Deltek – Time Collection/Abridged

Course Content

Company Policy Management Services earns its revenue by billing clients for time spent working on their projects. It is of the utmost importance that all hours worked are recorded properly

In addition, proper timekeeping ensures that employees are compensated for their service to Management Services.

Whether you work on client-billed jobs (commercial or federal), overhead/administrative jobs, business development jobs, or bid and proposal jobs, the timekeeping requirements are the same

Seven Points of the Employee Time Reporting Policy:

• All employees must use the Time Collection system.

• Timesheets must be completed daily and must be complete for the week by the

end of your work week.

• Timesheets must be approved by your supervisor at the end of your work week.

• If corrections need to be made, an explanation must be written in the comments

section of the timesheet.

• Overtime may require prior approval, follow your contract guidelines for compliance.

• Any employee who intentionally mischarges labor on a timesheet will be subject to

disciplinary action.

• Timesheets are submitted from any web accessible computer using the followingURL: https://prodtime.services.egginc.com/DeltekTC/welcome.msv. You can still complete your timesheet if you are away from the office. If you do not have access to the Web, you must notify your Timesheet Coordi11ator or Approver to complete your timesheet for you. You must re-sign your timesheet upon your return.

Designated Responsibilities

Policy - FAR Management Services is required to follow the timekeeping rules set forth by Federal Acquisition Regulation (FAR).

• DCAA audit our timesheets.• Surprise visits to audit your timesheet.• The federal Govt pays a portion of all indirect costs; therefore, all

employees are subject to the timesheet policy.• Charging time against Govt job numbers and signing your timesheet, is

essentially making a claim against Govt funds.

Violations of the FAR could result in Management Services’s disbarment from all federal projects!

Section 1 – Access & Login Login ID: EE# Password: EE# + Last 4SSN Domain: PDFSDIV

Section 2 – Job No, Favs, OT, etc.

Lookup Function

Entering Time

You may not enter your time in advance of working it; except for leaves (Jury, Vacation, Bereavement, etc.)

Section 3 – Signing & Printing

Signing Your Timesheet The final step in completing your timesheet each week is signing it. When

you sign it, you are declaring that your timesheet is correct and is ready for approval by your supervisor.

Remember, by signing your timesheet you are certifying that the hours

charged by date were incurred in the projects charged and recorded in accordance with Management Services Policy and Procedure Manual

Section 3 – Making Changes

Amentum Policy.

Processing of labor adjustments in the current week are processed the same way for salaried (exempt) and hourly (nonexempt) employees. These types of adjustments are processed before an employee has signed their timesheet at the end of the work week.

1. Click in box & “Delete” hours.2. Make correction.3. Save the timesheet.4. Add a note. (see next slide)

Revision Audit: Enter “Note” describing change. Required by DCAA & must meet specific criteria.

Revision Audit: Required by DCAA & must meet specific criteria.

Processing of labor adjustments after labor processing for NON-EXEMPT.

Processing of labor adjustments after labor processing for EXEMPT.

Timesheet Approvers

Timesheet Statuses

Deltek – Time Collection/AbridgedSlide Number 2Slide Number 3Slide Number 4Designated ResponsibilitiesPolicy - FARSection 1 – Access & LoginSlide Number 8Slide Number 9Section 2 – Job No, Favs, OT, etc.Slide Number 11Entering TimeSlide Number 13Slide Number 14Slide Number 15Slide Number 16Slide Number 17Slide Number 18Slide Number 19Slide Number 20Slide Number 21Timesheet ApproversTimesheet StatusesSlide Number 24