deli/bakery operations tobacco accountability accountable inventories cms deca west doris...

Deli/Bakery Operations

Tobacco Accountability

Accountable Inventories

CMS – DeCA West

Doris Lowenstrom

Deli/Bakery

Deli/Bakery

• Common IG Findings– Weekly Inspections Not

Done– Expired Deli/Bakery

Products– Products Without Date Label

• Deli/Bakery Sales Comparison

DELI/BAKERY SALES

COMPARISON

Zone 6 Deli/Bakery Sales Comparison

StoreDeli (16,41)

%Change from LY - Month

Bakery (14) %Change from LY

- Month

Sushi (34) %Change from

LY - Month

Hot Foods (32) %Change from

LY - Month

CORPUS CHRISTI NAS 16.89 % 0.59 %

DYESS 1.92 % 10.44 %

FORT HOOD I 13.90 % 21.32 % 9.52 % 37.90 %

FORT HOOD II 8.84 % 30.88 %

FORT SAM HOUSTON -9.80 % -15.52 % -14.42 % 24.37 %

GOODFELLOW AFB -6.84 % -8.77 %

KINGSVILLE NAS

LACKLAND AFB -8.72 % 1.38 % 16.09 % 46.30 %

LAUGHLIN AFB -0.63 % 5.77 %

RANDOLPH AFB -9.72 % 10.61 % -18.86 % 25.00 %


StoreDeli (16,41)



- Month


LY - Month


LY - Month

ALTUS AFB 9.63 % 0.12 %

CANNON AFB 0.92 % 0.72 %

FORT BLISS -3.71 % -6.50 % -0.93 % -72.82 %

FORT SILL 44.70 % 42.95 %

HOLLOMAN AFB 2.62 % -4.17 %

KIRTLAND AFB -3.67 % -21.24 %

MCCONNELL AFB 8.32 % -44.69 %

SHEPPARD AFB -4.30 % -20.16 % 28.26 %

TINKER AFB -3.10 % -26.10 % -9.18 % -15.33 %

VANCE AFB 2.10 %

WHITE SANDS MR -29.51 %


StoreDeli (16,41)



- Month


LY - Month


LY - Month

BUCKLEY AFB 0.15 % 29.74 %

ELLSWORTH AFB -1.02 % -8.82 %

F. E. WARREN -11.93 % -3.50 % 28.50 %

FORT CARSON -8.97 % 0.03 % 16.26 %

FORT LEAVENWORTH -2.01 % -2.88 %

FORT RILEY -5.90 % 11.17 %

GRAND FORKS AFB -15.23 % -18.82 % -14.71 %

MINOT AFB -2.69 % -3.53 % -24.61 %

OFFUTT AFB -5.76 % -1.51 %

PETERSON AFB 2.41 % 10.92 %

U. S. AIR FORCE ACADEMY -11.80 % -2.00 % -0.74 %


• Accountable Inventory Results– Not released by AAFES

• New Document Log and Reconciliation Report

• AAFES will provide training

Tobacco Document LogDeCA TOBACCO DOCUMENT LOG (Revised Feb 2007)

STORE: MONTH:(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16)

Control No. Ref. No. Date

STO/VES Receipt Amount

Warehouse Manifest

Price Adj Increase

Price Adj Decrease

Transfers To Exchange

Transfers From -

Exchange VPR Other

Adj VCMs Sales Balance

Date of Merch Report

Amt Agrees with Merch

+ + + (-) (-) + (-) +/(-) (-) (-) Y/NTransaction Code 491/414 431 441 442/473 529 530 510/444 412 419 427

0

TE-01 0

TE-02 0

TE-03 0

TE-04 0

TE-05 0

TE-06 0

TE-07 0

TE-08 0

TE-09 0

TE-10 0

TE-11 0

TE-12 0

TE-13 0

TE-14 0

TE-15 0

TE-16 0

TE-17 0

TE-18 0

TE-19 0

TE-20 0

TE-21 0

TE-22 0

TE-23 0

TE-24 0

TE-25 0

TE-26 0

TE-27 0TE-28 0TE-29 0TE-30 0

Page Total $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

JANUARY 2008

Book Inventory Brought Forward- 31 DECEMBER 2007

Tobacco Document LogDeCA TOBACCO DOCUMENT LOG (Revised Feb 2007)

STORE: MONTH: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16)

Control No. Ref. No. Date

STO/VES Receipt Amount

Warehouse Manifest

Price Adj Increase

Price Adj Decrease

Transfers To Exchange

Transfers From -

Exchange VPR Other

Adj VCMs Sales Balance

Date of Merch Report

Amt Agrees with Merch

+ + + (-) (-) + (-) +/(-) (-) (-) Y/N

Transaction Code 491/414 431 441 442/473 529 530 510/444 412 419 427Brought Forward $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Physical Inv 02 FEBRUARY 2008

DIFFERENCE BETWEEN BOOK INVENTORY AND PHYSICAL INVENTORY $0

PERCENT OF GAIN/LOSS #DIV/0!

INVENTORY TO SALES RATIO #DIV/0!

CUMMULATIVE TOTALS FOR AAFES ACCOUNTING YEAR:

PRIOR TOTALS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

TOTAL FOR ACCTG YEAR $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

0 JANUARY 2008

Tobacco Reconciliation Worksheet

TOBACCO RECONCILIATION WORKSHEET

ACCOUNTING PERIOD ENDING 02 FEBRUARY 2008

Remarks:

PREPARER: STORE DIRECTOR:

(Name) (Date) (Name) (Date)

15. PERCENTAGE OF GAIN/LOSS #DIV/0! #DIV/0!14. GAIN/LOSS FOR ACCOUNTING PERIOD $013. PHYSICAL INVENTORY $0 $0

$0

11. SALES $0 $010. TOTAL $0

12. ENDING BOOK INVENTORY $0 $0

$0

From 01 JANUARY to 02 FEBRUARY 2008 a. Directly from Vendors $0 $0 b. From Exchange Distribution Center

8. OTHER ADJUSTMENTS $0 $09. VCMs $0 $0

6. TRANSFERS FROM EXCHANGE $0 $07. VPRs $0 $0

4. PRICE CHANGE DECREASE $0 $05. TRANSFERS TO EXCHANGE $0 $0

$0 $03. PRICE CHANGE INCREASE $0 $0

1. BEGINNING INVENTORY $0(Inventory Conducted Feb 3, 2007) $0

2. RECEIPTS

COMMISSARY NAME 0

MONTH YEAR TO DATE

ACCOUNTABLEINVENTORIES

Zone 6 Grocery/Meat/Produce

GAIN/ BOOK ADJ. 2007 GAIN/ BOOK ADJ. 2007 GAIN/ BOOK ADJ. 2007STORE NAME LOSS ADJ. GN/LS % LOSS ADJ. GN/LS % LOSS ADJ. GN/LS %

CORPUS CHRISTI (72,410) (72,410) (0.94) 527 527 0.05 782 782 0.13DYESS (77,149) (77,149) (0.89) 1,860 1,860 0.26 1,881 1,881 0.31FORT HOOD I (574,910) (574,910) (1.49) 4,259 4,259 0.11 (5,385) (5,385) (0.24)FORT HOOD II (746,554) (746,554) (3.52) 2,725 2,725 0.13 1,091 1,091 0.09FT SAM HOUSTON (691,051) (691,051) (1.36) 930 930 0.02 13,277 13,277 0.34GOODFELLOW 3,373 3,373 0.05 1,350 1,350 0.21 (4,804) (4,804) (0.94)KINGSVILLE (33,608) (33,608) (3.39) 774 774 0.36 (5,907) (5,907) (11.46)LACKLAND (242,974) (242,974) (0.76) 7,942 302 7,640 0.27 12,332 12,332 0.56LAUGHLIN (45,669) (45,669) (1.43) 613 613 0.17 732 732 0.30RANDOLPH (644,453) (644,453) (1.58) 8,215 8,215 0.22 2,765 2,765 0.08

ZONE TOTALS: (3,125,406) 0 (3,125,406) (1.48) 29,196 302 28,894 0.14 16,765 0 16,765 0.11GROCERY MEAT PRODUCE {Produce +/-4%-Kingsville)

10 10 10 NUMBER OF STORES COMPLETED INVENTORY6 1 3 NUMBER OF STORES OUT OF TOLERANCE

60% 10% 30% PERCENT OF STORES OUT OF TOLERANCE

GROCERY MEAT PRODUCE

Zone 8Grocery/Meat/Produce


ALTUS (18,639) (18,639) (0.29) 1,724 1,724 0.28 1,180 1,180 0.49CANNON (60,784) (103) (60,681) (0.81) 320 320 0.05 (133) 0 (133) (0.03)FORT BLISS 0 0 0.00 0 0 0.00 0 0 0.00FORT SILL (182,482) (182,482) (0.57) 1,970 1,970 0.06 3,863 3,863 0.15HOLLOMAN (155,002) (155,002) (1.22) 1,002 1,002 0.08 71 71 0.01KIRTLAND 1,043 1,043 0.00 2,050 2,050 0.07 7,796 7,796 0.30MC CONNELL (10,321) (169) (10,152) (0.06) 2,942 2,942 0.18 5,539 5,539 0.45SHEPPARD (213,515) (213,515) (1.39) 1,662 1,662 0.15 4,495 4,495 0.38TINKER (309,535) (309,535) (0.80) 2,994 2,994 0.09 869 869 0.03VANCE (14,836) (14,836) (0.32) 1,078 1,078 0.24 1,643 1,643 0.39WHITE SANDS (11,597) (11,597) (0.43) 1,834 1,834 0.53 314 314 0.18

ZONE TOTALS: (975,667) (271) (975,396) (0.57) 17,577 0 17,577 0.11 25,637 0 25,637 0.20GROCERY MEAT PRODUCE (Meat- +/-2% White Sands, Produce +/-2%-White Sands)

10 10 10 NUMBER OF STORES COMPLETED INVENTORY2 0 1 NUMBER OF STORES OUT OF TOLERANCE

20% 0% 10% PERCENT OF STORES OUT OF TOLERANCE


Zone 9Grocery/Meat/Produce


AIR FORCE ACDEMY 47,556 47,556 0.23 2,185 2,185 0.12 1,015 1,015 0.05BUCKLEY (3,433) (3,433) (0.01) 4,120 4,120 0.17 8,318 8,318 0.33ELLSWORTH (86,137) (120) (86,017) (0.76) 873 873 0.10 205 205 0.02FE WARREN (11,217) (110) (11,107) (0.09) 1,793 1,793 0.15 2,290 2,290 0.24FORT CARSON (216,223) (418) (215,805) (0.59) 8,251 8,251 0.23 9,138 9,138 0.30FT LEAVENWORTH (185,180) (185,180) (0.72) 2,311 2,311 0.11 1,227 1,227 0.06FORT RILEY (118,818) 200 (119,018) (0.55) (9,904) (9,904) (0.45) 8,665 8,665 0.58GRAND FORKS (93,327) (93,327) (1.24) 498 498 0.08 2,058 2,058 0.40MINOT (51,425) (51,425) (0.48) 1,202 1,202 0.16 1,259 1,259 0.15OFFUTT (41,302) (41,302) (0.11) 1,743 1,743 0.06 7,072 7,072 0.23PETERSON 96,307 (17,980) 114,287 0.41 1,306 1,306 0.05 91 91 0.00

ZONE TOTALS: (663,200) (18,429) (644,771) (0.27) 14,378 0 14,378 0.07 41,340 0 41,340 0.21GROCERY MEAT PRODUCE

11 11 11 NUMBER OF STORES COMPLETED INVENTORY1 1 NUMBER OF STORES OUT OF TOLERANCE9% 9% 0% PERCENT OF STORES OUT OF TOLERANCE


Maintaining Accountability

• Reconcile Summary Audit Log (SAL)

• Verify Corrections

• Monitor Closing Book Inventory

Monthly Accountability ReportSTORE DATE VRGC DIFFERENCE SALES YEAR TO 1% MAXIMUM 2006 BASED

Store1 23-Jan-06 $613,530 $8,079,033 $80,790 $603,253 -0.13%Store1 Jan-06 $639,816 $156,115 $156,115 $1,561 $641,377 $603,253 -23.42%Store1 Feb-06 $642,830 $3,014 $594,303 $750,418 $7,504 $650,334 $603,253 -5.27%Store1 Mar-06 $639,195 ($3,635) $636,709 $1,387,127 $13,871 $653,066 $603,253 -2.59%Store1 Apr-06 $623,302 ($15,893) $606,278 $1,993,405 $19,934 $643,236 $603,253 -1.01%Store1 May-06 $642,921 $19,619 $601,171 $2,594,576 $25,946 $668,867 $603,253 -1.53%Store1 Jun-06 $619,567 ($23,354) $610,714 $3,205,291 $32,053 $651,620 $603,253 -0.51%Store1 Jul-06 $645,238 $25,671 $567,456 $3,772,746 $37,727 $682,966 $603,253 -1.11%Store1 Aug-06 $717,630 $72,391 $623,015 $4,395,761 $43,958 $761,587 $603,253 -2.60%Store1 Sep-06 $688,618 ($29,012) $647,341 $5,043,102 $50,431 $739,049 $603,253 -1.69%Store1 Oct-06 $681,507 ($7,111) $567,587 $5,610,689 $56,107 $737,614 $603,253 -1.39%Store1 Nov-06 $708,971 $27,464 $602,090 $6,212,779 $62,128 $771,099 $603,253 -1.70%Store1 Dec-06 $653,919 ($55,053) $610,127 $6,822,906 $68,229 $722,148 $603,253 -0.74%Store1 Jan-07 $646,731 ($7,188) $555,150 $7,378,056 $73,781 $720,512 $603,253 -0.59%Store1 5-Feb-07 $538,415 ($108,316) $133,371 $7,512,599 $75,126 $477,632 -0.81%

Store2 24-Apr-06 $2,451,126 $65,621,933 $656,219 $1,724,931 -1.11%Store2 Apr-06 $1,689,115 ($762,010) $769,564 $769,564 $7,696 $1,696,811 $1,724,931 0.00%Store2 May-06 $1,859,468 $170,352 $3,695,842 $4,465,406 $44,654 $1,904,122 $1,724,931 -3.01%Store2 Jun-06 $1,942,179 $82,711 $3,558,622 $8,024,028 $80,240 $2,022,419 $1,724,931 -2.71%Store2 Jul-06 $1,917,838 ($24,341) $3,546,639 $11,570,667 $115,707 $2,033,545 $1,724,931 -1.67%Store2 Aug-06 $1,980,145 $62,307 $3,593,685 $15,164,352 $151,644 $2,131,788 $1,724,931 -1.68%Store2 Sep-06 $2,065,075 $84,930 $3,838,488 $19,002,840 $190,028 $2,255,103 $1,724,931 -1.79%Store2 Oct-06 $2,272,422 $207,347 $3,679,610 $22,682,450 $226,825 $2,499,247 $1,724,931 -2.41%Store2 Nov-06 $2,286,570 $14,148 $3,819,163 $26,501,613 $265,016 $2,551,586 $1,724,931 -2.12%Store2 Dec-06 $2,089,867 ($196,703) $3,980,766 $30,482,380 $304,824 $2,394,691 $1,724,931 -1.20%Store2 Jan-07 $2,179,461 $89,593 $3,570,885 $34,053,265 $340,533 $2,519,993 $1,724,931 -1.33%Store2 Feb-07 $2,303,950 $124,489 $3,530,030 $37,583,295 $375,833 $2,679,783 $1,724,931 -1.54%Store2 Mar-07 $2,151,478 ($152,472) $3,885,174 $41,468,469 $414,685 $2,566,162 $1,724,931 -1.03%Store2 Apr-07 $2,208,704 $57,226 $3,541,443 $45,009,912 $450,099 $2,658,803 $1,724,931 -1.07%

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deli/bakery operations tobacco accountability accountable inventories cms deca west doris...

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