decisiondirector paperless rfp support
DESCRIPTION
DecisionDirector supports a totally paperless RFP for software and service procurementsTRANSCRIPT
RFP Response Management Portal… - RFP Line-Item Response Submission (*New) - Vendor RFP Questions Submission (*New) - RFP Response Evaluation - Due Diligence Support
…a key part of your DD Unlimited Subscription
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DecisionDirector®
Dan MillerAdvantiv Solutionswww.advantiv.com866.966.2911 x101
Started: 1996 in Phoenix, AZ
Mission: Reduce the time, cost, and risk of software and services planning and procurement while increasing stakeholder satisfaction with the process and the outcome
Experience: We have supported 200+ projects involving 250,000+ stakeholders in more than 250 client organizations
About Advantiv…
DecisionDirector Product Suite
DecisionDirector Product Suite
Paperless RFP
Reduce or eliminate need for paper
Easy and Effective Evaluation
Faster and easier proposal evaluation and vendor due diligence
Each requirement answered individually
Uniform vendor response transcripts
Combined and collated vendor responses
Powerful due diligence activity support
Team-Based Vendor Response Environment
Reduce time, cost, and effort of vendor response
Secure, online, multi-user, interactive
Benefits of DD RFP Response Management Portal
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DecisionDirector Extends the Procurement Portal
On-Line Procurement Portals
Bid Advertisement Bid Document Management Vendor Management Bid and Vendor Search
Issuing
OrganizationInterested
Vendors
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DecisionDirector Extends the Procurement Portal
On-Line Procurement Portals
Bid Advertisement Bid Document Management Vendor Management Bid and Vendor Search
DecisionDirectorResponse Management Portal
Line-Item Responses Collection Collation Analysis
Collaborative Due Diligence
Issuing
OrganizationInterested
Vendors
DecisionDirector
DD2 RFP Response Mgr
KnowledgePacks
Your Content
3rd Party Content
or…
or…
Content Web-based Collaboration
SoftwareRFP/RFI ResponseDetailed Team-Based Response CaptureResponse AnalyticsReusable Response RepositorySole Source Justification
Project CollaborationFunctional AssessmentRequirements GatheringRFP ResponseBusiness Process ReviewProject CharterDemo EvaluationVendor Evaluation
Content Drives Collaboration and Results
CONTENT IMPORT
DecisionDirector
DD2 RFP Response Mgr
KnowledgePacks
Your Content
3rd Party Content
or…
or…
Content Web-based Collaboration
SoftwareRFP/RFI ResponseDetailed Team-Based Response CaptureResponse AnalyticsReusable Response RepositorySole Source Justification
Project CollaborationFunctional AssessmentRequirements GatheringRFP ResponseBusiness Process ReviewProject CharterDemo EvaluationVendor Evaluation
Content Drives Collaboration and Results
CONTENT IMPORT
The RFP Document is Imported into DecisionDirector…The RFP Document is Imported into DecisionDirector…
RFP content is imported
into DD and is presented
in a familiar and easy to
use interface.
A summary of the table
of contents for the RFP
and the response work
completed and remaining
is available with a
single mouse click.
DD is multi-user,
completely web-based,
and browser-independent.
Vendor Access is Secure, Responding to Bid Items is EasyVendor Access is Secure, Responding to Bid Items is Easy
Respondents use the tree to select a bid
section…
…then select
a bid item…
…then review the
bid items within
the section…
Selecting a Bid Item Opens the Response Page…Selecting a Bid Item Opens the Response Page…
The majority of the responses are
concise, plain text entries that
provide a clear and direct answer.
Unlimited Response Entries and Attachments Unlimited Response Entries and Attachments
Each response entry is
presented in a list for easy
review and management
Vendors may add
as many response
entries as desired
Documents can be attached,
one per response entry
Responses Are Easily Managed…Responses Are Easily Managed…
Responses can be
modified or deleted
Attachments can be
replaced or removed
Responses Can Be Marked as Confidential…Responses Can Be Marked as Confidential…
Responses can be
marked as confidential
When the RFP closes, all vendor
responses are packaged and
delivered to the client.
This package includes neatly
formatted and collated response
transcripts that make the
review process much easier.
Note that this transcript combines
the responses of all bidders
Powerful Reports for Easy and Effective EvaluationPowerful Reports for Easy and Effective Evaluation
Confidential responses are marked
as such within any internal reports,
and are fully redacted from any
publicly-accessible versions of
these reports.
Powerful Reports for Easy and Effective EvaluationPowerful Reports for Easy and Effective Evaluation
DecisionDirector Collects Questions from VendorsDecisionDirector Collects Questions from Vendors
Each vendor can submit questions
during the designated question period.
Questions are collected and delivered
to the client for review and
official response.
Vendors’ Questions are Delivered to the ClientVendors’ Questions are Delivered to the Client
Vendor questions are periodically
extracted and delivered
to the client…
…who will then post official
responses as designated
in the RFP.
Client Review Team Can Easily Rate ResponsesClient Review Team Can Easily Rate Responses
Proposal review team members can use
DD to easily capture their ratings of
each bidder’s responses.
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DD2 RFP Response Manager…DD2 RFP Response Manager…
DD2 collects detailed responses
to detailed requirements for
software RFPs and RFIs…
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Response Transcript for Each VendorResponse Transcript for Each Vendor
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Combined Vendor Response Extracts…Combined Vendor Response Extracts…
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DD2 Fit/Gap Analysis and Effort SummariesDD2 Fit/Gap Analysis and Effort SummariesVendor responses are collated
and categorized for powerful apples-to-apples analysis
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Functional Evaluation via DD2 – with emphasis on GAPS...Functional Evaluation via DD2 – with emphasis on GAPS...
Vendor Gap items
are highlighted for
easy identification
and discussion
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DecisionDirector Supports Due Diligence Activities such as Reference Check Interviews…
DecisionDirector Supports Due Diligence Activities such as Reference Check Interviews…
The reference check or peer interview process can be easily structured and the workload can be easily shared
A standard interview format for each targeted peer
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System Selection Process
ProjectCharter
Brainstorm
BusinessProcessReview
RequirementsDefinition
RequirementsValidation
Proposal/Vendor
Evaluation
Proposal/Vendor
Evaluation
SummaryEvaluation
Structured evaluation process and analytics
Requirements fit/gap analysis, demo ratings, other metrics
“Does the product fit?”, “Can we succeed with this vendor?”
Makes it easy to handle the facts/figures portion of the evaluation process
… Vendor Demo Evaluations, and more…… Vendor Demo Evaluations, and more…
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Contact:
Dan Miller
866.966.2911 x101
www.advantiv.com