defence estate engineering policy review 2018 · 2018-11-22 · background • a key deliverable in...

Defence Estate Engineering Policy Review 2018

EEGIS Industry BriefingBRIG Noel Beutel (Retd)

November 2018

Background

• A key deliverable in Defence Estate Strategy 2016-36 is the requirement

to develop and implement an ‘Estate Engineering Governance and

Integrity System, including a Compliance Framework’ to effectively

manage estate related compliance obligations

• ASEE has requested that I undertake a review of the existing estate

engineering policy function to inform this work

• Primary purpose of the review is to enable a degree of reflection on what

has been done in the past and then as applicable inform the

identification of future changes that can improve both the achievement

of ‘intended policy effects’ and the prevention of ‘unintended policy

effects’

Defence Estate Engineering Policy Review

EEGIS industry briefing - November 2018

Method

• Understand the ‘As is’ Model – Desktop review and stakeholder

questionnaire

• Conduct a SWOT Analysis – Primarily informed by the responses

received from the stakeholder questionnaire

• Develop Options – Develop broad ‘To be’ models as informed by the

SWOT Analysis

• Analyse Options – Selected stakeholder analysis of the broad ‘To be’

models and selection of ‘most preferred’ model



Key Finding – There is a Case for Change



‘To Be’ Options Developed



Preferred CoA – CoA 4

• A capability life cycle aligned / driven policy framework that sets principles based policies and performance based outcomes to meet unique Defence capability and critical infrastructure requirements that will guide the management of Defence risks on a risk weighted basis for compliance and assurance, whilst also leveraging both in house subject matter expertise throughout Defence and industry where and when required


EEGIS industry briefing – November 2018

Final Report



Proposed Strategic Intent Statement

• Defence estate is a critical enabler of Defence capability, including the generation and sustainment of

the ADF

• Integrity of the Defence estate must be assured through achieving estate outcomes:

⁻Operational Performance

⁻Safety

⁻Resilience

• Must also ensure the estate is compliant with Legislation, Regulation and Government Policies

• Requirement to develop an EEGIS:

⁻Benefit Seeking Policy Framework

⁻Guides decision makers in managing key risks

⁻Achieves rational outcomes

• Associated Compliance Framework:

⁻Ensures explicit confidence

⁻Collaborative, transparent, consistent and flexible



Successful when:⁻Unified and integrated application of policy, compliance and assurance⁻Key risks and compliance requirements identified and risk appetites developed⁻Extant policies reviewed and changed where required to achieve benefits rather than enforce regulations⁻Compliance being achieved through communication, training and verification that policy is achieving intended outcomes

Estate Engineering Governance and Integrity System

EEGIS industry BriefingSally Bulkeley and James Steinberg

November 2018

10

Estate Engineering Governance and Integrity SystemNovember 2018

Where does the Estate Engineering Governance and Integrity System fit?

ONE ESTATE INITIATIVE

Estate

Planning

Estate

DevelopmentEstate

Design

Estate

ConstructionEstate

CHOTOEstate

Sustainment

Estate

Divestment

Asset Management Framework

GEMS

‘One Estate’ Portal – DEQMS upgrade

SDD-ID Integration Review

EEGIS

Defence Estate

Strategy

Estate Appraisal

Integrated Compliance

FrameworkDefence Estate

Engineering StrategyDefence Estate

Engineering Operating Model

Unified and integrated application of estate engineering policy, compliance and assurance activities across the capability life cycle.

Clearly identified accountabilities, roles and responsibilities for estate engineering policy, compliance and assurance activities.

Enhanced engineering risk profile across the estate life-cycle, by enhancing technical integrity consideration in addition to the broader

E&IG risk framework.

User-friendly engineering policy and targeted engineering policy training.

Continual verification of engineering policy scope and continuous improvement approaches across the estate life-cycle.

website: http://intranet.defence.gov.au/EstateManagement/Governance/Policy/EngineeringMaintenance/EEGIS.asp Email: [email protected]

What are the benefits of the Estate Engineering Governance and Integrity System?

Estate Engineering Governance and Integrity SystemSeptember 2018

11

Defence Strategic Guidance

Defence Estate Strategy

Defence Estate Engineering

Governance Integrity System

Capable Safe Compliant Assurance Governance

• SA1: A fit for purpose estate that best enable

capability and operations

• SA1: An estate that is safe, secure and

compliantKEY PRODUCTS (in no priority order):

• Statement of Intent

• Estate Engineering Strategy

• Estate Engineering Compliance

Framework

• Estate Engineering Operating Model

To effectively manage estate risks and hazards, while ensuring fit-for-purpose and compliant facilities

that enables Defence capability and operations

• A capable estate that allows for the provision of fit-for-purpose facilities to support training and operations on-time and within

budget.

• A safe work environment managed from the threat of estate risks and hazards.

• A compliant estate that is integrated, transparent and consistent across estate decision-making.

• An assured estate that provides a high level of confidence that Defence has achieved the intended purpose over a sustained

period of time.

• A governed estate with a culture of ownership and accountability, and where roles are well known and implemented.

Estate

Planning

Estate

DevelopmentEstate

Design

Estate

ConstructionEstate

CHOTOEstate

Sustainment

Estate

Divestment

How will we develop the EEGIS and when?

Octo

ber

Novem

ber

Novem

ber

-F

ebru

ary

May

Other Communications Mechanisms

• Suggestions through [email protected]

website: http://intranet.defence.gov.au/EstateManagement/Governance/Policy/EngineeringMaintenance/EEGIS.asp Email: [email protected]

7

Estate Engineering Governance and Integrity SystemNovember 2018

Background Context

Understanding

challenges/opportunities

Product Development

Review of draft Products

Senior Endorsement

Providing background information on the EEGIS development and implementation

- industry briefing

Greater understanding of estate engineering policy, compliance and assurance activities,

including gap analysis and change required

- industry sessions, collaboration hub and CEO breakfast

Building industry insights into the strategy, operating model and compliance framework with

- industry advice and pilot-test findings

Reviewing industry aspects of the EEGIS to ensure a practical and collaborative approach

- industry advice and share-point hub

Advise senior committee on EEGIS implementation in partnership with the Asset

Management Framework

Implementation Continue to implement initiatives in the Strategy that will mature the EEGIS

- Continual industry involvement

May o

nw

ard

s

mailto:[email protected]



Diagram 2: Proposed EEGIS approach

defence estate engineering policy review 2018 · 2018-11-22 · background • a key deliverable in...

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