delivery program 2013-2017 operational plan...

Our Place ... Our Future

Delivery Program 2013-2017Operational Plan 2014-2015

Quarterly Report July to September 2014

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Executive Summary From the General Manager,

Roger Bailey The Quarterly Performance Report is a report on Council’s achievements of the performance targets set in the Operational Plan. It provides a budget review statement with a revised estimate of income and expenditure for the year. This is a requirement of the Local Government Act 1993 and Local Government (General) Regulation 2005. This Quarterly Performance Report for the period of 1 January 2014 to 31 March 2014 achieves these requirements.

The Principal Activity areas within the Quarterly Performance Report reflect the Vision Statements developed in collaboration with the community and adopted by Council at its Policy and Strategy Committee Meeting of 3 October 2006 (Minute No. 06-315). Each quarter, Council Officers report on the progress of activities and achievements for each principle activity area. Below is a selection of highlights for the reporting period of 1 January 2014 to 31 March 2014. Information on variations to the works program can be found throughout the report.

Principal Activities Caring for Our Community Council is working towards ensuring that the Lithgow local government area is accessible to everyone. New footpaths and laybacks were constructed in Bent Street, Lithgow adjacent to the Lithgow Valley Plaza. With the recent opening of Pearsons Lookout, Capertee we now have three world class lookouts with accessible viewing platforms and interpretive signage. Work has also commenced on identifying accessible facilities on the new Lithgow Visitor App for Smartphone’s.

Strengthening Our Economy The Mayor, Councillor Higlett and Council’s Economic Development Officer recently attended the Country Living Expo at Olympic Park to promote the Lithgow local government area as a great place to live and invest to individuals and families looking for a tree change.

Council hosted Event Management Workshops in July and August for local event organisers. They were extremely well received with event organisers from the Rydal Show, Ironfest, the Lithgow Regional Markets and other regional events attending. During the school holidays, two pre-event workshops were held as a lead up to the Halloween 14 Block Party for local youth at Eskbank House & Museum; Zombie Special Effects Workshops for teenagers and Scarecrow making workshops for primary aged children.

Developing Our Built Environment The new footpath from Geordie Street to the Highway linking the Visitor Information Centre to McDonalds was completed.

A detailed design of the replacement bridge for the Black Bridge at Wallerawang has been completed and Council is currently negotiating a construction contract with Abergeldi Complex.

The Draft CBD Masterplan has been completed and was presented to a Councillor Information Session in September. Upgrades to the CBD will be prioritised from the Masterplan.

Enhancing Our Natural Environment Council has commenced its Water Loss Management Program and is using Flow Loss Meters to measure losses in the Lidsdale and Wallerawang Reservoirs.

Three rebates were paid during the 1st quarter as part of the Alternate Fuel Rebates Program for the replacement of coal heaters with cleaner heating alternatives.

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Responsible Governance and Civic Leadership

Following a community survey to ascertain what features the community would like on the Council’s website, the new website was launched in September. It has been developed using ‘responsive design’ which allows it to render differently according to the device it is being viewed on; ie. ipads, Smartphone’s and computers. A number of tools have been included to make it easier to find information including an extensive search feature, an A-Z site map and quick links on the front page.

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Table of Contents

Executive Summary ..............................................................................................................................................1

From the General Manager, ....................................................................................................................................1

Roger Bailey .............................................................................................................................................................1

Principal Activities ...............................................................................................................................................1

Table of Contents .....................................................................................................................................................3

Summary of Financial Position ................................................................................................................................6

1 Caring For Our Community .......................................................................................................................... 10

1.1 Planning and providing quality community and recreational facilities and services for a healthy, vibrant and harmonious community. ............................................................................................................... 10

1.1.1 Planning Our Community.............................................................................................................. 10

1.2 Working together to support, celebrate and expand the social and cultural diversity of our community. Whilst promoting healthy, active lifestyles in a safe environment. ........................................... 12

1.2.1 Aboriginal, Cultural and Linguistically Diverse Communities ....................................................... 12

1.2.2 Ageing Population ......................................................................................................................... 13

1.2.3 Arts and Culture ............................................................................................................................ 13

1.2.4 Children and Families.................................................................................................................... 16

1.2.5 Community Information ............................................................................................................... 16

1.2.6 Community Support ...................................................................................................................... 17

1.2.7 Health............................................................................................................................................ 17

1.2.8 Library Programs ........................................................................................................................... 18

1.2.9 Regulatory/Compliance Programs ................................................................................................ 22

1.2.10 Safety ......................................................................................................................................... 23

1.2.11 Volunteering............................................................................................................................... 26

1.2.12 Youth .......................................................................................................................................... 27

2 Strengthening Our Economy ........................................................................................................................ 31

2.1 Providing for sustainable and planned growth that supports a range of lifestyle choices and employment opportunities. .............................................................................................................................. 31

2.1.1 Planning for Economic Growth ..................................................................................................... 31

2.2 Exploring and discovering the richness in our society through the pursuit of educational, creative and cultural opportunities to diversity our economy, skills base and employment opportunities. ....................... 32

2.2.1 Arts and Culture ............................................................................................................................ 32

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2.2.2 Branding and Marketing ............................................................................................................... 33

2.2.3 Business and Industry Development and Support ....................................................................... 34

2.2.4 Leadership and Communication ................................................................................................... 35

2.2.5 Education and Training ................................................................................................................. 36

2.2.6 Local Environmental Planning and Development ......................................................................... 37

2.2.7 Tourism ......................................................................................................................................... 39

3 Developing Our Built Environment ............................................................................................................... 48

3.1 Planning for suitable infrastructure development to promote sustainable and planned growth, while enhancing the existing identity of the towns, villages and rural areas of the LGA. ......................................... 48

3.1.1 Planning for Our Built Environment.............................................................................................. 48

3.2 Ensuring sustainable and planned growth through the provision of effective public and private transport options and suitable entertainment and recreational facilities to enhance the lifestyle choices of the community. ................................................................................................................................................ 52

3.2.01 Cemeteries .................................................................................................................................... 52

3.2.02 Community Cultural Facilities ....................................................................................................... 53

3.2.03 Community Commercial/Industrial Buildings ............................................................................... 53

3.2.04 Cycleways and Walkways ............................................................................................................. 56

3.2.05 Environmental Health ................................................................................................................... 57

3.2.06 Heritage ........................................................................................................................................ 58

3.2.07 Housing and Development ........................................................................................................... 59

3.2.08 On-site Sewage Management ...................................................................................................... 60

3.2.09 Parks and Gardens ........................................................................................................................ 60

3.2.10 Recreational Facilities ................................................................................................................ 61

3.2.11 Road Safety and Compliance ..................................................................................................... 63

3.2.12 Sewage Infrastructure ................................................................................................................ 64

3.2.13 Transport ..................................................................................................................................... 65

3.2.14 Trade Waste ................................................................................................................................ 68

3.2.15 Water Infrastructure .................................................................................................................. 68

3.2.16 Waste Infrastructure .................................................................................................................. 70

3.2.17 Waste and Recycling .................................................................................................................. 71

3.2.18 Stormwater Infrastructure ......................................................................................................... 73

4 Enhancing Our Natural Environment ............................................................................................................ 75

4.1 To conserve and preserve the natural environment whilst balancing the impact of development to ensure a sustainable and health community. .................................................................................................. 75

4.1.1 Planning for Our Natural Environment ......................................................................................... 75

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4.1.2 Air .................................................................................................................................................. 76

4.1.3 Biodiversity ................................................................................................................................... 76

4.1.4 Climate Change ............................................................................................................................. 77

4.1.5 Environmental Protection and Leadership ................................................................................... 78

4.1.6 Water ............................................................................................................................................ 80

5 Responsible Governance and Civic Leadership ............................................................................................ 83

5.1 A Council that focuses on strong civic leadership, organisational development and effective governance with an engaged community actively participating in decision making processes affecting their future. 83

5.1.1 Planning for Our Council ............................................................................................................... 83

5.1.2 Civic Leadership ............................................................................................................................ 85

5.1.3 Communication............................................................................................................................. 87

5.1.4 Corporate Management ............................................................................................................... 88

5.1.5 Customer Service. ......................................................................................................................... 92

5.1.6 Employer of Choice ....................................................................................................................... 93

5.1.7 Information Systems Management .............................................................................................. 96

5.1.8 Local Environmental Planning and Development ......................................................................... 98

5.1.9 Plant and Equipment .................................................................................................................... 98

Income and Expenditure Review Statement ...................................................................................................... 100

Cash and Investment Review Statement ............................................................................................................ 101

Part A: Contracts Review Statement .................................................................................................................. 102

Part B: Consultancy and Legal Expenses Review Statement .............................................................................. 102

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Summary of Financial Position This report provides the Quarterly Performance Report on the 2014-2015 Operational Plan for the period of 1 July to 30 September 2014 with a recommendation that variations to income and expenditure estimates are voted and the revised reduction in the cash balance of $200,000 which is deterioration on the original balanced budget be noted.

Note: A negative balance is identified in brackets.

2014/15 Quarterly Budget Comparison

Budget (Inc Internal) Income$'000

Expenditure

$'000

Total

$'000

Original 72,778 72,778 0

September Quarter 79,612 79,812 (200)

2014/15 Quarterly Budget Comparison Fund

Budget(Inc Internal) Income$'000

Expenditure $'000

Total $'000

General 60,210 60,410 (200)

Water 10,482 10,482 0

Wastewater 8,920 8,920 0

The revised September quarter of the 2014-2015 Operational Plan has been adjusted as detailed in the following table.

2013/14 Quarterly Budget Variations

Division Program Variation Reason

1) Operations Capital

Operations 413,691 Carry forward expenditure for CBD Revitalisation Project. Carry Forward Project from 2013/2014.


Recreation Capital (120,000) Increased capital contribution for funding expenditure on hockey field returfing. New budget allocation for 2014/2015.


Recreation Capital 320,000 Increased expenditure hockey field upgrades. New budget allocation for 2015.


Recreation Capital 14,159 Carry forward expenditure on Kremer Park. Carry Forward from 2013/2014.


Buildings Capital 287,700 Carry forward expenditure for public toilets. Carry Forward funds from 2013/2014.

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Buildings Other 15,000 Carry forward expenditure for Union Theatre.


Water Infrastructure 3,006,847 Carry forward expenditure for Scada system telemetry upgrade, mains renewal, treatment plant and reservoir upgrades. Carry Forward Projects from 2013/2014.


Wastewater Infrastructure

1,433,050 Carry forward expenditure de-sludging lagoons, Lithgow extensions, land purchases, and Sewer pump station upgrades. Carry Forward from 2014

9) Development and Planning Capital

Waste Management 999,891 Increased expenditure on environmental compliance audit and various tip sites. Carry Forward from 2013/2014

10) Development and Planning Capital

Strategic Planning Capital 90,000 Expenditure carry forwards for Heritage Management Policy, on site sewer inspections, Hassans Walls Plan of Management. Carry Forward fund from 2013/2014

11) Information Technology Capital

Information Technology / GIS

88,351 Expenditure carry forwards for security cameras, new budget module and new corporate reporting systems. Carry Forward budget from 2013/2014.

12) Community Capital

Community & Cultural 75,868 Increased expenditure on Blast Furnace heritage trail, Eskbank House improvements, pound improvements, gun emplacements South Bowenfels and Cox’s road signage. Carry Forward from 2014.

13) Community Capital

Tourism 31,048 Expenditure for Town entry signage. Carry Forward from 2014.

14) Executive Organisation Development

9,400 Increase in Corporate Training being funded from transfer from reserves. Carry Forward funds from 2014.

15) Executive Tourism 236,500 Carry forward of unspent funds for Trade Show promotional materials, Blue Mountains regional Strategy, Lithgow Flash Gift, marketing strategies, television advertising, photographic library, Tablelands Way signage and tourism promotion strategy being funded from a transfer from reserves. Carry Forward from 2014.

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16) Finance Finance 5,685 Carry forward expenditure for asset identification and valuation. Carry Forward budget from 2013/2014.

17) Records Management

Records 6,833 Carry forward expenditure for archival of records project.

Total Variations (200,000)

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1 Caring For Our Community

1.1 Planning and providing quality community and recreational facilities and services for a healthy, vibrant and harmonious community.

1.1.1 Planning Our Community

1.1.1.1 To provide social and cultural planning that will lead to the enhancement of the quality of life of the community.

01 Review and monitor current plans and strategies.

Action 1.1 Implement the Disability Action Plan

Progressing 25%

Performance Comment An accessible viewing platform was opened at Pearsons Lookout Capertee. A new footpath and laybacks were installed on Bent Street, Lithgow adjacent to Lithgow Valley Plaza. Work commenced on identifying accessible facilities on the Lithgow Visitor App.

Action 1.2 Implement the Ageing Strategy

Progressing 25%

Performance Comment Council applied for Seniors Week funding during the 1st quarter to conduct Seniors Week events from 14-22 March 2015.

Action 1.3 Implement the Crime Prevention Plan

Progressing 25%

Performance Comment The Crime Prevention Committee met once during the quarter and considered implementation of strategies to address local crime in the Lithgow CBD and Queen Elizabeth Park.

Action 1.4 Implement the Cultural Plan

Progressing 25%

Performance Comment The following activities were undertaken during the 1st quarter to implement the Cultural Plan:

• Eskbank House and Museum o Conducted 4 exhibitions and 2 workshops. o Completed the cataloguing of the book collection and began the cataloguing of the Bracey and

Lithgow Pottery Collections. • Council staff

o Assisted with planning NAIDOC Celebrations to promote indigenous culture and history. o Participated in the Lithgow Museums Network and Blue Mountains Association of Cultural

Heritage Organisations.

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Action 1.5 Implement the Eskbank House Museum Conservation Management Plan

Progressing 25%

Performance Comment Modifications to an approved Development Application were submitted to restore the rear wall, toilet, portico and garden of Eskbank House to improve visitor experience and to comply with Australian Standards. This work is scheduled to commence in the 2nd quarter.

Action 1.6 Implement the Cultural Precinct Study

Progressing 25%

Performance Comment The following activities were undertaken during the 1st quarter to implement the Cultural Precinct Study:

• Two exhibitions were held in the Lithgow Creative’s Pop Up Gallery

• Three exhibitions were held at Eskbank House and Museum including a travelling exhibition from Chifley House "The McKenzie Story"," the Through my Eyes" Photographic Exhibition by Cooerwull Public School students and a successful commercial exhibition called "Revival" by local artist Peter Donovan.

• Two workshops on Zombie Special Effects were held as lead up events to the Halloween14 Block Party, a major Cultural Precinct event. Following the workshops, filming by Lithgow High School was carried out in the Cultural Precinct as part of a Zombie Film being created by the High School which will feature at the Halloween 14 Block Party.

• Planning continued for the Halloween 14 Block Party to be held in the Cultural Precinct in the 2nd quarter.

Action 1.7 Implement the Capertee Village Improvements Plan.

Progressing 25%

Performance Comment An official opening of Pearsons Lookout Capertee was held during the 1st quarter and community consultation was undertaken on the design of new toilets in Clarence Pirie Park.

02 Identify and develop new plans and strategies in line with the community’s needs.

Action 2.1 Village Improvements Plans developed and adopted by the Executive Management Team.

Progressing 25%

Performance Comment The Capertee Village Improvement Plan was finalised and adopted by EMT in the 1st quarter. Work continued on the Rydal Village Improvement Plan which is due to be finalised in the 2nd quarter.

Action 2.2 Develop a Cultural Precinct Public Art Strategy.

Progressing 25%

Performance Comment Council is currently working on identifying and cataloguing all public art projects and sculptures in the Cultural Precinct for inclusion in the strategy. As part of the project council staff are working with Lithgow Tidy Towns and members of the community to:

• Develop a program and strategy of regular public art exhibitions in Gallery Lane. • Develop a concept for a permanent public art piece for one of the Laneways community art project. • Develop a fund raising project (The Lithgow Skulls Project) to provide funds for the Laneways Project.

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Action 2.3 Develop a Youth Strategy.

Progressing 25%

Performance Comment A Youth Survey designed to inform the Youth Issues Paper and Youth Strategy was circulated to the local high schools and made available online in early 2014. The Youth Survey was completed by over 500 local young people. The results have been collated and assessed during the 1st quarter and work on the Youth Issues Paper and Youth Strategy is currently being undertaken. The Youth Issues Paper will be finalised in the 2nd quarter.

Action 2.4 Develop a Family Friendly Community Strategy.

Progressing 40%

Performance Comment An online community survey was open during the quarter seeking community views to assist with development of the strategy.

1.2 Working together to support, celebrate and expand the social and cultural diversity of our community. Whilst promoting healthy, active lifestyles in a safe environment.

1.2.1 Aboriginal, Cultural and Linguistically Diverse Communities

1.2.1.1 To support people from Aboriginal and CALD backgrounds.

01 Provide support to the activities of local aboriginal organisations.

Action 1.1 Assistance provided to support the activities of local aboriginal organisations.

Progressing 50%

Performance Comment The Community Development Officer attended 3 Mingaan Aboriginal Corporation meetings in the 1st quarter to plan NAIDOC Day celebrations will be held on Friday 10 October 2014 which include a community day at Lake Wallace and a dinner at Black Gold Cabins Wallerawang in the evening. The Community Development Officer will attend and assist on the day.

02 Promote and support to the activities of the local CALD community.

Action 2.1 Assistance provided to support the activities of local Cultural and Linguistically Diverse organisations.

Progressing 25%

Performance Comment Council's Financial Assistance Program supported LINC in establishing a Multicultural Support Group and the Community Development Officer attended 1 meeting during the 1st quarter.

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1.2.2 Ageing Population

1.2.2.1 To respond to the needs of an ageing population.

01 Number of actions successfully implemented from the Ageing Strategy

Action 1.2 Celebrate the contribution to the community by our senior residents.

Progressing 25%

Performance Comment Council applied for Seniors Week funding during the 1st quarter to conduct Seniors Week events from 14-22 March 2015.

Action 2.2 Conduct and celebrate Naturalisation Ceremonies as required.

Progressing 25%

Performance Comment There were no Naturalisation Ceremonies held in the 1st quarter.

1.2.3 Arts and Culture

1.2.3.1 To provide a range of programs celebrating the cultural diversity and rich heritage of our local government area.

01 Celebrate the cultural heritage of the LGA through the development of cultural/heritage programs.

Action 1.1 Eskbank House and its connections with other heritage sites promoted.

Progressing 25%

Performance Comment Eskbank House hosted an exhibition from Chifley House in Bathurst called "The McKenzie Story" which told the story of Elizabeth Chifley (Ben Chifley's wife) and her family, the McKenzie’s. Eskbank House staff attended 3 meetings of the Lithgow Museums Network during the quarter.

Action 1.2 Promote Lithgow History Avenue Project.

Progressing 25%

Performance Comment Lithgow History Avenue continued to be promoted through its own website and the Lithgow Visitor Centre.

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Action 1.3 Continue to participate in the Lithgow Museums Network Group

Progressing 25%

KPI Target Achieved Notes

Cultural Development Officer to attend meetings of the Lithgow Museums Network Group

100% of meetings attended

100% Council staff attended two Lithgow Museums Networking Meetings and participated in organising signage and brochures for the Network to display at the Daffodils at Rydal event.

Action 1.4 Develop and Establish School Excursion Programs to Eskbank House Museum and other Heritage Sites.

Progressing 25%

Performance Comment An "Explore Eskbank" Day was held during the July school holidays. Children participated in an education program, based on Victorian England museum techniques, to explore the history of Eskbank House and Lithgow. Discussions were held with the Lithgow Museums Network to develop a combined schools experience to send to local schools.

Action 1.5 Continuing to work with the Lithgow Branch of the National Trust to host the John Wellings Award.

Completed 100%

Performance Comment The 2014 John Wellings award presentation was held on 12 September. A large number of entries were received, all were of a very high standard.

02 Provide support for cultural organisations in the development and promotion of cultural activities.

Action 2.1 Regular networking undertaken with cultural organisations.

Progressing 25%

Performance Comment During the 1st quarter the Cultural Development Officer attended the following meetings:

• 2 Lithgow Museums Network Meetings; • 2 Lithgow Arts Council Meetings; and

• 2 Lithgow Laneways Meetings (Lithgow Tidy Towns).

03 Provide guidance in the identification, preservation and promotion of local history collections through the Museums Advisors Program.

Action 3.1 Museums Advisor Program continuing to work with Eskbank house and other museums to preserve and promote local history collections.

Progressing 25%

Performance Comment The Museums Advisor visited the Local Government Area six times during the quarter and attended Lithgow Museums Network Meetings, assisted the staff at Eskbank House with the Oral History Project, visited the Charlie Pinch Museum and discussed collection policies with local museums.

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04 Subject to available resources develop the oral history program to capture the ‘collective memories’ of the area.

Action 4.1 Oral History Project underway

Progressing 25%

Performance Comment Oral history equipment is currently on loan to Eskbank House to assist with gathering oral histories of a number of community members. History week events were held during September with a number of local identities contributing to the Library displays and History Week talks.

05 Develop temporary programs and events within the Cultural Precinct.

Action 5.1 Program of temporary programs and events developed.

Progressing 25%

Performance Comment Three exhibitions were held at Eskbank House, two exhibitions in the Lithgow Creative’s Pop up Gallery, a book launch at A Reader's Heaven Bookshop and an exhibition in Gallery Lane. Planning began for the Halloween14 Block Party, a major cultural event in the Cultural Precinct which will occur in the second quarter along with Lithglo.

06 Establish outdoor exhibitions at Blast Furnace Park.

Action 6.1 Program of exhibitions developed.

Not due to start 0%

Performance Comment No exhibitions are currently scheduled due to safety concerns at Blast Furnace Park.

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1.2.4 Children and Families

1.2.4.1 To develop the Lithgow LGA as a Family Friendly Community.

01 Continue to participate in the Child Protection Interagency to develop and promote activities for children and families.

Action 1.1 Regular attendance by the Community Development Officer at meetings and participation in community events.

Progressing 25%


Assistance provided to conduct Community Fun Days.

Number of Community Fun Days held

1 The Community Development Officer attended the Children's Expo on 11 September held by the Child Protection Interagency. The Expo was a forum to provide information, resources and referral to local families about available services and organisations within the LGA.

Community Development Officer to attend meetings of the Child Protection InterAgency.

100% of meetings attended.

100% The Community Development Officer attended 1 Child Protection Interagency meeting in the 1st quarter.

1.2.5 Community Information

1.2.5.1 To increase community awareness of local services and facilities

01 Provide community information on the Marjorie Jackson Plaza noticeboard and in branch libraries.

Action 1.1 All noticeboards are updated weekly

Progressing 25%

Performance Comment All noticeboards are updated weekly.

02 Maintain the online directory of Children’s Services on Council’s website.

Action 2.1 Directory maintained and updated regularly.

Progressing 25%

Performance Comment The Children's Services Directory is maintained and updated regularly. Consultation will be undertaken with local services in the 2nd quarter to accurately update service details and add new services to the directory.

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1.2.6 Community Support

1.2.6.1 To encourage equitable access to services and facilities

01 Provide support to community organisations through Council’s financial assistance program.

Action 1.1 Promote and Administer the Financial Assistance Program to community organisations.

Progressing 25%

Performance Comment Council has allocated a total of $164,824 Financial Assistance in the 2014/15 budget including $80,324 for Recurrent projects, $71,000 for Non-Recurrent projects, $2,500 for Sporting related Financial Assistance and $11,000 for fee waivers.

Successful applicants for Recurrent and Round 1 Non-Recurrent 2014/15 Financial Assistance were advised in the 1st quarter and payments were processed as invoiced. Council will advertise for Round 2 Non-Recurrent Financial Assistance applications in October 2014.

02 Lobby Governments for equitable access to public transport, health, education, housing, recreational and other essential community services projects.

Action 2.1 Use census and other need data to advocate for equitable access by Lithgow residents to community infrastructure and essential services.

Progressing 25%

Performance Comment Census information was used by Council in the development of the Rydal and Capertee Village Improvement Plans, the Youth Strategy and Family Friendly Strategy and grant funding applications.

03 Promote and support Men’s Shed projects and programs.

Action 3.2 Provide support for Men's Shed organisations in the promotion and development of activities.

Progressing 25%

Performance Comment Council provided $2,000 financial assistance to Portland Men’s Shed for workshop facilities.

1.2.7 Health

1.2.7.1 To provide a range of health services which meet the needs of the community.

01 Advocate for equitable access to health services to meet community need.

Action 1.1 Community consultation undertaken on health needs and needs advocated to the government.

Progressing 25%

Performance Comment Council participated in the Leaving Healthy Footprints Aboriginal Health Delivery Consultative Group during the 1st quarter.

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02 Participate in the Community Services Interagency.

Action 2.1 Regular attendance by the Community Development Officer at meetings and participation in events.

Progressing 25%


Community Development Officer to attend meetings of the Community Services Interagency


100% The Community Development Officer attended 2 Community Interagency meetings during the 1st quarter.

1.2.8 Library Programs

1.2.8.1 To provide learning opportunities and quality library facilities which meet the needs of the community

01 Operate the Lithgow Library Learning Centre, Portland, Rydal and Wallerawang Libraries

Action 1.1 Operate all branch libraries to provide quality membership services.

Progressing 25%


Membership Number of new members

252

Children's Vacation Activity Programs

2 days per week during school holidays

98 4 activities at Lithgow, 3 activities at Portland and 1 activity at Wallerawang.

Library Service Number of people using the service.

30,889

Children's story time activities Number of children attending

1219 62 sessions including Children's Book week visits

Library Loans Number of loans 21068

Meeting and Video Conferencing Room

Number of bookings

80 Estimated attendance 656

Technology Centre Number of bookings

7989

Performance Comment Library membership continues to increase and attendance at library programs is very good. The Library meeting room has been regularly booked for use as a training room. HSC lock-in sessions where held during September with a small number of Year 12 students and teachers attending. Feedback has been positive which will help to improve this program for next year.

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02 Maintain membership of the Australian Learning Community Network.

Action 2.1 Payment of membership.

Not Due To Start 0%

Performance Comment Membership payment is scheduled for 3rd quarter.

03 Provide outreach programs for housebound and isolated residents within the LGA

Action 3.1 Housebound Library Service provided to residents of Wallerawang and Portland.

Progressing 25%


Number of participants in Wallerawang

Total number 2

Number of participants in Portland Total number 8

Number of participants in Lithgow Total number 24

Performance Comment The home library service is progressing well with total loans for the quarter of 167 items. The service has recently expanded to encompass housebound patrons in the Lithgow area as well as residents of nursing homes. A morning tea for participants was held on 15 September with Mayor Maree Statham, residents and carers from Three Tree Lodge and Tanderra Nursing Home.

04 Establish e-book reading service.

Action 4.1 Service established. Progressing 25%

Performance Comment A number of eBook platforms have been tested and costed. Following an evaluation, a decision will be made in the 2nd quarter on the preferred platform.

05 Enhance the adult, children, DVD, talking book, Large print, language and teenage sections of the Library collection and provide kits for the Books for Babies Program.

Action 5.1 Purchase additional book and other reading resources.

Progressing 25%

Performance Comment Purchasing of new resources continued during the quarter from a number of new suppliers as well as regular suppliers. More resources have been purchased for the Books for Babies program and provided to the Community Health Centre for distribution. The breakdown of items acquired during the quarter is:

• 725 Adult books • 288 Children's Books • 88 Teenage books • 97 Large print • 135 DVDs

• 100 Books for babies.

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06 Share library resources with other communities.

Action 6.1 The number of inter-library loans and reciprocal borrowers

Progressing 25%


Inter Library Loans Number of loans 108 131 requests with 108 successful

Reciprocal Borrowers Number of borrowers 465

Performance Comment The Library collection continues to be a valuable resource not just for the local community but also nationally. A large number of people who work in the Lithgow area but reside outside of the community are reciprocal borrowers which highlight the quality of the service.

07 Conduct exhibitions and displays.

Action 7.1 4 exhibitions/displays per year.

Progressing 25%

Performance Comment The following exhibitions/displays were hosted at the Lithgow Library Learning Centre during the 1st quarter:

• Lithgow Library hosted an art exhibition by Blue Mountains artist Paul Robinson.

• History Week events included an exhibition and talks around the theme of World War 1.

08 Develop the Local History Collection

Action 8.1 • Photo digitising of the collection. • Improved storage and access to Local Studies Collection. • Map indexing. • Mercury indexing of Lithgow Mercury holdings.

Progressing 25%

Performance Comment Digitising of the photo collection was not undertaken during 1st quarter due to History week planning and delivery. The Library continues to work towards improving the storage and access to the Local studies collection. Assessment of current and future needs will be undertaken during the 2nd quarter. Indexing of Lithgow Mercury holdings commenced with updating the Births, Deaths and Marriages indexes. General indexing is to commence once the BDM's are up to date.

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09 Provide a community and education information service through events, displays and the Learning Shop.

Action 9.1 • Community and education information areas are updated

weekly. • Number of people attending events.

Progressing 25%


Local Schools Network Number of Meetings attended

Nil The Local Schools Network is currently suspended.

Undertake joint programs with TAFE and local schools

Number of school visits and displays

30 Scots School continues to utilise the library on a Monday morning. Local schools visited during Children's book week. The Children's Library Officer made 2 visits to local preschools.

10 Provide quality community programs that offer educational and social opportunities for all members of the community.

Action 10.1 Community programs developed to promote the facilities and services offered by the Library.

Progressing 25%


Friends of the Lithgow Library Learning Centre (FROLLIC)

Number of Meetings attended

Nil There are currently only two active members of FROLLIC. This will be reviewed upon appointment of a new Library Coordinator.

Lithgow Forum Meet 4 times per year

Nil Speakers to be organised shortly.

Youth Book Club Monthly Nil This program is not running at present

Craft lessons with Thursday Knitters Group

Weekly 117 13 sessions

Performance Comment The knitting group continues to grow and is very well attended each week.

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Action 10.2 Supervise external university exam students as required.

Progressing 25%

Performance Comment No exam supervision took place in the 1st Quarter

Action 10.3 Undertake joint programs with TAFE and local schools including class visits, displays etc.

Progressing 25%

Performance Comment A Technology Dinosaur program commenced in conjunction with work experience students from Lithgow High School. Scheduled over 12 weeks, people were encouraged to bring technology such as mobile phones, tablets and laptops to the Library where students assisted with the use of these devices. Approximately 9-12 people attended these sessions on a weekly basis. Feedback has been very positive and the students are learning a great deal about working with older community members.

1.2.9 Regulatory/Compliance Programs

1.2.9.1 To ensure community safety and compliance

01 Maintain animal control in accordance with legislation and policy.

Action 1.1 Maintain the companion animals register.

Progressing 25%


Animals destroyed Total number 9

Animals impounded Total number 57

Animals sold Total number 5 5 animals to rescue associations

Animals returned to owners Total number 29

02 Maintain the Lithgow Pound.

Action 2.1 Daily feeding and exercise of animals and cleaning of the pound.

Progressing 25%

Performance Comment Daily feeding, exercising and cleaning undertaken as required.

03 Undertake community education on the care of and responsibility of companion animals.

Action 3.1 Implement Community Education Strategy Action Plan.

Not Due To Start 0%

Performance Comment Scheduled to be undertaken during 2nd quarter.

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04 Investigate non-compliance with the Environmental Planning and Assessment Act and Local Government Act.

Action 4.1 Number of Environmental Protection actions taken.

Progressing 25%


Number of Environmental Protection Authority actions taken.

Total number Nil No actions taken in 1st quarter

Number of non-compliance investigated.

Total number Nil No non-compliance’s investigated in the 1st quarter.

Action 4.2 Number of Local Government Act actions taken.

Progressing 25%


Number of Local Government Notices issued.

Total number Nil Notices issued in the 1st quarter.

1.2.10 Safety

1.2.10.1 To facilitate a safe community.

01 Maintain Street Lighting

Action 1.1 Complaints referred to Origin Energy on the day received if a working day.

Progressing 25%

Performance Comment All complaints were forwarded to Origin Energy on the day of receipt.

Action 1.2 Audit and enhance where necessary, street lighting in areas of high pedestrian activity.

Progressing 10%

Performance Comment Regular audits and meetings with Endeavour Energy have continued. No significant areas have been identified for improvement.

02 Remove graffiti from public places and liaise with Police.

Action 2.1 All graffiti removed within 5 working days.

Progressing 25%

Performance Comment All graffiti was removed within 5 working days of being notified.

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03 Participate in the Local Liquor Accord

Action 3.1 Attend meetings regularly.

Progressing 25%


Manager Community & Culture to attend meetings of the Local Liquor Accord.


100% 1 meeting of the Liquor Accord was attended during the 1st quarter.

04 Conduct regular meetings of the Crime Prevention Committee

Action 4.1 Meetings of the Crime Prevention Committee to be conducted in accordance with the Terms of Reference.

Progressing 25%


Meetings held 6 weekly 100% of meetings attended

100% 1 meeting of the Crime Prevention Committee was held during the 1st quarter.

Action 4.2 Priority crime prevention strategies in relation to assault and harassment implemented.

Progressing 25%

Performance Comment The Crime Prevention Committee met once during the quarter and considered identified actions from safety audits undertaken of the Lithgow CBD and Queen Elizabeth Park Lithgow.

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05 Continue participation and support for the Domestic Violence Liaison Committee.

Action 5.1 Regular attendance by the Community Development Officer at meetings and participation in its events.

Progressing 25%


Community Development Officer to attend meetings of the Lithgow Partnerships Against Domestic Violence and Family Abuse Committee (LPADVFA).


100% The Community Development Officer attended 1 Lithgow Partnerships Against Domestic Violence and Family Abuse (LPADVFA) Committee meeting in the 1st quarter.

Assistance provided to conduct White Ribbon Day activities.

30 June 50% Assistance has been provided to the committee by the Community Development Officer in the planning for White Ribbon events and will also be provided during the event in the 2nd quarter (on 21 November 2014).

Performance Comment The Lithgow Partnerships against Domestic Violence and Family Abuse (LPADVFA) Committee is currently planning a trivia night at Lithgow Workmen's Club held on 21 November 2014. for White Ribbon Day. The Community Development Officer will assist with planning leading up to and during the event.

06 Address violence against women in the community.

Action 6.1 Conduct International Women’s Day activities with the Domestic Violence Liaison Committee.

Progressing 25%

Performance Comment The Lithgow Partnerships against Domestic Violence and Family Abuse (LPADVFA) committee did not hold International Women's Day events in 2014 but consideration is being given to holding an event in 2015. The Community Development Officer attends all LPADVFA committee meetings.

07 Provide CCTV monitoring in the Lithgow Central Business District.

Action 7.1 Maintain the CCTV System

Progressing 25%

Performance Comment Two cameras on the CCTV network were updated to digital during the 1st quarter.

Action 7.2 Install security cameras in the Lithgow CBD area.

Not Due To Start 0%

Performance Comment Scheduled to be undertaken during the 4th quarter.

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08 Participate in emergency services committees including the bushfire Advisory committee and Local Emergency Management committee in accordance with their terms of reference.

Action 8.1 Attend meetings regularly.

Progressing 10%


Group Manager Operations to attend meetings of the Bush Fire Advisory Committee


100% Meetings attended on a regular basis.

Group Manager Operations to attend meetings of the Local Emergency Management Committee.


100% Meetings attended on a regular basis.

09 Provide annual and discretionary contributions to the NSW Rural Fire Service and fulfil responsibilities under the Memorandum of Understanding.

Action 9.1 Contributions made and all responsibilities of the Memorandum of Understanding fulfilled.

Progressing 25%

Performance Comment Payments are made in accordance with the Memorandum of Understanding.

10 Impound abandoned articles from public places.

Action 10.1 Number of articles impounded in accordance with the Impounding Act.

Progressing 25%

Performance Comment 2 abandoned vehicles were impounded in the 1st quarter.

1.2.11 Volunteering

1.2.11.1 To celebrate and grow volunteering

01 Work with community and sporting organisations to develop a volunteer’s network to promote and facilitate volunteering in the community.

Action 1.1 Volunteer’s network established.

Progressing 25%

Performance Comment The Community Development Committee is currently working on developing awards for Australia Day 2015 to recognise volunteering within the local community (the two awards will recognise a Volunteer of the Year and a Young Volunteer of the Year).

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02 Implement a recognition program for volunteering in association with International Volunteers Day.

Action 2.1 Recognition program established.

Not Updated

Performance Comment This activity is scheduled to be undertaken during 4th quarter.

03 Encourage younger people to volunteer.

Action 3.1 Increase in number of younger people volunteering.

Progressing 25%

Performance Comment Information about volunteering has been provided to the Youth Council for discussion. A Youth Volunteer Award is to be included in the 2015 Australia Day Awards.

1.2.12 Youth

1.2.12.1 To improve the quality of life of the LGA’s youth.

01 Continue to support Lithgow Youth Council to provide a voice for young people to Council.

Action 1.1 Meetings of the Youth Council to be conducted in accordance with the Committee Terms of Reference.

Progressing 25%


Meetings held 8 times per year. 100% of meetings held.

100% Youth Council met once in the 1st quarter.

Performance Comment Youth Council met once in the 1st quarter (meetings in August and September did not proceed due to lack of a quorum). The Youth Council have been working on projects such as Youth Week 2015 and promoting youth volunteering in the local community.

02 Engage with young people to plan activities and cultural programs to meet their needs.

Action 2.1 Annual program of youth events developed.

Progressing 25%


Cinema Under the Stars Number of attendees

The Youth Council is planning a Cinema Under the Stars event for the 2014 Christmas holidays.

Rock - Up Number of attendees.

The Youth Council is planning to incorporate band music into the 2015 Youth Week event in place of a Rock-Up event. Youth Week Number of

attendees

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03 Work with young people to develop appropriate recreational facilities that meet their needs.

Action 3.1 Recommendations of young people in relation to recreational facilities considered in Strategic Asset Management Plan.

Progressing 25%

Performance Comment The Youth Council considered a proposal for the development of a BMX track in Lithgow as a recreational facility to be used regularly by local people and periodically for competitions.

04 Advocate for appropriate services to meet the broad range of youth needs.

Action 4.1 Regular attendance at Youth Services Network Meetings and participation in its events by the Community Development Officer

Progressing 25%


Community Development Officer to attend meetings of the Youth Services Network.

Number of meetings attended.

0 The Youth Services Network folded in 2013 due to a lack of membership. The Community Development Officer has been involved in discussions with other local services in the 1st quarter, to re-establish a Youth Services Network.

05 Continue to provide the homework centre at the Lithgow Library Learning Centre.

Action 5.1 Homework Zone to operate 4 days per week during school term.

Progressing 25%


Number of children attending the Homework Zone

Total number 184 A new Homework Zone tutor commenced in July to coincide with the beginning of Term 3.

Number of sessions operated Total number 40

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06 Sports/Cultural Scholarship developed for youth from low income/disadvantaged families.

Action 6.1 Continue to provide the Youth Scholarship in conjunction with Lithgow PCYC.

Progressing 25%


Scholarships Offered Total number 16 The Youth Council PCYC Scholarships have been offered to and accepted by 16 local young people. The Community Development Officer continues to liaise with the local high schools regarding further nominations.

.

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2 Strengthening Our Economy

2.1 Providing for sustainable and planned growth that supports a range of lifestyle choices and employment opportunities.

2.1.1 Planning for Economic Growth

01 Review and monitor current plans and strategies

2.1.1.1 To plan and manage growth in a sustainable manner with emphasis on creating a diversified economy underpinned by sound local environmental planning.

02 Finalise the new Comprehensive Local Environmental Plan.

Action 2.1 Plan gazetted and implemented.

Progressing 95%

Performance Comment The making of the new Comprehensive Lithgow Local Environmental Plan is imminent.

03 Stormwater, water and sewerage infrastructure requirements.

Action 3.1 Development of a site specific Development Control Plan

Not due to start 0%

Performance Comment Will be actioned when new greenfield growth areas are being planned and developed.

04 Continue to develop new Development Control Plans in line with the new Local Environmental Plan.

Action 4.1 Plans prepared, consulted upon and adopted.

Progressing 10%

Performance Comment Work has commenced on preparation of Comprehensive Development Control Plan.

05 Review and update the Economic Development Strategy

Action 5.1 Plan prepared, consulted upon and adopted for period 2014-2018.

Progressing 25%

Performance Comment The Economic Development Advisory Committee Brief has endorsed the brief to update Economic Development Strategy and Investment Prospectus.

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2.2 Exploring and discovering the richness in our society through the pursuit of educational, creative and cultural opportunities to diversity our economy, skills base and employment opportunities.

2.2.1 Arts and Culture

2.2.1.1 To promote, develop and utilise the creative talents of the Lithgow region.

01 Promote networks and resource sharing locally and regionally.

Action 1.1 Support and respond to requests from local artists in response to Networking programs.

Progressing 25%

Performance Comment During the 1st quarter the following activities were undertaken:

• Council staff assisted with the 3D portraiture prize in Gallery Lane organised by Lithgow Tidy Towns.

• Council staff worked with local artists to organise creative projects for Halloween 14 Block Party. In partnership with A Reader's Heaven.

• Council staff organised two exhibitions of Lithgow Artists in the Lithgow Creative’s Pop up Gallery.

02 Encourage a whole of community approach to supporting the growth of cultural industries.

Action 2.1 Maintain and improve Lithgow Creative’s website.

Progressing 25%


Website maintained and updated. Monthly 2 updates monthly • Two new artist profiles

• A new virtual exhibition

• Events and news were uploaded during the 1st quarter.

Performance Comment Lithgow Creative’s news and events is posted regularly on the Revitalising Main Street Facebook page.

Action 2.2 Establish Mentoring program for Cultural Industries

Progressing 25%

Performance Comment Council staff works with creative arts practitioners to develop exhibition as part of the Lithgow Creative’s Pop Up Gallery program conducted in association with A Readers Heaven. A Creative Arts program is also included as part of the Halloween 14 Block Party Event.

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Action 2.3 Host exhibitions at Eskbank House for cultural industries

Progressing 25%


Number of exhibitions hosted at Eskbank House Museum.

2 per annum 1 The first commercial exhibition was held at Eskbank House in the quarter titled "Revival" by Peter Donovan, a Lithgow Creative. The exhibition was very successful.

2.2.2 Branding and Marketing

2.2.2.1 To establish an effective integrated branding and marketing identity to promote Council, Tourism, Economic Development and the LGA.

01 Develop and implement an integrated and effective marketing and branding strategy for the Council, tourism, Economic development and the Local Government Area.

Action 1.1 Marketing collateral developed and distributed as per available resources.

Progressing 25%

Performance Comment Further information has been added to the Lithgow App including Public Toilets and Disabled access. No new brochures banners or displays have been created during the 1st quarter.

Action 1.2 Provide professional corporate and promotional and informational publications for the Community Strategic Plan and associated documents.

Progressing 25%

Performance Comment A Year in Review has been developed to promote to the community Council's achievements for the 2013-2014 Financial Year. This document is linked to the Community Strategic Plan 2026.

Action 1.3 Develop Christmas displays and activities throughout the LGA

Progressing 25%

Performance Comment Planning of 2014 Lithglo event underway with activities centred on Hoskins Church and Cook St Plaza.

Action 1.4 Conduct the Mayors Appeal to provide residents in Local Nursing Homes with Christmas Gifts.

Progressing 40%

Performance Comment Council has commenced promotion of the Mayors appeal to encourage the community to donate gifts to be given to our Nursing Home residents.

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Action 1.5 Welcome banners replaced annually as per resourcing and budget.

Progressing 25%

Performance Comment Christmas banners have been ordered and will be installed during the 2nd quarter in the lead up to Christmas.

Action 1.6 Install additional town entry signage throughout the LGA.

Progressing 25%

Performance Comment Town entry signage is in its final design phase and should be installed before the end of the financial year

Action 1.7 Upgrade and install brown and white tourism signs in accordance with the Interpretive Signage Program and within budget.

Progressing 50%

Performance Comment A Tourism Signage Audit of the Local Government Area is currently being finalised. The results of the Signage Audit will be presented to Tourism Advisory Committee in December 2014

2.2.3 Business and Industry Development and Support

2.2.3.1 To expand Lithgow’s economic base and encourage local employment opportunities through the promotion and facilitation of business and industry development and services.

01 Encourage the increase of business activities in the CBDs of Lithgow, Wallerawang and Portland.

Action 1.1 Develop and implement a Lithgow CBD Business Attractions and Retention Program

Not Updated

Performance Comment Planning is currently underway for Business training sessions to be held during 2014-2015.

Action 1.2 Implement the Main Street Facade Program

Progressing 25%

Performance Comment Council continued to promote and administer the Main St Façade Improvement Program.

02 Ensure the provision of a range of business support services.

Action 2.1 Provide opportunities for business through the leasing of council owned retail and office space.

Progressing 25%

Performance Comment Council vacant properties are listed with the real estate agent. Pop up activation opportunities are being considered as part of Halloween 14.

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03 Promote sustainable production and consumption practices through a ‘Made in Lithgow’ promotion.

Action 3.1 Facilitate the development and delivery of local and regional market providers within the LGA.

Progressing 25%

Performance Comment The Economic Development Advisory Committee has endorsed the brief to update the Investment Prospectus.

2.2.4 Leadership and Communication

2.2.4.1 To provide leadership and communications that foster collaboration to maximise Lithgow economic potential

01 Ensure sound communications across the community and with Council to assist with encouraging growth.

Action 1.1 Regularly meet with and coordinate economic programs with the Economic Development Advisory Committee, Lithgow business Association and other stakeholders as required.

Not Updated


Economic Development Advisory Committee meetings held 3 monthly

100% of meetings held

100% Economic Development Advisory Committee held 2 meetings on 9 July and 9 October.

02 Encourage cooperation between business and industry sectors, and with the Council.

Action 2.1 Attend local and regional economic and tourism forums to promote and advocate for development and business opportunities within the Lithgow LGA.

Progressing 25%

Performance Comment The Economic Development Officer, Mayor Maree Statham and Councillor Ross Higlett attended the Country Living Expo at Olympic Park.

03 Market and promote Lithgow as a place to do business, work, live and recreate.

Action 3.1 Develop promotional material to attract investors and residents and participate in relevant exhibitions.

Progressing 25%


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Action 3.2 Investment prospectus kept updated.

Progressing 25%


Action 3.3 Continue to update the Creative/cultural Industry Cluster section of the Economic Development Website.

Progressing 25%

Performance Comment The Creative/Industry Cluster section of the Economic Development Website is updated as required.

Action 3.4 Continue to update the Economic Development Website.

Not due to start 0%

Performance Comment Scheduled to commence in 2nd quarter.

Action 3.5 Continue to update the New resident information on website.

Not due to start 0%

Performance Comment To be updated as part of the upgrade of the Economic development webpage in 2nd quarter.

04 Encourage expansion and attraction of businesses.

Action 4.1 Appropriate conferences attended to encourage investment.

Progressing 25%

Performance Comment Conference opportunities are being identified for participation during 2014-2015.

Action 4.2 Regular assistance provided to potential investors.

Progressing 25%

Performance Comment Meetings and advocacy with regards to investors undertaken as required.

2.2.5 Education and Training

2.2.5.1 To encourage and support learning opportunities in the LGA that aligns with our needs for skilled workers and retention of your people and families.

01 Lobby for increased range of educational and training providers to support post secondary school and lifelong learning opportunities.

Action 1.1 Assist in the establishment of the University of Western Sydney College Campus in Lithgow.

Progressing 25%

Performance Comment Ongoing liaison undertaken with UWS representatives through Economic development Advisory Committee.

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02 Promote to attract occupations and industries where skills shortages have been identified.

Action 2.1 Liaison with local businesses, developers and employment agencies to identify skills gaps.

Progressing 25%

Performance Comment Liaison is undertaken with employment providers, Lithgow Business Association and individual businesses on a regular basis to identify emerging needs and promote job opportunities in the Local Government Area.

Action 2.2 Liaison with local and external training providers to help develop programs to address gaps.

Progressing 25%

Performance Comment Ongoing liaison is undertaken with education, business and service providers across Lithgow to identify additional training opportunities.

Action 2.3 Encourage the presence of additional education providers.

Progressing 25%

Performance Comment Ongoing liaison with education, business and service providers across Lithgow to identify additional training opportunities

03 Encourage international students to participate in local educational courses.

Action 3.1 Work with universities to promote Lithgow to overseas students.

Progressing 25%

Performance Comment Council is working with UWS on a proposal to expand its course offer to include a ‘Pathways to Nursing’ course as part of the curriculum.

2.2.6 Local Environmental Planning and Development

2.2.6.1 To ensure the long-term sustainability of infrastructure and land that underpins and supports the growth of the Local Government Area.

01 Assess all applications including:

• Development Applications

• Construction Certificates

• Complying development Certificates

• Section 68 Applications

Action 1.1 Finalise the full review and update the Automated Planning Certificate System and ensure it is ready to go live to coincide with gazettal of the Principal LEP.

Not due to start 0%

Performance Comment This will be undertaken following finalisation of the Local Environmental Plan.

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Action 1.2 Applications are processed within 21 working days of receipt calculated exclusive of the ‘stop the clock’ period.

Progressing 25%


Number of applications processed. 80% within 21 days of receipt.

82% within 21 days

Achieved

Action 1.3 Development Inspections

Progressing 25%

Performance Comment Development inspections are carried out as requested by customers.

Action 1.4 Process and issue Building and Planning Certificates in accordance with regulatory requirements.

Progressing 25%

KPI Target Achieved

Number of Building Certificates received. Processed within 7 working days. 6

Median processing days for Building Certificates 7

Number of Subdivision Certificates received Processed within 7 working days. 5

Median processing days for Subdivision Certificates 0 issued

Median processing days for Building Certificates 149 (2) Processed within 7 working days. 6

Number of Planning Certificates 149 (2) received. 144

Number of Planning Certificates 149 (5) received. Processed within 7 working days. 86

Median processing days for Planning Certificates 149 (5) 5

02 Implement conditions of development consent and enforce compliance.

Action 2.1 Number of actions taken.

Progressing 25%


Land and Environment Court Number of actions taken

Nil No actions to date.

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03 Investigate non compliance with the Environmental Planning and Assessment Act and Local Government Act.

Action 3.1 Number of actions taken

Progressing 25%


Land and Environment Court Number of actions taken

Nil No actions to date.

04 To provide street and rural numbers to premises upon request and at subdivision stage.

Action 4.1 Street and rural numbers issued upon request.

Progressing 25%


Number of rural numbers issued. 80% processed within 21 days.

13 Numbers are issued as requested.

Number of street numbers issued. 80% processed

within 21 days. 3

2.2.7 Tourism

2.2.7.1 To create a strong tourism industry that maximises benefits from visitors to the LGA.

01 Act upon the recommendations contained in the Tourism Strategy/Destination Management Plan

Action 1.1 Ensure all tourism operators are working together to implement recommendations.

Progressing 25%

Performance Comment During the 1st quarter the following activities were undertaken:

• One Tourism Advisory Committee meeting was held in accordance with the terms of reference.

• Three new actions from the Destination Management Plan have been determined to work through for 2014-2015 these include:

o Further development of the regional and scenic drive product.

o Continue to encourage mountain-biking in the State Forest o Continue to recognise the importance of the event sector as a key driver for the local economy

Action 1.2 Seek opportunities to increase funding for tourism development with State Government

Progressing 25%

Performance Comment No funding applications were submitted during the quarter. Discussions have been held with private business owners in regards to funding opportunities.

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02 Identify and support the delivery of a diverse range of quality festivals and events.

Action 2.1 Implement the Festivals and Events Strategy.

Progressing 25%

Performance Comment The following activities were undertaken during the 1st quarter:

• Event Management Workshops were held for local community event organisers in July and August. The workshops were delivered by a qualified trainer and were attended by event organisers from Rydal Show, Ironfest, Lithgow Regional Markets and other regional events.

• A Review of usage and services provided at Council’s halls including the Civic Ballroom and the Union Theatre was undertaken. Site visits to regional halls and theatres was undertaken and comparative data on usage, cost and services was obtained. Feedback has also been obtained from regular users of the Civic Ballroom and Union Theatre.

• The Events Coordinator attended the Local Government Event Network Workshop and Inspire EX Trade Exhibition at the Sydney Convention and Exhibition Centre in August.

• Planning and coordination of Australia Day and Halloween activities was commenced.

Action 2.2 Coordinate Events Management meetings with event organisers to ensure compliance.

Progressing 25%


• A meeting was convened with Ironfest to debrief on the 2014 Ironfest.

• Attended a meeting for the Mountain Cruizers Car Club event 19 October.

• Regular meetings were held with Rockytrail Entertainment, Mountain Bike Down Hill Championship orgainsers.

Action 2.3 Organise and stage the Lithgow Flash Gift to ensure a comparative increase from 2013/14 in:

• Sponsorship levels • Participation • Visitation • Competition Events • Supporting Events/Activities.

Progressing 25%


• One Lithgow Flash Gift Committee meeting was held during the first quarter.

• The 2014 Sponsorship package was developed and sent to prospective and regular sponsors of the carnival.

o The Current sponsorship level allows the event to be fully supported.

• A draft schedule for the carnival has been developed and submitted to the committee for approval.

• Promotion for the Lithgow Flash Gift commenced in July with website promotion and advertisement in Runners World for the November edition.

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Action 2.4 Identify and support local tourism events including: • Daffodils at Rydal • Back to Hartley • Celebrate Lithgow • Portland Spring Fair • Ironfest • Glow Worm Tunnel Marathon

Progressing 25%


• Coordinated TV and Radio interviews for the NSW/ACT Mountain Bike Down Hill series with Rocky Trail Entertainment.

• Promotion received in Sydney Telegraph Best Weekend magazine.

• A Radio Interview was organised on ABC Central West for Zombie Special Effects Makeup Workshops 9 September.

o The Zombie Special Effects makeup workshop at Eskbank house with Lithgow High School students.

• Meetings were held with Mountain Sports regarding Destination NSW Flagship funding for Glow Worm Tunnel Marathon 2015.

• Information and images for Halloween were sent to Sydney Telegraph Body and Soul Magazine.

• Supported the following local events with event promotion including regional tourism magazines, tourism websites, street posters and Tourism’s Calendar of Events including:

o Daffodils at Rydal, o Portland Spring Fair, o Back to Hartley, o Moment in Time exhibition and the Cox’s Road Walks.

• Information was submitted on the Lithgow Showground to stage an X Factor Music concert in Lithgow.

Action 2.5 Coordinate Australia Day activities within the LGA to ensure a comparative increase in participation and activities from 2013/14.

Progressing 25%

Performance Comment The Community Development Committee has developed a program for Australia Day 2015 in Lithgow which includes:

• Evening markets,

• Children's rides,

• Family entertainment and the Australia Day Ceremony. Council will also support and promote activities in Portland, Wallerawang and Rydal. The Australia Day awards have been reviewed by the Community Development Committee and will include:

• Youth and Open Volunteer of the Year Awards

• Youth and Open Achievement Awards

• Service to the Community - Organisation Award

• Recognition of Outstanding Events of the Year Awards

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03 Development of Aboriginal Experiences throughout the LGA

Action 3.1 Consultation with Mingaan

Progressing 25%

Performance Comment Consultation with Mingaan has taken place through their representative on the Tourism Advisory Committee. One meeting was held during the 1st quarter.

04 Operate the Visitor Information Centre.

Action 4.1 Provide quality visitor information services.

Progressing 25%

Performance Comment

KPI Target Achieved

Total value of Souvenir Sales 100% $7578.45

Visitors to the Visitor Information Centre 2014/15 Increased visitation in comparison to 2013/14

42388

Visitors to the Visitor Information Centre 2013/14 39305

Total number of members 2014/15 Increased membership in comparison 2013/14

72

Total number of members 2013/1. 58

Total value of accommodation bookings 100% $1475.00

Commission on accommodation bookings 100% $147.50

Total value of tour bookings 100% $0.00

Commission on tour bookings 100% $0.00

Action 4.5 Develop a 4WD and Recreational Activity Guide to increase greater visitation of area’s listed and address pressing need for more interpretive information on bush tracks from 4wd and trail bike riders.

Progressing 5%

Performance Comment The project has been scoped. Negotiations with National Parks, Forestry Corporation, Cartographers and sourcing of funding for the concept will commence in 3rd quarter.

05 Continue to develop tourism opportunities within the LGA and with neighbouring areas.

Action 5.1 Provide input into community tourism development initiatives e.g.: Capertee Valley, Hartley Valley and other groups/activities.

Progressing 25%

Performance Comment Liaison has taken place with the Lithgow Museums Group on a monthly basis. Regular contact with the Lithgow Business association is maintained.

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Action 5.2 Promotion of the LGA through the development of combined marketing with Oberon and Bathurst.

Progressing 25%

Performance Comment Consumer shows in Canberra and the South Coast were booked during the first quarter of 2014-2015

Action 5.3 Organise the Tourism Advisory Committee meetings in accordance with the terms of reference.

Progressing 25%


Meetings to be held bi-monthly. 100% of meetings held.

100% One meeting of the Tourism Advisory Committee was held during the 1st Quarter in accordance with the terms of reference.

Action 5.4 Participate in the activities of CENTROC’s Screen Central

Progressing 25%


Filming enquiries Number of enquiries

12 12 enquiries were received during the quarter. A number of which were from a Film School. Of the 12 enquiries 10 filmed in the Lithgow Local Government Area.

Filming activities Number of activities

10 Of the 10 filming permits granted 6 were for a project undertaken by Film School based in Sydney, 1 was a short film and 3 were documentaries.

Action 5.5 Celebrate the 2013 Bi-Centenary of the Blue Mountains Crossing. • Finalise participation in Bi-Centenary of the Blue Mountains

Crossing meetings and planning of events. • Participate in subsequent regional Bi-Centenary events.

Progressing 25%

Performance Comment The Events Coordinator attended meetings in Bathurst and with the Hartley Progress Association to promote Hartley during the Bi-Centenary of the first road across the Blue Mountains.

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06 Strengthen Lithgow’s brand identity.

Action 6.1 Promotion and marketing of the LGA in a range of media and within budget

Progressing 25%

KPI Target Achieved

Blue Mountains Imag Number of advertisements 3

Blue Mountains Tourist Newspaper Number of advertisements 1

Blue Mountains Gazette Number of press releases/advertisements 0

Lithgow Mercury Number of press releases/advertisements 0

Blue Mountains Wonderland Magazine Number of advertisements 0

Discover Blue Mountains Number of advertisements 3

Discover Central West Number of advertisements 3

Action 6.3 Continue to develop DVD and Photographic Library

Progressing 25%

Performance Comment No images or DVD’s have been procured during the 1st quarter.

07 Continue to establish tourism drives.

Action 7.1 Implement collaborative partnership strategies across LGA’s.

Not Due To Start 0%


Tablelands Way Number of Meetings attended.

Nil No meetings have been scheduled.

08 Operate Eskbank House Museum

Action 8.1 An increase in visitation from 2013/14.

Progressing 25%


Visitors to Eskbank House Museum.

Increased visitation in comparison to 2013/14

386 Increase of 89 visitors

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09 Conduct exhibitions, public programs and displays

Action 9.1 Events and activities developed to promote Eskbank House Museum and its collections.

Progressing 25%

Performance Comment A selection of tools, in the Eskbank House Collection, was placed on display during the 1st quarter in the museum foyer. A promotional sign was created for use at public events.

Action 9.2 Exhibitions/displays (including travelling exhibitions from major institutions).

Progressing 25%

Performance Comment The following exhibitions were held at Eskbank House & Museum during the 1st quarter:

• “The MacKenzie Story” from the Chifley Museum and Education Centre in Bathurst

• “Through My Eyes “photography by students of Cooerwull Public School.

10 Undertake Capital Improvements to Eskbank House Museum from the Eskbank House Trust Reserves.

Action 10.1 Program of capital improvements based on the Conservation Management Plan and Landscape Strategy progressively implemented.

Progressing 25%

Performance Comment Modifications were lodged to an approved DA to restore the rear wall, toilet, portico and garden of Eskbank House to improve visitor experience and to comply with Australian Accessibility Standards. The upgrade will:

• Improve the usability of the Courtyard Gallery for events and weddings etc.

• Improve the visitor experience in the garden. Work is scheduled to commence in the 2nd quarter.

11 Upgrade display and exhibition equipment at Eskbank House Museum

Action 11.1 Collection cataloguing and interpretation undertaken.

Progressing 25%


• Cataloguing of the Bracey Collection was commenced and will continue throughout the second quarter.

• Research into tools within the collection was undertaken with basic information and interpretation being recorded, ready for cataloguing at a future date.

• Cataloguing of the Lithgow Pottery collection commenced.

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Action 11.2 Display and exhibition equipment upgraded.

Progressing 25%


• The Bracey Exhibition was re organised according to its original plan.

• Interpretive signage has been developed and will be installed in the Bracey Collection and the rest of Eskbank House in the 2nd quarter.

• New display equipment for the Lithgow Pottery Collection was discussed in consultation with the Museums Advisor and will be ordered in the second quarter.

12 Develop marketing for Eskbank House Museum

Action 12.1 A program of public programs and events held.

Progressing 25%

Performance Comment The following public programs were undertaken during the 1st quarter:

• Two Zombie Special Effects Workshops

• Three Scarecrow Making Workshops

Eskbank House was approached by the Mitchell Conservatorium to hold a series of concerts in the Courtyard Gallery in 2015.

Action 12.2 New brochure/s developed in accordance with council's Branding and Marketing Strategies.

Progressing 25%

Performance Comment New photos for the Eskbank House brochure were taken with the brochure to be published in the 2nd quarter.

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3 Developing Our Built Environment

3.1 Planning for suitable infrastructure development to promote sustainable and planned growth, while enhancing the existing identity of the towns, villages and rural areas of the LGA.

3.1.1 Planning for Our Built Environment

3.1.1.1 To provide infrastructure to ensure the sustainable growth and development of the area including the provision of quality recreational and community facilities.


Action 1.1 Implement the Open Space and Recreation Needs Study.

Progressing 30%


• Construction of the new Indoor Pool at the Aquatic Centre continued ahead of schedule.

Action 1.11 Implement the Pedestrian Access & Mobility Plan for the Great Western Highway.

Progressing 10%

Performance Comment The final Pedestrian Access and Mobility Plan (PAMP) was presented to Council on 28 July 2014. Council approved the recommendations from the report which are:

• Note the final report on the Pedestrian Access and Mobility Plan for the Great Western Highway through Lithgow and refer the list of priorities to the Operations Committee to determine an action plan to address some of the identified priorities.

• Seek possible funding from relevant programmes such as BlackSpot funding to undertake some of these works.

Action 1.11 Implement the 5 Year Building Maintenance Plan

Progressing 25%


• Sound proofing of the Council Chambers has been completed and quotations to upgrade the Air Conditioning System are being reviewed.

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Action 1.12 Implement the 10 year Roads Infrastructure Plan

Progressing 25%


• Construction commenced on the footpath from Pied Piper Pre-school to James Parade, Wallerawang.

• The footpath from Geordie Street to the Highway linking the VIC to McDonalds was completed.

• A contractor has been commissioned to inspect the Glen Davis Road bridges and works will be carried out during the 3rd quarter.

• The urban roads reseal program is ahead of schedule with work undertaken on:

o Ordnance Avenue o Hayley Street o Marjorie Jackson Reserve Access o Brooke Street o Pied Piper Pre-School

o Hill St, Cook Street, Lane

• Glen Davis and Glen Alice Roads in the Capertee Valley were prepared and made ready to seal during the 2nd quarter.

• The detailed design for the replacement bridge for the Black Bridge at Wallerawang has been completed. Council is currently negotiating a construction contract with Abergeldie Complex Infrastructure.

Action 1.2 Implement the Heritage Development Control Plan

Progressing 10%

Performance Comment Work has commenced on the preparation of the Comprehensive Development Control Plan that will implement the relevant recommendations of the Heritage Development Control Plan Study.

Action 1.3 Implement the Integrated Water Cycle Management Plan.

Progressing 15%

Performance Comment An Action Plan has been completed. A Strategic Plan for Integrated Water Cycle Management is currently being developed.

Action 1.4 I Implement the Water Demand Management Plan.

Progressing 25%

Performance Comment The Clarence Water Transfer System has been completed and is now operational.

Action 1.5 Implement the Strategic Water and Sewerage Business Plans.

Progressing 10%

Performance Comment Financial implications are being calculated by the Department of Public Works and are expected to be completed in the 2nd quarter.

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Action 1.6 Implement the Portland Sewerage Treatment Plant Feasibility Study

Progressing 10%

Performance Comment The Department of Public Works has been engaged to develop a Concept Plan which is expected to be completed in 3rd quarter.

Action 1.7 Implement the Eskbank House Museum Conservation Management Plan

Progressing 25%

Performance Comment Modifications were made to plans to restore rear wall, toilet, portico and garden of Eskbank House to comply with Australian Standards. Modifications to the DA were submitted. Work scheduled to start in the second quarter.

Action 1.8 Implement the Strategic Asset Management Plan

Progressing 25%

Performance Comment The Strategic Asset Management Plan is being reviewed and identified actions are being undertaken.

Action 1.9 Implement the 10 Year Strategic Building Plan.

Progressing 25%


• Construction of a new building for the Jet Patcher commenced.

02 Identify and develop new plans and strategies in line with the community's needs

Action 2.1 Complete the Hassans Walls Management Plan.

Not Due To Start 0%

Performance Comment Scheduled to commence 2nd Quarter.

Action 2.2 Prepare a Master Plan for the development of the Lithgow CBD.

Progressing 75%

Performance Comment A Draft plan was presented to a Councillor Information Session in September 2014.

Action 2.3 Continue to prepare Site specific Community/Crown Lands Plans of Management are prepared in accordance with all relevant legislation, result of community and stakeholder engagement and sustainability principles for

• “Community” classified lands. • “Operational” classified lands. • Crown Lands and other recreational facilities (e.g. Lake

Wallace).

Not Progressing 0%

Performance Comment A Priority Program to guide the planning and completion of site specific community plans of management is to be completed in 2nd Quarter.

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Action 2.4 Prepare a Floodplain Risk Management Plan to accord with the 2005 Floodplain Development Manual.

Progressing 70%


Plan prepared and consulted upon. 30 June 2015 31 December 2014

There has been a significant delay in this project, due to the consultants needing to spend considerable time gathering information about Council's Storm Water network. It is anticipated that a draft study will be available by the end of November 2014 for consultation.

Performance Comment Most of the data collection and analysis for the revised flood study has now been completed. The consultants are now preparing a draft study for Council and Community review.

Action 2.5 Development Servicing Plans complete and adopted by Council.

Not Progressing 0%

Performance Comment The State Government is currently reviewing the guidelines with regard to best practice.

Action 2.6 Prepare a Rural Lands Study

Not Progressing 0%

Performance Comment Project scoping and preparation of project brief has been deferred to 2nd Quarter due to the extended process of the Comprehensive Local Environmental Plan.

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3.2 Ensuring sustainable and planned growth through the provision of effective public and private transport options and suitable entertainment and recreational facilities to enhance the lifestyle choices of the community.

3.2.01 Cemeteries

3.2.1.1 To provide a respectful cemetery service

01 Maintain and operate cemeteries at:

• Capertee

• Cullen Bullen

• Dark Corner

• Glen Alice

• Hartley

• Lithgow (3 Cemeteries)

• Lowther

• Meadow Flat

• Palmers Oakey

• Portland

• Rydal

• Wallerawang

Action 1.1 Monitor and report on number of complaints received

Progressing 25%


Number of complaints. < 5 received. 2 Complaints received.

Action 1.2 Ensure cemetery grounds are maintained.

Progressing 25%

Performance Comment Cemeteries were maintained and operated within budget.

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02 Implement 10-year Cemetery Improvements Program.

Action 2.1 Install a new footpath at Lithgow Cemetery

Not Due To Start 0%

Performance Comment Scheduled to be undertaken during the 2nd quarter.

Action 2.2 Install a Columbarium at Portland Cemetery.

Completed 100%

Performance Comment This has been reviewed and will not be constructed at this stage as there is no demand for a columbarium.

Action 2.3 Install a Columbarium at Capertee Cemetary.

Completed 100%

Action 2.4 Install a new beam at Wallerawang Cemetery.

Completed 100%

3.2.02 Community Cultural Facilities

3.2.2.1 To develop cultural and recreational infrastructure that will meet the needs of the community now and into the future.

01 Enhancement of Civic Spaces and Public Places within the Lithgow LGA through the development and promotion of public art and amenity.

Action 1.1 Identify opportunities for integrating the UWS College Campus into the Cultural Precinct.

Progressing 25%

Performance Comment UWS was approached to participate in the Halloween 14 Block Party and Lithglo14, two major festivals within the Cultural Precinct.

3.2.03 Community Commercial/Industrial Buildings

3.2.3.1 Maintain community commercial and industrial buildings and structures to meet the needs of the community and service Council operations.

01 Clean community buildings and structures.

Action 1.1 Buildings and structures are cleaned to an acceptable standard and within budget.

Progressing 25%

Performance Comment All buildings are cleaned on a regular basis.

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02 Maintain and upgrade community buildings and structures to meet the needs of the community and ensure commercial viability.

Action 2.5 Acquire land for a toilet block in Rydal.

Progressing 15%

Performance Comment Valuations are currently being sought.

Action 2.1 General asset building maintenance (including Special Rate Variation Program).

Progressing 25%

Performance Comment All projects identified have commenced.

Action 2.2 Upgrade toilet facilities in the Lithgow Local Government Area.

Progressing 25%


Construct new toilet facilities in the Lithgow CBD as part of the CBD Revitalisation Program

30 June 2015 Currently assessing tender

Upgrade the Lake Lyell Amenities 30 June 2015 August 2014. Lake Lyell Amenities was reallocated to improvements to caretaker’s residence. This project is completed

Refit interior and upgrade security at Lake Wallace, Wallerawang amenities (Special Rate Variation Works Program)

30 June 2015 September 2014 Completed

Construct new toilet facilities in Clarence Pirie Park, Capertee

30 June 2015

Action 2.3 Upgrade the Council Administration Centre:

Progressing 35%


Sound proofing of the Council Chambers.

30 June 2015 August 2014 Completed

Upgrade the air conditioning system.

30 June 2015 Quotations under review.

Action 2.4 Upgrade the Lithgow Golf Club as part of the Special Rate Variation Program.

Not due to start 0%

Performance Comment And electrical upgrade is scheduled for 3rd quarter.

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Action 2.5 Reserve funds in the Building Reserve of miscellaneous asset renewal.

Completed 100%

Performance Comment Funds have been placed in reserve.

03 Ensure Depots are secure and maintained.

Action 3.1 Provide depot buildings for the housing of stores, plant and workshop.

Progressing 25%

Performance Comment Maintenance undertaken as required.

Action 3.2 Construct a new building for the Jet Patcher.

Progressing 95%

Performance Comment The building has been erected and internal fit out will be undertaken during 2nd quarter.

Action 3.3 Construct a new perimeter fence at the Mort Street Depot.

Progressing 10%

Performance Comment Quotations have been obtained and construction will commence during the 2nd quarter.

04 Manage those community halls and theatres with advisory/management committees in conjunction with the community.

Action 4.1 Hold meetings of hall and theatre advisory/management committees in accordance with the Terms of Reference

Progressing 25%


Crystal Theatre 4 meetings per annum

1 Meeting held

Meadow Flat Hall 4 meetings per annum

1 Meeting held

Union Theatre 4 meetings per annum

1 Meeting held

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Action 4.2 Operate the Community Halls

Progressing 25%


Number of bookings for the Civic Ballroom

100% of bookings received and receipted

100% 25 bookings received and receipted.

Number of bookings for the Union Theatre


100% 27 bookings received and receipted.

Number of bookings for the Wallerawang Memorial Hall


100% No bookings were received or receipted.

3.2.04 Cycleways and Walkways

3.2.4.1 To establish a system of cycleways and pedestrian paths to provide links between major cultural and recreational facilities and town centres.

01 Undertake footpath construction as per 10 year program.

Action 1.1 Extend the footpath in James O'Donnell Drive, Hill Crest Estate.

Progressing 50%

Performance Comment This project is scheduled to be undertaken in the 2nd quarter.

Action 1.2 Extend the footpath from Pied Piper Pre-School to James Parade in Wallerawang.

Progressing 50%

Performance Comment Currently under construction and scheduled for completion in 2nd quarter.

Action 1.3 Construct a footpath from Geordie Street to Highway linking VIC to McDonalds

Completed 100%

02 Undertake CBD Enhancement Program of Lithgow CBD

Action 2.1 Implement with a staged replacement of pavers and environmental enhancements (incl. street furnishings and plantings) following completion of the CBD Masterplan

Not due to start 0%

Performance Comment The Draft CBD Masterplan has been completed and was presented to a Councillor Information Session in September. Upgrades to the CBD will be prioritised from the Masterplan.

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3.2.05 Environmental Health

3.2.5.1 To provide an Environmental Health Inspection Program

01 Conduct inspections of food premises and provide ongoing education.

Action 1.1 126 inspections per year including a minimum of 1 inspection of each high risk premises per year.

Progressing 15%


Minimum of 126 Food premises inspections per year.

100% 100% 10 Food Premises were inspected.

1 High Risk Food Premises per annum.

100% 100% 10 High Risk Food premises were inspected.

02 Conduct inspections of skin penetration premises and provide ongoing educational material.

Action 2.1 All premises inspected once per year.

Not Due To Start 0%

Performance Comment This activity is scheduled to commence in the 3rd quarter.

03 Conduct commercial swimming pool and spas inspections and provide ongoing education.

Action 3.1 1 inspection of each pool/spa per year.

Not Due To Start 0%

Performance Comment This activity is scheduled to commence in the 2nd quarter.

04 Conduct inspections of cooling towers and associated systems and respond to complaints.

Action 4.1 • 1 inspection per year. • All complaints investigated and actions resolved or determined

within 24 hours of receipt.

Not Due To Start 0%

Performance Comment This activity is scheduled to commence in the 2nd quarter.

05 Maintain a register of water cooling and warm water systems.

Action 5.1 Compliance with Public Health (Microbial Control) Regulation at all times.

Progressing 25%

Performance Comment The register is maintained in accordance with Public Health Act 2010 & Public Health Regulation 2012.

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06 Undertake inspections of Caravan Parks.

Action 6.1 2 Inspections per year.

Not Due To Start 0%

Performance Comment This activity is scheduled to commence in 2nd quarter.

3.2.06 Heritage

3.2.6.1 To identify, preserve, improve and promote the LGA’s indigenous built and natural heritage

01 Provide heritage advice to residents on development matters.

Action 1.1 Number of residents utilising the service

Progressing 25%


Number of residents utilising the Heritage Advice service.

100% 100% 9 Residents have utilised the service.

02 Assist with appropriate development of heritage items.

Action 2..2 Finalise and implement the heritage provisions of the new comprehensive Development Control Plan

Progressing 10%

Performance Comment Work has commenced on the preparation of the new Comprehensive Development Control Plan that will include consideration of heritage provisions.

Action 2.1 • Finalise and implement the heritage provisions of the new Principal

LEP • Continue to fill missing data gaps identified in the Heritage Audit

Gap Analysis

Progressing 50%

Performance Comment Heritage provisions and schedules have been finalised in the proposed new Lithgow Local Environmental Plan. The making of this Plan is imminent. A deferred list of heritage items and places has been generated and will be further investigated as resources permit.

Action 2.3 Implement works at Blast Furnace Park and nearby precinct in relation to safety and interpretive signage.

Progressing 25%

Performance Comment A safety and interpretation study was developed in the 4th quarter 2013/14 to guide future works. Implementation is subject to grant funding.

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Action 2.4 Undertake further improvements to visitor access at Blast furnace Park including the upgrade of railway bridge and railway bridge corridor (subject to Grant Funding).

Progressing 35%

Performance Comment Council entered into a contract to create an accessible pedestrian and cycle link between Blast Furnace Park and Lake Pillans. grant funding is being sought for other improvements to the park and railway bridge.

Action 2.5 Install new heritage and interpretive signage across the Local Government Area.

Progressing 25%

Performance Comment New panorama signage identifying places of interest is under development for Pearsons Lookout, Capertee and Hassans Walls Lookout, Lithgow.

03 Upgrade and maintain the Bowenfels Gun Emplacements.

Action 5.1 Create public access to the site.

Progressing 75%

Performance Comment Work continued during the quarter on restoring public access to the site with completion scheduled in the 2nd quarter.

Action 5.2 Install interpretive signage.

Progressing 90%

Performance Comment Work on signage artwork progressed in the 1st quarter with installation scheduled for the 2nd quarter.

3.2.07 Housing and Development

3.2.7.1 To provide a range of housing opportunities to meet the diverse needs of the community.

01 Ensure effective integration of new developments which do not adversely impact upon existing and/new residential/living environments.

Action 3.1 Communicate and implement the desired character and standards of residential areas through the new Comprehensive Development Control Plan.

Progressing 10%

Performance Comment Work has commenced on the preparation of the Comprehensive Development Control Plan.

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02 Encourage adaptable and affordable housing in medium density development.

Action 4.1 Communicate the educative material contained within the new comprehensive Development Control Plan.

Not due to start 0%

Performance Comment This cannot occur until the Comprehensive Development Control Plan is finalised and is scheduled to commence during 4th quarter.

03 Develop community capacity to provide housing and accommodation which is responsive to the needs of older people.

Action 5.1 Communicate the educative material contained within the new Comprehensive Development Control Plan.

Not due to start 0%

Performance Comment This cannot occur until the Comprehensive Development Control Plan is finalised and is scheduled to commence during 4th quarter.

3.2.08 On-site Sewage Management

3.2.8.1 To ensure that on-site sewage management systems comply with environmental and health requirements.

01 Undertake inspections of Septic Systems and Aerated Waste Water Systems.

Action 1.1 Undertake an inspection regime of systems and take appropriate action where systems are failing.

Progressing 20%


Undertake inspections of septic systems.

15 per week 74 Septic System inspections.

Monitor service records for aerated waste water systems.

10 per quarter. 26 Aerated Waste Water System inspections.

3.2.09 Parks and Gardens

3.2.9.1 To develop parks and gardens that will meet the needs of the community now and into the future.

01 Develop and maintain gardens, parks, reserves, street trees and other public space.

Action 1.1 All parks and gardens maintained to an acceptable standard and within budget.

Progressing 25%

Performance Comment Maintained to an acceptable standard and within budget.

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Action 1.5 Install shade structures

Not Due To Start 0%


Action 1.6 Undertake streetscape improvements to enhance public amenity.

Progressing 25%

Performance Comment Maintained to an acceptable standard and within budget.

02 Identify new open space/recreational areas as part of any re-zoning or development application process for new release areas and major subdivisions.

Action 2.1 New open space and recreational areas are capable of conforming to the desired standards of service outlined in the Open Space and Recreational Needs Study.

Progressing 25%

Performance Comment Ongoing as part of development assessment and asset planning & management.

03 Upgrade playground equipment in local parks.

Action 3.1 Install playground equipment and park furniture in QE Park and other major parks.

Not Due To Start 0%

Performance Comment Scheduled to be undertaken in 2nd quarter.

3.2.10 Recreational Facilities

3.2.10.1 To develop recreational facilities that will meet the needs of the community now and into the future

01 Develop and operate the Lithgow Aquatic Centre using Council resources and associated oncosts.

Action 1.1 Aquatic Centre Advisory Committee meetings to be held in accordance with the Terms of Reference.

Progressing 25%


Meetings to be held bi-monthly. 100% of meetings attended. 100% 1 meeting held

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Action 1.2 The Lithgow Swimming Pool/Aquatic Centre is open on all days during the swimming season.

Not due to start 0%

Performance Comment The Lithgow Aquatic Centre is scheduled to be opened for the swimming season in 2nd quarter.

Action 1.3 Construction of Stages 2 and 3 of the Lithgow Aquatic Centre

Progressing 35%

Performance Comment The construction of the new indoor aquatic centre is progressing well ahead of schedule. The pool hall structure has been erected, and the pool is starting to take shape. Piling for the pool was completed in September. The contractors will shortly commence constructing the concrete pool shell. The estimated completion is May 2015.

02 Manage and prepare playing fields using Council resources and associated oncosts.

Action 2.1 All sporting fields available for use except in exception wet weather conditions.

Progressing 25%

Performance Comment All playing fields were available for use. There were no closures due to wet weather during the 1st quarter. \

Action 3.1 Maintained to an acceptable standard and within budget.

Progressing 25%

Performance Comment The course was available for play in a presentable condition.

04 To provide support and a forum for sporting, recreational and community groups to discuss matters relating to local sport and recreational facilities and advise Council.

Action 4.1 Organise the Sports Advisory Committee meetings in accordance with the Committee terms of reference.

Not Progressing 0%


Develop and implement funding programs.

Number athletes recommended for sponsorship

100% 4 Athletes recommended for sponsorship.

Meetings to be held monthly. 100% of meetings held

100% 3 meetings held.

Action 4.2 Provide support to recreational activities and organisations in accordance with Council’s Financial Assistance Policy.

Progressing 25%

Performance Comment $1800 financial assistance was provided in the quarter to assist 4 people to participate in Regional/State or national sporting events.

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05 Develop Pearsons Lookout

Action 6.1 Install fencing, landscaping and interpretive signage.

Completed 100%

Performance Comment The upgrade of Pearsons Lookout was completed in the 1st quarter with an official opening to be held at the beginning of the 2nd quarter.

3.2.11 Road Safety and Compliance

3.2.11.1 To promote the road safety message and enforce legislative requirements

01 Ensure available parking for residents and visitors.

Action 1.1 Conduct on-street parking enforcement in the Central Business District of Lithgow and School Zones.

Progressing 25%


200 Parking Patrols per annum. 100% 100% 33 parking patrols

24 School Zone Patrols per annum. 100% 100% Program not commenced

02 Develop and promote the road safety message to the community.

Action 2.1 Community Road Safety Programs undertaken

Progressing 0%


Traffic Offender Intervention 30 June N/A This program is no longer ran by the Road Safety Officer.

Driver Fatigue Project 30 June September 2014 Driver fatigue information to distributed for the September school holiday period.

Bike Safety Sessions 30 June N/A Bike safety sessions are held when requested by the community and local schools.

School Parking Education 30 June July/ August 2014

Observational surveys have been completed at various schools as part of this project.

Learner Driver Workshops 2 per annum May The second workshop is in the planning stages.

Gateway speed Prevention Project 30 June N/A This project is no longer current.

Performance Comment Several road safety projects have been approved by Roads and Maritime Services (RMS) and are in the early project management stage.

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Action 2.2 Organise the Traffic Authority Local Committee in accordance with the Committee terms of reference.

Progressing 10%


Meetings to be held 4 weekly. 100% of meetings held.

100% 2 meetings were held; July and August.

3.2.12 Sewage Infrastructure

3.2.12.1 To provide sewage infrastructure to allow for the sustainable growth and development of the area.

01 Provide a secure and reliable sewage reticulation system to residents of Lithgow, Lidsdale, Marrangaroo, Portland and Wallerawang.

Action 1.1 Operations undertaken to an acceptable standard and within budget.

Progressing 25%

Performance Comment Operations are continuing to an acceptable standard. There have been no significant project operational, system or budget issues this quarter.

Action 1.2 Renew sewer mains within the sewage reticulation system.

Not due to start 0%

Performance Comment This activity is scheduled to commence during 3rd quarter.

Action 1.3 Construct upgrades to pumping stations, including access, electrical, pump replacement, safety requirements and telemetry.

Progressing 25%

Performance Comment Works have commenced on No. 1 Pump Station and are scheduled for completion during 2nd quarter.

Action 1.4 Replace sewer vents within the sewerage reticulation system.

Not due to start 0%

Performance Comment This activity is scheduled to commence during 2nd quarter.

Action 1.5 Desludging at Portland Sewerage Treatment Plant.

Progressing 25%

Performance Comment Work has been undertaken to desludge the Sludge Digesters.

Action 1.6 Desludging at Wallerawang Sewerage Treatment Plant

Progressing 25%

Performance Comment The sludge lagoons were desludged by tanker.

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Action 1.7 Upgrade the Portland Sewerage Treatment Plant

Progressing 30%

Performance Comment The Department of Public Works has been engaged to develop a Concept Plan which is expected to be completed in 3rd quarter.

02 Provision of sewerage to Cullen Bullen

3.2.13 Transport

3.2.13.1 To provide road infrastructure that meets the needs of the residents.

01 Upgrade and maintain urban and rural roads to an acceptable standard in accordance with their level of traffic use.

Action 1.1 Drains maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 25%

Performance Comment Drains were maintained and repaired to an acceptable standard and within budget as required.

Action 1.2 Rural roads maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 25%

Performance Comment Grading and maintenance was undertaken to rural roads in Hartley, Sodwalls, Tarana, Glen Davis, Glen Alice, Capertee, Palmers Oakey and Ben Bullen.

Action 1.3 Urban Roads maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 25%

Performance Comment Hot mixing and cold patching is carried out on streets in Lithgow, Wallerawang and Portland as required.

Action 1.4 Street and gutter cleaning undertaken to provide safe and acceptable standards and within budget.

Progressing 25%

Performance Comment Maintenance undertaken to provide safe and acceptable standards and within budget.

Action 1.5 Undertake timber bridge improvements on rural roads as per the 10-year program at selected locations.

Progressing 25%


Glen Davis Road Bridges 30 June 2015 A contractor has been commissioned to inspect the bridges and works will be carried out during the 3rd quarter.

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Action 1.6 Undertake urban drainage projects in Lithgow, Portland and Wallerawang as per 10 year program.

Progressing 25%


Lithgow Streets 30 June 2015 Scheduled to commence during the 3rd quarter.

Action 1.7 Construction of the replacement of the Black Bridge at Wallerawang.

Progressing 10%

Performance Comment The detailed design of the replacement bridge has been completed. Council is currently negotiating a construction contract with Abergeldie Complex Infrastructure.

02 Continue to seek funding to upgrade and maintain state and regional roads within the LGA

Action 2.1 Roads to Recover Program Upgrades:

Progressing 40%


Sunny Corner Road 30 June 2014 Scheduled to commence during 2nd quarter.

Glen Davis Road 30 June 2015 Ready to seal.

Glen Alice Road 30 June 2015 Ready to seal.

Range Road 30 June 2014 Scheduled to commence during 2nd quarter.

Rydal/Hampton Road 30 June 2015 Scheduled to commence during 2nd quarter.

Action 2.2 Rural Sealed Roads Rehabilitation Program.

Progressing 0%


Rydal Hampton Road 30 June 2015 Scheduled to commence during 2nd quarter.

Browns Gap Road 30 June 2015 Scheduled to commence during 2nd quarter.

03 Implement the Special Rate Variation - Four Year Works Program

Action 3.1 Lithgow and Portland Lanes

Progressing 30%

Performance Comment Works have been undertaken on the lane running from Rowsell Street to Railway Avenue, Portland.

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Action 3.2 Rydal/Hampton Road

Not Progressing 0%

Performance Comment This project is scheduled to commence during 2nd quarter.

Action 3.3 Urban Roads Reseals Program

Progressing 35%

Performance Comment Work is progressing ahead of schedule on:

• Ordnance Avenue

• Hayley Street

• Marjorie Jackson Reserve Access

• Brooke Street

• Pied Piper Pre-School

• Hill Street Lane.

Action 3.4 Brown's Gap Road

Progressing 10%


04 Maintain traffic signs and other associated furnishings

Action 4.1 Maintained to an acceptable standard and within budget.

Progressing 25%

Performance Comment Undertaken throughout the year as required.

05 Clean footpaths and streets in Lithgow, Wallerawang and Portland

Action 5.1 Cleaning undertaken to an acceptable standard and within budget.

Progressing 25%

Performance Comment Cleaning was undertaken to an acceptable standard and within budget.

06 Urban Roads Improvements

Action 6.1 Methven Street, Lithgow

Completed 100%

3.2.13.2 To have improved transport linkages with Sydney

01 Support the Bells Line and M2 Extension.

Action 1.1 Attend meetings of the Bells Line Expressway Group.

Progressing 25%

Performance Comment The Bells Line Expressway Group Committee was held in Bathurst on 14 July 2014. There were no Council representatives at this meeting.

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3.2.14 Trade Waste

3.2.14.1 To provide a trade waste program

01 Undertake activities identified in the Trade Waste Policy.

Action 1.1 Prepare and undertake an inspection regime of systems.

Progressing 25%


Assess Applications Number of approvals

1 Application assessed.

Assess Applications Number of inspections

8 Inspections undertaken.

Non-compliance Number of actions taken

0 Non-compliance actions taken.

02 Install Grease Arrestors in Council Kitchens to achieve compliance.

Action 2.1 Implement priority program in accordance with hall maintenance and refurbishment programs.

Progressing 25%


Install a Grease Arrestor in the Civic Ballroom

30 June Programmed for construction during 2nd quarter.

3.2.15 Water Infrastructure

3.2.15.1 To provide water infrastructure to allow for the sustainable growth and development of the area.

01 Provide a secure and reliable water reticulation system to residents of the Lithgow LGA

Action 1.1 Maintain the Clarence water Transfer System and supply into the Oakey Park Water Treatment Plant.

Progressing 25%

Performance Comment The Clarence Water Transfer System has been completed and is now operational.

Action 1.2 Undertake water mains renewal in accordance with program; predominantly in Portland and Wallerawang

Not Progressing 0%

Performance Comment This project is scheduled to commence during 3rd quarter.

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Action 1.3 Undertake safety works to Farmers Creek No. 2 Dam.

Not Progressing 0%

Performance Comment This project is scheduled to commence during 3rd quarter.

Action 1.4 Undertake a Water Loss Management Program and implementation of its actions to achieve a reduction in unaccounted for water to less than 25%

Progressing 25%

Performance Comment Council is using flow loss meters to measure losses in Lidsdale and Wallerawang Reservoirs.

Action 1.5 Upgrade pumping stations.

Not Due to Start 0%


02 Undertake a Community Education programs

Action 2.1 • Participate in the SaveWater Alliance Programs. • Reduced water demands across the LGA.

Not Progressing 0%

Performance Comment Council participates in activities of the SaveWater Alliance and provides a link to the Alliance on council's website.

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3.2.16 Waste Infrastructure

3.2.16.1 To provide a waste and recycling collection service that encourages a reduction in land filling.

01 Provide garbage disposal facilities within the LGA at:

• Capertee

• Cullen Bullen

• Glen Davis

• Lithgow

• Portland

• Wallerawang

Action 1.1 A decrease in garbage disposed to landfill from 2013/14.

Progressing 25%

KPI Target Achieved

Lithgow Tonnes per landfill 22474.18

Cullen Bullen Tonnes per landfill 205

Glen Davis Tonnes per landfill 65

Wallerawang Tonnes per landfill 835

Capertee Tonnes per landfill 115

Portland Tonnes per landfill 598

02 Close and rehabilitate the landfills

Action 2.1 Completion of works at Portland.

Progressing 15%

Performance Comment Closure plans have been updated and this project is now scheduled to occur in 2015.

03 Continue to maintain existing landfills

Action 3.1 New trenches

Progressing 25%

Performance Comment All landfills were maintained and no new trenches were required.

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04 Undertake preparations for the Blackmans Flat Waste Management Facility.

Action 5.1 Completion of the following: • Servicing loan and paying the interest.

Progressing 25%

Performance Comment Loan and interest payments serviced as scheduled.

05 Upgrade the Lithgow Solid Waste Facility.

Action 5.1 Rehabilitate the Stage 1 area.

Progressing 20%

Performance Comment A consultant has been engaged to develop a plan and design for rehabilitation of the site.

Action 5.2 Provide additional weighbridge facilities.

Progressing 15%

Performance Comment Planning has commenced for the provision of additional weighbridge facilities on the site.

Action 5.3 Implement actions from the Environmental Audit of Lithgow and Portland Landfills.

Progressing 15%

Performance Comment A Site Specific Water Management Plan has been completed.

Action 5.4 Road Maintenance/reseals at Lithgow Landfill.

Not Due To Start 0%

Performance Comment Contractors have been engaged and Council is awaiting advice on their start date.

3.2.17 Waste and Recycling

3.2.17.1 To implement the waste management hierarchy of avoidance, reuse, recycle and dispose.

01 Collect street litter bins in Lithgow, Portland and Wallerawang.

Action 1.1 Collection service provided to an acceptable standard and within budget.

Progressing 25%

Performance Comment The collection service is provided to an acceptable standard and within budget.

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02 Collect litter bins from parks, lookouts and recreation areas.

Action 2.1 Collection service provided to an acceptable standard and within budget.

Progressing 25%

Performance Comment Collection service provided to an acceptable standard and within budget.

03 Provide kerbside garbage and recycling collection service to all residents within the collection service area.

Action 3.1 • Achieve a reduction in garbage material collected from 2013/14. • Achieve an increase in recycling material collected from 2013/14,

Progressing 35%

Performance Comment

• July 105.79 Tonnes of recycling 23% of total waste diverted from landfill.

• August 117.91 Tonnes of recycling 21% of total waste diverted from landfill

• September 105.30Tonnes of recycling 20% of total waste diverted from landfill

04 Provide a green waste collection service to residents in Lithgow, Lidsdale, Marrangaroo, Portland, Rydal and Wallerawang.

Action 4.1 4 services per year and an increasing number of green waste bookings

Not Due To Start 0%

Performance Comment The next green waste collection is scheduled for 13 October 2014.

05 Provide a clean-up collection service to residents.

Action 5.1 2 services per year and an increasing number of clean-up bookings.

Progressing 50%


2 Clean Up Collection Services per year.

Increase number of bookings in comparison to 2013/14

162 Bookings for 1st quarter 2013/14.

2 Clean Up Collection Services per year.

121 Bookings for 1st quarter 2012/13.

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06 Assist in the provision of the chemical collection service.

Action 6.1 Provide agreed assistance to NetWaste with in-kind contributions.

Not Due To Start 0%

Performance Comment The next chemical collection is scheduled for 19 October 2014.

07 Attend meetings and participate in Netwaste activities.

Action 7.1 Attend meetings as resources allow.

Progressing 25%


Team Leader Environment to attend Netwaste Meetings.

Number of Meetings attended.

Nil No meetings were attended in the 1st quarter.

08 Undertake Waste Watchers Environmental Education Program targeting school aged children.

Action 8.1 Waste Watchers program undertaken.

Not Due To Start 0%

Performance Comment This program is scheduled to commence in November 2014.

3.2.18 Stormwater Infrastructure

3.2.18.1 To provide stormwater infrastructure to allow for the sustainable growth and development of the area.

01 To upgrade the Farmers Creek Stormwater Drainage System

Action 1.1 Extend the Flood Mitigation Works along Farmers Creek 370m from Watsford Oval to the Glanmire.

Progressing 25%

Performance Comment The contractor is progressing works from Watsford Oval to the Albert Street Bridge.

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4 Enhancing Our Natural Environment

4.1 To conserve and preserve the natural environment whilst balancing the impact of development to ensure a sustainable and health community.

4.1.1 Planning for Our Natural Environment

4.1.1.1 To identify, preserve and improve our natural heritage and biodiversity whilst ensuring the water security and sewerage capacity of the regional for sustainable growth and development.


Action 1.1 Implement the Integrated Water Cycle Management Plan.

Progressing 65%

Performance Comment The Integrated Water Cycle Management Plan is still being prepared.

Action 1.2 Implement the Drought Management Plan

Progressing 25%

Performance Comment The plan has been prepared, but there is no need to implement at this stage.

Action 1.3 Implement the Demand and Water Conservation Plan

Progressing 25%

Performance Comment Council is using flow loss meters to measure losses in Lidsdale and Wallerawang Reservoirs as part of the Water Loss Management Program.

Action 1.4 Implement the Strategic Water and Sewer Business Plans

Progressing 95%

Performance Comment The Plan is currently being completed.

Action 1.6 Implement the Port Macquarie Road Environmental Management Plan

Progressing 25%

Performance Comment Implementation of the plan is undertaken in coordination with ongoing maintenance of Port Macquarie Road as required.

Action 1.7 Implement the Land Use Strategy

Progressing 25%

Performance Comment The relevant provisions of Draft Lithgow Local Environmental Plan 2013 have been considered in the assessment of development applications. Work has progressed on the implementation of other relevant actions through the preparation of the Comprehensive Development Control Plan.

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02 Strategic Asset Management Plan

Action 2.1 Actions included within Councils Delivery and Operations Plans.

Progressing 25%

Performance Comment Council is currently reviewing the Strategic Asset Management Plan and undertaking identified actions.

4.1.2 Air

4.1.2.1 To improve local air quality

01 Promote alternative heating sources to coal and wood heaters.

Action 1.1 Provide the Alternate Fuel Rebate for the replacement of coal heaters with cleaner heating alternatives to Lithgow, Wallerawang, Portland and Villages.

Progressing 25%


Alternative Fuel Rebates Number of rebates paid 3 Rebates paid.

02 Provide education material on the correct operation of solid fuel heaters.

Action 2.1 Promotion activities undertaken.

Progressing 25%

Performance Comment Educational materials distributed as part of an ongoing program to provide information about the correct operation of Solid Fuel Heaters.

4.1.3 Biodiversity

4.1.3.2 To responsibly manage natural resources through the control of environmental and noxious weeds.

01 Control environmental and/or noxious weeds on public land through Council and/or service provided by the Upper Macquarie County Council.

Action 1.1 Contribution made to the Upper Macquarie Council and program of works completed.

Progressing 25%


Activities undertaken by Upper Macquarie County Council reported to Council monthly.

100% 3 Regular reports are received from UMCC which are reported to Council.

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Action 1.2 Environmental improvement projects undertaken at priority locations.

Progressing 25%

Performance Comment Work is undertaken by Council and UMCC with regard to controlling noxious weeds.

Action 1.3 Weed control of natural water courses – Farmers Creek

Not Due To Start 0%


4.1.4 Climate Change

4.1.4.1 To significantly reduce carbon emissions within the LGA.

01 Undertake energy audits of Council buildings and consider recommendations in the Delivery Program.

Action 1.1 • Staff Sustainability Team continuing to meeting and identifying

energy and water saving initiatives. • Promote project activities to highlight the ‘green credentials of

Council

Progressing 25%

KPI Target Achieved

Staff Sustainability Team to meet regularly. Number of Meetings held 2

Performance Comment The Staff Sustainability Team continued to meet during the quarter to identify energy and water saving initiatives. A proposal to enter into an energy monitoring contract with Planet Footprint was considered by the Committee and a presentation made to Council's Corporate Management Team. The Planet Footprint proposal will allow for Council to collect and monitor energy usage data from high usage assets with the aim of identifying potential savings.

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4.1.5 Environmental Protection and Leadership

4.1.5.1 To provide environmental leadership through responsible natural resource management, legislative compliance and working cooperatively with the community, relevant environmental authorities and alliances.

01 Comply with the environment protection licences for:

• Lithgow Sewerage Treatment Plant.

• Lithgow Water Treatment Plant.

• Portland Sewerage Treatment Plant.

• Wallerawang Sewerage Treatment Plant.

Action 1.1 Compliance with licence conditions.

Progressing 25%

Performance Comment Some minor exceedances were identified in the last return. All monitoring data is reported on Council’s website.

02 Comply with the environment protection licences for Lithgow Solid Waste Facility and Portland Garbage Depot

Action 1.1 Compliance with licence conditions.

Progressing 25%


Incidences of non-compliance identified by external authorities in relation to waste management facilities

Number of incidents 1 1 windblown litter complaint Portland Garbage Depot

03 To fulfil Council’s appropriate regulatory authority responsibilities under the Protection of the Environment Operations Act.

Action 3.1 Respond to pollution incidents within 24 hours.

Progressing 25%


Pollution incidents responded to within 24 hours

Number of incidents 1 1 incident responded to within 24 hours.

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Action: 3.2 To ensure compliance with Council’s Environmental Management System for:

• Sewage Management • Water Treatment and Distribution.

Progressing 25%


Pollution incidents responded to within 24 hours

Number of incidents Nil Systems were operating as normal.

04 Work together to share information.

Action 1.1 Participate in the activities of the Water Directorate.

Progressing 25%

Performance Comment Council is a member of the Water Directorate and participates in relevant activities.

Action 4.2 Participate in the activities of the SaveWater Alliance

Progressing 25%

Performance Comment Council participates in activities of the SaveWater Alliance and provides a link to the Alliance on council's website.

05 Provide a forum for environmental groups to discuss matters relating to the environment and advise Council.

Action 5.1 Conduct the Environmental Advisory Committee meetings in accordance with the terms of reference.

Progressing 25%


Meetings of the Environmental Advisory Committee to be held quarterly.

100% of meetings held.

100% 1 meeting held.

06 Improve the community’s knowledge of environmental issues.

Action 6.1 1 water education campaign conducted.

Progressing 15%

Performance Comment Council participates in programs coordinated by CENTROC.

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Action 6.2 1 waste education campaign conducted each year.

Not Due To Start 0%

Performance Comment Consultants have been engaged and are due to start in the 2nd quarter.

07 Prepare grant applications for funding of environmental improvement works.

Action 7.1 Grant applications prepared.

Progressing 15%

Performance Comment Council has applied to the Department of Lands for $183,800 to reconstruct/resurface the car park at Hassans Walls Lookout.

4.1.6 Water

4.1.6.1 To protect our waterways and provide safe drinking water

01 Protect the catchment around Farmers Creek Dam.

Action: 1.1 • Provide drinking water to residents within the Farmers creek

reticulated supply system. • Comply with the Australian Drinking Water Guidelines.

Progressing 25%

Performance Comment Council has continued to provide drinking water in accordance with the Australian Drinking Water Guidelines during the 1st quarter.

02 Conduct routine monitoring of Council’s reticulated drinking water supplies.

Action 2.1 Undertake water sampling

Progressing 25%


177 Microbiological Bacterial Samples per annum

100% 100% 54 samples

16 Chemical Samples per annum 100% 100% 6 samples

26 Disinfection By-Product Samples per annum

100% 100% 6 samples

12 Fluoride Sample per annum 100% 100% 3 samples

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03 Undertake routine monitoring of Farmers Creek, Lake Lyell, Pipers Flat Creek and Lake Wallace for blue green algae.

Action 3.1 Samples taken in partnership with Delta Electricity.

Not Due To Start 0%


Blue Green Algae Samples Number of Samples taken

Scheduled to be undertaken during 2nd and 3rd quarters.

04 Purchase water from State Water to supply:

• Cullen Bullen

• Glen Davis

• Lidsdale

• Portland

• Wallerawang

• Marrangaroo

Action 4.1 Maintenance of supply to residents and payments made.

Progressing 25%


Water purchased from Fish River Water Supply

Total Kilolitres per quarter.

July – 63,091

August – 44,802

September – 65,509

Total – 173,402

Performance Comment Payments are made as required

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5 Responsible Governance and Civic Leadership

5.1 A Council that focuses on strong civic leadership, organisational development and effective governance with an engaged community actively participating in decision making processes affecting their future.

5.1.1 Planning for Our Council

5.1.1.1 To ensure integrated corporate plans set the long term direction for the LGA and Council

01 Implement the 10-year Community Strategic Plan for the LGA.

Action 1.1 Community Strategic Plan implemented through the Delivery Program 2013-2017 and Operations Plan 2014-2015.

Progressing 25%

Performance Comment Community meetings have been set for November and December 2014 to consult with the community on projects for inclusion in the 2015-2016 Draft Operational Plan. The meetings provide an opportunity highlight Council's achievements in meeting the strategic objectives of the Community Strategic Plan 2026.

02 Prepare the Delivery Program 2013-2017 and Operations Plan 2013-2014 in accordance with the requirements of the Local Government Act and Regulations.

Action 2.1 Delivery Program 2013-2017 and Operations Plan 2015-2016 adopted by 30 June.

Progressing 25%

Performance Comment Council is currently streamlining work processes for the development of the Draft Operational Plan 2015 -2016. This includes the purchasing of new software packages.

03 Review the 10 Year Long-Term Financial Plan and include strategies to improve Council’s current financial ratios. Implement the 10 Year Asset Management Strategy.

Action 3.1 Prepare, review and implement Asset Management Plans and Policies in accordance with the Asset Management Strategy for: • Buildings and other assets. • Roads, drainage, kerb and gutter and footpaths.

Progressing 25%

Performance Comment Asset Management Plans for Roads, Bridges, Kerb & Gutter, Footpaths being finalised.

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Action 3.2 Implement the Corporate Asset IT Program in accordance with the Asset Management Strategy.

Progressing 25%

Performance Comment Corporate assets are managed in accordance to the Asset Management Strategy. Ten computers were purchased. Six computers and six mobile phones were disposed of via e-waste/mobile muster

04 Implement the Workforce Plan.

Action 4.1 Identify priority actions from Workforce plan outcomes.

Progressing 40%

Performance Comment Accredited training for Water & Wastewater staff to enhance their skill base in this area has continued.

The Leadership Program developed to encourage younger /inexperienced staff to display management and leadership behaviours is almost complete.

05 Develop modern and legislatively compliant codes and policies.

Action 5.1 Develop, review and implement codes and policies as required.

Completed 100%

Performance Comment Council finalised the recent review of the Policies Register in the 1st Quarter. Policies have been amended to reflect legislative changes. All Council Policies are available on Council's website.

06 Develop a Communications Strategy

Action 6.1 Communications Strategy developed following completion of Marketing and Branding Strategies and adopted by Council.

Not Due To Start 0%

Performance Comment Scheduled to commence following completion of the Branding and Marketing Strategies.

07 Develop and monitor Risk Management Plans.

Action 7.1 Risk Management Plans developed to comply with legislative requirements.

Progressing 20%

Performance Comment The Lithgow City Council Risk Management Action Plan 2014-2015 has been adopted by EMT/CMT. Actions are to be completed in this financial year.

08 Report the outcome of a quarterly performance review of the Delivery Program, Operational Plan and provide a budget review statement.

Action: 8.1 Financial and Performance Reports to Council prior to 31 August, 30 November, 29 February and 31 May.

Progressing 25%

Performance Comment Under the state governments’ new Integrated Planning and Reporting framework, a June Quarterly Budget review is not required to be reported to Council. Compilation of the 2014-2015 July to September Quarterly report has commenced and will be reported to Council in November.

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09 Prepare the annual report for 2013-2014.

Action 9.1 Report submitted to the Department of Local Government by 30 November.

Progressing 50%

Performance Comment The Financial Audit has commenced and will be submitted to the Department of Local Government following adoption by Council in November.

5.1.2 Civic Leadership

5.1.2.1 To provide responsible leadership for the community

01 Conduct the business of council in an open and democratic manner.

Action 1.1 Business papers, minutes for Council Meetings, Committee Meetings and Extraordinary Meetings produced and delivered in accordance with the Local Government Act and Regulations and the Code of Meeting Practice.

Progressing 25%

Performance Comment Business papers, minutes for Council Meetings, Committee Meetings and Extraordinary Meetings produced and delivered in accordance with the Local Government Act and Regulations and the Code of Meeting Practice.

02 Conduct committees of Council in an open and democratic manner.

Action 2.1 Council and Committee Meetings are conducted regularly in accordance with the meeting scheduled.

Progressing 25%

KPI Target Achieved

Extra-Ordinary Meetings of Council Number of Meetings held 0

Ordinary Meetings of Council Number of Meetings held 4

03 Support Councillors in their role.

Action 3.1 Provide information to Councillors regularly in the form of briefing sessions, memos, email and meetings.

Progressing 25%

Performance Comment Information was provided to Councillors in the form of briefing sessions, memos, circulars, emails and meetings. There were 5 briefing sessions held in the 1st Quarter.

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Action 3.2 Provide Councillors with the payment of fees, expenses and the provision of facilities and support in relation to discharging the functions of civic office.

Progressing 25%

Performance Comment Provided in accordance with Council's policy.

Action 3.3 Identify Councillor’s training requirement in the Training Plan and complete training.

Progressing 25%


Councillors Training Number of training activities.

1 A Financial Training Course was held in Oberon on 11 August 2014. Two Councillors attended.

04 Work together to interweave and optimise the sharing and coordination of resources and information.

Action 4.1 Contribute to CENTROC and participate in its activities.

Progressing 25%


CENTROC Board Meetings Number of Meetings attended.

1 Centroc Board Meeting was attended on 26 August 2014.

GMAC Meetings Number of Meetings attended.

1 GMAC meeting was attended on 31 July 2014.

Action 4.2 Participate in the activities of the Local Government NSW: • Subscription paid • Participation and attendance at annual conferences.

Progressing 25%

Performance Comment The Local Government NSW Conference is scheduled for the 2nd Quarter from 19th - 21st October. Four Councillors have been registered to attend including the Mayor and Deputy Mayor. The General Manager will be attending as an observer.

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5.1.3 Communication

5.1.3.1 To ensure effective communication between Lithgow City Council and the community.

01 Develop, monitor and implement Council’s internal and external communications.

02 Disseminate concise and effective information to the community about Council’s programs, policies and activities.

Action 2.1 Produce and deliver to residents Council Connections Newsletter, quarterly in September, December, March and June.

Progressing 25%

Performance Comment The Spring Edition of Council Connections has been replaced by a 48 page glossy booklet ‘A Year in Review 2013-2014'. 2,500 copies will be printed and distributed during the 2nd quarter to CBD Businesses in Lithgow, Wallerawang and Portland. They will be available from the Council Administration Centre and Libraries and will be used during the initial community consultation period for the 2015-2016 Operational Plan in November/December. This document will also be available on Council's Website and will be promoted through social media and the Council Connections e-list.

Action 2.2 Provide information through the Council Column weekly in the Lithgow Mercury.

Progressing 25%


Council Columns Number produced

13 Weekly Columns were produced during the 1st quarter.

Action 2.3 Provide information through the Mayors Monthly Column in the Lithgow Mercury.

Progressing 25%


Mayors Column Number produced

3 Mayoral Columns were produced in the 1st quarter.

Action 2.4 Produce and distribute Media Releases.

Progressing 25%


Media Releases Number produced

70 Media releases were produced on a regular basis throughout the 1st quarter to local media and placed on Council's website and social media.

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Action 2.5 Provide information through the Mayor’s radio spot on local and regional radio.

Progressing 25%

Performance Comment The Mayor has continued to contribute to radio interviews including:

• Local Radio

• Bathurst's B Rock FM

• ABC Radio

Action 2.6 Maintain Council’s website to accurately reflect Council’s programs, policies and activities of the time.

Progressing 25%

Performance Comment Major redevelopment of Councils primary website undertaken with go-live late Sept.

03 Celebrate Local Government Week

Action 3.1 Undertake activities focusing on Council in the community.

Completed 100%

Performance Comment Local Government Week was held from 4th-10th August 2014. A Media release was produced detailing Council's achievements and giving the community an overview of Council’s role in the community.

5.1.4 Corporate Management

5.1.4.1 To ensure the Operations of the Council are managed to achieve identified outcomes.

01 Implement the Long-Term Financial Plan to provide sound financial advice and management of Council’s finances.

Action 1.1 Manage and monitor council's Finances.

Progressing 45%

Performance Comment Annual accounts are currently with Council’s Auditors, Crowe Horwath being audited.

Action 1.2 Model, levy, issue and recover rates, annual charges and sundry debtors according to fees: • Rate notices issued by 31 July and quarterly instalment notices by

31 October, 31 January, 30 April. • Pursue 100% of outstanding debts to achieve improvement on the

previous year’s percentage of outstanding rates.

Progressing 25%

Performance Comment The 1st rate notices were issued in accordance with the statutory timeline being due on 31 August 2014. Debt Recovery letters were issued on 17 September 2014.

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Action 1.3 Finalise the revaluation and reporting of current assets at fair value as required by junction with the DLG:

Not due to start 0%

Performance Comment A plan is to be developed by the end of 2nd quarter to revalue Council's roads, bridges and drainage network for 2014-2015 in line with the schedule published by the Office of Local Government.

Action 1.4 Maximise and secure Councils Investment Portfolio through a variety of investment institutions, types and terms in accordance with legislation and Council’s Policy.

Progressing 25%

Performance Comment Investment reports are tabled at Council meetings within one calendar month as per the Office of Local Governments requirements. The new Investment policy is due to come off public exhibition during the 2nd quarter of 2014-2015.

Action 1.5 Manage Council’s loan portfolio to compliance with the Delivery Program and in accordance with Council resolutions.

Progressing 25%

Performance Comment Council continues to draw down loans as and when required. Proposed new loans have been included in the Long Term Financial Plan 2015-2025 and the Office of Local Government's schedule of proposed borrowings.

Action 1.6 Assist with the external audit of Councils financial records to achieve an unqualified result: • Full audit during 1st and 2nd Quarters. • Interim audits during 3rd and 4th Quarters.

Progressing 25%

Performance Comment Annual accounts are currently with Council’s Auditors, Crowe Horwath being audited.

Action 1.7 Account for and ensure grants and approved applications are administered in accordance with grant conditions.

Progressing 25%

Performance Comment A monthly grant tracking sheet has been developed and is presented regularly to EMT.

02 Provide insurance coverage of Council’s activities and assets.

Action 2.1 Secure adequate and cost effective insurance coverage which is current at all times.

Progressing 80%

Performance Comment Insurance policies were renewed in July. Council is currently investigating an insurance policy pertaining to cyber liability.

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Action 2.2 Liaise with the insurance company and process claims within 14 days of receipt.

Progressing 25%

Performance Comment Council staff are in regular contact with insurance agencies and claims are logged in a timely manner.

03 Implement internal auditing programs.

Action 3.1 Undertake activities identified in the Internal Audit Plan and ensure completed by due date.

Progressing 25%

Performance Comment The Internal Audit Plan is under development. No actions have been identified as yet.

04 Manage Council’s statutory responsibilities.

Action 4.1 Monitor and pursue legislative changes and ensure staff are aware of changes.

Progressing 25%

Performance Comment Effected staff have been notified of changes to fuel tax credits. No other changes in legislation were identified during 1st quarter.

Action 4.2 Perform Council’s legal responsibilities under applicable acts and regulations and ensure compliance.

Progressing 25%

Performance Comment All statutory compliance targets have been met for first quarter.

05 Manage Council’s risk.

Action 5.1 Develop and implement risk management strategies in areas of corporate management to improve the annual score by 3% over 2013-2014.

Completed 100%

Performance Comment The Annual Score has increased by 8.5% on the 2012-2013 Annual Score of 64.9% to 73.4%.

06 Maintain an adequate level of stock for internal supply to operational programs.

Action 6.1 Order and issue stock items as required with stock takes undertaken mid to end of December and June.

Not Due To Start 0%

Performance Comment An interim stock take will be scheduled for December.

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07 Provide quotations and/or undertake private works on request.

Action 7.1 A profit is made, in accordance with Council’s Work at Owners Cost Policy, on private works and the customer is satisfied with the work.

Progressing 25%

Performance Comment A 20% profit margin listed in the fees is being charged accordingly unless the work is for a charity or a not for profit organisation.

08 Ensure the integrity and security of Council’s records.

Action 8.1 Register, collate, archive and dispose of Council’s records in accordance with legislation, policies and procedures.

Progressing 25%

Performance Comment During the quarter 100% of incoming mail was tasked to officers within 6 hours of it being received.

09 Provide access to Council’s records.

Action 9.1 Asses determine and respond to requests for Council information in accordance with legislation, policies and procedures.

Progressing 25%

Performance Comment During the quarter 2 formal GIPA requests were received.

10 Ensure information which Council collects is used lawfully and for the purpose it was collected.

Action 10.1 Provide regular training to staff at induction sessions.

Progressing 25%

Performance Comment No requests were received to provide an induction training session during the first quarter.

Action 10.2 Assess determine and respond to complaints in accordance with legislation, policies and procedures.

Progressing 25%

Performance Comment No privacy complaints were received.

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5.1.5 Customer Service.

5.1.5.1 To ensure efficient customer service standards

01 Operate the one stop customer service counter including:

• Works requests

• Bookings for community facilities

• Cashiering

• Certificate production

• Customer enquiries

• Daily mail and accounts

• Maintaining registers

• Registering of development applications, construction certificates and complying development applications.

Action 1.1 • Internal and external customer feedback. • Completion of all certificates in 14 days. • Register all applications in 2 days. • Monthly reporting completed within 7 days.

Progressing 25%


Number of Section 96 Modification of Consent registered 100% 100% 16 registered

Number of Certificates Processed 100% 100% 671 processed

Number of Water Applications registered 100% 100% 10 registered

Number of Development Applications registered 100% 100% 87 registered

Number of Construction Certificates registered 100% 100% 67 registered

Number of Certificate Linen Release requests registered 100% 100% 5 registered

Number of Complying Development Applications registered

100% 100% 10 registered

Number of Community Hall Bookings received and receipted


Number of Quotes for Applications issued 100% 100% 92 issued

Number of On-site Sewer Management Applications registered


Number of Sewer Applications registered 100% 100% 20 registered

Number of Section 68 Solid Fuel Heater Applications registered


Number of Action Requests registered 100% 100% 100 registered.

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02 Provide responses to correspondence.

Action 2.1 A response provided within 14 days for written correspondence.

Progressing 25%

Performance Comment All correspondence answered within a timely manner.

03 Conduct Internal Service Committee to review the level of service provided to Council’s internal and external customers.

Action 3.1 Review and monitor Council’s service levels and implement the Action Plan for improved service in the areas of:

• Compliance and Audit • Finance • Engineering (roads/water) • Town Planning • Promotion/Communication.

Progressing 25%

Performance Comment The Internal Audit Plan is under development. No actions have been identified as yet.

5.1.6 Employer of Choice

5.1.6.1 To build and develop a high quality staff base so that Council is an employer of choice in Lithgow

01 Implement procedures and practices which foster a desirable place to work.

Action 1.1 Attract and recruit staff on merit in accordance with relevant legislation, procedures and the principles of equal employment and opportunity.

Progressing 25%

Performance Comment Recruitment is undertaken in accordance with the Equal Employment Opportunity Management Plan, recruitment practices and processes.

Action 1.2 Provide salary, benefits and favourable working conditions in accordance with the relevant industrial legislation.

Progressing 25%

Performance Comment On-going improvements to recruitment processes include better advertising campaigns which highlight the benefits of working at Lithgow City Councils. Council continues to comply with industrial instruments and legislation.

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Action 1.3 Conduct annual performance appraisals of staff by 31 October.

Progressing 50%

Performance Comment Annual performance appraisals have commenced and are on-track for completion in October.

Action 1.4 Recognise longer serving employees through the recognition of service procedure.

Not Due To Start 0%

Performance Comment Scheduled to commence during the 3rd quarter

Action 1.5 Conduct an Employee Opinion Survey.

Not Progressing 0%

Performance Comment Still waiting on CENTROC to coordinate a regional solution.

Action 1.6 Commence design of a new Salary System:

Not Progressing 0%

Performance Comment Awaiting regional input from CENTROC project.

Action 1.7 Implement new Salary System.

Not Progressing 0%

Performance Comment Implementation will not occur until all options have been costed and adopted.

02 Provide a workplace that promotes the principles of equal employment and is free of discrimination.

Action 2.1 Implement the equal employment opportunity management plan through: • Communication of policies and programs. • Collection and recording of appropriate information. • Review of personnel practices. • Evaluate and review.

Progressing 25%

Performance Comment Personnel standard practice documents are under review. Recently there have been improvements to the communication of these policies and processes are communicated with staff. The EEO management Plan will also be reviewed this year.

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03 Provide a safe and healthy workplace.

Action 3.1 Implement, monitor and review the Work Health and Safety, Rehabilitation and Environment Management System:

• Internal audits undertaken for each quarter. • Implement OHS Action Plan.

Progressing 10%

Performance Comment A Gap Analysis has been completed and phase 1 reconstruction of Council WHSMS commenced in September 2014 – 1st phase planning and framework.

Action 3.2 Provide access to external support and Counselling service through the Employee Assistance Program.

Progressing 25%

Performance Comment Employee Assistance Program contract maintained throughout the period with Optum (formerly PPC worldwide).

Action 3.3 Provide relevant immunisations to appropriate staff against:

• Hepatitis A and B • The Flu

Progressing 40%

Performance Comment Position Description outlines health immunisation. Further register Health Needs Analysis as per position.

Action 3.4 Undertake 8 meetings of the Work Health and Safety Committee each year and implement activities identified.

Progressing 2%

Performance Comment Two meetings of the Work Health and Safety Committee were held in July and August 2014.

Action 3.5 Undertake noise monitoring and hearing tests for employees: Testing undertaken on commencement and retirement of employment. Imperilment the triennial program for relevant employees.

Progressing 25%

Performance Comment Testing is undertaken on commencement and retirement of employees. A triennial program has been introduced for relevant employees in March 2014.

Action 3.6 Promote WHS within the workplace through Committee initiatives and staff newsletter.

Progressing 25%

Performance Comment WHS news is included in the bi-monthly staff newsletter.

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Action 3.7 Priority actions identified and implemented from the WHS Management System and Work practices External Audit.

Progressing 50%

Performance Comment A draft Phase 1 WHS Plan has been developed and will be presented to EMT for adoption.

04 Enhance the skills and knowledge of the workforce.

Action 4.1 Implement the training plan with all identified training completed by 30 June.

Progressing 25%

Performance Comment The following training was undertaken during the 1st quarter as per the training plan:

• Forklift Training

• Council Induction

• Concrete Saw

• Chemical Handling

• Customer Service

• Executive Assistants Conference

• HR Truck Licence Upgrades

• Work Health & Safety System Training

• ECM Training

• 1st part of Health Safety Representative Training

• Select/Modify Traffic Control Plans

Action 4.2 Prepare the draft training plan for 2015-2016 from training objectives identified in the annual performance appraisals of staff by 30 November.

Progressing 10%

Performance Comment The Draft Training Plan is currently being developed as part of the Annual Performance Appraisal Process and is scheduled for completion in the 2nd quarter.

Action 4.3 Programs and materials for training purchased and within budget.

Progressing 25%

Performance Comment Training and development programs and materials are purchased within budget.

5.1.7 Information Systems Management

5.1.7.1 To ensure effective management of information systems that complies with legislative requirements.

01 Ensure high service levels of Council’s information and communications network.

Action 1.1 Manage and maintain the communications networks ensuring they are operational and accessible greater than 98% of the year.

Progressing 25%


Information Communication Technology maintenance

98% 99% Minor issues with ECM logins resolved during this period

Hardware maintenance 98% 100%

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Software Maintenance 98% 100%

Equipment Leasing 98% 100%

Performance Comment Networks were operational and accessible for greater than 98% with no major outages to report.

Action 1.2 Replace PC/Servers as required.

Progressing 25%

Performance Comment Ten PCs were ordered during the 1st quarter.

Action 1.4 Undertake and Independent security audit.

Not Due To Start 0%

Performance Comment The security audit is scheduled to be undertaken during the 1st quarter.

Action 1.5 Upgrade technology Corporate Planning & Reporting Software

Progressing 25%

Performance Comment Project management and fees and charges modules added to Council's corporate reporting software package.

Action 1.6 Manage the leases for copiers, general computers and printers ensuring they are operational and accessible greater than 98% of the time.

Progressing 25%

Performance Comment The copier lease for the Rural Fire Service has been managed.

02 Comply with current Information Technology licensing requirements.

Action 2.1 Ensure all software licensing is current:

• Property System • Finance/Payroll System • Dataworks/ECM • Microsoft • Map Info/Exponaire • Spydus Library System • ID Profile/Atlas • Confirm Asset Management System

Progressing 25%

Performance Comment Microsoft 3 year renewal under Local Government Procurement contract completed.

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Action 2.2 Upgrade the Electronic document Management System (Dataworks).

Not Due To Start 0%

Performance Comment Presentation of ECM 4.3 by Tech One to key stakeholders held. The upgrade is scheduled to commence in 3rd quarter.

03 Enhance Council’s geographical information system (GIS).

Action 3.1 Maintain and continue development of the geographical information system to ensure integrity with Council’s property system.

Progressing 25%

Performance Comment Development and implementation of water meter readings /data collection application.

5.1.8 Local Environmental Planning and Development

5.1.8.1 To ensure the long-term sustainability of infrastructure and land that underpins and supports LGA growth

01 Seek developer contributions

Action 1.1 • Development contributions are collected and administered in

accordance with adopted Contributions Plan. • Planning agreements are negotiated and administered

according to the adopted Policy.

Progressing 25%

Performance Comment Development contributions are being collected as required by the Section 94A Plan.

5.1.9 Plant and Equipment

5.1.9.1 To provide plant and equipment to undertaken works.

01 Maintain Council’s fleet of plant and equipment.

Action 1.1 Maintained in accordance with manufacturer’s specifications to the satisfaction of internal and external customers.

Progressing 25%

Performance Comment Plant serviced in accordance with manufacturer's recommendations and repairs conducted in a timely and efficient manner.

Weekly report of plant off the road to Operations staff indicating less than 0.05%.

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02 Provide an ongoing plant and vehicle replacement program suitable to Council’s Operational needs.

Action 2.2 Larger annual plant purchases to include:

• Plant • Trucks • Mowers/Tractors • Utilities/4WD • Light Vehicles • Minor Plant

Progressing 25%

Performance Comment A new street sweeper has been ordered for 2nd quarter.

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Income and Expenditure Review Statement

2014/15 September Quarterly Budget Review Statement

Income and Expenditure Review Statement

For the period 01July 2014 to 31 September 2014 Projected Income and Expenditure Statement

Original Budget 2014/15

$

Sept Review 2014/15

$

Dec Review 2014/15

$

Mar Review 2014/15

$

Revised Budged

YTD Actuals

Rates and Annual Charges 22,800 22,364 22,364 22,085

User Fees and Charges 6,256 7,605 7,605 2,845

Interest and Investment Revenue

837 584 584 182

Other Revenue 646 709 709 149

Operating Grants and Contributions

4,802 6,463 6,463 2,093

Capital Grants and Contributions

5,240 5,537 5,657 320

Gain Sale of Assets 129 337 337 12

Total Revenue 40,710 43,600 43,720 27,686

Employee Costs 14,441 13,308 13,492

3,932

Borrowing Costs 1,213 1,556 1,556 195

Material and Contracts 8,804 9,311 9,560 1,584

Depreciation Expense 9,689 9,216 9,216 2,060

Other Expenses 3,730 4,454 4,454 1,675

Loss on Sale of Assets - - -

Total Expenses 37,877 37,845 38,278 9,447

Operating Result 2,833 5,754 5,441 18,239

Operating Result before Capital Grants

( 2,407) 218 ( 215) 17,919

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Cash and Investment Review Statement

2014/15 September Quarterly Budget Review Statement

Cash and Investment Review Statement

For the period 01 July 2014 to 3 September 2014

Cash and Investment Review Statement Original Budget 2014/15

$

Sept Revised Budget 2014/15

$

Dec Revised Budget 2014/15

$

March Revised Budget 2014/15

$

Investments are held in accordance with the Lithgow City Council’s Investment Policy at the date of investing the funds. On 21 November 2011, Council adopted a draft of the Investment Policy as Policy 8.2 and Investments will comply with this Policy which includes the following:

• Local Government Act 1993 – Section 625 • Local Government Act 1993 – Order dated 12 January 2011 • Local Government (General) Regulation 2005 • Trustee Amendment (Discretionary Investments) Act 1997 Section 14A(2), 14c(1) and (2)

Investments

AMP 0 1,000,517.81 ANZ 0 0 CBA 1,914,186.35 923,613.57 Family First Credit Union 0 1,000,000.00 IMB 3,591,892.54 3,535,451.72 ME Bank 0 500,000.00 NAB 4,627,591.22 4,655,389.82 Newcastle Permanent Building Society 0 1,000,000.00 Westpac 3,308,448.41 3,280,964.45 St George 2,041,553.92 2,444,647.82 Total Investments 15,483,672.44 18,340,585.19 Cash Cash at Bank 3,673,662.85 1,677,384.68 Total Cash 19,157,335.29 20,017,969.87 Cash Reconciliation as at 30 September 2014

CBA Statement 1,677,384.68 • Outstanding Deposits 7,081.02

1,670,303.66 General Ledger Cash at Bank 1,194,599.00

• Less un-presented cheques 508,542.13 • Add un-presented deposits 32,837.47

1,670,303.66

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Part A: Contracts Review Statement 2014/15 September Quarterly Budget Review Statement

Contracts Review Statement

For the period 01July 2014 to 30 September 2014

Contractor Contract Detail and Purpose

Contract Value (GST

Inc.)

Date Minute No.

Length of Contract

Budgeted (Y/N)

Note: Contracts listed are those entered into during the quarter, under review and have not been fully performed or completed of $50,000 or greater. Contracts for employment are not required to be included.

Polytan STI Returfing hockey field at Glanmire Oval

$341,863.60 29/9/14 14-392 Length of

project N

Part B: Consultancy and Legal Expenses Review Statement

2014/15 March Quarterly Budget Review Statement

Contracts Review Statement

Actual expenditure 1 July 2014 to 30 September 2014

Expense Year to Date

$

Legal Budget Allocation

(Y/N)

Consultancies 111,479 Y

Legal Fees 20,470 Y

Note: A consultant is a person or organisation engaged under contract on a temporary basis to provide recommendations or high level specialist or professional advice to assist decision making by management. Generally it is the advisory nature of the work that differentiates a consultant from other contractors.

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