policies on partnership

• Current examples of partner program impacts for reporting to Congress

CSREES liaison responsibilities

• Establish meaningful dialogues with key university personnel via: Introductory letters Teleconference with university

administrators and faculty Presentations and meetings at campuses Contact at professional meetings E-mail and phone communication

CSREES liaison responsibilities (cont)

• Review and feedback on institution Plans of Work

• Feedback to agency on partner issues, needs, and impacts

• Plan of study to increase understanding of the CSREES/institution relationship

Resources for NPL liaisons

• Deputy-led regional meetings/consultations• Experience of CSREES staff in institutional

reviews• Previous Plans of Work• Regional Executive Directors- Extension

and Research• Institution Web sites• Personal relationships in agency, states• CSREES partnership seminar series

Reporting and evaluating

• Liaisons should keep regional deputy and supervisory deputy informed

• Liaison should use information from this role in all responsibilities

• Regular regional meetings will cover experiences, issues

• CSREES Executive Council will seek updates, suggestions

NPL liaison “journey”

• Process of increasing knowledge, trust

• Accepting the challenge of new learning

• Problem solving and creative thinking

CSREES NPL Liaison Seminar topics - past

• Technology resources

• Variations in university structures

• Formula/competitive funding relationships

• Plan of Work/One Solution resources

• 1994 Land Grant resources and authorities

CSREES NPL Liaison Seminar topics - future

• Critical topics discussion with Dr. Hefferan

• 1890 Land Grant resources and authorities

• 4-H Positive Youth Development research, legal authorities, and program critical elements

Liaison feedback

• 15/16 are “Motivated and Highly Satisfied” with interaction

• Frustration over no response from communication to campuses

System feedback

• Liaison failure to communicate with all administrators

• Lack of clear purpose and agenda for visits

• Too much concentration on NPL’s own discipline/program interests

• Appreciation for program

Summary

• A positive thoughtful endeavor; imperfect-formative-creative

Send ideas, critiques to:

• [email protected]

• [email protected]

mailto:[email protected]


Larry R. Miller,Acting Associate Administrator;

Bart Hewitt,Program Analyst, Planning and Accountability;

Greg Crosby,National Program Leader


Planning and Accountability Overview


• Accountability – needs and challenges • Budget Performance Cycle• AREERA Plan of Work and Annual Report • Generic Logic Model for CSREES reporting• One Solution

Accountability – Needs and Challenges

• Needs: Increasing need for accountability Accountability is necessary for program management Accountability required by stakeholders (e.g.,

OMB/USDA, Congress)

• Challenges: Aggregate accomplishments, outcomes and impacts

across a diverse array of programs Link accomplishments, outcomes and impacts to USDA

Goals and Objectives Reduce reporting burden over time Maximize usefulness of information

Budget-Performance Cycle

Partners’ Plans & Results

Projects Formula

Proposals Plans of Work

Progress Reports

Annual Report

Portfolio EvaluationInternal Self-Assessment(Annual)

Portfolio Review Expert Panel (PREP)(Every 5 Years)

OMB EvaluationProgram Assessment Rating Tool (PART)(Every 5 Years)

CSREES Strategic & Budget Planning

Guidance:• Portfolio Evaluations• Stakeholder Input• Administration• Congress

Performance-Based Budget Request• Proposals for Increases• Impacts

• Performance Measures• PART results

States Plans of Work and Annual Reports

• The Agricultural Research, Extension, and Education Reform Act of 1998 (AREERA)

Amended the Smith-Lever Act, the Hatch Act, and the National Agricultural Research, Extension, and Teaching Policy Act of 1977 (the funding authorities for Extension and Research activities)

Requires approved Plans of Work from extension and research in order to receive federal funding

States Plans of Work and Annual Reports

• The AREERA Plan of Work covers all uses of

Federal Funds: HatchSmith-Lever 3(b) and (c), not 3(d)1890 ExtensionEvans-Allen

All required non-federal matching funds

CSREES formula and required matching funds must be used for purposes defined in the Farm Bill (AREERA)

Plan of Work Data Use

• How will CSREES use the information from the Plan of Work for planning and accountability? NPL State Liaison communication Portfolio reviews OMB PART process Budget performance integration GAO and OIG inquiries Answer Congressional and departmental inquiries

• Bring greater visibility of successes of formula funded programs

Plan of Work – What’s Required?

• A completed plan needs to include: Stakeholder input documentation Peer review for research, Merit review for

extension Multi-state Extension and Integrated Research

and Extension financial data Planned programs

States define their own program unit of workRequires each planned program to be classified

using knowledge areasStructured around a basic logic model format

Generic Logic Model for CSREES reporting

• Situation• Inputs• Activities• Outputs• Outcomes

Knowledge Actions Conditions

One Solution = CSREES Information System

• Web-based, one-stop-shop for report submission, review, and analysis

• Every agency investment aligned with outputs, outcomes, and impacts

• Goals Reduce burden on partners Increase quality of data

• Business case 2005 • Project plan 2006• Implementation tasks (in progress)

One Solution

• One Solution will restructure existing, uncoordinated systems into a more efficient arrangement that simplifies reporting processes

One Solution

One Solution update

• Plan of Work on-line• Knowledge area classification system • Standard report for research, education,

and extension• Leadership management dashboard for

submission and review• Smith Lever (3d) and other extension

programs required to report• CRIS transition to CIS

Further information

• Planning and Accountability www.csrees.usda.gov/about/strat_plan.html Bob MacDonald (202) 720-5623

[email protected]

• One Solution www.csrees.usda.gov/onesolution Greg Crosby (202) 401-6050

[email protected]

http://www.csrees.usda.gov/about/strat_plan.html


http://www.csrees.usda.gov/onesolution

Larry R. MillerActing Associate Administrator


Customer Service Satisfaction Survey


• Survey overview

• Results for administrators

• Results for business officers

• Results for grant applicants/recipients

• Recommendations related to administrators

Customers surveyed & response rate

• Administrators 819 surveys sent 221 responses (27%)

• Business officers 168 surveys sent 86 responses (51%)

• Grant applicants/recipients 5,303 surveys sent 1,023 responses (24%)

• Cooperative extension system administrators/directors

• Experiment stations directors

• International program directors

• Deans of veterinary medicine

• Deans of schools of forestry

• State directors of family and consumer science

Who are the administrators

• Board of human sciences

• 4-H state directors

• Deans of academic programs

• Administrative heads of agriculture

• American Association Of State Colleges Of Agriculture And Renewable Resources deans

• 1994 land-grant institution presidents

• Hispanic-serving institution presidents

Who are the administrators (cont)

Coordination/Leadership in Areas of National Need

61

Grant Application, Review and Post Award Management

65

Workforce Competencies and Responsiveness

73

Collaboration, Working Relationships, and Communications

64

Service to All Americans 73

Administrator scores by satisfaction driver

• Primary contacts for

Evans-Allen (Research and Extension)

McIntire-Stennis

Animal Health

Hatch

Smith-Lever

Tribal College Endowment Program

Who are the business officers?


64


64


72


70


Business officer scores by satisfaction driver

• Individuals from

1862 (sample), 1890 and 1994 Land Grant Institutions

AK and HI Native-Serving, Hispanic-Serving Institutions

Public secondary/post-secondary schools

USDA and other federal agencies

Non-land grant schools

Who are grant applicants/recipients?

• Businesses

• Foundations (university and non-university)

• Recipients of Hatch (Sample), McIntire-Stennis, Animal Health and Evans-Allen Funds

• Declined applicants (sample)

Who are grant applicants/recipients? (cont)


59


66


76


65


Grant applicant/recipient scores by satisfaction driver

• Broaden Partnership Working Group membership

• Expand accountability measures – emphasis on demonstrating base funding benefits

• Increased opportunities for collaborative priority setting

• Launch CSREES NPL Liaisons program

Administrators Implementation Team recommendations, March, 2006

• Provide annual summaries of issues/trends identified during CSREES-led program reviews

• Identify and communicate critical science and

education issues and priorities

• Enhance public awareness of CSREES and partner institutions

• Increase CSREES visibility within USDA

• Improve usefulness of CSREES databases

Administrators Implementation Team recommendations, March, 2006 (cont)

• Recommendations discussed during the July Partnership Working Group meeting

• Implementation initiated by LGU system and CSREES

• Implementation status reported, discussed at the November Partnership Working Group meeting

Administrators Implementation Team recommendations, March, 2006 (cont)

Ralph Otto, Deputy Administrator,

Plant and Animal Systems


Food and Agriculture Defense Initiative, Bio-energy, and Other Issues of Interest

Dan Kugler,Deputy Administrator,

Natural Resources and Environment


Working Lands, Air, and Water

Ecosystems in action and service

Franklin E. Boteler,Deputy Administrator,

Economic and Community Systems

Mary McPhail Gray,Deputy Administrator,

Families, 4-H and Nutrition


Human Dimensions of Agriculture

Michel Desbois,Deputy Administrator,Information Systems

and Technology Management


eGrants Status


• eGrants• FY 2007 grant application plans• Applying electronically• Applying by paper• Formula funded programs• CSREES and the federal Grants Management

Line of Business

eGrants

• Designed to streamline the proposal review and granting process

• Allows almost immediate transmission of proposals, reviews, awards, reports, and other grant-related items

• Improves agency and grantee efficiency through automation of many routine tasks

• CSREES uses Grants.gov for all electronic applications

FY 2007 grant application plans

• Accept only electronic applications for most programs

• Accept either electronic or paper applications for only a few programs

• Special and administrative grants status

• Require that all grant applicants use new application forms

Applying electronically

• Register with Grants.gov – allow 1 month

• Application can be submitted after opening date of the announcement in RFA – don’t wait until the last minute

• PureEdge Viewer software is required to download, complete, and print application packages at Grants.gov. Special instructions for Mac users

• ALL attachments MUST be submitted in portable document format (PDF). Files not in PDF format won’t be reviewed.

• Request for Applications (RFA) guidelines still rule

Applying by paper

• CSREES requires applicants to submit printed versions of completed SF-424 Research and Related forms and CSREES-specific data forms

• Forms package is available on Grants.gov for the funding opportunity of interest

• Mail to CSREES according to the guidance in the relevant Request for Applications (RFA)

• PureEdge Viewer software is required to download, complete, and print application packages at Grants.gov

What about formula funded programs?

• Currently exempt from use of Grants.gov

• Pilot for 2007 McIntire-Stennis program is in progress

CSREES and the Federal Grants Management Line of Business

• GMLoB is e-government initiative to develop government-wide solution to support end-to-end grants management activities

• In February 2006, the National Science Foundation (NSF) was selected as one of the three GMLoB consortium leads

• CSREES has partnered to work with NSF on Grant application status pilot

• Via this pilot initiative, the “Grant Applications Status” tool was introduced to allow selected applicants to: Check on the status of their proposals as they are

received and reviewed Maintain a single identity that can be used to view

proposals at both agencies

If you need help

• Grants.gov customer support Toll Free: 1-800-518-4726 Business Hours: M-F 7 a.m. – 9 p.m. Eastern Time (ET)E-mail: [email protected]

• CSREES Electronic Submission Help E-mail: [email protected] Phone: 202-401-5048, 7 a.m. – 5 p.m. ETBusiness hours are M-F, 7 a.m. – 5 p.m. ET, excluding

federal holidays.

• CSREES Paper Submission HelpE-mail: [email protected]

Phone: 202-401-5048, 7 a.m. – 5 p.m. ET Business hours are M-F, 7 a.m. – 5 p.m. ET, excluding

federal holidays.






Greg Crosby,National Program Leader,


eXtension: More Mind Reach


• eXtension: More Mind Reach• Pioneer Communities of Practice• HorseQuest• Financial Security for All • Current milestones• Fall/winter 2006 milestones• Further information

eXtension: More Mind Reach

• America’s Web-based tool for science-based information and education

• 24/7/365 Internet-based access to objective, research-based programs solving real problems in real time on any Internet ready device

• Customized for all Americans…where they live, work, and play

• Represents more than 70 land grant universities, bringing remarkable content to Americans

• Transforming Cooperative Extension to compete in the 21st Century age of information technology

Pioneer Communities of Practice

• Building Local Economies for the Future• Consumer Horticulture• Extension Disaster Education Network• HorseQuest• Financial Security for All• Imported Fire Ant Management• Just In Time Parenting• Wildlife Damage Management

HorseQuest (www.eXtension.org/horses)

Financial Security for All

2nd Wave Communities of Practice, September 2006

• Beef Cattle Clearing House

• Family Caregiving; Caring for the Aged and/or Disabled Adults

• Youth Literacy in Science, Engineering and Technology

• Pork Information Group

• eOrganic

• US DAIReXNET

2nd Wave Communities of Practice, September 2006, Cont.

• Corn and Soybean Production

• Urban Integrated Pest Management

• Map@Syst: Geospatial Solutions for Rural and Community Sustainability

• Diversity Across Higher Education

• Pesticide Environmental Stewardship (July 2006)

Current Milestones

• National FAQ rollout of 4,500 questions and answers on July 5

• New Technologies for Ag Extension peer reviewed and awarded $1.425 million

• 501(c)3 incorporated in Missouri and filed application for non-profit status

• Web Conference Center at Iowa State University with Breeze Service

• Evaluation and Research Leader• Virtual News Room RFA

Fall/winter 2006 milestones

• Call for Engagement III and Volunteer CoPs RFA

• Deploy national news system • Posting of CoP Web sites • Alpha version: eXtension.org• eCommerce planning • Planning and development for eXtension:

2008 - 2010

eXtension: Further Information

• eXtension Initiative http://about.extension.org

• Horsequest and Financial Security www.extension.org

• Dan Cotton, Director, (402) 472-8841 [email protected]

• Greg Crosby, CSREES Liaison,(202) 401-6050 [email protected]

http://about.extension.org/

http://about.extension.org/

http://www.extension.org/



december 12-14, 2006

Documents

csrees liaisons

csrees administration2005

agency programs

impact of csrees policies

partnership steering

extension awards

extension activitiesfunction

institutional research