Definition

• Time management is the process of controlling your life through your use of the 24 hours that you have in a day.

• Time management helps you avoid burnout and stress, and makes you more effective

• Achieve our goals• Feel a sense of control• Reduce stress• Allocate time to areas that are important to us• Feel a sense of progress• Have balance in our life• Reduce effort• Enjoy life• Feel we have choice• Be efficient

Why “ Time Management”?

Time management is nothing but common sense. I do well in school, so I must be managing my time effectively.

Time management? I work better under pressure.

It takes all the fun out of life!!!

No matter what I do, I won’t have enough time!

Myths about Time Management

How Many Hours Do You Have In A Week?

168 Hours

SleepingGoing to the GymGetting ready for classShopping Caring for family membersGoing out with friendsCultivating a relationshipMeeting new peopleGoing to school/collegeVolunteeringGoing to classStudying for testsDoing library research

CommutingPlaying an instrumentTrying to unwindAttending events on campusHelping a friendChecking emailRevising your essayGetting coffeeChatting with friendsReading Novel/ BookWatching TVSocial Networking

How are you spending these hours?

How Does Everything Gets Done?

• What is the most frustrating thing about managing our time?

• Why do we seem so uptight about time?

• If you could improve your time management skills, what would you like to do Differently?

Biggest Problem!!!

Procrastination

Forms of procrastination:

• Ignoring the task, hoping it will go away• Underestimating how long it will take• Overestimating your abilities and resources• Telling yourself that poor performance is okay• Doing something else that isn’t very important• Believing that repeated “minor” delays won’t hurt you• Talking about a hard job rather than doing it• Putting all your work on only one part of the task• Becoming paralyzed when having to make choices

ProcrastinationNever to do today what you can put off ‘till tomorrow’

• Win the mental battle by committing to being on time• Set and keep deadlines• Organize, schedule & plan• Divide a big job into smaller ones• Find a way to make a game of your work or make it fun• Reward yourself when you’re done• Tell your friends and room mates to remind you of priorities and deadlines• Learn to say “no” to time wasters

How to Overcome Procrastination

Understand how you spend your time

Create an activity log

- Lectures/ Classes/ Tuitions- Telephone Calls- Internet- Time Spent with family members- Drop in visits- Friends- Homework/ Assignments/ Projects- Travel- Meals- Pleasant activities

Understand how you spend your time

Create an activity log

- Does the time usage match my key responsibilities ?

- Is my time usage in line with my goals ?

– Learn to say ‘NO’

– Examples of good ways to say “NO” • Instead of: “I really should study”, say “You caught me in

the middle of something important, I’ll call you later.”

• “I can’t go the movies tonight, but I can go on Saturday.” • “Before I say yes, let me check my planner and get back

to you.”

Time Management Tips

– Avoid marathon study sessions

– a couple of hours each day will help you to remember more than eight hours at once

– scheduling study time will help you to avoid procrastination and reduce stress

– schedule study time over 5-7 days instead of packing it all into one or two days

Time Management Tips

• One of the best ways to get more out of your day is to use ‘waiting’ time

• Create a list of 5 things that you can do in 10 minutes

• Create a list of 5 things that you can do in 20 minutes

How to effectively use “ Waiting Time”

Let your goals guide your way

Break each goal into measurable set of tasks. Put the tasks in correct sequential order

Estimate how much of your time each task will require. Use past experience with the similar task. Add 10-20% cushion

Assign Priorities to each task

Let your goals guide your way

Scheduling Your Time

Schedule is an approach to treat time systematically

It is a written commitment to accomplish a task within a specific time frame

A schedule allows you to visualize time resources and how you have committed them

A schedule allows you to see at a glance time periods in which you are under or overcommitted

A schedule helps you find out if a priority task is crowded by less important tasks

Building Your Schedule

Insert your top priority tasks into appropriate time slots over the coming days, weeks, or months

Schedule as per periods of high and low energy

Schedule only part of your day

Rework future portions of your schedule in line with what you have learned

Keep your schedule accessible

• First, block off time for your FIXED activities – Class – Work – Projects/ Assignments– Tuitions/ Coaching

The Ultimate Schedule

• Second, block off time for your RITUAL activities – Meals – Travel/commute – Sleep – Grooming

The Ultimate Schedule

• Third, block off time for your PRIORITY activities – Studying – Reading

• Try to schedule 2 hours of study time for each hour spent in class

• Exercising

The Ultimate Schedule

• Your FREE time is the time that remains, use it for: – Watching television – Shopping – Socializing

The Ultimate Schedule

• Time and energy management can make you more productive and reduce your stress level.

• The Three Steps– Set goals– Make a schedule– Revisit and revise your plan

• Be tough with your time. Actively avoid procrastination and time wasters. Learn to say “no” to distractions.

• Employ a variety of time management strategies to maximize your time.

• Relax and enjoy the extra time that you’ve discovered!

Review

Thank You & Good Luck

Trainer: Ms. Surbhi JainManav Rachna International University