degree progress information overload for advisers frank blalark, director, registrar's office...
TRANSCRIPT
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Degree Progress
Information Overload for Advisers
Frank Blalark, Director, Registrar's office
Sue Van Voorhis, Director, Academic Support Resources
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Background
Started with strategic planning 2007
Goal
Become one of the Top Three Public Research University in the World
Four ways - Exceptional students, faculty and staff, organization, innovation
Comparison group - The Ohio State, Penn State, UC - Berkeley, UC - Los Angeles, U of Florida, University of Illinois, U of Michigan, U of Texas-Austin, U of Washington-Seattle, U of Wisconsin-Madison
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Regents Goal
Undergraduate students:60% Undergraduates graduate in 4 years
70% Undergraduates graduate in 5 years
80% Undergraduates graduate in 6 years
Graduate students:
Increase graduate graduation rates.
by spring 2012 - F08 NHS cohort
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Rates graph
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What needed to occur?
Transformation:
Transforming the Undergraduate Experience:
Strategic Positioning Initiatives
o Create Honors collegeo Increase writing curriculumo Enhance Student Support Services
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Focus on outcomes:
• Learning outcomeso Created and implementation in progress
• Personal developmental outcomeso Responsibility, accountability, independence, goal
oriented, self-confident, resilient
• Council on Liberal Educationo Implemented
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Guiding principles
• Focus is on students and their success
• An array of resources and learning opportunities that enable students to exercise responsibility for their learning and success
• The critical value and importance of diversity in guiding policies and strategies that promote student success at the University
• An undergraduate experience that is second to none and based on research and scholarship
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Increase in:
• Number of applicants
• Size of the freshman class
• Quality of the freshman class
• Percent of entering students who are students of color
• Percent of freshmen in the top 10% of their high school class
• Percent of freshmen living on campus
• Percent satisfied or very satisfied with their university experience
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Impact of change:
• University Honors - draw more top-ranked Minnesota students
• Cooperative admissions with professional schools - retention of students
• Welcome Week - more engaged
• Financial aid programs - afordability
• Increase research opportunities - retention
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Additional positive factors:
Smart Learning Commons
Study Abroad
Student Study Space
CAPE (Center for Academic Planning & Exploration)
Residential Learning Communities
President's Emerging Scholars
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Pathways to increasing rates:
Students will be better supported to meet
their educational goals and graduate in a
timely way, through:
• Improved advising services
• Better coordinated career services
• Targeted assistance for students in transition
• Better technological support for students and advisers (Grad Planner, Student Engagement Planner, Student Portal)
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Policy changes
• Honors students
• Last term of registration
• Repeating courses
• Curriculum changes to a majoro Oversighto Timing of change
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Educating the University
Set expectations for
Advisers, faculty, staff and students
• Impacts of not graduating in 4 years
o Financial aid is restricted - 6 years for Pello State programs are mostly tied to 4 yearso Longer they stay the more they brower
60% in 5 years versus 75% in 6 years (UMN) $24,000 versus $27,500 borrowed
o Reduce lifetime earnings the longer they stay
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The Big Picture
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ECAS Electronic Course Authorization System
• Create a new course
• Update a current course
• Approval workflow process o Instructoro Collegeo Liberal Educationo Graduate Schoolo Catalog Edito CCEo PeopleSoft entry
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ECAS
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PCAS
Program and Curriculum Approval System
• Comprehensive database of all the requirements needed to complete each degree program
• Approval system the route changes or new programs to approvers
• Used for the Graduation Planner
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PCAS: Sample Plans
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PCAS: Checkpoint Charts
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PCAS: Checkpoint Charts
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APLUS
• Gives advisers one location to view current, detailed information about a student
• Enable more timely communication with students and faster resolution of issues
• Ensure that pertinent information about a student, including advising notes, follows the student across the campus
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APLUS
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Graduation Planner
Giving students and advisers the information they need to plan for timely graduation.
Bring together everything about:
Students
Programs and majors
Courses
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Graduation Planner
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Curriculum
Three buckets:
Liberal Education requirements 35 credits
Major requirements
Electives
Electives toward the degree
Excess Electives
**Double dipping of courses
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Curriculum (catalog)
How many credits to earn a degree - 120?
• 91.5% of undergraduate programs require 120 credits for degree completion
• 8.5% of undergraduate programs require more o range: 122 - 129 creditso max 129 credits
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2005-06 Average Total Credits at Time of Graduation
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Actual credits
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Degree Audit
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Average degree progress after 3 years
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ReportingFocus
• 4-year graduation rateo New high school o First-time full-time
• Administrative barriers to degree completiono deadlines, internal business processes, system
errors, etc.
• Students who haven't by should have:o applied to graduate; and/oro graduated
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ReportingData
• Graduation rate cohort datao Grad rate cohort (year and student ID's)
• SIS datao college, major, etc.
• Degree audit datao degree progress percentage complete
Report
• MS excel format
• Sent to collegiate contacts 3 times per year
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Analysis
Results from Office of the Registrar data analysis, reports, and communication with collegiate units.
• OTR direct impact on 4-year grad rateso 2006 - 0.39% increaseo 2007 - 1.10% increaseo 2008 - 0.67% increase
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Analysis
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Analysis
Notable findings:• Artificially suppressed graduation rates
o missed application deadlineso student applied to graduate for the wrong termo student was not sure whether or not they wanted to
graduate
• Policy impactso Changes to backdating degree practiceso University Honors program practices
impact of thesis completion requirement
• Increase in collegiate engagement
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NAS Data Demand!
New demand for NAS data
• number of transfers by college
• average number of transfer credits by college
• status by year (total, active, complete, discontinue, leave of absence)
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AnalysisFaster not more!
• 2000 - 2007: 21.4% increase in 4-year graduation rate
• However...o 4-year graduation rate increasing faster than 5-
and 6-year graduation rateo relatively small increases in graduation rate post
6-yearso relatively small increases in total number of
degrees produced compared to total number of undergraduate students.
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A Complex System...
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Results:
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Next Steps
• Hit 60% for 4 year rate in 2013
• Analyze the 42% that didn't graduate in 4 years
• Research and increase 6 year rate
• Investigate degree completion totals
• Formalize curriculum committee
• Increase transfer student graduation rates