definition presentation
TRANSCRIPT
Project Integration Management
Project Integration Management includes the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Groups
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Project Scope Management Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.
Project Time Management Project Time Management includes the processes required to manage the timely completion of the project.
Project Cost Management Project Cost Management includes the processes involved in planning, estimating, budgeting, financing, funding, managing, and controlling costs so that the project can be completed within the approved budget.
Project Quality Management
Project Quality Management includes the processes and activities of the performing organization that determine quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it was undertaken.
Project Human Resource Management Project Human Resource Management includes the processes that organize, manage, and lead the project team.
Project Communications Management Project Communications Management includes the processes that are required to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring, and the ultimate disposition of project information.
Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, and controlling risk on a project
Project Procurement Management Project Procurement Management includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team
Project Stakeholder Management
Project Stakeholder Management includes the processes required to identify all people or organizations impacted by the project, analyzing stakeholder expectations and impact on the project, and developing appropriate management strategies for effectively engaging stakeholders in project decisions and execution.
Develop Project Charter
The process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
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Develop Project Management Plan The process of defining, preparing, and coordinating all subsidiary plans and integrating them into a comprehensive project management plan.
Direct and Manage Project Work The process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives.
Monitor and Control Project Work The process of tracking, reviewing, and reporting the progress to meet the performance objectives defined in the project management plan
Perform Integrated Change Control
The process of reviewing all change requests; approving changes and managing changes to deliverables, organizational process assets, project documents, and the project management plan; and communicating their disposition
Close Project or Phase The process of finalizing all activities across all of the Project Management Process Groups to formally complete a project or phase
Plan Scope Management The process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled
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Collect Requirements The process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives
Define Scope The process of developing a detailed description of the project and product
Create WBS The process of subdividing project deliverables and project work into smaller, more manageable components.
Validate Scope The process of formalizing acceptance of the completed project deliverables
Control Scope The process of monitoring the status of the project and product scope and managing changes to the scope baseline
Plan Schedule Management The process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule
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Define Activities The process of identifying and documenting the specific actions to be performed to produce the project deliverables
Sequence Activities The process of identifying and documenting relationships among the project activities
Estimate Activity Resources The process of estimating the type and quantities of material, human resources, equipment, or supplies required to perform each activity
Estimate Activity Durations The process of estimating the number of work periods needed to complete individual activities with estimated resources
Develop Schedule The process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model.
Control Schedule The process of monitoring the status of project activities to update project progress and manage changes to the schedule baseline to achieve the plan
Plan Cost Management The process that establishes the policies, procedures, and documentation for planning, managing, expending, and controlling project costs.
Estimate Costs The process of developing an approximation of the monetary resources needed to complete project activities.
Determine Budget The process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline.
Control Costs The process of monitoring the status of the project to update the project costs and managing changes to the cost baseline.
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Plan Quality Management
The process of identifying quality requirements and/or standards for the project and its deliverables, and documenting how the project will demonstrate compliance with quality requirements
Perform Quality Assurance
The process of auditing the quality requirements and the results from quality control measurements to ensure that appropriate quality standards and operational definitions are used
Control Quality The process of monitoring and recording results of executing the quality activities to assess performance and recommend necessary changesPr
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Plan Human Resource Management The process of identifying and documenting project roles, responsibilities, required skills, reporting relationships, and creating a staffing management plan.
Acquire Project Team The process of confirming human resource availability and obtaining the team necessary to complete project activities.
Develop Project Team The process of improving competencies, team member interaction, and overall team environment to enhance project performance.
Manage Project Team The process of tracking team member performance, providing feedback, resolving issues, and managing team changes to optimize project performance.
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Plan Communications Management
The process of developing an appropriate approach and plan for project communications based on stakeholder’s information needs and requirements and available organizational assets.
Manage Communications
The process of creating, collecting, distributing, storing, retrieving, and the ultimate disposition of project information in accordance with the communications management plan.
Control Communications
The process of monitoring and controlling communications throughout the entire project life cycle to ensure the information needs of the project stakeholders are met.
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Plan Risk Management The process of defining how to conduct risk management activities for a project
Identify Risks The process of determining which risks may affect the project and documenting their characteristics
Perform Qualitative Risk Analysis The process of prioritizing risks for further analysis or action by assessing and combining their probability of occurrence and impact
Perform Quantitative Risk Analysis The process of numerically analyzing the effect of identified risks on overall project objectives
Plan Risk Responses The process of developing options and actions to enhance opportunities and to reduce threats to project objectives
Control Risks
The process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project
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Plan Procurement Management The process of documenting project procurement decisions, specifying the approach, and identifying potential sellers
Conduct Procurements The process of obtaining seller responses, selecting a seller, and awarding a contract
Control Procurements The process of managing procurement relationships, monitoring contract performance, and making changes and corrections as appropriate
Close Procurements The process of completing each project procurement
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Identify Stakeholders
The process of identifying the people, groups, or organizations that could impact or be impacted by a decision, activity, or outcome of the project; and analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence, and potential impact on project success
Plan Stakeholder Management
The process of developing appropriate management strategies to effectively engage stakeholders throughout the project life cycle, based on the analysis of their needs, interests, and potential impact on project success
Manage Stakeholder Engagement
The process of communicating and working with stakeholders to meet their needs/expectations, address issues as they occur, and foster appropriate stakeholder engagement in project activities throughout the project life cycle
Control Stakeholder Engagement The process of monitoring overall project stakeholder relationships and adjusting strategies and plans for engaging stakeholdersPr
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Accepted Deliverables Products, results, or capabilities produced by a project and validated by the project customer or sponsors as meeting their specified acceptance criteria.
Activity Attributes
Multiple attributes associated with each schedule activity that can be included within the activity list. Activity attributes include activity codes, predecessor activities, successor activities, logical relationships, leads and lags, resource requirements, imposed dates, constraints, and assumptions.
Activity Cost Estimates The projected cost of the schedule activity that includes the cost for all resources required to perform and complete the activity, including all cost types and cost components
Activity Duration Estimate A quantitative assessment of the likely amount or outcome for the duration of an activity.
Activity List A documented tabulation of schedule activities that shows the activity description, activity identifier,
Activity Resource Requirements The types and quantities of resources required for each activity in a work package.
Agreements
Any document or communication that defines the initial intentions of a project. This can take the form of a contract, memorandum of understanding (MOU), letters of agreement, verbal agreements, email, etc
Approved Change Request A change request that has been processed through the integrated change control process and approved.
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Basis of Estimates Supporting documentation outlining the details used in establishing project estimates such as assumptions, constraints, level of detail, ranges, and confidence levels.
Business Case
A documented economic feasibility study used to establish validity of the benefits of a selected component lacking sufficient definition and that is used as a basis for the authorization of further project management activities
Change Log A comprehensive list of changes made during the project. This typically includes dates of the change and impacts in terms of time, cost, and risk
Change Request A formal proposal to modify any document, deliverable, or baseline
Charter See project charter
Closed Procurements Project contracts or other procurement agreements that have been formally acknowledged by the proper authorizing agent as being finalized and signed off
Communications Management Plan A component of the project, program, or portfolio management plan that describes how, when, and by whom information about the project will be administered and disseminated
Cost Baseline
The approved version of the time-phased project budget, excluding any management reserves, which can be changed only through formal change control procedures and is used as a basis for comparison to actual results
Cost Management Plan A component of a project or program management plan that describes how costs will be planned, structured, and controlled
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Deliverable Any unique and verifiable product, result, or capability to perform a service that is required to be produced to complete a process, phase, or project
Enterprise Environmental Factors Conditions, not under the immediate control of the team, that influence, constrain, or direct the project, program, or portfolio
Human Resource Management Plan A component of the project management plan that describes how the roles and responsibilities, reporting relationships, and staff management will be addressed and structured
Issue Log A project document used to document and monitor elements under discussion or in dispute between project stakeholders
Make-or-Buy Decisions Decisions made regarding the external purchase or internal manufacture of a product
Milestone List A list identifying all project milestones and normally indicates whether the milestone is mandatory or optional
Organizational Process Assets Plans, processes, policies, procedures, and knowledge bases that are specific to and used by the performing organization
Procurement Documents
The documents utilized in bid and proposal activities, which include the buyer’s Invitation for Bid, Invitation for Negotiations, Request for Information, Request for Quotation, Request for Proposal, and seller’s responses.
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Procurement Management Plan A component of the project or program management plan that describes how a project team will acquire goods and services from outside the performing organization
Procurement Statement of Work Describes the procurement item in sufficient detail to allow prospective sellers to determine if they are capable of providing the products, services, or results
Product Analysis
For projects that have a product as a deliverable, it is a tool to define scope that generally means asking questions about a product and forming answers to describe the use, characteristics, and other the relevant aspects of what is going to be manufactured.
Project Calendar A calendar that identifies working days and shifts that are available for scheduled activities.
Project Charter
A document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
Project Funding Requirements Forecast project costs to be paid that are derived from the cost baseline for total or periodic requirements, including projected expenditures plus anticipated liabilities.
Project Management Plan The document that describes how the project will be executed monitored, and controlled
Project Schedule An output of a schedule model that presents linked activities with planned dates, durations, milestones, and resources.
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Project Schedule Network Diagram A graphical representation of the logical relationships among the project schedule activities.
Project Scope Statement The description of the project scope, major deliverables, assumptions, and constraints
Project Statement of Work See statement of work
Quality Checklists A structured tool used to verify that a set of required steps has been performed.
Quality Control Measurements The documented results of control quality activities.
Quality Management Plan A component of the project or program management plan that describes how an organization’s quality policies will be implemented.
Quality Metrics A description of a project or product attribute and how to measure it
Requirements Documentation A description of how individual requirements meet the business need for the project
Requirements Management Plan A component of the project or program management plan that describes how requirements will be analyzed, documented, and managed
Requirements Traceability Matrix A grid that links product requirements from their origin to the deliverables that satisfy them
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Resource Breakdown Structure A hierarchical representation of resources by category and type
Resource Calendar A calendar that identifies the working days and shifts on which each specific resource is available
Risk Management Plan A component of the project, program, or portfolio management plan that describes how risk management activities will be structured and performed
Risk Register A document in which the results of risk analysis and risk response planning are recorded
Schedule Baseline The approved version of a schedule model that can be changed only through formal change control procedures and is used as a basis for comparison to actual results
Schedule Data The collection of information for describing and controlling the schedule
Schedule Forecasts Estimates or predictions of conditions and events in the project’s future based on information and knowledge available at the time the schedule is calculated
Schedule Management Plan A component of the project management plan that establishes the criteria and the activities for developing, monitoring, and controlling the schedule
Scope Baseline
The approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change control procedures and is used as a basis for comparison
Scope Management Plan A component of the project or program management plan that describes how the scope will be defined, developed, monitored, controlled, and verified.
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Selected Sellers The sellers which have been selected to provide a contracted set of services or products
Seller Proposals
Formal responses from sellers to a request for proposal or other procurement document specifying the price, commercial terms of sale, and technical specifications or capabilities the seller will do for the requesting organization that, if accepted, would bind the seller to perform the resulting agreement
Stakeholder Management Plan
The stakeholder management plan is a subsidiary plan of the project management plan that defines the processes, procedures, tools, and techniques to effectively engage stakeholders in project decisions and execution based on the analysis of their needs, interests, and potential impact
Stakeholder Register A project document including the identification, assessment, and classification of project stakeholders
Work Performance Data The raw observations and measurements identified during activities being performed to carry out the project work
Work Performance Information The performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas
Work Performance Reports The physical or electronic representation of work performance information compiled in project documents, intended to generate decisions, actions, or awareness
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Acquisition Obtaining human and material resources necessary to perform project activities. Acquisition implies a cost of resources, and is not necessarily financial
Additional Quality Planning Tools
A set of tools used to define the quality requirements and to plan effective quality management activities. They include, but are not limited to: brainstorming, force field analysis, nominal group techniques and quality management and control tools.
Advertising The process of calling public attention to a project or effort
Alternative Analysis A technique used to evaluate identified options in order to select which options or
Alternatives Generation A technique used to develop as many potential options as possible in order to identify different approaches to execute and perform the work of the project
Analogous Estimating A technique for estimating the duration or cost of an activity or a project using historical data from a similar activity or project
Analytical Techniques
Various techniques used to evaluate, analyze, or forecast potential outcomes based on possible variations of project or environmental variables and their relationships with other variables
Approved Change Requests Review A review of the change requests to verify that these were implemented as approved
Assumptions Analysis A technique that explores the accuracy of assumptions and identifies risks to the project from inaccuracy, inconsistency, or incompleteness of assumptions
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Benchmarking
Benchmarking is the comparison of actual or planned practices, such as processes and operations, to those of comparable organizations to identify best practices, generate ideas for improvement, and provide a basis for measuring performance.
Bidder Conference
The meetings with prospective sellers prior to the preparation of a bid or proposal to ensure all prospective vendors have a clear and common understanding of the procurement. Also known as contractor conferences, vendor conferences, or pre-bid conferences
Bottom-Up Estimating A method of estimating project duration or cost by aggregating the estimates of the lower-level components of the work breakdown structure (WBS)
Brainstorming A general data gathering and creativity technique that can be used to identify risks, ideas, or solutions to issues by using a group of team members or subject matter experts
Change Control Tools Manual or automated tools to assist with change and/or configuration management. At a minimum, the tools should support the activities of the CCB.
Checklist Analysis A technique for systematically reviewing materials using a list for accuracy and completeness
Claims Administration The process of processing, adjudicating, and communicating contract claims
Colocation An organizational placement strategy where the project team members are physically located close to one another in order to improve communication, working relationships, and productivity
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Communication Methods A systematic procedure, technique, or process used to transfer information among project stakeholders
Communication Models A description, analogy or schematic used to represent how the communication process will be performed for the project
Communication Requirements Analysis An analytical technique to determine the information needs of the project stakeholders through interviews, workshops, study of lessons learned from previous projects, etc
Communication Technology Specific tools, systems, computer programs, etc , used to transfer information among project stakeholders
Conflict Management Handling, controlling, and guiding a conflictual situation to achieve a resolution.
Context Diagrams A visual depiction of the product scope showing a business system (process, equipment, computer system, etc), and how people and other systems (actors) interact with it
Contingent Response Strategies Responses provided which may be used in the event that a specific trigger occurs
Contract Change Control System The system used to collect, track, adjudicate, and communicate changes to a contract
Cost Aggregation Summing the lower-level cost estimates associated with the various work packages for a given level within the project’s WBS or for a given cost control account
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Cost of Quality
A method of determining the costs incurred to ensure quality. Prevention and appraisal costs (cost of conformance) include costs for quality planning, quality control (QC), and quality assurance to ensure compliance to requirements (i.e., training, QC systems, etc.). Failure costs (cost of nonconformance) include costs to rework products, components, or processes that are non-compliant, costs of warranty work and waste, and loss of reputation.
Cost-Benefit Analysis A financial analysis tool used to determine the benefits provided by a project against its costs.
Critical Chain Method A schedule method that allows the project team to place buffers on any project schedule path to account for limited resources and project uncertainties
Critical Path Method A method used to estimate the minimum project duration and determine the amount of scheduling flexibility on the logical network paths within the schedule model.
Data Gathering and Representation Techniques
Techniques used to collect, organize, and present data and information
Decomposition A technique used for dividing and subdividing the project scope and project deliverables into smaller, more manageable parts
Dependency Determination A technique used to identify the type of dependency that is used to create the logical relationships between predecessor and successor activities.
Design of Experiments A statistical method for identifying which factors may influence specific variables of a product or process under development or in production.
Diagramming Techniques Approaches to presenting information with logical linkages that aid in understanding
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Document Analysis An elicitation technique that analyzes existing documentation and identifies information relevant to the requirements.
Documentation Reviews The process of gathering a corpus of information and reviewing it to determine accuracy and completeness.
Earned Value Management A methodology that combines scope, schedule, and resource measurements to assess project performance and progress.
Expert Judgment
Judgment provided based upon expertise in an application area, knowledge area, discipline, industry, etc., as appropriate for the activity being performed. Such expertise may be provided by any group or person with specialized education, knowledge, skill, experience, or training.
Facilitated Workshops An elicitation technique using focused sessions that bring key cross-functional stakeholders together to define product requirements
Focus Groups
An elicitation technique that brings together prequalified stakeholders and subject matter experts to learn about their expectations and attitudes about a proposed product, service, or result.
Forecast
An estimate or prediction of conditions and events in the project’s future based on information and knowledge available at the time of the forecast. The information is based on the project’s past performance and expected future performance, and includes information that could impact the project in the future, such as estimate at completion and estimate to complete.
Funding Limit Reconciliation
The process of comparing the planned expenditure of project funds against any limits on the commitment of funds for the project to identify any variances between the funding limits and the planned expenditures.
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Ground Rules Expectations regarding acceptable behavior by project team members
Group Creativity Techniques Techniques that are used to generate ideas within a group of stakeholders
Group Decision-Making Techniques Techniques to assess multiple alternatives that will be used to generate, classify, and prioritize product requirements
Historical Information Documents and data on prior projects including project files, records, correspondence, closed contracts, and closed projects
Independent Estimates A process of using a third party to obtain and analyze information to support prediction of cost, schedule, or other items
Information Gathering Techniques Repeatable processes used to assemble and organize data across a spectrum of sources
Information Management Systems Facilities, processes, and procedures used to collect, store, and distribute information between producers and consumers of information in physical or electronic format
Inspection Examining or measuring to verify whether an activity, component, product, result, or service conforms to specified requirements
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Inspections and Audits A process to observe performance of contracted work or a promised product against agreed-upon requirements
Interpersonal Skills Ability to establish and maintain relationships with other people
Interviews A formal or informal approach to elicit information from stakeholders by talking to them directly
Lag The amount of time whereby a successor activity is required to be delayed with respect to a predecessor activity
Lead The amount of time whereby a successor activity can be advanced with respect to a predecessor activity
Make-or-Buy Analysis
The process of gathering and organizing data about product requirements and analyzing them against available alternatives including the purchase or internal manufacture of the product
Management Skills The ability to plan, organize, direct, and control individuals or groups of people to achieve specific goals
Market Research The process of gathering information at conferences, online reviews, and a variety of sources to identify market capabilities
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Multi-Criteria Decision Analysis
This technique utilizes a decision matrix to provide a systematic analytical approach for establishing criteria, such as risk levels, uncertainty, and valuation, to evaluate and rank many ideas
Negotiation The process and activities to resolving disputes through consultations between involved parties
Networking Establishing connections and relationships with other people from the same or other organizations.
Observations A technique that provides a direct way of viewing individuals in their environment performing their jobs or tasks and carrying out processes
Parametric Estimating An estimating technique in which an algorithm is used to calculate cost or duration based on historical data and project parameters
Payment Systems The system used to provide and track supplier’s invoices and payments for services and products
Performance Reporting See work performance reports
Performance Reviews A technique that is used to measure, compare, and analyze actual performance of
Precedence Diagramming Method (PDM)
A technique used for constructing a schedule model in which activities are represented by nodes and are graphically linked by one or more logical relationships to show the sequence in which the activities are to be performed
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Precedence Relationship
The term used in the precedence diagramming method for a logical relationship. In current usage, however, precedence relationship, logical relationship, and dependency are widely used interchangeably, regardless of the diagramming method used. See also logical relationship
Procurement Audits The review of contracts and contracting processes for completeness, accuracy, and effectiveness
Procurement Performance Reviews A structured review of the seller’s progress to deliver project scope and quality, within cost and on schedule, as compared to the contract
Project Management Information System
An information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of project management processes. It is used to support all aspects of the project from initiating through closing, and can include both manual and automated systems.
Proposal Evaluation Techniques The process of reviewing proposals provided by suppliers to support contract award decisions.
Prototypes A method of obtaining early feedback on requirements by providing a working model of the expected product before actually building it.
Quality Audits A quality audit is a structured, independent process to determine if project activities comply with organizational and project policies, processes, and procedures.
Quality Management and Control Tools
They are a type of quality planning tools used to link and sequence the activities identified.
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Quantitative Risk Analysis and Modeling Techniques
Commonly used techniques for both event-oriented and project-oriented analysis approaches.
Questionnaires and Surveys Written sets of questions designed to quickly accumulate information from a large number of respondents.
Records Management System A specific set of processes, related control functions, and tools that are consolidated and combined to record and retain information about the project
Reserve Analysis
An analytical technique to determine the essential features and relationships of components in the project management plan to establish a reserve for the schedule duration, budget, estimated cost, or funds for a project
Resource Optimization Techniques A technique that is used to adjust the start and finish dates of activities that adjust planned resource use to be equal to or less than resource availability
Risk Audits
Examination and documentation of the effectiveness of risk responses in dealing with identified risks and their root causes, as well as the effectiveness of the risk management process
Risk Categorization
Organization by sources of risk (e.g., using the RBS), the area of the project affected (e.g., using the WBS), or other useful category (e.g., project phase) to determine the areas of the project most exposed to the effects of uncertainty.
Risk Data Quality Assessment Technique to evaluate the degree to which the data about risks is useful for risk management
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Risk Reassessment Risk reassessment is the identification of new risks, reassessment of current risks, and the closing of risks that are outdated
Risk Urgency Assessment Review and determination of the timing of actions that may need to occur sooner than other risk items
Rolling Wave Planning An iterative planning technique in which the work to be accomplished in the near term is planned in detail, while the work in the future is planned at a higher level
Schedule Network Analysis
The technique of identifying early and late start dates, as well as early and late finish dates, for the uncompleted portions of project schedule activities. See also backward pass, critical path method, critical chain method, and resource leveling
Scheduling Tool A tool that provides schedule component names, definitions, structural relationships, and formats that support the application of a scheduling method
Seven Basic Quality Tools
A standard toolkit used by quality management professionals who are responsible for planning, monitoring, and controlling the issues related to quality in an organization
Source Selection Criteria A set of attributes desired by the buyer which a seller is required to meet or exceed to be selected for a contract
Stakeholder Analysis
A technique of systematically gathering and analyzing quantitative and qualitative information to determine whose interests should be taken into account throughout the project
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Statistical Sampling Choosing part of a population of interest for inspection.
SWOT Analysis Analysis of strengths, weaknesses, opportunities, and threats of an organization, project, or option
Three-Point Estimate
A technique used to estimate cost or duration by applying an average of optimistic, pessimistic, and most likely estimates when there is uncertainty with the individual activity estimates
To-Complete Performance Index (TCPI)
A measure of the cost performance that is required to be achieved with the remaining resources in order to meet a specified management goal, expressed as the ratio of the cost to finish the outstanding work to the remaining budget
Trend Analysis
An analytical technique that uses mathematical models to forecast future outcomes based on historical results. It is a method of determining the variance from a baseline of a budget, cost, schedule, or scope parameter by using prior progress reporting periods’ data and projecting how much that parameter’s variance from baseline might be at some future point in the project if no changes are made in executing the project
Variance Analysis A technique for determining the cause and degree of difference between the baseline and actual performance
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