december 7 2015 board of education … 7 2015 . board of education . cincinnati, ohio . proceedings...

December 7 2015

BOARD OF EDUCATION CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

December 7, 2015

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 784 Recess into Executive Session . . . . . . . . . . . . . 784 Adjournment . . . . . . . . . . . . . . . . . 784

December 7 784 2015

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, December 7, 2015 at 6:00 p.m. President Kuhns in the chair. The pledge to the flag was led by President Kuhns.

ROLL CALL Present: Members Bates, Bolton, Copeland-Dansby, Hoffman, Minera, Nelms, President Kuhns (7) Absent: None Superintendent Mary Ronan was present.

RECESS INTO EXECUTIVE SESSION

Mr. Nelms moved and Mrs. Copeland-Dansby seconded the motion that the Board recess into executive session at 6:03 p.m. to discuss Pending or Imminent Court Action in Conference with Board Legal Counsel; and Employment of a Public Employee or Official. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, Minera, Nelms, President Kuhns (7) Absent: None Noes: None President Kuhns declared the motion carried.

ADJOURNMENT

The meeting adjourned at 6:52 p.m.

Jennifer M. Wagner Treasurer/CFO

December 7 2015


PROCEEDINGS

REGULAR MEETING

December 7, 2015

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 785 Minutes Approved . . . . . . . . . . . . . . . . 785 Student Achievement Committee November 16, 2015 . . . . . . 785 Policy Committee November 17, 2015 . . . . . . . . . . . . . 789 Partnership/Public Engagement Committee November 19, 2015 . . . . . . 793 Finance/Audit Committee November 19, 2015 . . . . . . . . . . . 799 Committee of the Whole September 9, 2015 . . . . . . . . . . . 806 Announcements/Hearing of the Public . . . . . . . . . . . . . 807 A Resolution Requesting Authority from the Hamilton County Budget Commission to

File a Modified Tax Budget for the 2016/2017 Fiscal Year . . . . . . .

808 A Resolution Amending Board Policy: 5111 – Eligibility of Resident/Nonresident

Students. . . . . . . . . . . . . . . . . . . . . .

809 A Resolution Amending Board Policy: 5113.02 – School Choice Options Provided by

the No Child Left Behind Act. . . . . . . . . . . . . . . .

809 Report of the Superintendent . . . . . . . . . . . . . . . . Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 810 2. Civil Service Personnel . . . . . . . . . . . . . 816 Revised Report of the Treasurer 1. Receipt of Grant from Harvest Home Fair Association . . . . . . 823 2. Receipt of Donation from Pleasant Ridge School Foundation, Inc. . . . 823 3. Receipt of Grant from United Way of Greater Cincinnati – Success by 6 . . 823 4. Receipt of Grant from Korean Educaiton Center . . . . . . . . 823 5. Receipt of Grant from GE Volunteers Foundation. . . . . . . . 823 6. Receipt of Donation from David and Molly Hodapp . . . . . . . 823 7. Receipt of Donation from Robert and Donna Kaiser Ebbeler . . . . . 823 8. Receipt of Donation from Kathryn and Wilfred Schnier. . . . . . . 823 9. Receipt of Donation from Timothy and Karen Sexton . . . . . . 823 10. Receipt of Donation from Greater Cincinnati Arts & Educaiton Center (GCAEC) 824 11. Receipt of Donation from Graydon Head and Ritchey LLP . . . . . . 824 12. Receipt of Donation from Mercedes-Benz of Fort Mitchell . . . . . 824 13. Reciept of Donation from Damon and Holly Ragusa . . . . . . . 824 14. Receipt of Donation from Imexsal Corporation/Tristyn Christeen . . . . 824 15. Receipt of Donation from Riverview East Academy Community PTO . . . 824 16. Receipt of Donation from Cincinnati French Picnic LLC . . . . . . 824 17. Receipt of Donation from Kiwanis Club of Riverview – Delhi Hills . . . . 824 18. Receipt of Donation from Harvest Home Fair Association, Inc. . . . . . 825 19. Receipt of Donation from Bond Hill PTSO . . . . . . . . . 825 20. Receipt of Donation from Cincinnati Metro Athletic Conference . . . . 825

December 7 2015


PROCEEDINGS

REGULAR MEETING

December 7, 2015

Table of Contents

21. Agreement with International Field Studies . . . . . . . . . 825 22. Agreement with Advizex Rolta . . . . . . . . . . . 825 23. Approval of Payment to PNC Equipment Financials . . . . . . . 825 24. Payment for Legal Services from General Fund General Counsel’s Office . . 825 25. Board Member Service Fund . . . . . . . . . . . . 826 26. Award of Purchase Orders . . . . . . . . . . 826 27. Agreement with The Children’s Home of Cincinnati 827 28. Agreement with Lighthouse Youth Services . . . . . . . . 827 29. Agreement with Suzuki Collaborative . . . . . . . . . . 827 30. Agreement with the Activities Beyond the Classroom (ABC) Foundation . . 827 31. Agreement with Time II Advocate for Children and Families . . . . . 827 32. Agreement with Talbert House . . . . . . . . . . . 827 33. Agreement with Hamilton County Educational Service Center . . . . . 828 34. Agreement with Families FORWARD . . . . . . . . . . 828 35. Agreement with ID/a Branding . . . . . . . . . . . 828 36. Agreement with Hamilton County Education Service Center. . . . . . 828 37. Approval of Payment to Venue Media/Lead Magazine . . . . . . 828 Inquiries/Updates . . . . . . . . . . . . . . . . 829 Adjourned . . . . . . . . . . . . . . . . . 829

December 7 785 2015

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Board Conference Room at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, December 7, 2015 at 7:10 p.m., President Kuhns in the chair. The pledge to the flag was led by President Kuhns.

ROLL CALL Present: Members Bates, Bolton, Copeland-Dansby, Hoffman, Minera, Nelms, President Kuhns (7) Absent: None Superintendent Mary Ronan was present.

MINUTES APPROVED Ms.Minera moved and Mrs. Copeland-Dansby second that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on December 8, 2015. Special Meeting – November 16, 2015 Regular Meeting – November 16, 2015 Special Public Meeting – November 18, 2015 Passed viva voce. President Kuhns declared the motion carried.

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE The Student Achievement Committee (SAC) met on Monday, November 16, 2015 at 4:30 PM at the Cincinnati Public Schools Education Center in the Board Conference Room.

Accelerator Patrick Herrel, CEO for Accelerate Great Schools Mr. Herrel informed the Committee via an email on November 14, 2015 that he did not have any substantive updates to discuss with the group. Committee member Hoffman reported that Accelerate Great Schools has launched the grant applications for planning and school creation.

December 7 786 2015

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

PreSchool Promise Greg Landsman, Executive Director, The Strive Partnership Mr. Landsman inquired via email if the Committee had a particular item of interest that they would like reported at this month’s SAC meeting around preschool promise. The Committee had no specific item of interest for this month’s meeting.

Enrollment/Average Daily Membership (ADM) Barb Mattei-Smith, Director of Performance and Accountability, Research Evaluation and Testing Bill Myles, Assistant Superintendent, reiterated that ADM calculations have changed and shared that ADM is measured through the course of the school year and counts are provided on a daily basis. The Ohio Department of Education no longer calculates the District’s ADM using enrollment counts during the first week of October (used to be called "October ADM"). The ADM is now calculated throughout the school year, using Full Time Equivalent (FTE) counts (e.g., percentage of the total school year each student is enrolled in our district). Ms. Mattei-Smith advised that the new count has required changes to the state's reporting system which has required changes to the District's methods of data collection and reporting. This has resulted in identifying a number of areas where our enrollment process was not being thoroughly completed. She also advised that there is a need to monitor the whole enrollment process and how to make it “tighter.” There are four offices at the Education Center handling enrollment and all school buildings are doing their own enrollment. Last year clerks were trained on a monthly basis and this year trained every other month to help them get through the state’s new enrollment processes.

2016-2017 School Calendar Gabriel Lofton, Assistant Superintendent Dr. Lofton reviewed the proposed 2016-2017 Districtwide School Year Calendar with the Committee and reiterated items around teachers working days, calamity days and elementary school instructional hours. Committee Member Minera informed the group that Board Member Eve Bolton had a concern about student instructional days in the second quarter (39) and fourth quarter (49). Dr. Lofton reported that during the fourth quarter, the months of April and May are heavy testing time. Ms. Hoffman recommended thinking about offering incentives for students to come to school the week of November 7, 2016, due to schools being closed on Election and Veterans Day of that week. The Administration liked the idea and will look at other months to see if consecutive days off in a week rallied for students to come to school.

December 7 787 2015


Gifted Education Conversation Susan Bunte, Director of Student Services Ms. Bunte reported that there has been concern about MAP testing and scores along with disproportionality of identification. She reported that CPS screens every child in the second grade and expressed the need for more consistency for the option of re-testing students if they fall into a screening range. This is one of the action steps that she is working on from her strategic plan. The goal is to make sure that children who fall into the 85th percentile and 94th percentile range have the opportunity to take the test again. She also reported that the audit has begun in the school review process and is being rolled out to principals to take a look at how gifted services are delivered throughout the District. This is obligated by the State to look at equity and access of services across the District. This is also in consultation with the strategic planning team that meets on a bi-weekly basis. The team consists of five principals, Betsy Singh, Coordinator of Gifted Programs, Terry Koehne, Student Services Manager, and a retired Proctor and Gamble consultant. The audit is being conducted by the Hamilton County Educational Service Center. Ms. Bunte updated the Committee on gifted testing for artistically talented students. Students are screened on a yearly basis and go through a similar process of being identified as “artistically gifted.” Students typically come from School for Creative and Performing Arts. Teachers from other elementary schools and magnet programs can recommend students to be evaluated around artistic components. Staff from Artlinks also help in screening the students in the performance and visual arts. Students are assessed based on state and national criteria and determined if they are eligible to receive additional services. Grades K-12 are eligible to be tested. ACTION: Ms. Bunte will update the Committee on a quarterly basis about Gifted Education. She will also work with the

Gifted Education strategic planning team to make sure initiatives are aligned with MyTomorrow.

Cincinnati Pride Grant Update Gabriel Lofton, Assistant Superintendent Dr. Lofton informed the Committee that the grant has been sent to the schools. He has spoken with the counselor about the Pride grant. The information has been made accessible to all juniors and seniors who could qualify for the grant. He also advised that there is a big push to get students to complete the Free Application for Federal Student Aid (FAFSA). A workshop on FAFSA was conducted at some of the school buildings with United Way to encourage students to fill out the application. Dr. Lofton also informed the committee about CPS’ first career expo sponsored by the Business-Education Connectivity Council, an outgrowth of the Cincinnati USA Regional Chamber’s Leadership Action program scheduled for November 17, 2015 at the Cintas center. The Expo is part of comprehensive career preparation pilot involving 11th grade students at Aiken, Dater and Gamble High Schools. Thirty booths will be staffed by business representatives, including major Cincinnati-area employers.

December 7 788 2015


Positive School Culture Presentation Bill Myles, Assistant Superintendent Committee member Minera reported that the Board, at its September 28, 2015 Regular meeting, assigned the Committee and the Positive School Culture Committee to meet and provide a presentation on Positive School Culture at the October 26, SAC meeting. Assistant Superintendent Myles inquired as to what the Board would like the content of the presentation to include. Mr. Minera recommended that the Administration first have time to speak to the Board’s Resolution Adopting Working Definitions for Diversity, Equity, Inclusion and Excellence in Education that was passed at the October 26, 2015 Regular Board meeting. He also advised that he is looking for things to match up with MyTomorrow and the definitions of equity that are outlined in the resolution. ACTION: Mr. Myles advised that the Administration will bring a draft of content back to the Committee for feedback on

appropriate topics. ACTION: Mr. Minera will send an email to SAC Chair Melanie Bates and Board members for their input on what needs to

be discussed regarding Positive School Culture. The meeting adjourned at 5:30 PM. Student Achievement Committee Staff Liaison Melanie Bates, Chair, absent Laura Mitchell, Deputy Superintendent Elisa Hoffman Cheryl Broadnax, Asst. Superintendent, Early Childhood Daniel Minera Gabriel Lofton, Assistant Superintendent Bill Myles, Assistant Superintendent Mr. Minera moved that the Report of the Student Achievement Committee be accepted. Passed viva voce. President Kuhns declared the motion carried.

December 7 789 2015

REPORT OF THE POLICY COMMITTEE The Policy Committee met on Tuesday, November 17, 2015 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. FOR BOARD APPROVAL Policy 5113.02 – School Choice Options Provided by the No Child Left Behind Act (NCLBA) Dan Hoying, General Counsel Mr. Hoying informed the Committee that the policy will include: The Board of Education shall continue to follow any provisions of the NCLBA not subject to the waiver, and any provisions changed by reauthorization of the ESEA (Elementary and Secondary Education Act). School Choice Options Provided By will be removed from the title of the policy and recommended to be renamed: Policy 5113.02 – The No Child Left Behind Act. Mr. Hoying informed Committee Chair Hoffman that no procedures are required that would affect the waiver. ACTION: Board staff will research the original policy that was adopted in year 1944. ACTION: The Committee will recommend approval of Policy 5113.02 at the December 7, 2015 Regular Board meeting. FOR BOARD INFORMATION New Draft Policy 5112.01 – Entrance Requirements for Preschool Cheryl Broadnax, Assistant Superintendent, Early Childhood Education Mrs. Hoffman advised Mrs. Broadnax to review language under Enrollment and revise the language to make the point that, “since preschool is not required by the State or Federal government and receives limited funding, preschool seats are only available as grant or tuition funds allow.” Also under Enrollment, language around a child’s preschool program will be revised to a child’s preschool location placement. Mrs. Broadnax will also add a hyperlink to support language around grant and tuition requirements. A hyperlink regarding additional documents required to meet state and federal program guidelines will also be included in the policy. Committee member Bolton informed the group about Preschool Open Enrollment policies that were referenced at the Ohio School Board Association’s (OSBA) Capital Conference that she attended the week of November 9 in Columbus, Ohio. After review and discussion of the policies, the Committee agreed that a full Board discussion on preschool open enrollment is needed. ACTION: The Committee will review recommended changes to Policy 5112.01 – Entrance Requirements for Preschool,

at the December 8, 2015 Policy Committee meeting and recommend Board approval at the December 16, 2015 Regular Board meeting.

ACTION: The Committee will recommend approval of Policy 5112 – Entrance Requirements For Preschool,

Kindergarten and Grade 1, that will exclude information about preschool at the December 16, 2015 Regular Board meeting.

ACTION: The Committee will recommend a full Board discussion on preschool open enrollment.

December 7 790 2015

REPORT OF THE POLICY COMMITTEE (cont.)

Intra-District Enrollment Policy Dan Hoying, General Counsel Mr. Hoying will work on drafting a policy that addresses providing opportunities for CPS families to enroll in vacant seats outside of their neighborhoods before these seats are opened up to non-resident students through Open Enrollment. Mr. Hoying advised that whether or not the district would provide transportation will need to be discussed as part of the Intra-District Enrollment conversation. Committee Chair Hoffman advised that the Committee will need to discuss how siblings would be handled in an intra-district enrollment policy. Committee member Bolton suggested using the High Schools of Choice policy as a model, and Mrs. Hoffman suggested also using the out-of-district enrollment policy as well. ACTION: Mr. Hoying will rename and revise Policy 5120 – Assignment within District and discuss with the group at the

December 8, 2015 Policy Committee meeting. Equity Policy Discussion Policy Committee The Administration and Committee agreed at the October 26, 2015 meeting that clearly stating the purpose of the policy (e.g., inequities that lead to achievement gaps, discipline disproportionality), who is responsible for what, and including accountability measures are important. The Committee continued discussion of the policy and talked about equity policies from other districts and how the policy could be structured. The Committee reviewed policies on equity from the following:

• Georgetown Day School in Washington, D.C. • Hopkins Public Schools in Minnesota • Portland Public Schools in Oregon • Tacoma, Washington, School District • Toronto, Ontario, District School Board • Upper Canada District School Board • Washoe County School District in Reno, Nevada

Ms. Bolton updated the Committee on the policies in the areas of: procedure, structure, and outcomes. Committee member Bolton stated CPS's equity policy should stand alone and be a separate policy, that is not included as part of EEOC or other such policies. The Committee discussed the importance of having this be written with input from administrators and school staff so that it isn’t a document that sits at the Central Office but, rather, something everyone has contributed to and understands their role in. The Committee discussed including language about how students and teachers/staff bring their personal backgrounds to school/work with them and we’re richer for it. They also discussed writing in policy that each school site and Central Office department write what it means for their school/department.

December 7 791 2015


The Committee also discussed that the policy should be written positively and that the wording/verbiage should be aspirational. The Committee liked a lot of the language in the definitions in Portland’s policy as well as Hopkins’, and called out terms like “wholly cared for.” Dr. Lofton discussed the importance of having a clear definition for equity, and that equity doesn’t mean sameness. It was suggested that we incorporate the definitions in the Diversity, Equity, Inclusiveness, and Excellence resolution. It was also suggested that the Board Vision be included in this policy. The Committee agreed that the policy should clearly state goals and measures at the outset, as well as who will be responsible for monitoring progress/accountability. The Committee discussed how every department has a part to play and Committee Chair Hoffman suggested asking the Administration to write their own brief definitions and set goals for what they need to include in the policy based on areas of need and outcomes. The Committee discussed including the following items/areas of interest in the policy:

• Facilities and Operations • Technology • Curriculum, Instruction, and Assessment • Discipline, Safety, and Culture • Human Resources and Staffing (including hiring, promotion, and retention) • Financial Resources and Budgeting • Professional Development • Policies • Program, including extra-curricular/co-curricular and specials (art, PE, gym, library) • School/community relations

Committee member Bolton suggested using sub headings. The Policy Committee should begin the work on the equity policy and then once passed, the work would shift to the appropriate Board committees. For example, Partnership/Public Engagement Committee takes on school-community relationships, and Student Achievement Committee discusses curriculum and assessment or hiring/promotion/retention. ACTION: Invite IAM CPS to report to Policy about engaging stakeholders on the front-end instead of the back-end

regarding the policy. ACTION: Committee member Bolton and Dr. Lofton will begin a draft outline/framework for the language and vision for

the policy. This will also identify who does what and include implementation and measures. Other Business Ohio School Boards Association (OSBA) Capital Conference – Policies ACTION: The Committee advised the Administration to have the appropriate Administrators review the packet, Essential

Policies for 2016, that Ms. Bolton received at OSBA’s Capital Conference. Each Administrator will provide an update on any policies that are relevant and pertinent to the District at a Policy Committee meeting.

December 7 792 2015


Policy 2271 – Post Secondary Enrollment Programs ACTION: Assistant Superintendent Dr. Lofton will update the Committee about the Policy at the December 8, 2015

Policy Committee meeting. Policy 5111.01 – Homeless Students The Committee reviewed the policy and recommended no changes. However, it is on an old template so administration will transfer the policy to the current template and repost it. Policy 5111 – Eligibility of Resident/Non-Resident Students Mr. Hoying clarified that items D and H, located under Optional Tuition Free Education, contain the following language: This excludes three, four and five year olds in a CPS Preschool program who DO NOT meet federal poverty income guidelines. This means that students have to pay tuition. The policy can be located at: http://www.cps-k12.org/about-cps/board-of-education/board-policies

Mr. Hoying will redraft language under section: Nonresident Eligibility for Tuition-Free Education, page 3, clarifying that students who meet all other residency criteria will be admitted regardless of immigration status. He also will recommend removing homeless students from the policy and clarify that students who meet other enrollment criteria shall be admitted regardless of immigration status. ACTION: Mr. Hoying will revise the policy and recommend its approval at the December 7, 2015 Board meeting. The meeting adjourned at 1:20 PM. Policy Committee Staff Liaisons Elisa Hoffman, Chair Gabriel Lofton, Assistant Superintendent Eve Bolton Bill Myles, Assistant Superintendent Chris Nelms, absent Dan Hoying, Interim General Counsel

Yenetta Harper, Director, Mrs. Hoffman moved that the Report of the Policy Committee be accepted. Passed viva voce. President Kuhns declared the motion carried.

http://www.cps-k12.org/about-cps/board-of-education/board-policies

http://www.cps-k12.org/about-cps/board-of-education/board-policies

December 7 793 2015

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE The Partnership/Public Engagement Committee (PPE) met on Thursday, November 19, 2015 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Conference Room. Allegiance Project Carmen Burks, Director, Safe Routes to School Ms. Burks provided the Committee with the following Allegiance Project Committee report: Scope of Work for the National Institute of Justice Grant Award under the Developing Knowledge about what works to make schools safe grant opportunity. The attached flow chart is part of this report. All of the items listed are under the direction of Carmen Burks, Program Director. The overall scope and implementation of the project are on track.

• Phase 1 Schools: Evanston, Rees E. Price, Frederick Douglas, Ethel Taylor • Phase 2 Schools: Hays-Porter, Taft, Rothenberg, and Cheviot. • Phase 3 Schools: Winton Hills, Bond Hill(?), Rockdale, (to be determined)

Phase 1 implementation: August 19, 2015 Phase 2 implementation: February 29, 2015 Phase 3 implementation: First day of school 2016/2017

Grant Compliance is ongoing with bi-annual reports to the National Institute of Justice required to maintain ability to draw down funds. Grant compliance is managed through Rebecca Vogler, Grants Manager, and follows the “New EDGAR” rules and regulations, and additional research protocol and approvals.

Office of the Chief Financial Officer (OCFO) financial review was completed and approved by National Institute of Justice (NIJ) on June 2, 2015 as communicated by our NIJ Program Manager.

Any funds that are not spent by the end of the grant will be forfeited and returned back to the U.S. Treasury (request must be submitted to extend program implementation beyond the grant expiration date of 12/31/2017) approved funds support continued implementation under OCFO guidelines.

All funds are currently accounted for except for monies set aside to use the zonar/zpass technology because the technology was deemed not appropriate for program implementation.

All contracts for grant implementation have been executed per the original grant applications: Internal Review Board (IRB) is a mandatory requirement from NIJ because of the research requirement of the grant. Rand, the grant research organization and sub-grant recipient, is the responsible entity who must provide the IRB status through CPS (as the grantee) per Carmen Burks, Program Director. IRB is a constant and ongoing issue, with current approval based on the 6 years of program research funded through the Safe Routes to School Program, Ohio Department of Transportation. Current IRB requirements to maintain approval are:

Create and maintain a current policies and procedures document created with/through Allegiance Project Administrative Staff, Rand, and AIR.

Advise Rand’s IRB contact with any potential confidentiality or data breeches. Report any issues with status to the National Institute of Justice’s Human Subjects Protection Officer

*The sole responsibility of the IRB belongs to the Rand organization and they have the right to place stipulations on program implementation in order to maintain IRB approval (i.e., staffing, training, policies/procedures). Detailed IRB information is considered confidential and must be requested through the program director, Carmen Burks.

December 7 794 2015

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

The overall success of the Phase 1 implementation continues to be a source of pride to the entire family of the Allegiance Project team including Allegiance Project administrative staff, lead conductors, conductors, research partners, principals, and community members. We have faced many challenges but as a team we have worked to overcome them. Our next biggest challenge will be the weather as we start to implement Phase 2. We are humbled and honored to be able to work with Cincinnati Public Schools as we create this project to be a national model for other urban school districts across the country. Additional Attachment: Allegiance Project Scope of Work Flow Chart Current Alliance Project Stats: 164 Students Enrolled in Allegiance Project Walking School Bus (APWSB) 26 Conductors 9,918 Times students arrived to school safely 2,212 Training Hours 664 Routes walked 18,340 Miles walked by students and conductors Allegiance Project Policies and Procedures Manual Ms. Burks reported that the IRB requires that Policies and Procedures be created. She also reiterated the conversation around FACET reviewing the policies and procedures. Committee Chair Copeland-Dansby advised Ms. Burks to present the document to the PPE Committee for their review and editing and then present to the full Board for their review, per process. Mrs. Neal-Miller advised that the document will be presented to General Counsel for legal review, then presented to FACET, then to the PPE Committee for its review and submission to the full Board. This will occur in year 2016. Title I – Parent Involvement Tracy Stillwell, Program Coordinator, Grants Mrs. Neal-Miller, Director of Family and Community Engagement, provided the Committee with the below written report that was prepared by Tracy Stillwell, Program Coordinator for the Grants Department. Leadership Scholars will graduate 237 parents on Sunday, November 22, 2015 at 2:30 pm at Mount St. Joseph University. The keynote speaker will be Curtis Fuller, from WLWT 5 NEWS. Family Partnership Plans Family involvement is a contributing factor to improving student achievement.

• The Family Partnership sections, in the One Plans, have been reviewed. Kids in School Rule (KISR)

• Next meeting; November 23, 2015

December 7 795 2015


Community Prevention Education Grant M.O.R.E Taft High School Chase Woodward Taylor Waiting for approval of the grants. Neediest Kids of All (NKOA), ongoing Family and Community Engagement Update Pat Neal-Miller, Director, Family and Community Engagement Mrs. Neal-Miller presented the following report on behalf of Rolonda Smith, Family and Community Engagement Coordinator. In an effort to adhere to Policy 9140: Parent/Family Engagement, The Family and Community Engagement (FACE) Department hosted training on Building and Maintaining Effective Parent Organizations. Ohio PTA and National PTA were the featured guests. The training drew 46 participants from the following stakeholder groups: parents, teachers, resource coordinators and principals. Schools represented:

Academy of World Languages Riverview East Dater High School Carson Roberts Academy Hughes Cheviot Rothenberg Shroder Midway Sayler Park Virtual Pleasant Hill Taft Elementary Walnut Hills Pleasant Ridge Winton Hills Withrow Rees E. Price Woodward Hays-Porter, Riverview East Academy, Westwood, and Virtual High School either do not have active parent organizations or the ones in place are not currently functioning. Mrs. Neal-Miller will be working with those schools to get their organizations up and running. Mrs. Neal-Miller will also follow-up with the Digital Academy regarding an organization at their site. ACTION: Mrs. Copeland-Dansby advised Mrs. Neal-Miller to continue to provide updates on the organizations that have

been put in place. Family and Civic Engagement Team Update Pat Neal-Miller, Director, Family and Community Engagement Mrs. Neal-Miller presented the following report from the November 12, 2015 Family and Civic Engagement Team meeting.

1. Presentation – Patti Collins (Bootzilla Productions Inc.) Kings Records and School On The One Program.

The program is to give students a chance to record with an engineer from the Bootsy Collins Foundation and create a song and leave the session with their own masterpiece in hand.

December 7 796 2015


Family and Civic Engagement Team Update (cont.) Pat Neal-Miller will provide Mrs. Collins with contact information for Isidore Rudnick, Fine Arts Curriculum Manager. 2. Arts Subcommittee update

• Meeting is scheduled Thursday, November 19, 2015 at Mayerson. • The committee will discuss a process for presenting new programs to the District and connecting the individual to the

appropriate CPS personnel. 3. Magnet Application update

• The on-line magnet application period ends November 29, 2015. • Parents will be notified in mid-December of the results of the lottery. • Approximately 1,200 applications have been completed. The optional survey at the end of the application has had

approximately 50 responses. Possible reason for the low number is that there is not an incentive for the parents to complete the survey. – The top reasons for choosing magnet schools are program and reputation. – A Montessori school would be the preference, if a new school is added. – 100 percent agreed the informational sessions were helpful. 86 percent would prefer an all-day pre-school.

4. Vine Street Elementary update

• The Board of Education approved the opening of the Vine Street School. • There has not been a decision made on the type of program that will be available at the school. • Only the first floor will be used for the 2016-2017 school year. There will be space for approximately 100 students. • FACET members discussed the need to reach out to the communities to hear their preferences for the school/program

before a Board decision is made. 5. Announcements

• CASE will have the Shark Tank mini-grants available again this school. – Craig Rozen will inform the LSDMCs of the process at the November 18, 2015 Districtwide LSDMC meeting

• November 16, 2015, 1:00 pm - 4:30 pm at the National Underground Railroad Freedom Center's Harriet Tubman

Theater – Youth Lives Matter: Solutions to Promote Equity and Justice, Improve Outcomes and Build Safer Communities.

• November 19, 2015, 6:30 pm at Tryed Stone New Beginning Church, 5550 Reading Road – Preschool Peoples

Platform. You can register to attend at Preschool Peoples Platform or http://action.ohorganizing.org/page/s/preschool-peoples-platform-public-meeting

• December 1, 2015, 6:00 pm - 8:00 pm, at United Way, 2400 Reading Road, Building Inclusive Neighborhoods.

• The following attachments are information from Pat Bruns and available in the Board office:

– Rural School Leaders Share Experience with Arming Staff – Maintaining a Comprehensive Education System – Measuring Student Growth in the Arts for K – 12 Students – Senate Bill 241 – Colleen Grady joining Ohio Department of Education – US Education Department Restricts Flow of Ohio Charter Grant

http://action.ohorganizing.org/page/s/preschool-peoples-platform-public-meeting

http://action.ohorganizing.org/page/s/preschool-peoples-platform-public-meeting

December 7 797 2015


Tutoring Report Dara Jenkins, District Wide Coordinator, Tutoring Updates/Highlights around TUTORING: 1. Successfully imported 1,791 tutoring records into LPD from the CPS Tutor Tracking System – what does this mean?

1,791 CPS students are receiving one-on-one tutoring during the school day. • Working with the 13 schools that are NOT using the CPS Tutor Tracking System – most of them are our High Schools

(Aiken, Dater, Hughes STEM, Shroder, Walnut Hills, Withrow University and Woodward Career Tech). Understanding the difference between: homework help, study tables and one-on-one tutoring.

2. PILOTING – Three (Full Time, FT) Tutor Coordinators and One (Part Time, PT) Tutor Coordinator.

• The three FT Tutor Coordinators are through Public Allies and have been placed at Bond Hill, Douglass and Rothenberg. (Funding has been provided by: Haile Foundation, United Way and Strive)

• The one PT Tutor Coordinator is a grad student through the University of Cincinnati and has been placed at Rockdale. 3. NEW tutoring partner – did a Lunch & Learn on November 10 at Frost, Brown & Todd. 4. Attended the Team FAFSA Kick-off

• United Way will be recruiting up to 200 volunteers to help the four CPS school sites (Hughes, Western Hills, Withrow and Woodward) with different FAFSA events throughout the months of February and March.

5. Quarterly Tutoring Network meeting was held on Friday, October 9

• Agencies in attendance: Whiz Kids (w/City Gospel Mission), Literacy Network, UC Bearcat Buddies (through the University of Cincinnati), GRAD Cincinnati, and CYC

6. Met with the ESL Coordinators on October 23

• Showed them the CPS Tutor Tracking System • Talked about recruitment needs

Mrs. Neal-Miller reported that FACE has met with General Electric (GE) to talk about processes for the tutors. A process mapping day was conducted with Public Affairs and Security to talk about better processes for on-boarding tutors with the assistance of GE. A pilot for on-boarding tutors is being conducted and will offer to all tutors after review of the initiative. ACTION: Mrs. Neal-Miller will provide an update on the pilot in January 2016. Other Business Community Engagement Plan Committee Chair Copeland-Dansby reiterated the assignment for the Family and Community Engagement Department to work through PPE to develop a community engagement process related to important initiatives within the District. She reported that she sent a memo to the Board soliciting their insight and priorities for inclusion into the plan.

December 7 798 2015


Other Business (cont.) She reported that feedback from Board members responding included that additional information on the campaign from enrollment specific to schools, the Board’s financial priorities, the Quality Seats proposal plan, a possible need for neutral party involvement and surveying of the community, is needed before putting a plan together. Mrs. Copeland-Dansby asked Mrs. Neal-Miller her thoughts about waiting until the Administration’s proposed plan on the Quality Seats Initiative is discussed before moving forward with creating the engagement plan. Mrs. Neal-Miller reported that several meetings will be taking place around the initiative, but she will be out of the country and not in attendance at those meetings. She reported that Public Affairs Director Janet Walsh will be in those meetings and upon completion she, Mrs. Neal-Miller, and Committee Chair Copeland-Dansby can meet to determine what portion of the information will be appropriate for inclusion into the engagement plan. Magnet Application Survey Report Mrs. Copeland-Dansby reviewed some of the data (interesting insights), an early sampling, that was collected from the Magnet School Online Application. This following is from 46 respondents: • The top two choices for school alternatives if parents didn't get their kids into their top-choice school were CPS

neighborhood or another CPS magnet. Only one person chose a charter school and only 16 chose private, catholic or parochial.

• The program and reputation are the top reasons for choosing the top three magnet school choices. • More than 60 percent of parents said that a Montessori program would be their choice program if CPS opens a new

elementary school. • 100 percent of parents who attended Information Sessions found them helpful. • More than 93 percent of respondents were either completely satisfied or somewhat satisfied with the ease of completing

the online magnet school application. • More than 63 percent of respondents are preschool parents, and more than 82 percent of them do not feel that CPS

preschool programs meet their family's needs. • 86 percent of preschool parents want CPS to offer full-work-day preschool. 59 percent want CPS to extend the school year

for preschool and 54 percent want the district to open more locations. • Most respondents answered the Optional Income question. More than half of them (52.63%) indicated that their family's

annual income was less than $40,999. ACTION: Committee Chair Copeland-Dansby will advise the Board President about a tentative update on the survey at the

December 10, 2015 Board retreat.

December 7 799 2015


District-Wide Family Engagement Newsletter Mrs. Neal-Miller reported that Mrs. Rolonda Smith has created a District-wide Family Engagement Newsletter. The first copy was sent to 13,175 parents with emails in PowerSchool, the Administration and the Board. Mrs. Smith reported that a District-wide listening session will take place at Roberts Paideia Academy on December 14, 2015 in the cafetorium. The session will be conducted in Spanish. Alcohol Waivers The Committee will follow-up on alcohol waivers that have been requested for school year 2016. School Websites Committee member Minera advised the Administration to continue to revamp school websites. Marking Manager, Dawn Grady, reported that most of the high school websites have been updated. Mr. Minera expressed concern about the elementary websites. Ms. Grady advised that a novice system is being used and the templates for the websites are very limited. The meeting adjourned at 12:18 PM. Partnership/Public Engagement Committee Staff Liaisons Ericka Copeland-Dansby, Chair Patricia Neal-Miller, Director of Family and Daniel Minera Community Engagement Chris Nelms, absent Dawn Grady, Marketing Manager, Public Affairs Mrs. Copeland-Dansby moved that the Report of the Partnership/Public Engagement Committee be accepted. Passed viva voce. President Kuhns declared the motion carried.

REPORT OF THE FINANCE/AUDIT COMMITTEES The Finance and Audit Committees met jointly on Thursday, November 19, 2015, at 4:30 PM at the Cincinnati Public Schools Education Center in Conference Room 1-A. Finance Committee Members Present:

Chairperson Eve Bolton, Melanie Bates, Ericka Copeland-Dansby Audit Committee Members Present:

Chairperson Brian Ross, Jim Crosset, David Foote, Thomas D. Heldman, Jeffrey L. Orschell Board members Present:

Alex Kuhns Administrators Present:

Jennifer Wagner, Treasurer/CFO; Laura Mitchell, Deputy Superintendent; Chandra Brown, Director of Budget and Accounting; John Davis, Director of Transportation, Dan Hoying, Interim General Counsel; Bill Moehring, Interim Chief Operations Officer; Nick Nissley, Executive Director for SCPA

Community Members Present: Catherine Ingram, Thomas J. Klinedinst, Jr.

December 7 800 2015


SCPA Memorandum of Understanding Jennifer Wagner, Treasurer/CFO Nick Nissley, Executive Director for SCPA Dr. Nissley shared that he has been working extensively with Thomas J. Klinedinst, Jr., on the SCPA memorandum of understanding (MOU). The MOU is important as it will outline how the 501c3 plans to operate for the benefit of SCPA. Very robust engagement has been conducted with every stakeholder group (Local School Decision Making Committee (LSDMC), Instructional Leadership Team (ILT), Oversight Committee, Parent/Teacher/Student Organization (PTSO), and Alumni). As SCPA needed to create a 501c3, Mr. Klinedinst explained that the Greater Cincinnati Arts and Education Center (GCAEC) stepped up to help the school and repurposed their organization to become a private sector funding vehicle for the school. The SCPA Fund will generate a constant platform for the school and operate as an endowment; however, the fund will not get involved in the operations of the school. GCAEC is still working to finalize the necessary administrative details and they expect the official announcement will be made the first of the year. The GCAEC board is in the process of reorganizing. Five of the current board members will continue and two new members will join (pending approval). They anticipate the first board meeting will be held in December. Mr. Klinedinst explained that the SCPA Fund is for the needs that SCPA couldn't otherwise afford and will include funding for: productions, scholarships, arts needs and budgets, and also the External Relations and Artistic budgets (but not for the position of the External Relations Director). The school will present a budget, and the SCPA Fund will make payment to CPS four times per year. This type of setup was a recommendation from DeVos.

Vouchers for Preschool Transportation John Davis, Director of Transportation Finance Chairperson Bolton informed the Committees that during the last Finance Committee meeting, two questions were raised: (1) will transportation be provided for preschool students; and (2) if transportation is provided, does the state provide funding. Mr. Davis reported that vouchers are not available for preschool transportation. The State of Ohio provides for transportation for special needs preschool students only. The cost to operate the smaller buses is just as much as the cost for larger buses. The annual transportation cost per bus for preschool students is approximately $64,000 due to the fact that car seats are required, and one seat is lost. Seat belts are not currently required; however, there is a state mandate being considered that will require all buses to be outfitted with seat belts within the next three years. This would increase the transportation costs. Currently, preschool is provided at all but 2 of CPS' 39 elementary schools. Ms. Bolton stated that, as Superintendent Ronan points out frequently, the cost and liability associated with preschool transportation are great.

December 7 801 2015


Transportation Customer Service Calls John Davis, Director of Transportation As another follow-up from the last Finance Committee meeting, Mr. Davis reported to the Committees that on any given day, an estimate for the number of customer service calls regarding transportation would be approximately 100 to CPS and 400 to First Student. He did caution that just one late bus could activate 48 calls, and reported for example that four buses were late today. Not all calls, however, are service performance related. Many calls are requests for information. In response to Finance Chairperson Bolton's question regarding which transportation contracts are up for renewal, Mr. Davis reported that the Metro contract expires at the end of the school year, and the First Student contract is in the second year of a three-year term. There has been conversation with First Student regarding implementing a division of responsibilities and going with a quadrant approach and perhaps the District assuming greater responsibility for routing and customer service. This would split the contract into four separate contracts with a restriction limiting the number of separate contracts that one vendor could have to two. An additional requirement would be included that all vendors would back up each other. Finance Committee member Copeland-Dansby questioned if the number of customer service calls have improved since prior years. Mr. Davis reported that they have improved, but that First Student is not as effective as they advertised. The call center is not as actively informed, does not meet the call load demand, and approximately 15 percent of calls are dropped. This is why CPS Transportation is picking up so much of the burden. Catherine Ingram, former Board member, questioned what consequences, if any, are there for First Student for not adhering to the contract. Treasurer Wagner reported that last year CPS collected $100,000 in penalties. In the year before last, CPS collected $250,000. Mr. Davis also reported that 10 percent of the contract was taken from First Student and given to other yellow bus companies. ACTION: Finance Chairperson Bolton will make an assignment at the regular Board meeting on December 7, 2015, that

all future contracts that involve such a significant dollar amount and have such a high impact to our students and families, include the Audit Committee in the review process as well as the Finance Committee.

Health Care Benefits Will be discussed at next Finance Committee meeting.

Croson Study/Purchasing Goals/Update Will be discussed at next Finance Committee meeting.

Local Vendor Minority and Women Report/Supplier Diversity Statistics Will be discussed at next Finance Committee meeting.

December 7 802 2015


District's Federal Grant Operations Jennifer Wagner, Treasurer/CFO In planning for the preparation of next year's budget, Treasurer Wagner discussed the CPS FY16 Adjusted Appropriations and FY16 Estimated Appropriations spreadsheet. She cautioned that these amounts are conservative estimates because the final budget amount will not be available until June 2016.

Internal Auditor Update Eve Bolton, Finance Committee Chairperson Mrs. Bolton reported that 26 applications were received in response to the Internal Auditor position posting. Of these, only 2 applicants had the required CPA certification. One of the candidates was interviewed and one withdrew from consideration. The position posting will continue. Audit Committee Chairperson Ross questioned who is currently performing the responsibilities of the position. Audit Committee member Foote suggested contracting out the more important items. That would require defining the project and the scope and paying a competitive hourly rate. The Committees discussed the responsibilities of the Internal Auditor position and which ones could possibly be contracted out until the position is filled.

Outside Financial Studies AFT CBC Jennifer Wagner, Treasurer/CFO Treasurer Wagner started to update the Committees on the Financial Efficiency Study being sponsored by the Cincinnati Business Committee (CBC). At this time, Audit Committee member Orschell excused himself from the meeting as his firm submitted a response to the RFP. The Request for Proposals (RFP) went out and four responses were received. Of these, two appear to be more qualified. The project will last twelve weeks and the results are expected to be available in February. Mrs. Wagner explained the offer to fund the study began as a criticism of the District's financial forecasting. CPS is required to forecast out five years with multiple funding formulas. As the state's funding portion keeps changing, preparing an accurate forecast for more than one or two years is a very challenging process. Finance Committee Chairperson Bolton hopes that the CBC study will validate CPS' need and will help in the levy efforts. She suggested Audit Committee members review the RFP and submit any input to Treasurer Wagner. Audit Committee Chairperson Ross reported that he is on the CBC Steering Committee. He shared that they are very open to input and that the members are very surprised at what they are learning about school funding. At this time, Audit Committee member Orschell rejoined the meeting.

December 7 803 2015


State Performance Audit Update Jennifer Wagner, Treasurer/CFO Treasurer Wagner reported that the Ohio Performance Team from the Ohio Auditor of State’s Office is currently in-house. Mrs. Wagner distributed copies of the Cincinnati Public Schools – Performance Audit, OPT Progress Update for CPS Treasurer – 11/17/2015. A copy is attached. Five-Year Forecast Update Jennifer Wagner, Treasurer/CFO Treasurer Wagner distributed copies of the Five-Year Forecast to the Audit Committee members. A copy is available in the Board office. Other Business Joint Finance and Audit Committee Meetings Audit Committee member Heldman stated he likes the joint meetings and thinks they would be beneficial until the Internal Auditor position is filled. Finance Committee Chairperson Bolton agreed, but did mention that the Finance Committee meetings are usually held at 11:30 a.m., but that the Board Organization is determined in January every year and the meeting dates and times could possibly change. ACTION: After the Finance Committee membership and meeting schedule is determined in January 2016, the Finance and

Audit Committees will conduct joint meetings School Funding Information Treasurer Wagner did a presentation to Hannah Sparling with the Enquirer. The article Ms. Sparling wrote was very informative and helps the community understand why there is a need for a school levy.

The Committee members discussed getting to the appropriate papers or organizations the information in so that it could be shared with more and more members of the community. Audit Committee member Orschel suggested local representatives and officials should be invited to an informational meeting to explain school funding and the issues CPS faces. The meeting adjourned at 5:55 PM. Audit Committee Staff Liaison Brian Ross, Chair Mary Ronan, Superintendent Ryan Belt, CPA, absent Jennifer Wagner, CFO/Treasurer Jim Crosset, CLM David Foote, CPA Thomas D. Heldman, CPA Daniel E. Holthaus, CPA, absent Calvin Maxton, absent Jeffrey L. Orschell Melanie Bates (Finance Committee), absent Eve Bolton, (Finance Committee) Ericka Copeland-Dansby (Finance Committee) Ms. Bolton moved that the Report of the Finance/Audit Committee be accepted. Passed viva voce. President Kuhns declared the motion carried.

December 7 804 2015


Cincinnati Public Schools -Performance Audit OPT Progress Update for CPS Treasurer - 11/17/2015

Treasurer's Office Operations- Planned Objectives

Background: Initial planning meetings led to discussion regarding the Treasurer's Office and the potential for improvements in this area. Meetings with the Treasurer, Assistant Treasurer and supervisors of each of the seven departments within the Treasurer's Office resulted in objectives developed to examine two of these departments - Accounts Payable and Payroll.

PAYROLL

Value Proposition: This scope area was selected during the planning phase due to the potential for process improvement and increased productivity. In FY 2014-15, CPS spent approximately $500,000 in personnel costs to issue payroll to roughly 6,000 regular and temporary employees. The objective will compare key performance indicators and processes in the Payroll Department to peer districts and/or industry practices to identify opportunities to improve the efficiency and effectiveness of administering compensation to District employees.

Objective: How efficient and cost effective is the payroll process and what opportunities for greater economy, efficiency, and/or effectiveness could be realized through optimization of this process?

ACCOUNTSPAYABLE Value Proposition:This scope area was selected during initial planning and scoping stages due to the importance of effectively administering and managing financial transactions with contractors and suppliers and the direct impact this function has on the District's financial condition. In FY 2014-15, the Accounts Payable Department indicated it issued over 51,000 non- payroll disbursements to vendors. The objective will compare key performance indicators and processes within the Accounts Payable Department to peer districts and/or industry practices to identify opportunities to improve the efficiency and effectiveness of processing vendor invoices.

Objective: How efficient and cost effective is the accounts payable process and what opportunities for greater economy, efficiency, and/or effectiveness could be realized through optimization of this process?

Treasurer's Office Operations -Status Update I Timeline I Next Steps Planning: Planning stage finalized in September

• September 10, 2015 OPT met with CPS Treasurer and Assistant Treasurer to discuss the final scope/objectives related to the Treasurer's section (see info above).

• Fieldwork began in mid-September Progress of Fieldwork and Requests for Information (RFI): During the months of September and October, OPT staffheld interviews (in person meetings and phone conversations) with various CPS payroll and accounts payable staff to gain understanding of the current state, collect and review current policies and procedures, observe and discuss processes in place, and request data elements to use in analyzing operations.

December 7 805 2015


Cincinnati Public Schools -Performance Audit OPT Progress Update for CPS Treasurer - 11/17/2015

Timeline of work to date • September 10, 2015- Initial requests for CPS data occurred during first meeting with payroll and

accounts payable staff. • September 16,2015: OPT onsite at CPS • September 24, 2015: OPT onsite at CPS • October 7, 2015 - OPT sent email to CPS to summarize the RFI (requests made to date) • October 21, 2015 - OPT contacted the Assistant Treasurer to follow up on the RFI and requested a date where

the team could work onsite (CPS's next available date was 11/4) • November 4, 2015- OPT onsite at CPS • November 12, 2015 - OPT onsite at CPS • As ofNovember 17, 2015, payroll and accounts payable staff indicated that they are still working on the

outstanding data requests o Much of the requested information (including policies, procedures, and

information from meeting with staff) has been provided. o The majority of the outstanding requests from the RFI include data elements we hope to use to compare

to the peer districts and evaluate the overall efficiency of operations. • For accounts payable these include: invoice dates (received, entered,

processed, receiver confirmation, payment, etc) - We are currently working access to ERPOhio to see what will be available (CPS provided OPT with access last week).

• For payroll these include: paychecks processed per pay period, direct deposit rate (number of employees with direct deport and paper checks), off cycle paychecks per pay period, number of reissued checks per pay period.

Peer data: OPT in the process of collecting data from peer districts to use to compare key performance indicators

As of November 17, 2015, the following areas have been identified as areas for potential improvement and will be analyzed in more detail during the remainder of fieldwork stage:

• Accounts Payable- inconsistent steps within processes (from building to building), • Payroll - direct deposit and manual and paper based steps in payroll

Next steps: Fieldwork was originally scheduled to be completed in late November, with the goal of sharing findings and conclusions with the District in December. However, if data elements cannot be provided to OPT in the very near future, we may need to revisit this expected timeline and/or objective of this review

Status meeting with CPS Treasurer and staff to be scheduled in approximately 1 month

December 7 806 2015

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole (COW) met on Wednesday, December 2, 2015, at 11:30 AM at the Cincinnati Public Schools (CPS) Education Center in Conference Room 1-A. Teach for America (TFA) Contract Renewal Benjamin Lindy, J.D., Executive Director – Southwest Ohio Teach for America’s contract is up for renewal and Mr. Lindy informed the Committee that over the past three years Teach for America has contributed the following to the District’s work: Diversity – Provided a substantially greater amount of teachers that identified as people of color. High Need Subjects – Provided highly qualified teachers in Spanish, Secondary STEM and Special Education Strong Impact on Student Achievement – Corps members produce strong academic achievement results and receive strong

reviews from principals. Long-Term Leadership – Corps members commit to education within the District, and seek careers in long-term teaching and

administration. A copy of the presentation is available in the Board office. Great Learning Choices Mary A. Ronan, Superintendent Superintendent Ronan updated the Committee on the online applications for magnet school enrollment demands. She reported that the highest demand was for preschool seats and more than 200 seats are needed to meet the true demand. Seats will be expanded to meet demands at 84 percent instead of 23 percent for preschool and expanded seats for Kindergarten to meet demands at 89 percent instead of 63 percent. Great Learning Choices (cont.) Mrs. Ronan informed the group that a new name will be created for the Vine Street school facility. Sample names included: CPS Early Learning Center, CPS Preschool Stars, Early Childhood Development Center, or CPS Sunny Slopes Early Learning Center. Public Affairs will schedule a press conference to update the Community on the expansion of seats to meet demands for magnet school seating. A copy of the presentation is available in the Board office.

December 7 807 2015

REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

Other Business Mrs. Copeland-Dansby inquired about the basketball game between Robert A. Taft Information Technology High School and Archbishop Moeller that was scheduled November 27, 2015. The game was cancelled by Moeller due to a rally that was planned near Taft. Mr. Myles reported that CPS did not cancel the game and Moeller was assessed a fee for cancelling the game. Board member Bates advised that this was not an issue or fight with the schools, but a City issue. She expressed the need for the City to provide safety. ACTION: The Administration will reach out to the City to discuss the situation and concern about the lack of notice to the

District about cancelling the game. The meeting adjourned at 12:42 PM. Mr. Kuhns moved that the Report of the Committee of the Whole be accepted. Passed viva voce. President Kuhns declared the motion carried.

ANNOUNCEMENTS/HEARING OF THE PUBLIC Kudos to:

1. SCPA Staff, Students and Famililies for an outstanding job on the productions of the Beauty and the Beast and Nutcracker.

2. Ohio School Breakfast Challenge Winners – AWL, Bond Hill, Chase, Cheviot, College Hill, Dater Montessori, Douglass, Taylor Academy, Hartwell, Hays, John P. Parker, Midway, Mt. Airy, Mt. Washington, Pleasant Hill, Pleasant Ridge Montessori, Rees E. Price Academy, Roberts, Rockdale, Roll Hill, Roselawn, Rothenberg, Sayler Park, Silverton, South Avondale, Westwood, Taft Elementary, Winton Hills Academy.

The following persons addressed the Board regarding the topics indicated: 1. Christy Schellhas GEBAS 2. Christine Vanderbent Safety and additional issues with Fairview 3. Gillian Oakenfull Fairview

December 7 808 2015 A RESOLUTION REQUESTING AUTHORITY FROM THE HAMILTON COUNTY BUDGET COMMISSION TO

FILE A MODIFIED TAX BUDGET FOR THE 2016/2017 FISCAL YEAR

WHEREAS, Section 5705.28 of the Ohio Revised Code requires a board of education to adopt an annual tax budget on or before January 15th for the next succeeding fiscal year; and

WHEREAS, Section 5705.281 of the Ohio Revised Code authorizes the county budget commission to waive the requirement that a school district adopt a tax budget as provided under Section 5705.28 of the Ohio Revised Code, and instead authorize the board of education to provide such information to the county budget commission as may be required by the commission to perform its duties under Chapter 5705 of the Ohio Revised Code; and

WHEREAS, the Hamilton County Auditor has informed the Board of Education of the Cincinnati City School District (the "Board of Education") that it is required to pass a Resolution authorizing the Treasurer of the Board of Education to make a request to waive the requirement of the adoption of a tax budget, and instead request to file a modified tax budget in accordance with Section 5705.281 of the Ohio Revised Code; and

WHEREAS, the Board of Education has utilized a modified tax budget in prior years and believes that its continued use is advantageous since it provides additional information on the long-term financial plan of the District and utilizes a format that has become familiar to the Board of Education and its community.

NOW, THEREFORE, BE IT RESOLVED by the Cincinnati City School District Board of Education as follows:

Section 1. The Treasurer of the Board of Education is hereby authorized and directed to request the ability to file a modified tax budget for the 2016/2017 fiscal year. The Treasurer shall make said request by sending a letter addressed to the Hamilton County Budget Commission and including a copy of this Resolution with the letter.

Section 2. The Treasurer of the Board of Education is hereby authorized and directed to do all things necessary to ensure the Board of Education may utilize the modified tax budget for the 2016/2017 fiscal year.

Section 3. It is found and determined that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code. Eve Bolton Ms. Bolton moved And Mr. Nelms seconded the motion that A Resolution Requesting Authority from the Hamilton County Budget Commission to file a Modified Tax Budget for the 2016/2017 fiscal year be approved. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, Minera, Nelms, President Kuhns (7) Noes: None President Kuhns declared the motion carried.

December 7 809 2015

A RESOLUTION AMENDING BOARD POLICY: 5111 – ELIGIBILITY OF RESIDENT/NONRESIDENT STUDENTS

WHEREAS, the Cincinnati Board of Education is reviewing the existing district policies; and

WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policies are in order to make them consistent with the current state laws and district procedures; and

WHEREAS, Board Policy 5111-Eligibility of Resident/Nonresident Students has been reviewed and updated by Administration and the Cincinnati Board of Education Policy Committee; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education approves Board Policy 5111-Eligibility of Resident/Nonresident Students as written; and

BE IT FURTHER RESOLVED, that a copy of the Cincinnati Public Schools Board Policy 5111-Eligibility of Resident/Nonresident Students will be posted online and be retained on file in the Office of the Board Members, Cincinnati Public Schools Education Center. Elisa Hoffman Mrs. Hoffman moved and Ms. Bolton seconded the motion that A Resolution Amending Board Policy: 5111 – Eligibility of Resident/Nonresident Students be approved. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, Minera, Nelms, President Kuhns (7) Noes: None President Kuhns declared the motion carried.

A RESOLUTION AMENDING BOARD POLICY: 5113.02 – SCHOOL CHOICE OPTIONS PROVIDED BY THE NO CHILD LEFT BEHIND ACT

WHEREAS, the Cincinnati Board of Education is reviewing the existing district policies; and

WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policies are in order to make them consistent with the current state laws and district procedures; and

WHEREAS, Board Policy-5113.02-School Choice Options Provided By The No Child Left Behind Act has been reviewed and updated by Administration and the Cincinnati Board of Education Policy Committee; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education approves Board Policy 5113.02-School Choice Options Provided By The No Child Left Behind Act as written and changing the name of the policy to The No Child Left Behind Act; and

BE IT FURTHER RESOLVED, that a copy of the Cincinnati Public Schools Board Policy 5113.02-The No Child Left Behind Act will be posted online and be retained on file in the Office of the Board Members, Cincinnati Public Schools Education Center. Eve Bolton

December 7 810 2015

A RESOLUTION AMENDING BOARD POLICY: 5113.02 – SCHOOL CHOICE OPTIONS PROVIDED BY THE NO CHILD LEFT BEHIND ACT

(cont.) Mrs. Bolton moved and Mrs. Hoffman seconded the motion that A Resolution Amending Board Policy: 5113.02 – School Choice Options Provided by the No Child Left Behind act be approved. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, Minera, Nelms, President Kuhns (7) Noes: None President Kuhns declared the motion carried.

REVISED

RECOMMENDATIONS SUPERINTENDENT OF SCHOOLS CINCINNATI PUBLIC SCHOOLS

RECOMMENDATION 1 – CERTIFICATED PERSONNEL

A. RETIREMENT B. RESIGNATION C. CHANGE IN STATUS D. APPOINTMENT E. ADJUSTMENT OF SALARY F. ADDITIONAL ASSIGNMENT

RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL

A. RESIGNATION B. APPOINTMENT C. ELECTION OF HEALTH INSURANCE BENEFITS D. CHANGE IN STATUS E. ADDITIONAL ASSIGNMENT F. PROMOTION

December 7 811 2015

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Rebecca Willingham Teacher – Woodward Service January 1 B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) Deborah C. Edwards Substitute Teacher Personal Reasons November 9 Cliff Green Substitute Teacher Personal Reasons November 18 Yanira D. Hallman Substitute Teacher Other Employment December 21 Amanda M. Hoffman Teacher – Gamble Montessori Personal Reasons December 1 Sarah D. LaVelle Substitute Teacher Other Employment November 23 Barbara Luken Substitute Teacher Personal Reasons November 20 C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Teacher - Class IV – (Master’s Degree) Kelly M. Jefferson $47,710.18 November 12 Class III Sub $122.98 Teacher - Class II – (Bachelor’s Degree) Molly E. Wellbrock $41,648.98 November 15 Class III Sub $122.98 Substitute Teacher - Class III – $122.98 per day Larry B. Hodge November 1 Class I Sub $108.77

December 7 812 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) C. CHANGE IN STATUS (cont.) Certificate of Clinical Competence The following Speech Pathologists are recommended for the $1,000.00 stipend effective the 2015-16 school year, as a result of attaining their Certificate of Clinical Competence. Skye E. Connerley Rebecca A. Wuest D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2015-16 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is December 8, 2015 except as indicated. Teacher - Class II – (Bachelor’s Degree) Gabrielle A. Yancey $41,648.98 November 17 Substitute Teacher - Class III – $122.98 per day Thomas R. Hatton Jocelyn T. Jones Arnice Smith Substitute Teacher – Retiree – $121.24 per day Teresa A. Behan November 23 Clarice Cummings-Titus November 23 E. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher - Class V – (Master’s Degree plus 30 semester hours) Genevieve T. Cornett-Cox To: $50,036.65 From: $47,710.18 August 17 Amy Guzi Parkinson 79,895.97 77,564.92 August 17 Teacher - Class IV – (Master’s Degree) Sarah T. Doepke To: $70,466.97 From: $63,004.40 November 29 Duwande J. Newman 56,940.95 49,476.13 October 18 Duwande J. Newman 59,802.92 56,940.95 November 15

December 7 813 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. ADJUSTMENT OF SALARY (cont.)

Teacher - Class II – (Bachelor’s Degree) Shannon P. Sanger To: $45,210.50 From: $41,648.98 November 17 F. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Teacher-In-Charge - $42.21 per hour (extended employment rate) 2015-16 Juvenile Detention Court School – hours as indicated50 hours

Michael E. Brown 50 hours Murray W. Grace 141 Juvenile Court Winter Break – (Title I) - 5 hours

Michael E. Brown* Murray W. Grace* Coordinating Teacher - $38.92 per hour (extended employment rate) Academic Support Technology Coordinator – Auxiliary Services – (Title I) – 33 hours

Jennifer L. Wagner* Teacher - $36.18 per hour (extended employment rate) Curriculum Work – Early Childhood Education – (Title I) – 29 hours

Michelle E. Knittle* Warehouse Special Projects – Curriculum – (Title I) – 40 hours

Sarah E. Boeres* Elena C. Halbeisen* Juvenile Court Winter Break – (Title I) – 35 hours

Demarco M. Bradley Murray W. Grace* Kimberly Shine* Michael E. Brown* Leroy Grant* Lisa Snider-Gross* Brooke S. Clardy* Stephen W. Morris* Katherine M. Soderquist* Mary A. Gardner*

Winter Break Educational Services for Residential Program – CCHMC – (Title I) - 56 hours

Clyde W. Carter Jr.* Deborah E. Wooden* Tong Yu* Curriculum Pacing Planning – Early Childhood – (Title I) – 36 hours

Theresa M. Allen* Nancy L. Johnson* Erin A. Kernohan*

December 7 814 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Teacher - $36.18 per hour (in-service rate) Academic Support Trainer – Auxiliary Services – (Title I) – 10 hours

Karen M. Morgan* Teacher - $31.70 per hour (in-service rate) Academic Support Training – Auxiliary Services – (Title I) – 10 hours

Stephany M. Morris* Teacher - Tutor - $29.50 per hour (extended employment rate) After School Tutor – Mt. Washington – (SWP) – 38 hours except as indicated

Megan Higgins* Robert A. Pride* Britni L. Tudor* Rebecca Jansen-McKinnis* 19 hrs Randy Stancliff Swantko*

My Tomorrow Advisory Tutor – Withrow – (SWP) – 30 hours

Angela M. Houston* OGT/ACT Preparation Tutor – Hughes STEM – (SWP) – hours as indicated

Sharon M. Bachman* 60 hours Laurence N. Lane* 70 hours Danielle L. Battle* 50 hours Katherine E. Schatz* 20 hours Theodore P. Cummings* 35 hours Laura M. Sebastian* 10 hours Allen E. Frecker* 50 hours Joyce A. Trytten* 10 hours Susan M. Grasso* 10 hours Caitlin R. Vagedes* 10 hours Nicholas B. Harth* 60 hours

Core Academic Tutor – Taft High – (SWP) – 75 hours

Yvonne S. Carrell* Charles L. Newton* Sinita Maria Scott* Cheryle K. Kelleher* Pamela J. Roehling* Matthew J. Vale*

Home Instructor - $29.50 per hour (extended employment rate)

Lauren B. Borcherding 70 hours Ayana Najuma 45 hours Mydelle Halloran 60 hours Charles L. Newton 40 hours H. Coleman Henderson 10 hours Esteler Nju 40 hours Lisa Hendy 45 hours Tamiko Palmer 50 hours Margaret A. Hertenstein 15 hours Aisha N. Rudolph-Nurredin 30 hours Jennifer A. Jones 45 hours ShaDonn P. Stewart 16 hours Steven M. Lewis 10 hours Comecko R. Webber 77 hours Pamela A. Logan 45 hours Gwendolyn Raleigh Womack 62 hours Roxanna M. Melton 29 hours

December 7 815 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Home Instructor - $29.50 per hour (extended employment rate) – (IDEA-B)

La'Keisha Cunningham* 40 hours Cynthia Y. Lockett-Nelson* 3 hours Lorenzo C. Engleman* 110 hours Tara J. Porczak* 15 hours Juawana L. Kinnard* 40 hours Denise M. White* 45 hours

In Board Proceedings of September 21, 2015, Jerry W. Moore was approved for an additional assignment as Test Examiner at the teacher extended rate. This rate should be corrected to read administrative extended rate. The following teachers are recommended to receive supplemental contracts for the school year 2015-16. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount Curtis A. Barnett Hughes STEM Sr Hi Asst Var Wrestling Coach 1167.77 Troy E. Bellomo Carson School Elem Club Advisor (ESL) 622.80 Anita W. Burke Hughes STEM Sr Hi Girls Varsity Basketball Coach 4559.24 # Anita W. Burke Hughes STEM Sr Hi Boys Varsity Track Coach 2335.52 Kerry M. Cassinelli Mt. Washington Elem Club Advisor (Early Childhood) 311.40 @ Brenda D. Childs Evanston Academy Elem Club Advisor (Handicraft) 342.54 @ James Crook Aiken High Sr Hi Boys Basketball (Frosh) Coach 2335.52 James Crook Evanston Academy Extended Athletic Sponsor(3-4) 420.88 @ Melinda M. Dressell Mt. Washington Elem Club Advisor 311.40 @ Deon R. Edwards Hughes STEM MS Special Sports Coach 934.20 Penelope P. Harris Riverview East Sr Hi Class Advisor-12th Grade 1541.45 # Maurice M. Henderson Hughes STEM Sr Hi Boys Varsity Track Coach 2569.07 # Lisa M. Houck Carson School Elementary Test Coordinator 934.20 William Andrew Houston Kilgour Elem Choral Director (Intermediate) 622.80 William Andrew Houston Kilgour Elem Choral Director (Primary) 622.80 Brandon W. Huntley Carson School Extended Athletic Sponsor(3-4) 925.94 Sherita N. Hutsell Evanston Academy Extended Athletic Sponsor(3-4) 420.88 # Rebecca Jansen-McKinnis Mt. Washington Elem Club Advisor (Science) 311.40 @ Amy K. Luck Evanston Academy Elem Student Council Advisor 311.40 @ Claire Ann Robillard Clark Montessori Sr Hi Asst Var Swimming Coach 1167.77

December 7 816 2015

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Athletic and Co-curricular Activities (cont.) Name School Position Amount Joshua A. Roderer Clark Montessori Sr Hi Activities Coordinator 1404.45 # James C. Roth Evanston Academy Elementary Test Coordinator 934.20 Deidre Kaye Simpson Evanston Academy Elem Club Advisor (Science) 685.08 # Randy Stancliff Swantko Mt. Washington Elem Club Advisor (Social Studies) 311.40 @ Robert A. Veite Mt. Washington Elem Club Advisor (Tennis) 311.40 @ Wendy Weller Hughes STEM Sr Hi Varsity Softball Coach 2335.52 Laura E. Wilder Hughes STEM Sr Hi Intramurals Coach 1557.02 Laura E. Wilder Hughes STEM Sr Hi Asst Var Softball Coach 1167.77 Kevin D. Williams Evanston Academy Elem Club Advisor (Computer) 622.80 Lindsey Lauren Wittich Riverview East Sr Hi Varsity Volleyball Coach 1600.80 Bryan Wyant Hughes Center Sr Hi Boys Varsity Basketball Coach 4559.27 #

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Jennifer Carey-Glueck Paraprofessional Personal Reasons November 24 Krystal Cooper Paraprofessional Personal Reasons November 24 Stephanie Walker Student Services Assistant Personal Reasons November 4 Lisa Zachary Paraprofessional Personal Reasons November 19 B. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Lunchroom Manager (Classified) Ramona Binford $18.28 hr. Food Services December 8 Denise Webb $18.28 hr. Food Services December 8 Support Specialist (Classified) Jody Curren $15.09 hr. North Avondale December 8

December 7 817 2015

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)

B. APPOINTMENT (cont.) School Community Coordinator (Unclassified) Anthony Gargano $22.08 hr. Oyler December 14 Licensed Practical Nurse (Unclassified) Stacey Finnell $21.33 hr. Roselawn December 8 Paraprofessional (Unclassified) Carley Besl $15.24 hr. AWL December 8 Justin Drew $14.83 hr. Pleasant Ridge Montessori December 8 Amanda Evers $15.24 hr. Dater High December 8 Marcia Levering $15.24 hr. Pleasant Ridge Montessori December 8 Brian Thomas $15.24 hr. Gamble Montessori December 8 Substitute Paraprofessional Robert Evans $14.83 hr. Various December 8 Myesha Jewell $15.24 hr. Various December 8 Substitute Food Service Helper Terica Powell* $10.74 hr. Various December 8 Kathy Putman* $10.74 hr. Various December 8 Teddi Velasquez* $10.74 hr. Various December 8 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%. Name School Position Amount LaCresha Adams Woodward MS Cheerleader Coach $ 934.20 Terry Bailey Clark Montessori Sr. Hi Bowling Coach 1557.02 Tyler Barrott Withrow Sr. Hi Var Soccer Coach 2335.52 Derrell Black Hughes Sr. Hi Frosh Basketball Coach 2335.52

December 7 818 2015


B. APPOINTMENT (cont.) Athletic and Co-curricular Activities Name School Position Amount Orlando Berry Aiken Sr. Hi Res Basketball Coach 1440.24 Timothy Bollin SCPA MS Head Basketball Coach 2569.07# Jeffrey Cargile Sr. Taft High MS Activities Coordinator 934.20 Krystal Clark Taft High Sr. Hi Res Basketball Coach 2880.49 Kelli Combs Withrow Sr. Hi Cheerleader Coach 1401.32 Rhonda Craig Taft High Sr. Hi Var Basketball Coach 4144.77 Michael Collins Riverview East Sr. Hi Var Basketball Coach 4144.77 Terry Cook Sr. Gamble Montessori MS Basketball Coach – Girls 2335.52 Alesia Davis Aiken Sr. Hi Asst Var Basketball Coach 3114.02 Michelle Davis Hughes Sr. Hi Asst Var Basketball Coach 3114.02 Leon Ellison Aiken Sr. Hi Var Basketball Coach 4559.24# Kristen Garnett Woodward Sr. Hi Res Cheerleader Coach 1167.77 Kevin Grant Aiken Sr. Hi Var Basketball Coach 4144.77 Style Harper Western Hills Sr. Hi Var Basketball Coach 4144.77 Michelle Henderson Gamble Montessori Sr. Hi Yearbook 1089.48@ Jermaine Holley Taft High MS Head Basketball Coach 2335.52 Kevin Kelley Hughes Sr. Hi Asst Var Wrestling Coach 1167.77 Marvin Kelly SCPA Sr. Hi Asst Var Basketball – Boys 3114.02 Justin Kimber Withrow Sr. Hi Asst Var Football Coach 1909.69 DeMarco Kinnard Clark Montessori Sr. Hi Res Basketball Coach 2880.49 Kenneth Lee Shroder Sr. Hi Res Basketball Coach 2880.49 Dante Lyons Clark Montessori MS Head Basketball Coach 2335.52 Dwayne Mack Clark Montessori Sr. Hi Var Basketball Coach – Girls 4144.77 Mitchell Mayes Hartwell MS Head Basketball Coach – Boys 2335.52 Michael McCoy Hughes MS Basketball Coach – Girls 2335.52 Eugene Moore Aiken Sr. Hi Res Basketball Coach 2880.49 Joseph Ogletree Clark Montessori Sr. Hi Res Basketball Coach – Girls 2880.49 Darnell Parker Clark Montessori Sr. Hi Var Basketball Coach – Boys 4144.77 Robert Rachel Gamble Montessori MS Head Basketball Coach 2335.52 Adam Reynolds Withrow Sr. Hi Asst Var Football Coach 1909.69 Damien Ridley Riverview Sr. Hi Var Basketball Coach 4144.77 Rodney Roberts Withrow Sr. Hi Frosh Football Coach 2880.49 Sdori Sims Gamble Montessori Sr. Hi Res Basketball Coach – Girls 2880.49 Asa Smith Clark Montessori MS Head Basketball Coach – Boys 2335.52 Stevonne Spivery Withrow Sr. Hi Var Volleyball Coach 2335.52 Shauniece Steele Withrow MS Volleyball Coach 700.66@ Shauniece Steele Withrow Sr. Hi Res Volleyball Coach 1557.02

December 7 819 2015


B. APPOINTMENT (cont.) Athletic and Co-curricular Activities (cont.) Name School Position Amount Gregory Tye Aiken MS Head Basketball Coach 2335.52 Gregory Tye Aiken Sr. Hi Res Basketball Coach 1440.24 Jerome Thomas III Aiken MS Head Basketball Coach 2335.52 Jeremy Walker Clark Montessori MS Head Basketball Coach – Girls 2335.52 Lawrence Walton Withrow Sr. Hi Asst Frosh Football Coach 1868.42 Trerasa Wheaton Withrow Sr. Hi Res Cheerleader Coach 1167.77 Christian Williams Shroder MS Asst Basketball Coach 1401.32 George Williams Hughes Sr. Hi Var Wrestling Coach 2569.07# Skyler Willis Withrow Sr. Hi Res Volleyball Coach 1557.02 Skyler Willis Withrow MS Volleyball Coach 700.66@ Arthur Woods Withrow MS Head Football Coach 2880.49 Hanna Worrall Clark Montessori Sr. Hi Var Swimming Coach 2335.52 Ronnell Wright Taft High MS Head Basketball Coach 2335.52 Tristan Young Aiken Sr. Hi Var Wrestling Coach 2335.52 C. ELECTION OF HEALTH INSURANCE BENEFITS

Melanie Bates, Board of Education January 1 D. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Worker’s Compensation Technician (Classified) From Linda Webber $1625.22 bwk. Safety & Health Clerical Sub 1 $12.63 hr. December 8 Security Assistant 2 (Unclassified) From Richard Ryan $16.48 hr. Walnut Hills Sub Security Asst 2 $16.48 hr. December 8 Paraprofessional (Unclassified) From Alice Wathen $15.24 hr. Kilgour Sub Paraprofessional $15.24 hr. December 8 Student Services Assistant (Unclassified) From Pamela Love $12.69 hr. Taft Elem Sub Food Serv Helper $10.74 hr. December 8

December 7 820 2015


D. CHANGE IN STATUS (cont.)

Food Service Helper (Classified) From Denisha Brown* $13.58 hr. Taft High Sub Food Serv Helper $10.74 hr. December 8 Karen Preston* $13.58 hr. Oyler Sub Food Serv Helper $10.74 hr. December 8 Jessica Sams* $13.58 hr. Carson Sub Food Serv Helper $10.74 hr. December 8 Substitute Security Assistant 1 From Daniel Watson $12.69 hr. Various Student Services Asst $12.69 hr. December 8 E. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%. Name School Position Amount Anita Allen Kilgour Elem ESL Coordinator $ 622.80 Nikki Anderson Mt. Airy Elem Club Advisor – Bus 622.80 Dennis Bettis Woodward Sr. Hi Res Basketball Coach – Boys 2880.49 Dennis Bettis Woodward MS Athletic Coordinator 1557.02 Darrell Brockman Jr. Hughes MS Head Basketball Coach – Boys 2335.52 Eddie Brown Shroder MS Head Basketball Coach 2569.07# Michael Beasley Taft Elementary Elem Extended Athletic Sponsor 934.20 Michael Beasley Taft Elementary Elem Intramurals Coach – Basketball 662.80 Ty Cass Aiken Sr. Hi Asst Var Basketball Coach 3425.42# Derick Coney Withrow Sr. Hi Asst Res Football Coach 2335.52 Jasmine Davis Hughes Sr. Hi Frosh Basketball Coach 2335.52 Wendell Davenport SCPA Sr. Hi Var Basketball Coach 4556.24# Douglas Dewey Clark Montessori Sr. Hi Asst Var Basketball Coach 3114.02 Latreece Edmondson Woodward Sr. Hi Cheerleader Coach 1401.32 Nancy Ellington Sands Montessori Elem Student Council Advisor 622.80 Kenton Estill Western Hills Sr. Hi Frosh Basketball Coach 2335.52 Chik Fung Roselawn MS Club Advisor – Arts & Craft 622.80 Robert Greene Woodward Sr. Hi Res Basketball Coach 2880.49 Sheronda Harris Hughes Sr. Hi Cheerleader Coach 1401.32 Sheronda Harris Hughes Sr. Hi Asst Var Track Coach 1167.77 Le’Eir Harshaw Western Hills Sr. Hi Frosh Basketball Coach 2335.52 Jeff Hicks Western Hills Sr. Hi Frosh Basketball Coach 2335.52

December 7 821 2015


E. ADDITIONAL ASSIGNMENT Athletic and Co-curricular Activities (cont.) Name School Position Amount Cedric Holmes Western Hills Sr. Hi Activities Coordinator 638.39 Cedric Holmes Western Hills MS Asst Basketball Coach 1401.32 Damarr Hopkins Hughes Sr. Hi Club Advisor – Weight Room 622.80 ToQuisha Hutchinson Roselawn MS Club Advisor – Yearbook 662.80 Cheryl Ingram Evanston Elem Student Council 342.52 Cheryl Ingram Evanston Elem Club Advisor – Handicrafts 342.52@ Cheryl Ingram Evanston Elem Extended Athletic Tennis 342.54@ William Johnson Shroder Sr. Hi Res Basketball Coach 3168.54# Deborah Jones Sands Montessori Elem Bus Coordinator 685.08# Shawn Jones Roselawn MS Football Coach 2880.49# Stacey Jones Carson Elem Club Advisor – Yearbook 622.80 Stacey Jones Carson Elem Technology Coordinator 622.80 Sherrell Kahr Rockdale Elem Intramurals Coach – Winter Sports 934.20 Sherrell Kahr Rockdale Elem Intramurals Coach – Fall Sports 934.20 Nicole Keith Hughes Sr. Hi Debate Club Coach 934.20 Bonnie McKeever Mt. Airy Elem Club Advisor – Test Prep 622.80 Paul McMillan III Woodward Sr. Hi Var Basketball Coach 4144.77 Jabreel Moton Woodward Sr. Hi Frosh Basketball Coach 2335.52 Jamar Mosley Gamble Montessori Sr. Hi Asst Var Basketball Coach 3114.02 Ishaq Nadir Clark Montessori Sr. Hi Res Basketball Coach 2880.49 Stephanie Neal Sands Montessori Elem Yearbook Coordinator 622.80 Michael Railey Shroder Sr. Hi Var Basketball Coach 4144.77 Jack Smith Hughes Sr. Hi Res Basketball Coach 2880.49 Sandy Smith Hughes Sr. Hi Intramural Coach 1557.02 Chrishawna Stewart Hartwell MS Head Basketball Coach 2335.52 Donnita Thomas Shroder Sr. Hi Cheerleader Coach 1401.32 Jamell Taylor Western Hills Sr. HI Frosh Basketball Coach 1167.76 Veta Uddin Roselawn MS Club Advisor – Mighty Motivators 622.80 Terrence West Withrow Sr. Hi Res Football Coach 2868.02 Guy Westmoreland Withrow Sr. Hi Asst Var Football Coach 3819.37 Regina Wiliams Withrow Sr. Hi Asst Athletic Director 2335.52

December 7 822 2015


F. PROMOTION The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Carpenter Foreman (Classified) From Terry Lockhart $31.52 hr. Iowa Avenue Carpenter $30.10 hr. January 1 Maintenance Crew Foreman (Classified) From Jerry Miller $29.55 hr. Iowa Avenue Maint Wkr 2 $24.72 hr. January 1 In Board Proceedings of November 16, 2015, a promotion was approved for Jalissa M. Hutchins, effective November 17, 2015. This action should be corrected to read effective December 4, 2015.

Mary. A. Ronan

Superintendent of Schools Ms. Bolton moved and Mrs. Copeland-Dansby seconded the motion that The Revised Report of the Superintendent be approved. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, Minera, Nelms, President Kuhns (7) Noes: None President Kuhns declared the motion carried.

December 7 823 2015

REPORT OF THE TREASURER 1. Receipt of Grant from Harvest Home Fair Association – That record is made of the receipt of a grant from Harvest

Home Fair Association of $800.00 to the Westwood Preschool Program. The donation is to be used for Westwood’s preschool students to have as many learning opportunities as possible. This was deposited into Fund 019 Other Grants.

2. Receipt of Donation from Pleasant Ridge School Foundation, Inc. – That record is made of the receipt of a donation

from the Pleasant Ridge School Foundation, Inc. of $9,500.00 to Pleasant Ridge Montessori. The funds are to be used to pay for additional contract hours for the TechSoft/Primax consultant. This was deposited into Fund 019-Other Grants.

3. Receipt of Grant from United Way of Greater Cincinnati – Success By 6 – That record is made of the receipt of a

grant from United Way of Greater Cincinnati – Success by 6 of $5,050.00 to John P. Parker School. The funds are to be used to support the Born Learning Academy at J.P. Parker School. This was deposited into Fund 019-Other Grants.

4. Receipt of Grant from Korean Education Center – That record is made of the receipt of a grant from Korean

Education Center of $15,000.00 to Gamble Montessori. The funds are to be used to support the .20 FTE Korean teacher position at Gamble Montessori along with any necessary supplies needed to support the program. This was deposited into Fund 019-Other Grants.

5. Receipt of Grant from GE Volunteers Foundation – That record is made of the receipt of a grant from GE Volunteers

Foundation of $3,000.00 to Deputy Superintendent. The grant is to be used for the GE Triple E. This was deposited into Fund 019-Other Grants.

6. Receipt of Donation from David and Molly Hodapp – That record is made of the receipt of a donation from David

and Molly Hodapp of $150.00 to Pleasant Hill Academy. The donation is to be used at the Principal’s discretion. This was deposited into Fund 018-Public School Support.

7. Receipt of Donation from Robert and Donna Kaiser Ebbeler – That record is made of the receipt of a donation from

Robert and Donna Kaiser Ebbeler of $50.00 to Pleasant Hill Academy. The donation is to be used at the Principal’s discretion. This was deposited into Fund 018- Public School Support.

8. Receipt of Donation from Kathryn and Wilfred Schnier – That record is made of the receipt of a donation from

Kathryn and Wilfred Shnier of $100.00 to Pleasant Hill Academy. The donation is to be used at the Principal’s discretion. This was deposited into Fund 018-Public School Support.

9. Receipt of Donation from Timothy and Karen Sexton – That record is made of a donation from Timothy and Karen

Sexton of $50.00 to Pleasant Hill Academy. The donation is to be used at the Principal’s discretion. This was deposited into Fund 018-Public School Support.

December 7 824 2015

REPORT OF THE TREASURER (cont.) 10. Receipt of Donation from Greater Cincinnati Arts & Education Center (GCAEC) – That record is made of a

donation from Greater Cincinnati Arts & Education Center of $60,000.00 to SCPA. The donation is to be used for the purpose of SCPA’s External Relations Officer operating budget. This was deposited into Fund 019-Public School Support.

11. Receipt of Donation from Graydon Head and Ritchey LLP – That record is made of a donation from Graydon Head

and Ritchey LLP of $1,000.00 to SCPA. The donation is to be used at the discretion of the Executive Director to cover production sponsorship costs. This was deposited into Fund 018-Public School Support.

12. Receipt of Donation from Mercedes-Benz of Fort Mitchell – That record is made of a donation from Mercedes-Benz

of $2,000.00 to SCPA. The donation is to be used at the discretion of the Executive Director to cover production sponsorship costs. This was deposited into Fund 018-Public School Support.

13. Receipt of Donation from Damon and Holly Ragusa – That record is made of the receipt of a donation from Damon

and Holly Ragusa of $1,000.00 to SCPA. The donation is to be used at the discretion of the Executive Director to cover production sponsorship costs. This was deposited into Fund 018-Public School Support.

14. Receipt of Donation from Imexsal Corporation/Tristyn Christeen – That record is made of a donation from Imexsal

Corporation/Tristyn Christeen of $500.00 to SCPA. The donation is to be used at the discretion of the Executive Director for SCPA. This was deposited into Fund 018-Public School Support.

15. Receipt of Donation from Riverview East Academy Community PTO – That record is made of a donation from

Riverview East Academy Community PTO of $249.00 to Riverview East. The donation is to be used at the discretion of the principal for the benefit of the students and staff at Riverview East. This was deposited into Fund 018-Public School Support.

16. Receipt of Donation from Cincinnati French Picnic LLC – That record is made of a donation from Cincinnati French

Picnic LLC of $250.00 to Riverview East. The donation is to be used at the discretion of the principal for the benefit of the Students and Staff at Riverview East. This was deposited into Fund 018-Public School Support.

17. Receipt of Donation from Kiwanis Club of Riverview-Delhi Hills – That record is made of a donation from Kiwanis

Club of Riverview-Delhi Hills of $900.00 to Sayler Park School. The donation is to be used at the discretion of the principal for the benefit of the students and staff at Sayler Park School. This was deposited into Fund 018-Public School Support.

December 7 825 2015

REPORT OF THE TREASURER (cont.) 18. Receipt of Donation from Harvest Home Fair Association, Inc. – That record is made of a donation from Harvest

Home Fair Association, Inc. of $400.00 to Dater Montessori. The donation is to be used at the Principal’s discretion. This was deposited into Fund 018-Public School Support.

19. Receipt of Donation from Bond Hill PTSO – That record is made of a donation from Bond Hill PTSO of $317.00 to

Bond Hill Academy. The donation is for replenishing supplies at the Bond Hill Academy Viking Store. This was deposited into Fund 019-Public School Support.

20. Receipt of Donation from Cincinnati Metro Athletic Conference – That record is made of a donation from Cincinnati

Metro Athletic Conference of $500.00 to Aiken. The donation is to be used for athletics. This was deposited into Fund 300 Student Activity Fund.

21. Agreement with International Field Studies – That the Treasurer be authorized to enter into an agreement with

International Field Studies to provide an educational field studies program that will give the students the opportunity to develop independence, interdependence and self-reliance and allow them to foster their relationships between other students, their teachers and the environment at a cost not to exceed $140,000.00. This agreement is from April 30, 2016-May 21, 2016. Funding is from Fund 300-Student Activity JH Trip Account-Clark Montessori.

22. Agreement with Advizex Rolta– That the Treasurer be authorized to enter into an agreement with Advizex Rolta for

the purchase of a bulk of Professional Service Residency hours to be used for Palo Alto firewall implementation verification and updates. These services will support student access to Khan Academy plays in the Student Playbook, along with other educational sites and will allow finer control of content filtering rules at a cost not to exceed $29,600.00 for 160 hours. This agreement begins December 8, 2015 and will proceed until all hours are consumed. Funding is from General Fund-My Tomorrow.

23. Approval of Payment to PNC Equipment Financials – That the Treasurer be authorized to remit the annual payment

to PNC Equipment Financials for the 1:1 District Wireless Expansion lease at a cost not to exceed $334,050.44. The CBTS005 lease payment is the second of five payments. Funding is from General Fund-ITM.

24. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoices be approved

for payment:

a. The Law Office of Carla Loon Leader, LLC- Settlement for attorney fees in a legal matter in the month of November 2015. Funding is from General Fund-Office of General Counsel.

$92,0000

December 7 826 2015

REPORT OF THE TREASURER (cont.) 25. Board Member Service Fund – That, as provided in Section 3315.15 O.R.C., the following expenses of a Board

Member on assignment by the Board to be paid from the Board Member Service Fund.

Eve Bolton $736.09 Ohio School Boards Association (OSBA) Capital Conference Columbus, OH – November 8-11, 2015 Assigned September 28, 2015 Elisa Hoffman $1,635.84 Council of the Great City Schools Annual Conference Long Beach, CA – October 7-11, 2015 Assigned September 28, 2015 A. Chris Nelms $874.63 Ohio School Boards Association (OSBA) Capital Conference Columbus, OH – November 8-11, 2015 Assigned September 28, 2015

AWARD OF PURCHASE ORDERS 26. The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

GENERAL FUND 001 a. License

CDW-Government District Schools $ 16,350.00 Explanation – Flexera AdminStudio software license renewal for one year (12/8/15 - 12/7/16).

b. Software Support

Innovative Global Technology Group District Schools $ 26,352.00 Explanation – Renewal to provide the district with Spam & Virus protection (1/19/2016 -1/18/2019).

December 7 827 2015

REPORT OF THE TREASURER (cont.)

LATE REQUEST 27. Agreement with The Children’s Home of Cincinnati – That the Treasurer be authorized to enter into an agreement

with The Children’s Home of Cincinnati to provide transitional services for students grades 7-12, emphasizing the need to be college and career ready, at Woodward Career Technical High School at a cost not to exceed $67,000.00. This agreement is from August 19, 2015-May 31, 2016. Funding is from Fund 598-Schoolwide Pooling-Woodward Career Technology.

28. Agreement with Lighthouse Youth Services - That the Treasurer be authorized to enter into an Agreement with

Lighthouse Youth Services to provide one-on-one Individual Aide Services to children in need of support. The staff will assist with educational support providing tutoring or extra individualized help with class work and monitoring student’s behavior to ensure the safety of the identified student in need at a cost not to exceed $262,000.00. This agreement is from August 12, 2015–August 11, 2016. Funding is from Fund 516- Student Services.

29. Agreement with Suzuki Collaborative - That the Treasurer be authorized to enter into an agreement with Suzuki

Collaborative to provide Suzuki method musical instruction to students at College Hill Fundamental Academy, Dater Montessori, JP Parker, Kilgour, North Avondale Montessori, Parker Woods Montessori, Rothenberg Preparatory Academy, Sands Montessori and Woodford Paideia Academy at a cost not to exceed $142,881.00. This agreement is from August 15, 2015-June 3, 2016. Funding is from General Fund-Deputy Superintendent.

30. Agreement with the Activities Beyond the Classroom (ABC) Foundation - That the Treasurer be authorized to enter

into an agreement with Activities Beyond the Classroom ABC Foundation to hire and employ a Resource Coordinator for Roselawn Condon Community Learning Center at a not to exceed $65,000.00. The agreement is from September 15, 2015-June 30, 2016. Funding is from Fund 592-Title I for $48,900.00 and Fund 19-Misc. & Local Resources for $16,100.00.

31. Agreement with Time II Advocate for Children and Families - That the Treasurer be authorized to enter into an

agreement with Time II Advocate for Children and Families for the purpose of providing an anger management and social skills program at Gamble Montessori High School, Woodford, Roselawn and Mt. Washington at a cost not to exceed $95,550.00. The agreement is from August 1, 2015-June 30, 2016. Funding is from Title I-Curriculum for $71,662.50 and SIG for $23,887.50.

32. Agreement with Talbert House - That the Treasurer be authorized to enter into an agreement with Talbert House to

provide social and mental health services and expanded learning opportunities at A2S/A2E at a cost not to exceed $127,995.86. This agreement is from August 1, 2015-June 30, 2016. Funding is from Title I-Curriculum for $117,995.85 and Alternate Ed Grant for $10,000.01.

December 7 828 2015

REPORT OF THE TREASURER (cont.)

LATE REQUEST (cont.) 33. Agreement with Hamilton County Educational Service Center - That the Treasurer be authorized to enter into an

agreement with Hamilton County Educational Service Center to provide two ELA tutors for 144 days and an afterschool Tutor Coordinator for 96 days at Shroder at a cost not to exceed $47,520.00. This agreement is from August 1, 2015-June 30, 2016. Funding is from Title I.

34. Agreement with FamiliesFORWARD - That the Treasurer be authorized to enter into an agreement with

FamiliesFORWARD to provide social and mental health services and expanded learning opportunities at A2S/A2E at a cost not to exceed $55,000.00. This agreement is from October 1, 2015-June 30, 2016. Funding is from Title I for $50,000.00 and Alternate Ed Challenge Grant for $5,000.00.

FOR BOARD INFORMATION 35. Agreement with ID/a Branding – That the Treasurer be authorized to enter into an agreement with ID/a Branding to

provide design services for SCPA for 2015-16 production advertisements at a cost not to exceed $16,983.00. Funding is from Fund 18-GCAEC and Fund 19-McLane Fund.

36. Agreement with Hamilton County Education Service Center - That the Treasurer be authorized to enter into an

agreement with Hamilton County Education Service Center to provide a consultant that will work to compile data surrounding gifted education at a cost not to exceed $14,950.00. This agreement is from November 17, 2015-January 22, 2016. Funding is from General Fund-Deputy Superintendent’s Office.

37. Approval of Payment to Venue Media/Lead Magazine – That the Treasurer be authorized to approve payment to

Venue Media/Lead Magazine to provide media services and publication production at a cost not to exceed $10,000.00. Funding is from Fund 19-Office of the Superintendent.


Ms. Bolton moved and Mrs. Bates seconded the motion that the Report of the Treasurer be approved. Ayes: Members Bates, Bolton, Copeland-Dansby, Hoffman, Minera, Nelms, President Kuhns (7) Noes: None President Kuhns declared the motion carried.

December 7 829 2015

INQUIRIES/UPDATES 1. Reminder – 2016 Organizational Blank Chart should be completed and submitted by close of business day Wednesday to

Mrs. Davis. 2. Reminder – Board Administrative Assistants Evaluations need to be completed.

ASSIGNMENTS Please note the following assignments: 1. Board Member Copeland-Dansby and Board Member Nelms meet with ABC about donating, fundraisers, etc…. for

Cincinnati Public Schools students sport uniforms.

ADJOURNMENT

The Board adjourned at 8:19 p.m.


december 7 2015 board of education … 7 2015 . board of education . cincinnati, ohio . proceedings...

Documents