deelnemershandboek de nederlandse carrièredagen 2009 · 4 general information timetable fair days...
TRANSCRIPT
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Exhibitors Manual De Nationale Carrièrebeurs 2019 De IT- Carrièrebeurs De Techniek Carrièrebeurs De Carrièrebeurs Overheid De Zorg & Welzijn Carrièrebeurs The International Master Fair
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Contents General information 3
Venue address 3 Dates fair 3
Opening hours fair 3 Contact information organization 3
Deadlines 3 Hotel bookings 3
Timetable fair days 4 Set up & Breakdown stands 5
Own stand construction 5 Set up hours own stand construction 5
Breakdown hours own stand construction 5 Standard booth 6
Set up/ Decoration hours standard booth 6 Clearing hours standard booth 6
Examples standard booth 6 Electricity procedures 7
How to enter hall 2/3 RAI Amsterdam 8 During setup & breakdown 8
During opening hours fair 8 Parking, Loading &unloading 9
During set up & breakdown 9
During opening hours fair 9
Map venue Amsterdam RAI 9 Order materials & Services 10
Furniture 10 Audio Visual 10
Internet 10 Electricity orders own stand construction 10
Stand cleaning 10 Rigging /suspension points 10
Parking & parking tickets 10
Lunch & drinks vouchers 10
Lunch exhibitors 10 Vouchers & tickets including your package 11
Waist & garbage 11 Target group signs 12
Logistics & transport materials 12 Flyers/samples and acquisition 13
Floorplan fair & boothnumber 13 Insurance & stand surveillance 13 Terms & Conditions 13
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General information
Venue address
RAI Amsterdam Europaplein 22 Amsterdam Hal 10 - Entrance E
Dates fair Parking Thursday 4 April – Set up P5a (for unloading and cars higher than 1.90M) Friday 5 April – Fair day 1 P1,P2,P3 & P4 Saturday 6 April – Fair day 2 P1,P2,P3 & P4 Saturday 6 April from 6 PM – Break down P5a (for loading and cars higher than 1.90M)
Opening hours fair
Exhibitors: 08.00 – 18.00 Visitors: 09.30 – 17.30
Contact information organization
Marieke Spliet (Project manager fair)
Telephone number +31 20 6382146 Mail [email protected] During the event and construction day you can reach me via the information desk in Entrance C.
Deadlines
15 February 2019 Own stand construction: sent a copy of a scale drawing to [email protected]
15 February 2019 Exhibitors wishing to build above 2.5m must request permission via [email protected]
7 March 2019
Own stand Construction: Place order electricity, internet and water connection Via web shop RAI. See chapter “Order materials & services” Order on time to avoid late fees. You can order electricity without the booth number.
4- 22 March 2019 Order furniture via web shop Brederode Expo. See chapter “Order materials & services”
8 March 2019 Sent in Request Form Suspension points. See chapter “Order materials & services”
15 March 2019
You will receive the floorplan of the fair and the booth number
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General information
Timetable fair days
08.00 – 18.00 Exhibition Hall open exhibitors
09.30 – 17.30 Fair opening hours visitors
10.00 – 17.00 Conference program: various workshops, seminars and presentations in the conference center for visitors. See for timetable www.carrierebeurs.nl and the Jobnetkrant.
Friday 11.00 Official Opening by Frans Muller, CEO Ahold Delhaize – main stage exhibition hall
12.00 – 14.30 Exhibitors lunch - Restaurant “Vandaag” For exhibitors we arranged a special location to have lunch. See chapter “Lunch & drinking vouchers” for more information.
Friday 17.00 Saturday 17.00
Closing fair day two – Musical performance by Glennis Graces - main stage exhibition hall For al exhibitors and visitors Closing fair day one – Musical performance by RadioRave - main stage exhibition hall For al exhibitors and visitors.
Friday 17.30 – 19.30
Informal reception exhibitors - Musical performance “Mag Het Wat Zachter” cover band. At Friday u and your crew are invited for drinks and snacks to wash off the effort and tension of the first day!
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Set up & breakdown stands
There are two sorts of stand packages. You either bring your own stand (a certified constructor will build this for you) or you use the standard booth provided by the organization. You already made this choice on the register form, please check if this is correct.
Own stand construction
• The renter/exhibitor of stand space is obliged to meet the quality standards of the organization regarding to own stand construction. Ask approval at the fair organization by sending a copy of a scale drawing with exact measurements to [email protected] before 15 February.
• Quality standard shall be understood to mean amongst other things that the renter/ exhibitor who uses ‘own stand construction’ may exclusively use professional quality stand construction.
• This stand construction should completely cover the rented space in as long as this space does not border an aisle of the fair.
• In doing so, the renter may not use the partitions of adjacent stands.
• The height of the stand has to be 2.50 m, if the exhibitor likes to built a higher stand, permission of the organization is obliged, contact [email protected] before 15 February.
• The renter/exhibitor can order internet, electricity, water and other services via the venue webshop, see chapter “Order materials & services”, be aware of the deadlines.
Set up/construction hours own stand construction
Thursday 4 Arpil 12.00-22.00* It is not allowed to start construction or unloading before 12.00. * from 20.00 alleys have to be free
Breakdown hours own stand construction Saturday 6 April 18.00-23.30* * When the stand is not dismateled befor 23.30 all the costs resulting will be charged on the exhibitor. This impleeds that the cost of the entire exhibition area will be passed.
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Set up & breakdown stands
Standard booth package
If you have booked a standard booth, the package includes:
• Systembuilt stand walls 250 cm high, white. The booth will be build within the m2 you ordered. The inside measurement therefor will be smaller just a few centimeters.
• Booths wider than 4 meters will be secured with an extra roof girder. • Special textboard (white), lettering in black Helvetica Capital (7,5 cm) • Anthracite grey carpet, other colours possible at request. See email construction company
Brederode sent to you in week 12, • 1 kW electrical outlet, including use electricity and wall socket. The costs are € 10,- per m2 and we
be billed after the fair. Do not order electricity at the venue, you will be billed twice. • Lighting: 3 spots per 9m² • You cannot fix anything to the wall panels using nails, staples or screws. Please use doubled sided
tape (available at the information desk), poster buddies or use a special hook (available at the information desk).
• For the costs of € 82,50 per meter the stand constructor can print your artwork on the walls. For more information please contact Brederode Expo; +31 30 248 3082 or mail [email protected]
Set up/ Decoration hours standard booth
Thursday 4 April 16.00-22.00* - Be aware: your booth is not ready before 16.00. * from 20.00 alleys have to be free
Clearing standard booth Saturday 6 April 17.30-18.00 - From 18.00 the booths will be broken down.
Examples standard booths 9m2 corner booth
9m2 normal booth (neighbors at both sides)
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Use of energy and electricity Amsterdam RAI has taken on Expotech as electricity supplier. The stand will be supplied with electricity through the RAI network: 220V and 380V, 50 Hz. About the switch boxes of the stand connections of Expotech: for technical reasons it is sometimes necessary to connect more than one stand to one switch box, for instance to the switch box of the next stand. In this unlikely event, the participant is not allowed to switch the power of an adjacent stand on or off. Furthermore it is sometimes necessary to place the switch box in the stand. We hope you will understand this. Power is turned on one and a half hour before the opening of the fair and switched off half an hour after the closing of the fair. When using a refrigerator, security equipment or computer equipment, we advise you to arrange day- and night-power with the Expotech company. Please note: fair participants with ‘own stand construction’ can use the application form of the Expotech company for requesting power supplies.
Stand cleaning During the fair the exhibitor him/ herself is responsible for a clean stand. Daily cleaning of the stand should be arranged by the exhibitor. To keep you from paying extra costs, we would like to remind you that any goods, stand construction material or refuse left in the building or on the premises of Amsterdam RAI after the fair period, will be put into storage or will be thrown away as the RAI sees fit, at the risk and cost of the exhibitor.
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How to enter hal 10 RAI Amsterdam
During setup During setup and breakdown periods RAI Amsterdam is only accessible with a valid setup and breakdown badge. Everyone who wishes to be granted access to the halls during these periods must pre-register online. Preferabily you do this before coming over to the RAI Amsterdam via the following link: Link to setup badge Personal protective equipment During the setup and breakdown periods people working in the exhibition halls, meeting rooms and lounges are obliged to wear safety shoes. When the red Flashing Light is on a safety helmet is also obliged. Questions RAI Safety T. +31 (0)20 549 3006, E: [email protected]
During opening hours
During opening hours (08.00 – 18.00) you and your crew can enter hal 10 via entrance E, see map at chapter Parking, loading & Unloading. You do not need a ticket, you can just name the company and our security will show you the way.
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Parking, loading & Unloading
During setup and breakdown
To reach hal 10 follow the signs P5a. There you can park & (un)load your car or truck. The parking attendant will guide you to the right spot. To enter the hal pleas read the chapter “How to enter hal 10 RAI Amsterdam”.
During opening hours The parking lots and parking garages are located directly next to the A10. From the parking areas you are able to acces the Convention Centre. We recommend parking at P1, P2, P3 & P4. Parking tickets will be provided at the information desk in entrance E.
Map Venue Amsterdam RAI
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Order materials & services
Furniture You will receive an e-mail from Brederode (stand constructor) with the login information for the webshop 4 march. From then you can place orders in their web shop for furniture and carpet. If you have any questions befor, please contact Brederode Expo; +31 30 248 3082 or mail [email protected]
Audio Visual You can order tv-screens, laptops, dvd players, etc at Showrent. Contact person is Richard Gorter . +31 (0)23 528 23 51, [email protected] Link to order AV
Internet, electricity own stands, cleaning and others At the web shop of RAI Exhibitor Services you can places orders for:
- Internet (wifi or cabled internet in different MB’s) - Cleaning stand - Electricity for ‘own stand construction’. In case of the standard booth; Do not order electricity in the
web shop of the RAI. We already arranged this for you. You can pay via IDEAL or Credit Card. Please keep the deadlines in mind. If you have any questions please contact the RAI: RAI Exhibitor Services: +31 20 549 1928 or [email protected]
Rigging or suspension points The venue works with a preferred supplier and specialist for al matters of rigging and suspension points. Order this service directly via the following form: Link order form rigging
Parking & parking tickets During the fair you can park at P1,P2, P3 & P4. To find out about the exact opening times, please see the parking garage/ parking area where you wish to park your car. However, in general, these are opened from 06:00 until about midnight. Your registration includes, depending on the number of square meters of your stand, a number of parking tickets. You can collect these tickets at the information desk at Entrance E.
Lunch & drinks vouchers Your registration includes, depending on the number of square meters of your stand, a number of lunch and drinking vouchers, which you can pick up at the information stand at the fair. The drinking vouchers can be used at the different catering areas on the fair floor, the lunch vouchers can be used in the special exhibitor’s restaurant outside the RAI Complex (a 4 minute walk from entrance E). You can collect your vouchers (and extra lunch and drinking vouchers) at the information desk at entrance E.
Lunch exhibitors Your lunch will be provided at restaurant ‘Vandaag’. A four minute walk from entrance E. Signs will show you the way. The restaurant is open between 12.00 and 14.30 hours, only for exhibitors. Bring the lunch voucher!
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Order materials & services
Number of tickets and voucher including your package Including your package, we provide some tickets and vouchers. If you need more, you can buy them at the information desk at Entrance E, we will bill you after the event.
Square meters stand Parking tickets Lunch vouchers Drink vouchers
9m2 4 6 24
12m2 5 8 32
18m2 6 10 40
27m2 8 14 56
36m2 10 18 72
45m2 12 22 88
72m2 18 34 136
90m2 22 42 168
Catering The catering during de fair will be exclusively in hands of RAI Catering Services. Their guidelines do not allow for you to bring your own food and drinks into the building.
Waist & garbage Due to legislation in this field, Amsterdam RAI is obliged to separate all the waist left at the venue. Exhibitors are responsible to arrange the removal of waist created by the exhibitor:
- In case you would like to arrange this through Amsterdam RAI, you can order extra ICOVA-refuse skips for your stand in the RAI web shop. At the fair you will also be able to order 240 liters refuse bags; these are meant for smaller amounts and the bags may not contain any chemical refuse. To ensure good logistics, no other refuse skips other than the RAI-ICOVA ones, will be allowed into the building.
- You can also take the waist with you - For the waist/refuse which the exhibitor leaves behind, the RAI will send an invoice to the exhibitor
for an environmental contribution.
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Order materials & services
Target group signs On the registration form you have indicated in which target groups your organization has an interest. Exhibitors with ‘standard stand construction’ will receive a target group sign at their stand on which visitors can see at a single glance in which study profiles your organization has an interest. Exhibitors with ‘own stand construction’ can, by mutual agreement, have this sign placed at a recognizable place in the stand. The different colored bags which visitors carry, will enable you to recognize your target group. MBO- (lower) Engineering Red HTS/HIO (higher technical/ engineering) Green TU (technical university) Blue HEAO (higher business administration and economics) Orange Economics/ Econometry/ Business Administration (economical university) Grey Information Technology (Lower) White Information Technology (Higher) Purple Information Technology (University) Black Health Care (all levels) Light green Remaining university Yellow Please check your form and see if you selected the rights groups. If you would like to make changes, please send an email to [email protected] before 14 March.
Transport of goods to and from the venue Amsterdam RAI To arrange transport and logistics of your materials to the venue Amsterdam RAI, contact Schenker International at [email protected] or +31 20-5492790. Any costs made for this will be charged to the exhibitor. Never send goods directly to the Amsterdam RAI. It is not permitted to leave goods directly with the RAI project manager or the event manager. The goods will not be accepted by the Amsterdam RAI or its staff and can get lost.
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Flyering/sampling & acquisition You are obliged to hand out flyers or samples only in or directly in front of your stand unit. Also other acquisition activities can only manifest in or directly in front of the stand. The sound level of an audio-visual presentation may not exceed 65 decibel measured from a distance of 1 meter from the source of the sound. In case an exhibitor does not comply with the permitted level, the organization reserves the right approach the exhibitor about this and if necessary to remove or disconnect the equipment.
Floorplan fair and stand/booth number Around 15 March you will receive the floorplan of the fair and your stand/booth number. The up to date map is also to be found on www.carrièrebeurs.nl.
Insurance & stand surveillance Exhibitors are responsible for costs and risks of stands, stand material, stand design and wrapping material present in the Amsterdam RAI building. Exhibitors are obliged to insure their stand, stand construction, stand design and wrapping material against any legal liability as well as against damage, theft and the like, for the duration of the fair and the duration of the construction and dismantling periods. The registration form of the De Nationale Carrièrebeurs or The International Master Congress for renting square meters in one of the areas of the Amsterdam RAI does not relieve the exhibitor from his/ her duty to insure him/herself thoroughly. Amsterdam RAI and Memory Events B.V. can not be held liable for any damage. Amsterdam RAI therefore advises participants to use the insurance possibilities specifically designed for expositions, by AON Group Programs. Phone number +31 (0)20-2253974/ +31 (0)20-2253948, ask for the help desk. Besides insuring your stand it is possible to order day and night surveillance of your stand.
Terms & Conditions This manual is complementary to the Terms & Conditions of Memory Events 2019 send to you per email after registration.