delivering support services of the highest quality and best value to government agencies and the...
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Delivering support services of the highest quality and best value to
government agencies and the public.Fleet Forum
• Updates – where we are in the process– Maintenance Repair and Vendors– Take Home Information – Vehicle Replacements– Dual Rear Passenger Vans
• Customer Service Summary– Private Sector Lease Comparison– Maintenance and Repair Cost
Comparison
• From our Governor– Executive Order– MOU between states
• Fleet Operations Vehicle Service Center
• Risk Management’s “Defensive Driving Test” tracking procedures
• State Reports
Delivering support services of the highest quality
and best value to government agencies and the public.
Presented By:
Scott Bingham, State Fleet Manager
Where is DFO in the Process?
Delivering support services of the highest quality and best value to
government agencies and the public.Maintenance and Repair
Vendors• Authorized Vendor Listing
– http://fleet.utah.gov/fleet/arivendors.php • Searchable by City
Delivering support services of the highest quality and best value to
government agencies and the public.Maintenance and Repair
Vendors• Authorized Vendors
– Quality, efficient servicing of vehicles
– Qualified vehicle repair technicians
– Market comparable parts and labor rates
• Non-Authorized Vendors– Inefficient services– Not cost competitive– Up-selling– Selling services that
do not need to be completed
Delivering support services of the highest quality and best value to
government agencies and the public.Maintenance and Repair
Vendors• Non-Authorized
Vendors– Jiffy Lube– All American– Jerry Seiner– Rush Truck Center of
SLC– MCO– Lloyd’s Tire– Family Tire– Firestone (if another
location is reasonably avail.)
Delivering support services of the highest quality and best value to
government agencies and the public.Take Home Authorization
Process• Annually 1,400
drivers authorized for take-home
• January 1 effective dates
• Signatures from Driver, Supervisor, Manager, and Executive Director
Delivering support services of the highest quality and best value to
government agencies and the public.Take Home Authorization
Process• Motor Vehicle Review Committee
– New Drivers• Signatures required from Driver, Supervisor, Manager,
and Executive Director– Existing Drivers
• Signature from Executive Director on the entire Agency take home operators
Delivering support services of the highest quality and best value to
government agencies and the public.
Vehicle Replacements• August mileage projections for a
May vehicle replacement• Justification list sent to Agencies• Class standards are built• Vehicles ordered• Begin arriving April and finish
July
Delivering support services of the highest quality
and best value to government agencies and the public.
Presented By:
Eric Gardner / [email protected] / 801-538-3827
Dual Rear Wheel Van Conversions
Delivering support services of the highest quality and best value to
government agencies and the public.
Update on Conversion Process• 29 of the 42 currently held vans are
finished• With advanced notice, completion in
one day• There is increased stability/ safety• Goal of completion in the next few
weeks• Thanks to agencies that have
cooperated thus far
Delivering support services of the highest quality and best value to
government agencies and the public.
Questions? Eric Gardner
801-538-3827 / [email protected]
Delivering support services of the highest quality
and best value to government agencies and the public.
Presented By:
Sam Lee
Private Sector Lease Comparison
Delivering support services of the highest quality and best value to
government agencies and the public.How do DFO rates compare to the
private sector?
Acme Auto Leasing LLC
Hincklease
ARI
Delivering support services of the highest quality and best value to
government agencies and the public.
Questions?
Delivering support services of the highest quality
and best value to government agencies and the public.
Presented By:
Sam Lee
Maintenance & Repair Cost Comparison
Delivering support services of the highest quality and best value to
government agencies and the public.2011 Operating Costs (without
fuel)
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government agencies and the public.
2011 Operating Cost Breakdown
Delivering support services of the highest quality and best value to
government agencies and the public.
2011 Operating Cost Trend
Delivering support services of the highest quality and best value to
government agencies and the public.
Fleet Trends
2009 2010 2011 Industry
Average Vehicle Age 4.8 5.6 5.6 7.5
Average Vehicle Mileage 14,848 14,032 13,518 9,037
Average Miles Per Gallon 16.2 16.3 16.6 9.2
% of Units with Low Mileage 20.4% 20.9% 22.2% 31.0%
Delivering support services of the highest quality and best value to
government agencies and the public.
Questions?
Delivering support services of the highest quality
and best value to government agencies and the public.
Presented By:
Sam Lee
Governor Herbert’s Idle Reduction Executive Order
What Does the Order Say?Directs drivers of state vehicles to turn off the vehicle’s engine whenever it is expected to be stopped for longer than 30 seconds. However, the Executive Order doesn’t apply:
(a) when the vehicle is stopped in traffic, such as a red light;(b) when idling is necessary to promote the safety or well-being of vehicle occupants or others;(c) when idling is necessary to operate vehicle equipment, such as lift equipment for people with disabilities or warning lights on Utah Highway Patrol and Utah Department of Transportation vehicles;(d) when idling is necessary to inspect or service the vehicle;(e) when manufacturers recommend that an engine be permitted to idle for a certain period prior to shut down;(f) in emergency situations.
Governor Herbert’s May
31, 2012 Announcement
Delivering support services of the highest quality and best value to
government agencies and the public.
Actions by DFO Since May 31st to Promote Idle Reduction?
• Indoor posters and outdoor signs
• Email message to all state drivers
• Telematics in state vehicles• Idle reduction facts on the DFO
web site• Agency Idle Reduction Policy
Delivering support services of the highest quality and best value to
government agencies and the public.
How you can help…Continue to promote idle reduction within your agency
1. Do your part…set the example in your own agency
2. Promote the “Idle Free Month” sponsored by DEQ in September 2012
3. Send an email to your drivers asking for their support of the Executive Order
4. Recognize your employees when their miles per gallon improve
Delivering support services of the highest quality and best value to
government agencies and the public.
Questions?
Delivering support services of the highest quality
and best value to government agencies and the public.
Presented By:
Sam Lee
CNG Memorandum of Understanding, signed by Governor Herbert
Delivering support services of the highest quality and best value to
government agencies and the public.
Which states initiated the MOU?
We [Governor Fallin and Governor Hickenlooper] are writing to solicit and encourage your participation in a Memorandum of Understanding (MOU) that…attracts automobile manufacturers in the United States to develop functional and affordable natural gas fleet vehicles that will also meet public demand.
Delivering support services of the highest quality and best value to
government agencies and the public.
Why an MOU?
The States recognize the benefits and unique attributes of clean burning natural gas and understand the significant opportunity compressed natural gas (CNG) presents to save State and taxpayer dollars by encouraging an energy future that utilizes domestic energy resources to fuel our nation’s transportation needs…
…the States will endeavor to provide a demand base sufficient to support the design, manufacture, and sale of functional and affordable OEM NGVs by automotive manufacturers in the United States.
Delivering support services of the highest quality and best value to
government agencies and the public.
What is the next step?• The request for proposal (RFP) issued by
the State of Oklahoma July 24, 2012 will close September 8, 2012
• Multiple award contacts are expected to be signed by dealers in every participating state available in October
Delivering support services of the highest quality and best value to
government agencies and the public.What does this mean for Model
Year 2013?• DFO will be asking leasing agencies to accept
a CNG vehicle in classes where they are available from manufacturers• Classes include:– Compact
sedans– Full-size cargo
vans– ¾ Ton extended
cab long bed trucks Ram 2500 Heavy Duty
CNG
Delivering support services of the highest quality and best value to
government agencies and the public.
Questions?
Delivering support services of the highest quality and best value to
government agencies and the public.Fleet Operations Vehicle
Services Center• Repair Price Management (RPM) system• In-house maintenance/repair authorization
process• Coordination directly with driver and
vendor• Bids for maintenance and repair following
State Purchasing requirements
Delivering support services of the highest quality and best value to
government agencies and the public.Fleet Operations Vehicle
Services Center• Towing/Rental assistance• Parts and Labor negotiations prior to
servicing of vehicles• Vendor Relations• Windshield process for off contract services• 855-FLT-UTAH
Delivering support services of the highest quality and best value to
government agencies and the public.Defensive Driving Test
• Risk Management– Required every two years– Located at risk.utah.gov
• Tracked in the Fleet Tracking Program– Entered by Agency Fleet Contact– Entered monthly if EIN matches
Operator ID• Reports – fleet.utah.gov
– Operator Report – Y/N– Driver Safety Course Information – All
test information
SS#
Delivering support services of the highest quality and best value to
government agencies and the public.
Legislative Reports• State Vehicle Report
– Nov. 1
NAMEEquip
#'s
ADMIN SERVICES DAILY POOL 1
ADMINISTRATIVE SERVICES 141
AGRICULTURE 121
ALCOHOLIC BEVERAGE CONTROL 17
ATTORNEY GENERAL 54
BE BOARD OF EDUCATION 43
BE SCHOOL/DEAF & BLIND 62
BOARD OF PARDONS 6
BR DIXIE COLLEGE 62
BR SALT LAKE COMMUNITY COLLEGE 134
BR SNOW COLLEGE 47
BR SOUTHERN UTAH UNIVERSITY 132
BR UNIVERSITY OF UTAH 512
BR UTAH COLLEGE OF APPLIED TEC 3
BR UTAH STATE UNIVERSITY 725
BR UTAH VALLEY UNIVERSITY 152
BR WEBER STATE UNIVERSITY 145
COMMERCE 26
CORRECTIONS 407
COURTS ADMINISTRATION 145
ENVIRONMENTAL QUALITY 50
GOVERNORS OFFICE 8
NAMEEquip
#'s
GOVERNORS OFFICE OF ECON DEVEL 6
HEALTH 56
HERITAGE AND ARTS 20
HUMAN SERVICES 495
INFORMATION TECHNOLOGY 35
INSURANCE DEPARTMENT 12
LABOR COMMISSION 37
NATIONAL GUARD 35
NATURAL RESOURCES 779
PUBLIC SAFETY 698
STATE AUDITOR 3
STATE TREASURER 1
TAX COMMISSION 70
TRANSPORTATION 1864
TRUST LANDS ADMINISTRATION 19
UCAT BRIDGERLAND ATC 29
UCAT DAVIS ATC 7
UCAT MOUNTAINLAND ATC 11
UCAT OGDEN/WEBER ATC 15
UCAT SOUTHWEST ATC 16
UCAT UINTAH BASIN ATC 36
USTAR 1
VETERAN AFFAIRS 7
WORKFORCE SERVICES 127