Republic of the Philippines

Na髄Onal Irrlga髄On Admさnistration

Central O鯖ce

Minutes of Meeting

Pre"B量dding Conference

BS"014-20ZO: Supply′ Delivery and Testing of Varlous IT Equipment for NIA Centra1 0飾ce

December ll, 2020, 10:00 AM

classroom A, 3rd Floor, IEC Building′ N-A Complex・ EDSA′ Diliman・ Quezon Cfty

Present:

BAC-R

Ailyne C. Agtuca-Selda

Marty P. Cachapero

Delsy事, Revellame

Rogelia C. Dela Torre

Lydia S・ Esguerra

Technical Working Group

Rommel V. Guzman

ーChairperson

- Vice-Chairperson

- Member

- Member

- Member

. Member

Edilberto L. Chavez (Via Google Meet主Member

Ob§erVer

Glenn C. Ortega

Yanley T abayaay

Bidder§’Representatives

O】 Salazar (Via Google Meet)

Joyce Melendez (Via Google Meet〕

Nicole Francis A. Pua

Absent:

TWG

Isidora M. Camaya

Nastassja Nicole I. FIores

ーIAS Representative

- COÅ Representative

_ DCI Intemationa=T Solutions & Services Corp

- Ioneco Tech Marketing

- MOTMM Marketing

一Cha正person

- Member

Matters discussed:

I,　The BAC-B Chairperson formally presided the Pre-Bidding Conference for BS-

014-2020. She acknowledged the presence of the BAC-B members・ TWG′

Secretariat, Observer and prospective bidders’representatives.

重量. The BAC-B established that no bidder bought the bidding documents as ofthe time

being・ The BAC-B then explained that the purpose ofhaving a pre-bid conference

is for the o鮪cial and prospective bidders to ask their queries and clarify the

technical and financial parameters regarding the project for a good procurement

PrOCeSS"

N競IonaI eovemment Cenle「事EDSA, D削man, Ql]eZolI C請y, PhiIi巾yines

Trlln剛ne Nos言(O2) 8 929 6071 to 78. Telefax Noふく02) 8 928 9343

Webs船:没幽艶則主題里と出潮嘉acebo典型V虫丁IN: 000916415

回国はo筒のとめ11　　　　　議▲(競教

Republic of the P皿ippines

Na髄Onal Irriga髄on Adm血Stration

Ce巾「血O触ce

III.　The Secretariatpresented the details ofthe project.

IV. Subsequently′ the BAC-B asked the prospective bidders ifthey have any questions

or clarifications:

Secretariat’s ResBIDDER′S CONCERN

Mr. OJ Salazar from DCI International IT Solutions &

Services Corp・:

1. Would you consider our oifer of 23.8inch

monitor for desktops that require a 24inch

mo nitor?

2. We want to clarfty if a11 the items require

War ranty

3, Do we need to notarize the Swom Statementfor

the After Sales Services?

4"　Do you still requiI・e Ce賞・舶cate of exclusive

distributorship/reseller for the tablets?

5. Do you have any arrangement for altemative

purchase and payment of the bidding

documents?

6. For the submission ofbids, do you have

electronic mode of submi咄ng the bid

documents?

7. How many copies ofbid documents are needed

to submit?

1. Yes, We will consider this and wi11 be

included in the supplemental notice.

2, All of the items require a standard

warranty of One (1) year'

3. Yes, Itshould be notarized.

4. We will take note of皿s query and

include it in the supplemental notice if

there will be any changes"

5. Yes. There is an existing arrangement

for the altemative mode of payment・

We will inform the prospective bidders

Of this arrangement-

6. We still implement manual submission

of bids.

7. Three (3〕 sets of Eligibilfty and

Technical Component (under Envelope

l〕 and Financial Component 〔under

Na鵬oれai

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丁胴: 000

Gov �BIDDER’SCONCERN �BAC’s/TWG’s/Secretariat’sResponse

Mr.JoyceMelendezfromJonecoTechTrading‥ �1.Wewilltakenoteofthisqueryand

1,ForsomeoftheDesktopMonitors,BlueLight

featureisrequired.lsthisascreenprotector? �includeitinthesupplementalnoticeif

Canweo鮪汀amOnitorwithamanufacturer �therewillbeanychanges, 2.Alloftheitemsrequireastandard

standardinstead?

2.Wewanttoclarftyifalltheitemsrequire Warranty �WarrantyOfOne〔1Jyear・

nme血Center,電DSA,Diliman,QuezonC韓y.Philippimes � �○診 一寵鞘繊琴激し霊謹話r 峰o徽動l:重●1事m(聾i �l eNos.:(02)89296071to78.TeIefaxNo.:(02)89289343 ��

Ⅵ「剛 �nねcmvwh.Facebook.wwwfaceho面く10m佃i3nOVnh �

916415 ��

Ⅴ.

VI.

Republic of the P皿ippines

Na髄Onal Irriga髄On Administration

Centra1 0航ce

The BAC-B Chairperson reminded the bidders the following:

a. philGEPS Platinum Certifroate does not need any attachment unless a permit

or clearance is expired. For expired pemit or clearance・ Please attach any

proofthat the renewal f料the said permit or 。earance is ongoing;

b. For the Statement ofAll Ongoing Contracts and Statement of Single Largest

and Completed Contract (SLCC),皿out the prescribed fom completely and

do not leave anything blank“ Statement ofAll Ongoing Contracts does not need

any attachmenthowever′ for the SLCC please attach the required documents;

c. The bidder should fill out the Bid Securing Declaration and Omnibus Swom

statemen串ncluding the Iurat portion indicating the Government Issued ID;

d, For the Bid Fom (Tables for Goods offdred Abroad or within the Philippines〕′

the bidder sha胴Il this out completely and shall not leave any field blank;

e, Bidders may ask for the softcopy of the Statement of All Ongoing Contracts

and Statement of SLCC;

f Audited Financial Statement sha11 be submitted as part ofthe bid proposal

for the Bid Opening;

g"　Do not forget to indicate the Total Cost for both Statement ofA11 Ongoing

Contracts and Statement of SLCC;

h. Three (3) sets of Eligibilfty and Technical Component (under Envelope l〕

and Fin弧cial Component (under Envelope 2〕 will be submitted in the Bid

Opening; and

i. Indicating a ・・dash′′ or ′・zero・′ for any ofthe fields in the bid price schedules

means it is free,

The BAC-B reminded the prospective bidders that should there be any queries′

they can submit it in written fom until December 14, 2020 thru letter or email.

Supplemental Notice′ if any shall be issued on December 15′ 2020.

VII"　Lastly, the BAC-B opened the floor for the queries and comments ofthe observer・

The observer did not raise any question or comment.

National Cove「nment Center, EDSA事Diliman, Quezon City裏PhiIippines

T叫nk line Nos∴ xp2) 8 929 6071 to 78. Telefax N〇・: (02) 8 928 9343

Website: W押f洞la.雪的.師. Facebook: VWVW facebook.com加a ‡】ov.Ph

丁IN: 00091641 5 園国境○ ○001こ卿1事　　　　　　戦費削

Republic of the Philippines

Na髄Onal Ir冒iga髄On Administration

Centra1 0師Ce

There being no other matters to be discussed the BAC-B Chairperson thanked everyone present

and adjoumed the meeting at u:00 AM.

Prepared by:

CH京!ST看

Member,

Noted by:

ATTY, MARTY P. CACHAPERO

BAC-B Vice-Chairperson

ATTY碩器霜

National Govemment Center, EDSA. D漸m劃, Ouez)on C譜y, Philippines

Trllnk line Nos.: (02) 89296071 to 78. Telefax No-: @2) 8 928 9343Webs船: WWW.nia.gov'Ph t Facebook: WWW.facebook.com仙a`gOV Ph

丁IN: 00091641 5

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