Regular Board Meeting Agenda December 13, 2018 - 5:00 P.M.

1. Call to Order - Pledge of Allegiance

2. Roll Call

3. Public Comment on Non-Agenda Items

4. Consent Items4.1. Minutes of the November 15, 2018 Regular Board Meeting ....... Page 4 4.2. Tap List 635 ................................................................................. Page 11 4.3. November 2018 Disbursements Report ....................................... Page 12 4.4. November 2018 Financial Report ................................................ Page 16 4.5. 2018 Supplemental Budget Appropriation Resolution ................ Page 22

5. Discussion Items5.1. Presentation About Proposed St. Vrain Area Water Authority .... Page 25 5.2. Carter Lake Filter Plant ................................................................ Page 26 5.3. Overview of Our District Goals and Objectives for 2019 ............ Page 27

6. Staff Reports6.1. District Manager’s Report ............................................................ Page 28 6.2. District Engineer’s Report ............................................................ Page 30 6.3. Water Resources Manager’s Report ............................................. Page 32 6.4. Operations Manager’s Report and Water Quality Update ........... Page 35

7. Director Reports

8. Adjournment.

Directors: Bill Szmyd, President Steven Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan-Crist Ed Martens Emily McMurtrey

District Manager: Michael T. Cook, PE

835 E Highway 56 Berthoud, CO 80513

P: 970-532-2096 F: 970-532-3734 www.LTWD.org

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Big Picture Future Capital Projects: Campion line replacement program. Alps Line replacement / upgrade. Additional CLFP storage tank. Additional Treatment Capacity. Raw water infrastructure needs.

2018 strategic plan, priority summary:1. Second use water.2. Dry Creek expand/treatment/

hydro/recreation...3. Mead / Longs Peak service area.4. Limited Water Resources5. Technology - Beacon Meters.6. Age/type of infrastructure.7. Heavy competition for water.8. Windy Gap water opportunities.9. Good financial Condition.10. Reliability of system.

The next few on the list:1. Boom and bust planning.2. More Storage.3. Longer term Financial planning.4. Dependence on CBT (Colorado River)5. Appropriate Staffing levels.

"Serving our customers with safe, reliable and good tasting water at a fair price"

UPDATED 12/10/2018

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Agenda Item Summary Little Thompson Water District

Date: December 13, 2018

Item #: 4.1

Staff: Michael T. Cook, District Manager

Subject: Approval of the minutes of the November 15, 2018 Regular Board Meeting

Staff Recommendation: Staff recommends approval.

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MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS

OF LITTLE THOMPSON WATER DISTRICT

The Board of Directors of Little Thompson Water District (LTWD) met in regular session on Thursday, November 15, 2018 at the District office. Attendance was as follows:

Board of Directors: Bill Szmyd, President Steven Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan-Crist Ed Martens Emily McMurtrey

Present Present Present Present Present Present Present

Staff in Attendance: Mike Cook, District Manager Judy Dahl, Business Manager Amber Kauffman, District Engineer Nancy Koch, Water Resources Manager Ken Lambrecht, Operations Manager Angela Diekhoff, District Accountant Amanda Hoff, Water Resources/Engineering Tech Judy O’Malley, Recording Secretary

Other Attendees: Jennifer Ashworth P.E., White Sands Water Engineers Kevin Cross, Honeywell Systems

CALL TO ORDER

President Szmyd called the meeting to order at 5:03 p.m. followed by recitation of the Pledge of Allegiance.

ROLL CALL

Roll call was taken. All Directors were present.

AGENDA REVIEW

It was moved by Director Bukowski, seconded by Director Brandt, for Executive Session at the end of the meeting pursuant to §24-6-402(4)(f), C.R.S. Personnel Matters – District Manager’s performance review. Motion carried unanimously.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

There were no public comments

CONSENT AGENDA

President Szmyd proposed to reschedule the February 14, 2019 Board Meeting to February 21, 2019. No motion was necessary, there were no objections. With the noted edit to the 2019 Board Meeting Schedule, it was moved by Director Brandt, seconded by Director McMurtrey, to approve the Consent Agenda including:

• Minutes of the October 11, 2018 Regular Board Meeting,• Tap List 634,• October 2018 Disbursements in the amount $1,527,620.14:

o Operating Account: $1,310,752.30: ACH Manual Check Numbers 1704 to 1754 – $851,096.00,

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Check Numbers 8890 to 8949 – $459,656.30,o Payroll Account: (Two Bi-weekly payroll periods in October) for $216,867.84:

ACH Transmittal Vouchers – O-1508 to O-1523 – $113,950.00, ACH Direct Deposit Numbers N-8283 to N-8347 – $102,917.84,

• October 2018 Financial Report,• Griep Farm Lease Renewal,• Proposed 2019 Board Meeting Schedule,• 2018 Audit Engagement Approval,• Windy Gap 2019 4th Amendment to the 5th Agreement,• Minutes of the October 2, 2018 Joint Board Meeting.

Motion carried unanimously.

The Board asked that the 2020 Griep Farm Lease be reviewed in 2019 for a possible adjustment.

DISCUSSION ITEMS

Public Hearing: Action Item: 2019 Budget Review and 5-Year Financial Plan: Business Manager Dahl presented the 2019 Proposed Budget along with the 5-Year Financial Plan based on the following parameters:

• Base Fee will remain the same, adjusted 3% for new tap growth,• Water rates will increase 3% for all customers,• Standard taps adjusted for growth by 3% and Urban taps by 5%,• Bulk water sales estimated based on historical data ($450,000 less than collected in 2018),• Sale of 250 taps (50 standard and 200 urban) – 20 Cash in Lieu (12 Standard and 8 Urban),• Wages - market adjustment increase of 10% and an available merit increase of 3.4%,• No change in employee benefits; no increase in medical premiums and small increase in dental,• 3 additional staff members (2-Engineering, 1-Operations),• An increase in operating expenses by 9.62% compared to 2018 Adopted Budget,• Capital and non-operating costs increased by 80.2%, of that 54% ($3,050,000) is for the Beacon

Meter Project. The remaining is for capital projects, equipment purchases, water right purchasesand Carter Lake Filter Plant (CLFP) capital costs,

• Treatment costs $.14 per 1,000 gallons and $70,000 per month for fixed operating costs.

The draft recommended budget accomplishes the following: • All legally restricted and Board designated reserves fully funded,• An increase of maintenance activities to ensure long term reliability,• A decrease in Capital Project Reserves of $3,350,800 over 2018 projected actual,• An overall decrease in working capital of $4,413,344.

Following discussion: It was moved by Director Brandt, seconded by Director Brandenburg, to adopt Resolution 2018-7, 2019 Budget. Motion carried unanimously.

It was moved by Director Martens, seconded by Director Bukowski, to adopt Resolution 2018-8, 2019 Funds Appropriation. Motion carried unanimously.

It was moved by Director Bukowski, seconded by Director McMurtrey, to adopt Resolution 2018-9, 2019 Mill Levy Certification. Motion carried unanimously.

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Public Hearing: Action Item: Updated Rates and Fees: Each year, as part of the preparation of the proposed budget for the next year, the District reviews the water rates as well as the other various rates and fees charged. The Public Hearing is to provide an opportunity for interested customers and concerned citizens to provide any input about these proposed rates and fees.

District Accountant Diekhoff presented the proposed rates increases and following discussion: It was moved by Director Bukowski, seconded by Director Brandenburg, to approve Section 1501.1 Schedule A – 3% increase to the Residential and Non-Residential Water Rates effective January 1, 2019. Motion carried unanimously.

It was moved by Director Brandt, seconded by Director Bukowski, to approve Section 1502.1 Schedule B – Increase the Long’s Peak Water District (LPWD) Wholesale Water Rate by $.20 per 1,000 gallons effective January 1, 2019. Motion carried unanimously.

It was moved by Director McMurtrey, seconded by Director Bukowski, to approve Section 1502.2 Schedule C – Increase Miscellaneous Fees: After Hours, Weekends and Holiday Inspection Fees to $100 per hour effective January 1, 2019. Motion carried unanimously.

Discussion: The Board proposed a future session to discuss Base Rates.

Carter Lake Filter Plant (CLFP): District Manager Cook complimented the work of the LTWD board members who are also on the CLFP board.

The CLFP Board agreed to adopt the 2019 Capital Budget including the following items: • New Tank,• Pre-Treatment,• Expansion of the plant.

Additional discussion items included: • Planned projects will need to be put out for bid.• As the new water treatment plant is being planned 5-years out, it would be appropriate to wait to

design the plant.

Following the failure of a 24” water line the following items were discussed: • The root cause of the Dry Creek pipeline losing water and draining out has been identified as water

leaking through a closed control valve in the Dry Creek pump station.• It has been approximately 12 years since the control valve has been serviced and the electric valve

operator adjusted.• The need to install an air release in the plant to help vent any air that might be trapped in the line.• A review of operating procedures to make sure the line is not filled against a closed valve.

Year-end Employee Bonus: Following discussion, it was moved by Director Gallivan-Crist, seconded by Director Bukowski, to approve a $1,100 year-end employee bonus (taxes to be collected on bonus prior to distribution). Motion carried unanimously.

President Szmyd called for a five-minute break at 6:00 pm. The Board returned to session at 6:05 pm.

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Raw Water Master Plan: Water Resources Manager Koch, Water Resources/Engineering Tech Hoff and Ms. Ashworth P. E. presented the Raw Water Master Plan they prepared of drought protection options and recommended the following actions be taken by the District:

• Allocate sufficient Dry Creek Reservoir storage to increase the yield and reliability of the District'sWindy Gap units.

• File an application with the Water Court for the change of use of the District's Home Supply shares.• File an application with the Water Court to allow the District to quantify and use the second use of

its Windy Gap water.• Pursue options for additional storage.• File an application with the Water Court for the change of use of the District's Handy Ditch shares.• Determine the location of new water treatment plant(s).• Investigate opportunities to target acquisition of specific St. Vrain basin water rights.• Evaluate the cost and feasibility of conveyance options for the new supplies at a concept level.• Investigate opportunities to obtain water supplies from regional projects.

The recommendations were discussed and the following actions agreed upon: • Water Resources Manager Koch should begin discussion with ditch companies.• District Manager Cook and Water Resources Manager Koch should begin necessary legal

proceedings in Water Court.

It was moved by Director Martens, seconded by Director Bukowski, to allow Water Resources Manager Koch to move forward with the Dry Creek Firming Project. Motion carried unanimously.

STAFF REPORTS

District Manager’s Report: District Manager Cook reported on the following: • Possible purchase of Windy Gap Water Shares is in process.• District Manager Cook attended the LPWD Board meeting on October 18, 2018 to present the

wholesale water rate increase.• A district employee holiday lunch is scheduled for December 12, 2018.• A discussion was held with Colorado Parks and Wildlife (CPW) and Larimer County regarding

recreation and/or wildlife use of the Dry Creek property.• There was a discussion of a holiday dinner for Board members in January.• District goals to be considered including the following:

o Firestone Water Treatment Plant Authority,o Water conservation direction and District policy,o Funding for future capital expenditures for District and joint projects,o Future source of water for development in the District.

President Szymd recommended that a meeting with the Town of Firestone, regarding the possibility of a water treatment plant, should be scheduled. Also, a discussion of recommended district goals should be on the agenda for the December 13, 2018 Regular Board Meeting.

District Engineer’s Report: District Engineer Kauffman reported on the following: • Bidding documents for the Arkins Tank project are being crafted.• The engineer for the West 1st St project has been contacted to propose on plan production on Colt

Drive to CR 23H and Alpine Laurel Drive to George Rist Ditch.• Building expansion site plans and permit packages have been submitted.

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• County road projects are mostly completed.• Griep Farm ditch construction has been completed.• New development projects are at various stages of approval.• CDOT has changed the frontage road alignment on the east side of I-25 and SH402, delaying our

waterline design by their engineer team.• The Taft project work has been completed for the year. We advertised the final payment and four

vendors/subcontractors notified us they have not been paid by the contractor.• The progress of the GPS project continues to be outstanding.

Water Resources Manager’s Report: District Water Resources Manager Koch reported on the following: • October 31 is the end of the water year.• The District used 5,943 acre-feet of water in 2018.• The District broke two monthly use records:

o The District’s May water usage was the lowest in five years,o The District’s July water usage was the highest in five years.

• Weather predictions for the 2018/2019 season, made by State Climatologist Russ Schumacher, arebased on an expected El Nino pattern.

Operations Manager’s Report and Water Quality Update: Operations Manager Lambrecht reported on the following:

• Locate requests and leak repairs continue to be high.• Results of the monthly samples, including Lead & Copper, were within acceptable tolerances.• Larimer County sent the revised site plan to the referral agencies with no response as of November

12, 2018. The Town of Berthoud changed the landscape screening requirements once the District’sSouthern property line was clarified.

• All of the new master meters have been installed. The District had experienced some issues witheight meters however, the supplier discovered the measurement of water passing through the meterswas causing the issue.

• The following projects have been completed:o The Arkins Tank was cleaned and the water was moved to the smaller tank for the winter.o Restoration work to prevent erosion and settlement was completed at the areas around the

Buckhorn and Twin Mounds Tanks.

DIRECTOR REPORTS

President Szmyd recommended the following items for 2019 Board meetings: • Additional review of pricing.• Schedule a meeting to make a presentation of the Drought Protection Plan, as this has not been

performed in approximately five years.

Director Brandenburg mentioned CLFP Manager Whittet is offering tours of the treatment plant. Further discussion was held on scheduling for a tour.

Director Martens requested clarification on items in the check registry.

Director Martens suggested we extend the Water Conservation Rebates to existing customers. District Manager Cook stated the Board should have a study session to discuss the change in policy.

Director Brandt attended the South Platte Forum, South Platte Roundtable and the NCWCD Water Users’ Meeting and found it interesting to hear perspectives from other attendees.

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Director Bukowski questioned the possibility of sending ballots with water bills for the next election. Business Manager Dahl said it would not be feasible due to the need to verify voters are registered.

The Board went into Executive Session at 8:15 pm. The Board returned from Executive Session at 8:19 pm.

There being no further business, it was moved by Director Bukowski to adjourn the meeting at 8:20 p.m. Motion carried unanimously.

Respectfully submitted,

Michael T. Cook

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Agenda Item Summary Little Thompson Water District

Date: December 13, 2018

Item: 4.2

Staff: Michael T. Cook, Holly Suess, Judy O’Malley

Subject: Tap List Number 635

Staff Recommendation: Staff recommends approval of Tap List number 635

TAP LIST 635 ~ NEW AND AMENDED CONTRACTS

Tap Commitments Balance Taps with Water Rights Satisfied /Water Dedications 112 Dormant Taps 7

Total Other Tap Commitments 119

TAP # NAME 5/8” URBAN

5/8” STANDARD

OTHER WATER RIGHTS

CIL

7131 Darin Barnett X .7 AF 8511 Richmond American Homes X .35 AF 8512 Barefoot Residential LLC X .35 AF 8513 Barefoot Residential LLC X .35 AF 8514 Barefoot Residential LLC X .35 AF 8515 Barefoot Residential LLC X .35 AF 8516 Barefoot Residential X .35 AF 8517 St Vrain Lakes Metro Dist 1 2” 5.6 AF 8518 4B's Construction X .35 AF 8519 Dan & Shireen Hockensmith X .7 AF 8520 Lennar Colorado LLC X .35 AF 8521 Lennar Colorado LLC X .35 AF 8522 Lennar Colorado LLC X .35 AF 8523 Lennar Colorado LLC X .35 AF 8524 Lennar Colorado LLC X .35 AF 8525 Barefoot Residential LLC X .35 AF 8526 Barefoot Residential LLC X .35 AF 8527 Barefoot Residential LLC X .35 AF 8528 Barefoot Residential LLC X .35 AF

NOVEMBER 2018 TOTALS 16 2 1 11.9 AF .7 AF YEAR-TO-DATE 2018 TOTALS 116 28 9 87.49 AF 9.1 AF

TAPS BUDGETED 2018 100 40

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Agenda Item Summary Little Thompson Water District

Date: December 13, 2018

Item Number: 4.3

Staff: Judy Dahl and Angela Diekhoff

Subject:

November 2018 Disbursements

Request approval of the November 2018 Cash Disbursements in the amount of $2,548,571.17

Operating Account: $2,227,435.71

ACH Manual Check Numbers 1755 to 1792 – $2,174,771.09 Check Numbers 8950 to 8991 – $52,664.62

Payroll Account: $321,135.46 (Three bi-weekly payroll periods in November)

ACH Transmittal Vouchers 1524 to 1526 – $159,119.42 Check Number 1920 - $2955.20 ACH Direct Deposit Numbers 8348-8444 – $159,060.84

Staff Recommendation:

Staff recommends approval.

Discussion:

All expenses are for normal operating cost, with the exception of $2,004,000 for Loan and Bond payments and $66,500 in capital projects.

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Employee Related Expenses 321,135.46$ 2014 UMB Loan Payment 777,398.75$ 2011 Revenue Bond Payment 684,987.50$ 2017 BB&T Loan Payment 541,768.35$ Filter Plant Ops Expense 40,260.53$ System Repairs & Maintenance 33,610.50$ Capital Projects - Joint 43,014.74$ Capital Projects - District 23,514.13$

Vehicle Exp $682/Office $3777/Bldg&Grnds $46/Education & Training $5478 9,983.72$

Inventory 9,750.30$ Service Contracts 8,811.36$ Office Expense 8,642.06$ Vehicle Expense 8,419.08$ Operations - Utilities 4,526.88$ Engr/CAD/Prof Expenses 4,100.00$ Education & Training 3,789.02$ Communications Expense 3,398.53$ Insurance-Worker Compensation 2,469.00$ Safety Expenses 2,254.79$ Operations and Maintenance 2,195.97$ Uniforms 2,101.29$ Water Quality Expense 2,080.00$ Locate Expense 1,961.96$ Office Expansion 1,877.50$ Customer Refunds 1,760.95$ Bldg & Grnds Expense 1,363.86$ Firestone Surcharge Fee 1,175.23$ Mapping Updates 801.22$ Utilities 784.65$ PRV Routine Repairs 348.84$ Pump Station O&M 285.00$

Total 2,548,571.17$

Little Thompson Water DistrictCash Disbursements Summary

Check Issue Dates: 11/1/2018 - 11/30/2018

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Check No Date Payee Description Amount

Operations1785 11/20/2018 UMB Bank NA 2014 UMB Loan 777,398.75 1784 11/20/2018 UMB Bank NA 2011 Revenue Bond Payment 684,987.50 1786 11/21/2018 BB&T Governmental Finance 2017 BB&T Loan Payment 541,768.35 1772 11/8/2018 Carter Lake Filter Plant Filter Plant Ops Expense 40,260.53 1792 11/23/2018 Carter Lake Filter Plant Permanent Orthophosphate Sys 31,221.50 1771 11/8/2018 J & J Construction Concepts West 1st St 22,431.88 8956 11/8/2018 Gopher Excavation, Inc System Repairs & Maintenance 17,742.50 1770 11/8/2018 Carter Lake Filter Plant CLFP Unbudgeted Expense 9,999.69

1755 11/5/2018 Adams Bank MasterCard Vehicle Exp $682/Office $3777/Bldg&Grnds $46/Education & Training $5478 9,983.72

1778 11/9/2018 Dana Kepner Company, Inc. Inventory 9,750.30 1791 11/23/2018 Stratus Information Systems (ITX) Service Contracts 6,306.35 1783 11/20/2018 Wright Express Fleet Services Vehicle Expense 6,085.23 1790 11/23/2018 Southwest Direct, Inc Office Expense 4,363.79 1769 11/8/2018 Loveland Barricade, LLC System Repairs & Maintenance 4,362.75 1756 11/29/2018 Poudre Valley REA Operations - Utilities 4,280.21 8989 11/20/2018 White Sands Water Engineers, Inc. Engr/CAD/Prof Expenses 4,100.00 8952 11/8/2018 Caselle, Inc. Education & Training 3,789.02 8968 11/8/2018 St. Vrain Companies, Inc. System Repairs & Maintenance 2,800.00 8972 11/20/2018 Ag Equipment, Inc. System Repairs & Maintenance 2,630.00 8966 11/8/2018 Source Inc. Service Contracts 2,505.01 1782 11/20/2018 PINNACOL Insurance-Worker Compensation 2,469.00 1789 11/26/2018 Sam's Club Office Expense 1,979.36 8970 11/8/2018 VS Concrete Services System Repairs & Maintenance 1,700.00 1777 11/9/2018 PIONEER System Repairs & Maintenance 1,626.15 1768 11/8/2018 UNCC Locate Expense 1,560.20 1788 11/23/2018 AT&T Mobility Communications Expense 1,521.26 1767 11/8/2018 Carter Lake Filter Plant Membrane Replacement 1,436.05 8976 11/20/2018 Carnes Services Corporation System Repairs & Maintenance 1,399.10 8955 11/8/2018 CRESTONE PEAK Refund Overpayments 1,367.30 1776 11/9/2018 John Deere Financial Uniforms - Administration 1,354.48 8982 11/20/2018 Orback Construction System Repairs & Maintenance 1,350.00 8979 11/20/2018 Davidson-Gebhardt Chevrolet Vehicle Expense 1,349.01 8988 11/20/2018 Weld Cty Public Health & Env Water Quality Expense 1,230.00 8969 11/8/2018 Town of Firestone Firestone Surcharge Fee 1,175.23 1780 11/13/2018 Home Depot Credit Services Operations and Maintenance 1,120.80 1774 11/9/2018 Landmark Engineering West 1st St 1,082.25 1775 11/9/2018 Landmark Engineering Office Expansion 1,002.50 1765 11/28/2018 Verizon Wireless Communications Expense 992.53 8986 11/20/2018 Starr & Westbrook, PC Inclusions/Easements/Liens 970.50 8973 11/20/2018 A-Z Safety Supply Safety Expenses 899.00 8980 11/20/2018 Eggers Electric Office Expansion 875.00 8977 11/20/2018 Colorado Analytical Water Quality Expense 850.00 1766 11/8/2018 Frontier Business Products Mapping Updates 801.22 8983 11/20/2018 Prairie Mountain Media Elections, Hearings & Public 756.77 1760 11/29/2018 XCEL Energy Bldg & Grnds Expense 752.21 1781 11/26/2018 City of Loveland Water & Power Purchased Water Expenses 731.35 1758 11/23/2018 COMCAST Communications Expense 609.82 8950 11/8/2018 Berthoud Ace Hardware Operations and Maintenance 595.60 1779 11/13/2018 Cintas Corporation #737 Bldg & Grnds Expense 548.64 8953 11/8/2018 Cote's Vehicle Expense 492.52 8971 11/8/2018 Whiteside's Boots Safety Expenses 477.95 1787 11/23/2018 Tractor Supply Credit Plan Safety Expenses 441.47 8964 11/8/2018 Poulsen Ace Hardware Locate Expense 401.76 8978 11/20/2018 Cote's Vehicle Expense 391.15 8951 11/8/2018 Bomgaars Supply Operations and Maintenance 369.97 1764 11/8/2018 Carter Lake Filter Plant North Plant Wall and HVAC 357.50 8975 11/20/2018 Bomgaars Supply PRV Routine Repairs 348.84 1763 11/8/2018 Frontier Business Products Office Expense 345.87 8990 11/20/2018 Whiteside's Boots Uniforms - Distribution 324.94

Little Thompson Water DistrictCash Disbursements Detail

Check Issue Dates: 11/1/2018 - 11/30/2018

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Check No Date Payee Description Amount

Little Thompson Water DistrictCash Disbursements Detail

Check Issue Dates: 11/1/2018 - 11/30/2018

8958 11/8/2018 KREILING, VERONICA Refund Overpayments 314.27 1762 11/8/2018 Arvada Pump Company Pump Station O&M 285.00 1759 11/28/2018 United Power, Inc. Operations - Utilities 246.67 8957 11/8/2018 Jax Outdoor Gear Safety Expenses 240.37 1757 11/6/2018 CenturyLink Communications Expense 214.93 8963 11/8/2018 Mobile Lab Safety Expenses 196.00 8991 11/20/2018 Workwear Store Uniforms - Distribution 188.93 8962 11/8/2018 LTWD Petty Cash Fund Office Expense 187.77 8985 11/20/2018 Sportsmans Warehouse Uniforms - Distribution 141.97 8954 11/8/2018 CPS Distributors, Inc. Operations and Maintenance 109.60 8981 11/20/2018 Jax Outdoor Gear Uniforms - Distribution 75.97 8984 11/20/2018 Rocky Mtn Quick Lube Vehicle Expense 63.19 8987 11/20/2018 Town of Berthoud Bldg & Grnds Expense 63.01 8967 11/8/2018 Sportsmans Warehouse Communications Expense 59.99 1761 11/8/2018 Central Weld County Water District Purchased Water Expenses 53.30 8961 11/8/2018 LEBSACK, WENDY Refund Overpayments 51.08 1773 11/8/2018 Napa Auto Parts Vehicle Expense 37.98 8965 11/8/2018 SCHUELKE, CANDACE Refund Overpayments 28.30 8960 11/8/2018 Larimer Cty False Alarm Reduct Office Expense 25.00 8974 11/20/2018 Blazing Needles Promotions Uniforms - Distribution 15.00 8959 11/8/2018 Larimer County Clerk & Recorder Inclusions/Easements/Liens 13.00

Total Operations 2,227,435.71$

PayrollCheck No Date Payee Description Amount

1524 11/1/2018 CCOERA 401 401 Contributions Pay Period: 10/28/2018 9,498.63 1525 11/1/2018 CCOERA 457 457 Contributions Pay Period: 10/28/2018 5,161.07 1526 11/1/2018 CDOR CO State Withholding Tax Pay Period: 10/28/2018 2,644.00 1527 11/1/2018 COLONIAL LIFE INSURAN Voluntary Life Pay Period: 10/28/2018 253.29 1528 11/1/2018 EFTPS FICA/FWH Tax Deposit Pay Period: 10/28/2018 18,901.09 1529 11/1/2018 FAMILY SUPPORT REGIST Child Support Pay Period 10/28/2018 356.76 1530 11/1/2018 TASC FSA FLEX DEPENDENT CARE Pay Period: 10/28/2018 330.49 1531 11/1/2018 TASC HSA HEALTH SAVINGS ACCOUNT Pay Period: 10/28/2018 2,100.47 1532 11/15/2018 CCOERA 401 401 Contributions Pay Period: 11/11/2018 9,379.49 1533 11/15/2018 CCOERA 457 457 Contributions Pay Period: 11/11/2018 5,152.05 1534 11/15/2018 CDOR CO State Withholding Tax Pay Period: 11/11/2018 3,160.00 1535 11/15/2018 CEBT Employee Insurance Pay Period: 11/11/2018 40,341.63 1536 11/15/2018 EFTPS FICA/FWH Tax Deposit Pay Period: 11/11/2018 20,431.89 1537 11/15/2018 FAMILY SUPPORT REGIST Child Support Pay Period 11/11/20118 356.76 1538 11/15/2018 TASC FSA FLEX DEPENDENT CARE Pay Period: 11/11/2018 285.13 1539 11/15/2018 TASC HSA HEALTH SAVINGS ACCOUNT Pay Period: 11/11/2018 2,100.47 1540 11/29/2018 CCOERA 401 401 Contributions Pay Period: 11/25/2018 9,402.07 1541 11/29/2018 CCOERA 457 457 Contributions Pay Period: 11/25/2018 5,161.07 1542 11/29/2018 CDOR Co State Withholding Tax Pay Period: 11/25/2018 2,963.00 1543 11/29/2018 EFTPS FICA/FWH Tax Deposit Pay Period: 11/25/2018 18,367.46 1544 11/29/2018 FAMILY SUPPORT REGIST Child Support Pay Period 11/25/2018 356.76 1545 11/29/2018 TASC FSA FLEX DEPENDENT CARE Pay Period: 11/25/2018 315.37 1546 11/29/2018 TASC HSA HEALTH SAVINGS ACCOUNT Pay Period: 11/25/2018 2,100.47 1920 10/23/2018 Lebsack, Sandra S Retirement Bonus 2,955.20

8348-8378 11/1/2018 Direct Deposit Pay Period 10/15/2018-10/28/2018 55,457.35 8379 11/1/2018 Bukowski, Paul H October Board Meeting 98.12 8380 11/1/2018 Szmyd, William R October Board Meeting 103.03 8381 11/1/2018 Martens, Edward M October Board Meeting 104.34 8382 11/1/2018 Brandt, Larry R October Board Meeting 253.04 8383 11/1/2018 Brandenburg, Steven T October Board Meeting 100.41 8384 11/1/2018 McMurtrey, Emily J October Board Meeting 101.72

8385-8414 11/15/2018 Direct Deposit Pay Period 10/28/2018-11/11/2018 51,808.74 8415-8444 11/29/2018 Direct Deposit Pay Period 11/12/2018-11/25/2018 51,034.09

Total Payroll 321,135.46$

Total Disbursements 2,548,571.17$

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Agenda Item Summary Little Thompson Water District

Date: December 13, 2018

Item Number: 4.4

Staff: Judy Dahl

Subject: Discussion of the November Financial Reports.

Staff Recommendation: Staff recommends acceptance of the November Financial Reports.

Discussion:

OPERATING FUND:

Operating Revenue – We have collected $9,764,464 which is $1,329,131 more than budgeted. We received $1,100,000 for Mineral Lease Revenue and $565,000 in Bulk Water Revenue.

Operating Costs – We have spent $8,450,341 which is $94,436 more than budgeted.

Operating Gain (Loss) – We have an operating gain of $1,314,123 which is $1,234,495 more than budgeted.

NON-OPERATING FUND:

Non-Operating Revenue – We have collected $9,385,334 which is $3,175,209 more than budgeted mainly due receipt of the PRPA Windy Gap Water Sales, and more than anticipated Tap Fees.

Capital Costs – District – We have spent $3,122,905 which is $547,520 less than budgeted due to timing of projects.

Detail of the year to date District Capital Project Expenses:

Capital Project Expense Actual YTD

Annual Budget

Service Connection Expense $104,628 $169,675 County Road Improvements $141,675 $50,000 Small Line Abandonment $394,010 $0 Arkin’s Tank $0 $85,000 Telemetry Improvements $20,780 $50,000 Taft & County Rd 17 $569,514 $700,000 24-Inch Water Line Replacement $8,582 $0 Burdic Vault Abandonment $3,866 $0 West First Street $211,657 $505,000 Greip Farm Ditch Rebuild $14,808 $12,000 Beason Meter Upgrade Project $204,688 $0 Vehicle Replacement Program $112,563 $98,500 Miscellaneous Equipment $45,774 $49,000 Operations Equipment $112,747 $195,000 Office Expansion $101,113 $310,000 Water Rights – CBT $534,500 $1,058,750 Water Rights – Other $57,000 $0 Water Rights – Windy Gap $485,000 $485,000 Total Capital Projects – District $3,122,905 $3,767,925 16

Agenda Item Summary 4.4 2

Capital Expenses - Joint: We have spent $154,437 which is $139,563 less than budgeted.

Detail of the year-to-date Joint Capital Project Expenses:

Non-Operating Gain (Loss) – We have a net non-operating gain of $6,107,992 which is $3,862,292 more than budgeted.

CHANGE IN WORKING CAPITAL:

Year-To-Date Change in Working Capital

Actual Budget Actual Above

(Below) Budget

Operating Gain (Loss) $1,314,123 $79,628 $1,234,495

Non-Operating Fund Gain (Loss) $6,107,992 $2,245,700 $3,862,292

Total Gain (Loss) $7,422,115 $2,325,328 $5,096,787

Capital Project Expense Actual YTD

Annual Budget

CLFP Non-Budgeted Capital $2,944 $0 CLFP Pre-Treatment Study $26,000 CLFP Membrane Replacement $1,436 CLFP Drying 1 Relocation $52,776 $63,440 CLFP Splitter Box Rehabilitation $28,080 CLFP Blower Air Piping $26520 CLFP Permanent Orthophosphate System $88,236 $52,244 CLFP North Plant Wall & HVAC $5,679 $90,137 Easement for future Tanks $7,579 Vehicles & Equipment – Joint $3,366 $0 Total CLFP Capital Project Expense $154,437 $294,000

17

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

10,000,000

11,000,000

2018 OPERATING REVENUE & EXPENSE CUMULATIVE

BUDGETED REVENUE BUDGETED EXPENSE ACTUAL REVENUE ACTUAL EXPENSE

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

10,000,000

2018 NON OPERATING REVENUE & EXPENSE CUMULATIVE

BUDGETED REVENUE BUDGETED EXPENSE ACTUAL REVENUE ACTUAL EXPENSE

18

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

$5,500,000

$6,000,000

$6,500,000

$7,000,000

$7,500,000

$8,000,000

$8,500,000

$9,000,000

$9,500,000

$10,000,000

$10,500,000

$11,000,000

$11,500,000

$12,000,000

$12,500,000

$13,000,000

$13,500,000

$14,000,000

$14,500,000

$15,000,000

$15,500,000

$16,000,000

$16,500,000

$17,000,000

$17,500,000

$18,000,000

LITTLE THOMPSON WATER DISTRICT2018 WORKING CAPITAL GRAPHICAL COMPARISON

19

Current Current Month 2018 2018 YTD 2018Month Month Comp YTD YTD Comp AdoptedActual Budget Bud/Act Actual Budget Bud/Act Budget

OPERATING REVENUEWater Revenue - Base Fee 225,053 220,500 4,553 2,450,590 2,419,500 31,090 2,640,000 Water Revenue - Tier I 83,987 90,000 (6,013) 1,020,038 1,034,000 (13,962) 1,114,000 Water Revenue - Tier II 55,791 130,000 (74,209) 1,693,207 1,810,000 (116,793) 1,863,000 Water Revenue - Tier III 20,606 52,000 (31,394) 1,043,408 1,123,000 (79,592) 1,143,500 Water Revenue - Tier IV 77,729 94,300 (16,571) 1,451,496 1,530,500 (79,004) 1,614,000 Wholesale Water Revenue 9,272 12,577 (3,305) 331,487 196,670 134,817 217,220 Water Rental Revenue - - - 12,173 20,000 (7,827) 20,000 Bulk Water Revenue 6,178 15,000 (8,822) 565,412 217,500 347,912 222,500 Other Revenue 5,477 3,375 2,102 1,151,540 38,850 1,112,690 42,150 Windy Gap Firming Passthrough - - - - - - 45,313 Total Operating Revenue 484,093 617,752 (133,659) 9,764,464 8,435,333 1,329,131 8,921,683

OPERATING EXPENSESWater Treatment 45,779 48,826 (3,047) 1,023,164 984,974 38,190 1,032,367 Distribution System 94,449 48,690 45,759 962,630 728,740 233,890 810,680 General & Admin 50,971 37,075 13,896 574,057 650,313 (76,256) 692,263 Engineering 4,825 12,650 (7,825) 94,862 212,705 (117,843) 225,355 Assessments 830 300 530 761,229 747,004 14,225 747,304 Joint Operations 3,044 2,210 834 17,478 30,085 (12,607) 31,420 Employee costs 223,127 222,771 356 2,495,794 2,481,756 14,038 2,732,216 Debt Service 2,202,993 2,201,994 1,000 2,521,127 2,520,128 999 2,558,334 Total Operating Expenses 2,626,019 2,574,516 54,550 8,450,341 8,355,705 94,636 8,829,939

Operating Gain(Loss) (2,141,926) (1,956,764) (188,209) 1,314,123 79,628 1,234,495 91,744

NON OPERATING REVENUETap Fees - Current Year 222,000 95,000 127,000 1,602,500 1,045,000 557,500 1,140,000 Cash In Lieu Water Rights 38,500 77,000 (38,500) 783,500 981,750 (198,250) 1,058,750 Tap Installation Revenue 16,120 8,000 8,120 150,175 161,675 (11,500) 169,675 Water Right Revenue - - - - - - Interest Income 26,127 4,000 22,127 159,171 44,000 115,171 48,000 Gain(Loss) Sales of Assets - - - 7,039 - 7,039 - Contrib Water Court Fees - - - - - - - Other Fees 563 1,500 (937) 259,049 82,700 176,349 83,300 PRPA Windy Gap Water Shares - - - 5,938,900 3,410,000 2,528,900 3,410,000 Windy Gap Firming Project - - - 485,000 485,000 - 485,000 Total Non Operating Revenue 303,310 185,500 117,810 9,385,334 6,210,125 3,175,209 6,395,725

NON OPERATING EXPENSESCapital Projects - District 95,647 8,000 87,647 1,674,208 1,551,175 123,033 1,571,675 Vehicles and Equipment 875 - 875 372,197 652,500 (280,303) 652,500 Water Rights Purchase - 77,000 (77,000) 591,500 981,750 (390,250) 1,058,750 Windy Gap Firming Project - - - 485,000 485,000 - 485,000

Total Capital District 96,522 85,000 11,522 3,122,905 3,670,425 (547,520) 3,767,925

Capital Projects - Joint 47,010 37,626 9,384 154,437 294,000 (139,563) 294,000

Total Non Operating Expenses 143,532 122,626 20,906 3,277,342 3,964,425 (687,083) 4,061,925

Non Operating Gain(Loss) 159,778 62,874 96,904 6,107,992 2,245,700 3,862,292 2,333,800

Net Gain(Loss) (1,982,148) (1,893,890) (91,305) 7,422,115 2,325,328 5,096,787 2,425,544

LITTLE THOMPSON WATER DISTRICTINCOME AND EXPENSE SUMMARY

FOR MONTH ENDING November 30, 2018

20

Prior YTD ActualMonth 2018 2017

CURRENT ASSETSBoard Designated Reserves 14,029,881$ 12,833,598$ 5,072,455$ Legally Restricted Reserves 1,161,964$ 1,161,964$ 1,382,445$ Cash In Lieu of Water Rights 1,433,694$ 1,472,194$ 1,280,194$

Total Cash & Cash Equivalents 16,625,539$ 15,467,755$ 7,735,093$

ACCOUNTS RECEIVABLEA/R - Water Revenue 885,830$ 606,993$ 584,258$ A/R - Miscellaneous 42,406$ 26,198$ 23,545$ Tap Receivable -$ -$ 37,500$ Reimbursable Expenses 30,046$ 15,050$ 27,742$

Total Accounts Receivable 958,281$ 648,241$ 673,045$

OTHER ASSETSInventory 234,816$ 241,362$ 229,938$ Prepaid Expenses 18,330$ 18,330$ 18,330$ Debt Issuance Costs (18,572)$ (18,572)$ (18,572)$

Total Other Assets 234,574$ 241,120$ 229,696$

CAPITAL ASSETSCLFP Plant Investment 3,611,985$ 3,611,985$ 3,731,906$ CLFP Equity Joint Venture 7,432,221$ 7,432,221$ 7,432,221$ Dry Creek Reservoir 6,508,922$ 6,508,922$ 6,508,922$ Distribution System 64,325,026$ 64,325,026$ 62,507,391$ Easement Rights 454,124$ 454,124$ 454,124$ District Land 1,052,341$ 1,052,341$ 1,052,341$ District Property 9,446,994$ 9,446,994$ 9,435,580$ Auto/Office/Ops Equipment 1,839,871$ 1,839,871$ 1,839,871$ Construction in Progress 1,829,049$ Accumulated Depreciation (28,410,242)$ (28,410,242)$ (28,410,243)$ Water Rights 64,248,631$ 64,248,631$ 64,248,631$

Total Capital Assets 130,509,874$ 130,509,874$ 130,629,794$

TOTAL ASSETS 148,328,268$ 146,866,990$ 139,267,629$

CURRENT LIABILITIESAccounts Payable 131,138$ 747,457$ 450,340$ P/R, Taxes, Benefits Payable 361,610$ 266,161$ 266,110$ Bond/Loan Interest Payable 26,284$ 26,284$ 26,284$ Current Portion Long Term Debt 2,204,799$ 2,204,799$ -$

Total Current Liabilities 2,723,831$ 3,244,701$ 742,734$

LONG TERM LIABILITIESBond/Loan Principal 11,157,143$ 11,157,143$ 13,361,942$ Bond Deferred Loss (Premium/Discount) (185,564)$ (185,564)$ (185,564)$

Total Long Term Liabilities 10,971,579$ 10,971,579$ 13,176,378$

TOTAL LIABILITIES 13,695,409$ 14,216,280$ 13,919,112$

NET ASSETSNet Assets 125,228,596$ 125,228,596$ 117,855,513$ Net Gain(Loss) 9,404,263$ 7,422,115$ 7,493,004$

Total Net Assets 134,632,859$ 132,650,711$ 125,348,517$

TOTAL LIABILITIES & NET ASSETS 148,328,268$ 146,866,991$ 139,267,629$

LITTLE THOMPSON WATER DISTRICTBALANCE SHEET

November 30, 2018

21

Agenda Item Summary Little Thompson Water District

Date: December 13, 2018

Item Number: 4.5

Staff: Judy Dahl

Subject:

2018 Supplemental Budget and Appropriation Resolution

Staff Recommendation:

Staff recommends approval of Resolution 2018-10 Supplemental Budget and Appropriation Resolution.

Discussion:

We have spent more than anticipated in the Operating Budget because of more Repairs and Maintenance. The Non-Operating Budget was increased because of additional costs in County Road Improvements, Small Line Abandonments, and the addition of the Beacon Master Meter Upgrade Project.

I am also asking that we increase our operating revenue budget by $1,902,500 for mineral lease and water revenue and the non-operating revenue budget by $3,088,500 for additional revenue in the PRPA Windy Gap Water Rights, Plant Investment Fees, Other Fees, and Interest Income.

The supplemental revenue appropriation increases we are recommending is $4,991,000, for a total revenue budget of $20,308,408.

The supplemental expenditure appropriation increases we are recommending is $672,000 for a total expense budget of $13,563,864.

The amended budget summary is attached also.

22

LITTLE THOMPSON WATER DISTRICT LARIMER, WELD & BOULDER COUNTIES, COLORADO

RESOLUTION NO 2018 -10 FOR 2018 SUPPLEMENTAL BUDGET AND APPROPRIATION

(Pursuant to §29-1-108, C.R.S.)

A RESOLUTION ORDINANCE APPROPRIATING ADDITIONAL SUMS OF MONEY TO DEFRAY EXPENSES IN EXCESS OF AMOUNTS BUDGETED FOR THE LITTLE THOMPSON WATER DISTRICT, COLORADO, FOR THE 2018 BUDGET YEAR.

WHEREAS, addition sums of money were spent that were unforeseeable at the time of the adoption of the 2018 budget.

NOW, THEREFORE, BE IT RESOLVED/ ORDAINED BY THE BOARD OF DIRECTORS OF THE LITTLE THOMPSON WATER DISTRICT, COLORADO:

Section 1. That the 2018 Budgeted Revenue is HEREBY INCREASED BY $4,991,000 from $15,317,408 to $20,308,408.

Section 2. That the 2018 Budgeted Expenditures APPROPRIATION IS HEREBY INCREASED by $672,000 from $12,891,864 to $13,563,864.

GENERAL FUND:

Total $20,308,408

Total $13,563,864

ADOPTED THIS 13h of December, A.D. 2018.

Attest: Michael T Cook, Secretary

William R Szmyd, President

Operation Revenue $10,824,183 Windy Gap Water Rights $ 5,939,000 Non-Operating Revenue $ 3,545,225

Operation Expenses $ 9,009,439 Capital Outlay $ 4,554,425

23

2016 Audited Actual

2017 Audited Actual

2017 Amended Budget

2018 Amended Budget

Working Capital BEGINNING of Year 9,192,997$ 10,908,239$ 10,908,239$ 7,735,902$

Operating RevenueWater Revenue 7,821,572 8,279,271 7,755,940 9,066,720 Other Revenue 400,447 586,568 420,600 1,757,463 2017 Bond Proceeds 0 9,233,978 9,175,722 -

Total Operating Revenue 8,222,019$ 18,099,817$ 17,352,262$ 10,824,183$

Operating ExpensesDistribution Expenses 1,009,461 1,143,830 884,560 990,180 Engineering Expenses 42,904 62,084 174,500 225,355 General & Admin Expenses 672,630 623,774 709,770 692,263 Employee Costs 2,454,881 2,395,754 2,406,956 2,732,216 CLFP/Joint Operations 1,048,185 942,713 849,601 1,063,787 Water Assessments 445,662 545,469 546,735 747,304 Debt Service (Int + Principal) 2,612,850 11,819,972 11,775,411 2,558,334

Total Operating Expenses 8,286,573$ 17,533,596$ 17,347,533$ 9,009,439$

Operating Gain(Loss) (64,555)$ 566,222$ 4,729$ 1,814,744$

Non Operating RevenuePlant Investment Fees 1,753,000 1,526,913 1,460,000 1,505,000 Cash In Lieu of Water Rights 756,800 1,015,029 994,000 1,058,750 Windy Gap Firming 1,077,397 757,633 757,633 485,000 Capital Investment Fees 16,200 197,100 173,800 43,200 Tap Installation Revenue 102,729 141,406 67,000 169,675 Contribution Water Court 28,000 15,000 - Miscellaneous Other Fees 127,062 52,138 61,950 123,600 Miscellaneous Unanticipated 26,734 8,831 10,000 - Gain(Loss) Sale of an Asset 30,894 - - - Interest on Investments 56,361 54,328 60,000 160,000 PRPA Windy Gap Water Rights 2,700,000 2,700,000 5,939,000

Total Non Operating Revenue 3,975,177$ 6,468,378$ 6,284,383$ 9,484,225$

Non Operating ExpensesPlant & Equipment - District 274,850 757,163 1,614,725 2,716,675 Plant & Equipment - Joint 139,827 406,199 467,500 294,000 Water Right Purchases 725,000 466,650 444,000 1,058,750 Windy Gap Firming 1,077,397$ 8,257,632 8,257,633 485,000

Total Non Operating Expenses 2,217,075$ 9,887,644$ 10,783,858$ 4,554,425$

Non Operating Net Gain(Loss) 1,758,102$ (3,419,266)$ (4,499,475)$ 4,929,800$

Net Gain(Loss) 1,693,547$ (2,853,044)$ (4,494,746)$ 6,744,544$

Working Capital

END of Year 10,908,239$ 7,735,902$ 7,735,902$ 14,480,446$

LITTLE THOMPSON WATER DISTRICT2018 AMENDED BUDGET

APPROVED 12/13/2018

24

Agenda Item Summary Little Thompson Water District

Date: December 13, 2018 Item: 5.1 Staff: Michael T. Cook, District Manager

Subject: Presentation about Proposed St. Vrain Area Water Authority.

Action Requested: None required.

Discussion:

25

Agenda Item Summary Little Thompson Water District

Date: December13, 2018 Item: 5.2Staff: Michael T. Cook, District Manager

Subject: Carter Lake Filter Plant (CLFP)

Managers meeting: None.

CLFP Board packet review: The CLFP provides graphs recording the trans-membrane pressure and permeability for each of the North Plant Membrane cells as a part of the Monthly Board Packet. The graphs represent the effectiveness of the cleaning cycle over the past 3-4 months.

My review of the graphs show a major improvement in the recovery of the cells due to the recent changes in the cleaning process for the cells. The cells are now recovering to a permeability level over 9 (gfd/psi). The former cleaning process was showing a recovery between 5 and 6. Along with the significant improvement in permeability recovery there is also a stretching of the time between cleaning cycles from what looks like 13 days to nearly 21 days.

The recent results look promising, more monitoring of the data over different water demand levels and temperatures will tell us just how good this new cleaning scheme is working. The changes to the cleaning methods were also potentially a less expensive alternative.

Proposed plant expansion schedule:

The CLFP has proposed the following time line for future plant upgrades. Some additional details on the scope of work and budget estimates would help with future planning. We also need to review the proposed upgrades to make sure they fit with the District's usage projections and with the proposed raw water sources.

12/2018 Design completed and contractor on board for new storage tank.12/2019 Comprehensive design for future treatment plant expansions done. Engineer selected by

Request for Proposal completed. 6/2020 New storage tank in service. 2023 Pre-treatment on line. 2028 South Plant expansion. 26

Agenda Item Summary Little Thompson Water District

Date: December 13, 2018 Item: 5.3 Staff: Michael T. Cook, District Manager

Subject: Presentation of Proposed 2019 District Objectives.

Action Requested: None required.

Discussion: For discussion I present this list of high-level objectives for the District. These are the goals that we have been working with as we developed the budget and our current operational work plans.

As we review these objectives, we need to reflect on the level of activity we have been experiencing and the frequency of the “opportunities” that come up unexpectedly. We have been working at a feverish pace to keep up with the work we have throughout the office, and in the field. We need to take a step back and make sure that we are not out running our supply lines and listen to some sage advice I heard recently:

“Slow Down! No one can help carry the load if they can’t catch up to you.”

We have been adding new recruits to help fill the staffing needs. The time we dedicate to training the new team members takes away from our efforts to get the job done, so we run harder to get it done. We need to make sure we can deliver the objectives we are planning and leave some room for the unexpected projects that will most likely surprise us this year.

Objectives we have planned to work on and have budgeted funds and resources to work on them:

• External review of District compensation and benefits.• Office expansion.• Beacon meter technology installation and implementation.• Prepare to file for a change of use on native water rights.• National American Water Works Assoc (AWWA) conference and exhibition, June 2019 in

Denver.• Distribution master plan update.• Loveland Intergovernmental Agreement (IGA).• Updated Brookfield agreement and pipeline project.• Tap file scanning and data management• Rules and regulations updates?• Others?

Objectives we need to schedule time to work on with the Board to review our current policies and establish policies and guidance for the District in the future:

• Conservation.• Long range financial planning.• What are we going to do for water in the future?• What about the proposed Water Treatment Authority?• Drought protection: review our plan and model our resources.• Others??

We will present a few slides at the meeting to fill in the blanks on these objectives and confirm our direction for 2019.

27

To: From: Date: Re:

Board of Directors Michael T. Cook December 13, 2018 6.1 District Manager’s Report

Purchase of Windy Gap Water Shares: Still planning on scheduling a closing in January 2019.

Employee Holiday Lunch: Our Employee Holiday Lunch is scheduled for December 12 at the Double Tree in Platteville. We will close the office at 11:00 am and meet for lunch in Platteville. We will remain closed for the remainder of the day. Our on-call worker will handle any calls that need attention.

Dry Creek Discussions with Colorado Parks and Wildlife (CPW) and Larimer County: No updates at this time, we are waiting on proposals from CPW and Larimer County.

Board Holiday/New Year Party: For planning the Board Dinner there was a Doodle poll sent out for your input. We are working on the details based on the responses from the poll.

District Council: I would like to invite Randy Starr and Mike Westbrook, our district council, to attend a future Board meeting. One of the responsibilities of the Board is to “hire, retain, select” the District Council. Randy has been the District’s Council for over 40 years. This would just be an opportunity for everyone to meet each other.

Lower Colorado River Basin Tour: Last week I was contacted with a last-minute opportunity to participate with the Northern Water District in a tour of the Lower Colorado River water system. Over 3 days we traveled by bus and visited the major users of Water in the Lower states of the Colorado River. I have attached our route and itinerary for the tour.

This was an amazing opportunity to meet and talk with our partners along the Colorado River and work to understand the challenges they are facing in water supply. We were able to talk about the potential issues, solutions and challenges relating to the diminishing supply in the Colorado River. The tour was also a great time to talk with our local water supplier about what we might be able to do or be forced to do in response to shortages on the river.

28

29

MEMORANDUM From: Amber Kauffman, P.E., District Engineer

Date December 10, 2018

Re: DECEMBER BOARD MEETING ENGINEERING REPORT

Request for service activity for November 2018: COMMITMENTS: 0 2018 TOTAL: 1,473

2018 CAPITAL CONSTRUCTION PROJECTS NOTES: ESTIMATED BUDGET:

TAFT AVENUE / COLONY RIDGE LOOP Construction complete $ 700,000

WCR 32 – SMALL LINE ABANDONMENT Construction complete – Final payment made $ 201,187.50

ARKINS TANK LINING Out for Bid $ 85,000

WEST 1ST STREET Design underway for waterline in 1st Colt Dr to CR 23H and Alpine Laurel

Drive to George Rist Ditch

$ 505,000

TELEMETRY IMPROVEMENTS $ 50,000

BUILDING EXPANSION Site plan approved. $ 310,000

COUNTY ROAD PROJECTS $ 100,000

Boyd Avenue – Work complete, final payment made $ 117,012.50

LCR 2 at Little Thompson River – complete $ 32,000

West 1st Street (Rossum Dr to CR 21) at final punchlist $ 221,000

GREIP FARM DITCH REBUILD Ditch construction complete $ 12,000

Some other ongoing District and developer projects: Barefoot Lakes : Filing 1 and 2, approved

Filing 3: Construction approved in Phase 1, Phase 2 construction is progressing Inlet Structure: Construction complete, awaiting punch list completion.

Horizon Hills: Waiting on 16-inch transmission line plans (242 lots), Owner has agreement with District to purchase water Martin Marietta Facility: Approved, waiting for opening Warberg Farms: Construction complete, paperwork required. Bebo Property: Construction complete, needs to submit paperwork Sorrento: Approved for construction (465 lots), anticipate construction to begin in the next two weeks Red Barn: Resubmittal received (457 lots) Highlands: Preliminary Plat submitted (220 lots) Mead Place: Awaiting resubmittal (313 lots plus multifamily) Mead Village: Project sold, project to be redesigned per builder

Other information: Still working with CDOT’s contractor for improvements at I-25 and SH 402. CDOT is changing their frontage road alignment on the east side which is delaying our waterline design by their engineer team.

LTWD met with CDOT representatives for the improvements along I-25 from WCR 32 to SH 402. The interchange at SH 56 will require our jointly owned 42-inch waterline to be relocated for 3,600 feet.

The contractor for the Taft Avenue project and LTWD have been served with a complaint for payment due to a supplier of the contractor. We are working with our insurance and attorney to work through the claim to ensure all parties are paid.

30

GIS progress: Shots on Main equates to lines GPS’d during initial construction or during a repair/pothole.

December 10, 2018

For Comparison: data from December 2017 Board meeting

31

To: Board of Directors From: Nancy Koch, Water Resources Manager Date: December 3, 2018 RE: DECEMBER WATER RESOURCES MANAGER’S REPORT

Directors: Bill Szmyd, President

Steve Brandenburg

Larry Brandt

Paul Bukowski

Kathy Gallivan-Crist

Ed Martens

Emily McMurtrey

District Manager: Michael T. Cook, P.E.

835 E. Hwy 56

Berthoud, CO 80513

Phone: 970-532-2096

Fax: 970-532-3734

www.LTWD.org

32

November 1 was the start of the 2019 Water Year. The District received a 50% quota for both its fixed and variable C-BT units. Additionally, The District received 200 acre-feet of Windy Gap water; its full order.

Water Rights Outreach The Handy Ditch Company Board met with Little Thompson staff to share the results of a ditchwide analysis which defines the historic water use and losses in the ditch system. This analysis, which was funded by the ditch company, could be used by the District as the basis for its change of use application to the Water Court. The Handy Ditch Company plans to release the study to the District at a future date.

33

Good Start for the Water Year 2019 Snowpack

The above graph shows the amount of snowpack received by month for the last three years. The November snowstorms did increase the 2019 total snowpack above average, but the bulk of the total snowpack will accrue in the next five months. The graph also shows the variability of monthly snowpack each year.

34

MEMORANDUM

To: Board of Directors From: Ken Lambrecht, Operations Manager Date: December 3, 2018 Re: Operations and Water Quality Report

Locate Requests:

Leak Repairs:

200

400

600

800

1000

1200

1400

1600

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2018

2017

2016

7 Yr Ave

02468

1012141618

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2018

2017

2016

7 Yr Ave

35

Water Quality Report Monthly Water Quality Samples All monthly samples were within acceptable tolerances.

• Total Coliforms: Absent • Escherichia Coli: Absent • Residual Chlorine: 0.2 < Cl2 < 3.0 • pH: 7.0 < pH < 9.5

DBP2 Next Sampling Period: February 2019 Lead & Copper Next Sampling Period: January 1 – June 30, 2019 Customer Taste and Odor Work Orders:

Created Date

Service Order Number

Customer Number

Service Address

City

Description

11/06/2018 10872 7258.01 3180 MALLARD CREEK DR BERTHOUD Taste & Odor TASTE & ODOR: Customer has had a chlorine smell for a while (noticed in coffee). Filled a 40-gallon water feature and that also had the smell. Is at the end of a line.

Had 0.3 Chlorine and 6.8 pH. LTWD flushed blow off for 45 minutes and now has 0.9 Chlorine residual and 7.8 for pH. LTWD spoke with the customer.

11/13/2018 10907 1071.03 1028 MEADOWLARK DR BERTHOUD Cloudy Dirty New Homeowner did DIY water test results showed particulate matter in the water and they need a new filtration system. Customer also has inactive lines on property he would like to locate so guidance appreciated.

Chlorine 0.1, pH 6.9, spoke with home owner and he just wanted to compare our readings with his readings. LTWD will follow up and flush line to bring up Chlorine and pH.

11/13/2018 10917 1221.01 2116 E 402 LOVELAND Cloudy Dirty (near 402 construction area). Filters are plugging up - colored and dark brown and then a Clorox smell. Captured a sample for us.

Rust from yard hydrant and camper. Water at house and all other fixtures was clear.

11/19/2018 10938 4465.03 706 RIVERSIDE CT BERTHOUD Sample Test Water SAMPLE TEST WATER: Customer did at home test showing pesticides in water, would like to compare to our test.

Mailed letter to customer with the results from Longmont Water Quality Lab for E. Coli and total coliform bacteria. Gave customer contact information for the Carter Lake Filter Plant. The Filter Plant periodically samples for pesticides and may have the information she is looking for. I also mailed a fact sheet from the EPA regarding Pesticides in Drinking Water.

11/27/2018 10970 5307.02 7977 BISON BLUFF ST LOVELAND Taste & Odor Customer says the water is orange/rusty and she has a skin rash.

Sampled water in main was clear. Chlorine 0.3, pH of 7.9. Flushed for 1 hour at blow off on property. Chlorine 0.5, pH 7.8. Did not see color or smell any odor.

Master Meter Upgrade Project: One of the new master meters was defective. Being replaced under warranty.

36

Modular Office Project: Site Plan was approved. Currently preparing documents for Building Permit.

37

Additional Notes: The Operations Crew has been out assisting with the repair of the slide gate at Dry Creek Reservoir.

Broken slide gate refilling oil reservoir on operating stem

Constructed two additional concrete bins for aggregate or material storage.

38