deferred maintenance process fy 17may 21, 2019 · state hazard mitigation & climate adaption...
TRANSCRIPT
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MAFMA Semi Annual MeetingMay 16, 2019
MA State House
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Agenda
• DCAMM New endeavors – Tom Tagan
• OSHA Standards – Mary Dozier DLS
• Resiliency Considerations- Elizabeth Isenstein DCP
• Deferred Maintenance Update – Tom Tagan DCP
• MAFMA University webinars
• CBEI: Commonwealth Building Energy Intelligence
Update – Tim Spencer DCP
• You have the floor! MAFMA Members
MAFMA SEMI ANNUAL MEETING 5/16/19
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DCAMM New Endeavors
• A new DCAMM signage standard
• Beginning discussions to raise the delegation and study certification thresholds
• In 2018 DCAMM exceeded our MBE/WBE participation goals in our construction projects
• We have started a new round of Current Technology training webinars
• There is a new on-line process to reserve/borrow tool barn equipment
MAFMA SEMI ANNUAL MEETING 5/16/19
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DCAMM’s New State Standard Signage Package - Typicals
State Standardized Signage Package
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• Our new design base of colors and contrast translate into many aspects
of the new STATE Signage identity.
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Implemented Examples in DCAMM-Managed Buildings
• DCAMM Operations Offices
• Agencies like the Office of the Chief Medical Examiner in Westfield had no set identity for colors
and contrast and adopted ours.
• The Hurley Building exterior signs needed a facelift.
State Standardized Signage Package
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DCAMM New Endeavors
• In FY18, MBE and WBE firms received nearly $58.4 million for construction and design services from DCAMM
• Payments to MBE/WBE construction firms exceeded goals-achieving 16.0% against the goal of 10.4%
• Payments to MBE/WBE design firms exceeded goals-achieving 42.6% against a goal of 17.9%
• Construction awards to MBE/WBE firms exceeded goals-achieving 21.1% against the goal of 10.4%
• Design Awards to .MBE/WBE firms exceeded goals-achieving 23.0% against the goal of 17.9%
• Veteran-owned businesses received over$ 4.4 million in payments in FY2018.
MAFMA SEMI ANNUAL MEETING 5/16/19
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DCAMM New Endeavors
Tool Barn Request Form
• Complete this online form to request equipment from the Tool Barn• Please read the Tool Barn Guidelines prior to completing this
request form.• Equipment may be signed out for an initial duration of two weeks.
Extensions may be requested by contacting the Tool Barn at [email protected] and providing the status of the project, reason for extended use, and the expected date of return.
• Individual forms must be completed for each piece of equipment requested.
• https://www.mass.gov/forms/tool-barn-request-form
MAFMA SEMI ANNUAL MEETING 5/16/19
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Charles D. Baker, Governor
Karyn E. Polito, Lieutenant Governor
Rosalin Acosta, EOLWD Secretary
MAFMA Meeting –OSHA Compliance
for Facility Managers
May 16, 2019
Mary Dozois
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Objectives
• Where to start:
– Preventing fatal injury
– Preventing common injury
– Compliance – fixing common violations
• Safety Manual
• PPE Hazard Assessment
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• Accident
• Complaint
• Planned Programmed Inspection
• Voluntary Request
Who Gets Inspected?
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Injury Prevention
Prevent Fatality• Aerial Lift• Scissor lift• Ride-on Mowers• Fall from flat roof• Emergency Exits
Prevent Common Injury• Ladders• Equipment /Tool Operation• Slips-Trips• Materials handling• PPE
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Compliance with Regulation:ElectricalRailings and floor holesSilica and dust
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Aerial Lift Truck
DLS looks for:
• Fall Protection harness
• Workzone
– Advance warning signs
– Cones
• Operator training
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Scissor Lift
DLS looks for:
• Operator training
• Equipment maintenance
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Ride-On Mower
DLS looks for:
• ROPS used when equipment sold with ROPS
• Seatbelt
• Slope of ground
• Guarding
• Training per Owner’s Manual
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Skylight on Flat Roof
DLS looks for:
• Employee protected from falling through skylight on flat roof
• OSHA 1910.28(b)(3)(i)
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Flat Roof – Temporary and Infrequent
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Roof – Temporary Access
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Less than 6 ft to edge: Railing or Harness
6ft
HVACHatch
>6-ft>6-ft to edge:
Warning line allowed
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Large Flat Roof – Temporary Access
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6ft
>6-15 to edge:Warning line allowed
>15 ft to edge
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Facility Management Needs
• Building Inventory– Distance to Roof Edge
• Work Rule Policy
• Employee training:– access restrictions
– Warning line requirements
– Fall Protection harness
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29 CFR 1910.28(b)(3)
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Emergency Exits
DLS looks for:
• Clear egress
• Door unlocked at interior
• Exits marked
• Exit floorplan
• Written Emergency Action Plan
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Keep halls and aisles clear
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Keep Stairs Clear
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Priority 2
Hazards that Cause Common Injury
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Ladders
DLS looks for:
• NOT broken.
• Used as designed
• Inspected
• Worker trained
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Equipment/Tool Operation
DLS looks for:
• Owner’s Manual.– Chainsaw procedures to
avoid kickback
– Chipper procedures for loading and clearing jams
• E-stops
• PPE
• Employee training
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Landscape Trailers
DLS investigated several injuries where use of a trailer could have prevented the injury.
DLS looks for:
• Trailer available but not used?
• Worker not riding in back of trailer!
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Floor Holes
DLS looks for:
• No floor hole bigger than 1inch
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Slip-Trip
DLS looks for:
• Floor condition
• Holes > 1inch
• Ice
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Floors
1910.22(a)(3)
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Carpets
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DLS looks for:
• Railings at height 4ft above lower level.
• Handrails
Stairs and Railings
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Personal Protective Equipment
DLS looks for
• Each task evaluated
• Required PPE communicated to employees.
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PPE – Hi Vis
Hi-Vis mandatory when working in roadway or parking lot
ANSI Type R2 or R3
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PPE - Shoes
Facility Management / Physical Plant staff:
• Closed toe shoe
If a safety toe is required:
• Steel-toe
• Composite-toe
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Floor Stripping
$12 stripping shoe
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Who Pays?
Employer not mandated to pay per OSHA:
• Gear that can be worn home/ used at home,
• Safety shoes
• Winter coats/gloves
Employer mandated to pay per OSHA rules:
• Goggles
• Faceshields
• Hard hats
• Chainsaw chaps
• Respirator
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Priority 3
Compliance with Regulation
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Electrical
DLS looks for:
• Wiring used as designed.
• Extension cords not permanent.
• Cords not damaged.
• GFCI in damp locations.
• Panel –each circuit labeled
• Panel – access clear
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Power Strip
DLS looks for:
• No piggy back
• Rated for use in its location
– No fridge
– No space heater
– No fish tank
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Lockout-Tagout
DLS looks for:
• Power off
• Stored energy blocked and bled
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Chemical Handling
DLS looks for:
• Label on each container.
• Containers kept closed
• Safety Data Sheet
• Cylinders secured
• Eyewash when pouring corrosives
• Employees trained
• Written program
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Silica Dust – State Employees
DLS looks for:
• Dust control
• Wet cutting
• Integrated water
• Respirator
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Yes, Water integrated
No, spray bottle not enough
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Dust – Contractor on State Property
DLS looks for:• No dust migration to
occupied areas.• Dust barriers• Dust control on tools
• Asbestos/Lead:• Air monitoring for
occupied areas• Test before disturb• Licensed contractor
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Water or ventilation integrated
Dust barrier
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Good Maintenance = Injury Prevention
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Safety Manual
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Personal Protective Equipment
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Contact Us
Department of Labor Standards
Phone: 508-616-0461 x9488
E-mail: [email protected]
Website: www.mass.gov/dols/wshp
Michael Flanagan, ManagerMary Dozois, Program Supervisor
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CLIMATE RESILIENCE
Managing the impact of climate change related natural disasters on state facilities
by ensuring that state facilities can be operated or adapted to resist and recover
from the effects of hazards in a timely and efficient manner.
Photo: Matt Conti for NorthEndWaterfront.com
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STATE HAZARD MITIGATION & CLIMATE ADAPTION PLAN (SCMCAP)
Goals
Reduce the statewide loss of life
Protect:
natural resources
property
infrastructure
public health
the economy
from natural hazards and climate change
impacts through the development of a
comprehensive and integrated hazard
mitigation and climate adaptation program.
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IMPORTANT TERMS FROM THE SCMCAP
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RESILIENCE QUESTIONS
Has your facility experienced damage from prior flooding, extreme heat, precipitation or high winds?
Does your facility house an immovable residential population?
Does the area adjacent to your site include vulnerable populations at risk from flooding or other hazards?
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ADAPTATION STRATEGIES
Things to think about…
Extreme Heat:
Mechanical and non-mechanical strategies during loss of cooling infrastructure or extended interruptions of utility services.
Strategies for dealing with heatwaves – pre cooling, lighting control, window shade management
Minimize extreme heat risk with:
Energy recovery
Low-e window films
Better thermostatic zone controls
Insulation, improved building envelopes
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ADAPTATION STRATEGIES
Things to think about…
Extreme Precipitation:
Does current stormwater infrastructure manage extreme heavy rains?
Flooding, Sea Level Rise, and Storms:
Is critical equipment below design flood elevation?
Is there a plan to protect or relocate equipment?
Are there shelter in place plans or provisions?
Manage water risks by:
Moving critical equipment above ground (e.g. transformers, switchgears)
Sealing manholes where manholes lead to critical underground equipment
Installing green infrastructure (e.g. landscaped drainage areas)
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KNOW YOUR VULNERABILITIES
Outside of the Boston area:
Massachusetts Sea Level Rise and Coastal Flooding Viewer
City of Boston:
Boston Planning & Development Agency’s Sea Level Rise Viewer
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RESOURCES
ResilientMA.org
U Mass Boston, Sustainable Solutions Lab
Massachusetts State Hazard Mitigation and Climate Adaptation Plan (SHMCAP)
Executive Order No. 569: Establishing an Integrated Climate Change Strategy for the Commonwealth
DCAMM Energy Team: [email protected]
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Deferred Maintenance Update
What’s new
• New criteria includes resiliency considerations
• New simplified study template and instructions to
complete
• New one page document for verification of a
deferred maintenance project
• All documents and current webinars posted on
DCAMM Deferred Maintenance Webpage
5/16/19MAFMA SEMI ANNUAL MEETING
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Deferred Maintenance Update
• All FY20 funding requests should now be in CAMIS
(Don’t forget mandatory documents)
• Submission of priority projects from Secretariat or
Central Oversight Bodies due back June 7
• DCAMM evaluations completed by June 21
• Transfers will begin subject to available funding
5/16/19MAFMA SEMI ANNUAL MEETING
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MAFMA University Webinars
New Technologyhttps://www.mass.gov/service-details/mafma-training-and-
tutorials
• Variable Refrigerant Flow Systems
• Co-Generation
Coming in the next months
• Lighting Retrofits and controls
• Steam Boilers
• AHU’s
• Building Automation
• Geo Thermal
5/16/19MAFMA SEMI ANNUAL MEETING
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MAFMA: Commonwealth Energy
Intelligence (CBEI)
5/2019
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Commonwealth Building Energy Intelligence (CBEI): MAFMA
Commonwealth Building Energy Intelligence (CBEI)
Problem:
Decentralized energy and building data across different facilities and
agencies.
Solution:
Centralized metering. Tracks & records data for electricity, natural gas, steam,
hot and chilled water, and oil usage.
Program Basics:
• Tracks and records 5 minute interval data for electricity, natural gas, steam,
hot and chilled water, and oil usage
• Covers 25 million square feet,
• 420 buildings currently with meters, 953 meters, and 584 site servers
currently providing data
• Includes state hospitals, prisons, universities, community colleges, trial courts,
office buildings.
• Managed by DCAMM, funding partnership with DOER.
Commonwealth Building Energy Intelligence (CBEI): MAFMA
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Commonwealth Building Energy Intelligence (CBEI): MAFMA
Updates!
Thank you for all of the feedback, advice, and action you have taken to improve the Commonwealth Energy Information System (CBEI) over the past 3 years. We have learned a lot, taken steps to improve, and have found more areas where we can do even more!
To date we have: • Saved: $921,000 • Used CBEI data to make better more efficient equipment selections in
10 projects• Used it to help sites see their savings from energy projects.• Used CBEI to identify no-cost building management practices to save
energyWe are a featured member of the US Department of Energy Better buildings challenge!
Commonwealth Building Energy Intelligence (CBEI): MAFMA
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Commonwealth Building Energy Intelligence (CBEI): MAFMA
Coming year…
We are continuing the program and have just signed an extension!
During this time we will be undertaking the following based on feedback from you:Continuous updates of building specific CUSTOM schedules.
- Information helps improve the analytics in the CBEI platform. - We will now be reaching out yearly. Please help us!
Mapping the building accounts to the Utility Bill module in CBEI- Suggestion of a facility user= Energy star reporting - Please send us the utility accounts and their associated buildings- this
will help all of us. Coordination and shared resources with the Demand Response program.
both Demand Response (DR) and CBEI meters on sitegetting data from DR meters.
Commonwealth Building Energy Intelligence (CBEI): MAFMA
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Commonwealth Building Energy Intelligence (CBEI): MAFMA
Coming year…
- RFI to get a feel for how far the field might have progressed and look toward the future of the program.
- Hosting an Advisory Committee meeting in early summer to make sure we are ready for the next step.
- If you would like to be on the advisory committee (1-2 meetings a year) please let Krista know.
Commonwealth Building Energy Intelligence (CBEI): MAFMA
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Commonwealth Building Energy Intelligence (CBEI): MAFMA
CBEI Rock Stars
Total: $921,000Total: 440
Commonwealth Building Energy Intelligence (CBEI): MAFMA
$567,802
$207,695
$111,397
$13,135 $20,646
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
NightShutdown
BuildingStart-Up
HolidayOperation
Load Cycling WeekendOperation
Savi
ngs
($
)
Implemented Savings by Measure Type
$508,119
$148,539
$0
$167,266
$0
$67,049$29,702
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Admin &Finance
CommunityCollege
HHS Judiciary PublicSafety
StateUniversities
UMass
Savi
ngs
($
)
Implemented Savings by Agency
216
42
143
165
0
50
100
150
200
250
Implemented New Under Review In Progress Declined
# o
f O
pp
ort
un
itie
s
Savings Opportunities by Status (#)
$920,675
$30,760 $50,429 $25,760
$371,018
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Implemented New Under Review In Progress Declined
Savi
ngs
($
)
Savings Opportunities by Status ($)
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Commonwealth Building Energy Intelligence (CBEI): MAFMA
THANK YOU!
As always, if you have any suggestions, thoughts, questions, please let me or the other team members know.
THANK YOU for being a part of this innovative program and for all you do every day, for the Commonwealth.
Commonwealth Building Energy Intelligence (CBEI): MAFMA
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Commonwealth Building Energy Intelligence (CBEI): MAFMA
Questions?
https://www.mass.gov/service-details/energy-savings-optimization-program
https://www.mass.gov/energy-sustainability-at-dcamm
Commonwealth Building Energy Intelligence (CBEI): MAFMA
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You have the floor!
Questions/Comments?
5/16/19MAFMA SEMI ANNUAL MEETING
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Thanks for Coming
Next meeting Fall 2020
5/16/19MAFMA SEMI ANNUAL MEETING